SOL_Attachment_A_Statement_of_Work_Amendment_0003.pdf

ATTACHMENT A STATEMENT OF WORK

SOLICITATION 89303019RLM000002.0004

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INFORMATION-SEE FAR

2.2013/3.104*

Statement of Work for

Office of Legacy Management

Indefinite Delivery Indefinite Quantity

Legacy Management Support Services

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I. BACKGROUND AND INTRODUCTION

The Department of Energy (DOE) established Legacy Management (LM) in December of 2003, to manage its responsibilities associated with the legacy of the Cold War. DOE has taken major steps in satisfying environmental cleanup and LM ensures post-closure responsibilities are met for the protection of human health and the environment. LM operates as a high-performing organization (HPO) by employing sound technical and business practices. LM coordinates closely with other Government organizations, including those within DOE, to ensure post-closure obligations are maintained when mission-related sites are closed and transferred to LM for long-term management.

The LM program authority derives from the Energy and Water Development and Related Agencies Appropriation Act under Other Defense Activities (ODA). The Appropriation Bill formal designation is Public Law 111-85, Title III, DOE/Environmental and Other Defense Activities. LM program also derives from provisions in the “National Defense Authorization Act for FY 2010” (P.L. 111-84), Title XXXI – DOE National Security Programs; Subtitle A – National Security Programs Authorizations, Section 3103, ODA.

Legacy Management Sites

LM conducts post-closure site operations at approximately 98 sites in the United States and the territory of Puerto Rico and anticipates to increase to 128 sites by 2030. A map of the sites managed by LM can be accessed at: https://www.energy.gov/lm/sites/lm-sites. LM’s portfolio of site projects consists of former Office of Environmental Management (EM) sites (primarily through the Comprehensive Environmental Response, Compensation, and Liability Act (CERCLA) of 1980 and the Resource Conservation and Recovery Act (RCRA) of 1976), former uranium mill tailing Uranium Mill Tailings Radiation Control Act (UMTRCA) sites, DOE Defense Decontamination & Decommissioning (D&D) sites, Nuclear Waste Policy Act (NWPA) sites, private licensees, and sites associated with the Formerly Utilized Sites Remedial Action Program (FUSRAP).

LM sites are generally described by the regulatory program and the types of environmental residual contamination remaining at the sites after remediation. The site activities are driven by their unique requirements such as operation and maintenance of remedial action systems, routine inspection and maintenance, and records related activities. Site activities are primarily described in Long-Term Surveillance and Maintenance (LTS&M) plans developed in support of the protection of human health and the environment. By 2020, LM expects to be responsible for 104 sites as DOE sites are cleaned up and additional sites transfer from private licensees and the U.S. Army Corps of Engineers (USACE). The LM Site Management Guide on the LM Website (https://www.energy.gov/lm/resources) provides the actual and planned number of sites by fiscal year for the LM program.

LM sites fall into four categories denoting the actual or anticipated types of activities associated with Long Term Surveillance and maintenance at a particular site:

1. Category 1- activities typically include records-related activities and stakeholder support.

2. Category 2- activities typically include routine inspection (any site visit needed to verify the integrity of engineered or institutional barriers) and monitoring/maintenance, records-related activities and stakeholder support.

https://www.energy.gov/lm/sites/lm-sites

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3. Category 3- owned or controlled sites, activities typically include operation and maintenance of active remedial action systems, routine inspection (any site visit needed to verify the integrity of engineered or institutional barriers) and monitoring /maintenance, records-related activities, and stakeholder support.

4. Transitioning Sites category, which consists of sites transferring to LM within the next five (5) years. LM often conducts site-specific activities to prepare a site acceptance into the LM program. These activities include performing due diligence evaluations, reviewing and acquiring records, planning, and real-property actions.

LM emphasizes the potential and beneficial uses of these sites, ranging from reindustrialization to nature preserves, and open space. For the sites undergoing remedial activities, LM continually works toward the goal of complete remediation which typically, over time, leads to reduction of categorization of the sites from higher categories (i.e., Category 3) to lower categories (i.e., Categories 2 or 1). LM works closely with the affected communities, the local Governments, regulators, and the adjacent landowners to ensure beneficial reuse is safe for the public and protective of human health and the environment. LM also actively engages stakeholders, state, Tribal, local Governments, numerous Federal agencies and regulators, local interest groups and individuals to ensure informed decision making and awareness and provide an opportunity for participation in future legacy management decisions for sites with significant land-use changes and associated plans. LM provides stakeholder coordination with all affected states, Puerto Rico, and seven (7) Tribal entities.

LM serves as the records and information custodian for all site post-closure records. This responsibility involves the storage, management, and retrieval of all physical records, the majority of which are centrally stored at the LM Business Center (LMBC) in Morgantown, WV with a capacity of up to 150,000 cubic feet. LM is also responsible for the storage, management and retrieval of all electronic records and information currently housed in two main data centers. LM serves as the focal point for identifying, collecting, and disseminating information from closed site record sources to internal and external users.

LM is responsible for overseeing the DOE Environmental Justice program, promoting and coordinating various environmental justice activities across DOE. LM performs work funded by other federal organizations that may involve providing a host site for research or implementation on an LM site or projects for Natural Resource Damages Act settlement efforts.

LM mission activities require interfacing with additional outside customers, including:

• Other DOE program and operations offices

• Other Federal agencies

• State, municipal, and Tribal Governments

• Private and public corporations

• Non-profit organizations

• Educational institutions

• International organizations

• Foreign Governments

• Other sponsors/stakeholders

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LM is responsible for the control and custody of land, structures, systems and facilities, and maintaining them at levels suitable for their long-term use. Additional information on LM program, project, and site activities can be found at https://www.energy.gov/lm/office-legacy-management.

II. SCOPE

The Contractor shall possess the level of expertise and experience to successfully manage and integrate all activities required to successfully monitor, maintain, and manage environmental remedies, which were completed under various environmental cleanup regulations and agreements – RCRA, CERCLA, UMTRCA, D&D, NWPA, FUSRAP. LM staff is centralized in five locations and makes use of travel and technology to obtain and disseminate necessary information and data on sites. The Contractor must be adept at integrating all the various functions and skillsets needed for a robust LTS&M program – environmental management, data management, records management, asset management, and stakeholder engagement. At times, legacy activities may require funding from the Strategic Partnership Projects program which permits for LM to conduct work for other Federal agencies and non-Federal customers.

III. OBJECTIVE

The primary objectives of this work include operating and maintaining remedial action systems, performing routine inspections, maintaining soil treatment, groundwater treatment, soil and groundwater monitoring, and waste disposal remedies, communicating with stakeholders, writing reports, engaging the public, engaging regulators, evaluating technologies, managing assets (vehicles, facilities and personal property), managing electronic and written information, and providing additional ancillary support as required to successfully integrate and execute the LM program.

All services relate to established LM goals and must be matrixed and integrated to support LM’s primary mission of fulfilling post closure responsibilities and ensuring future protection of human health and the environment. LM goals supported under the Legacy Management Support Services (LMS) contract are:

• Protect human health and the environment

• Preserve, protect, and share records and information

• Safeguard former contractor workers’ retirement benefits

• Sustainably manage and optimize the use of land and assets

• Sustain management excellence

• Engage the public, governments, and interested parties

IV. PERIOD OF PERFORMANCE

The period of performance of this Indefinite Delivery Indefinite Quantity (IDIQ) Contract consists of a sixty month ordering period from the Date of Award.

V. PLACE OF PERFORMANCE

Places of performance shall be at the following Government Site locations: Department of Energy Office of Legacy Management, Grand Junction, CO, Washington, DC, Morgantown, WV, Westminster, CO and as specified in each Task Order. On-site support is also required at the Weldon Spring, MO, http://www.lm.doe.gov/

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Fernald, OH, Tuba City, AZ, Monticello, UT and Pinellas, FL sites and the Window Rock, AZ office.

SECTION 1: REQUIREMENTS and SKILLSETS

All Contractor personnel must be able to respond quickly to requirements and tasks with stringent deadlines in a demanding and evolving environment. Contractor personnel shall present and project professionally in demeanor, comportment and dress.

Contractor personnel shall independently and proactively execute the coordination required to fulfill the mission and therefore each Contractor personnel shall be flexible, multi-talented; possess strong critical thinking abilities and judgement skills; and shall be sufficiently knowledgeable within the required technical area(s) of expertise and background; provide complementary ancillary support as required along with the administrative skills to help successfully accomplish all programmatic functions assigned; and provide comprehensive 360 degree assistance support at all times.

The requirements also necessitate the ability to interact with various levels of people within and outside of LM to obtain information. Therefore, the Contractor personnel shall be familiar with and have the ability to be effective in a challenging working environment, diligently mastering and managing priorities, and accurately communicating the preferences and philosophies of the directorate and their various program offices and clients. Strong interpersonal, organizational, analytical and planning skills are required and Contractor personnel must be able to work collaboratively.

LM expects Contractor personnel to work with minimal guidance and diligently with various stakeholders to gather necessary information and must be able to take direction from the Government and timely implement the necessary changes or edits. For example, Contractor personnel will be required to work closely with various Government officials, such as portfolio and program managers, executive management officials, contracting officers, and other stakeholders, and may be required to address necessary changes based upon their review and comments. They must also be able to work with challenging and sometimes conflicting information to meet mission needs.

Contractor personnel shall successfully integrate and coordinate across functional and organizational boundaries all activities needed with all respective parties to execute the requirements specified within each Task Order. An integral part of successful performance is not only the production of quality products and services specified at the Task Order level, but the responsiveness of Contractor personnel in the day-to-day business at hand. The end progress report, product or deliverable is as much vital to successful performance as is client interaction and responsiveness. Therefore, Contractor personnel shall seek to ensure customer satisfaction is achieved and professional and ethical behaviors are maintained at all times.

1.1 MANAGERS AND LEADERSHIP.

Contractor Managers and Leadership must be able to operate in a demanding and evolving environment and have excellent oral and written communication skills; They are experienced in managing personnel issues and achieving results to the benefit of the Government in a timely manner, are committed to the Government mission and can instill such commitment among Contractor staff, have a positive “can do” attitude, can provide for creative solutions to problems

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and issues with effective and timely remedies, have intuition and can guide the Contractor team through the process of day-to-day tasks, are confident and can quickly remedy issues and problems and can maintain a Contractor team morale by keeping all Contractors working and moving ahead, can inspire the Contractor staff to feel invested in the Government’s mission, and are approachable and can customize their management approach on a person-by-person, based on the situation at hand.

Managers and Leadership shall possess excellent record keeping and organizational skills and be able to take and quickly implement direction from the Contracting Officer Representatives and the Contracting Officer and must be capable of coordinating all vital contractual matters (e.g.

performance issues, inquiries made on invoices, transitions, etc.) in a timely manner without causing disruption to services to the Government.

Managers and Leadership shall provide corrective action plans, timely Contractor replacements with the approval of the Government, ensure all staff on-boarding occurs in a timely manner, timely identification of issues, ensure customer satisfaction is achieved and professional and ethical behaviors are exhibited, and effective management of all Contractor personnel (including subcontractors) and shall manage the timeliness, completeness, and quality of the contract performance, deliverables and on-boarding documents.

Managers and Leadership quickly understand technical needs and synthesize them in a comprehensive requirements document such as statement of works, performance work statements, statement of objective, etc., in plain English. Hence, they shall understand the different contract types and acquisition document types and their purposes (e.g. working knowledge of how to prepare other procurement related documents).

Contractor management shall successfully integrate and coordinate all activities across functional and organizational boundaries to be efficient, safe, compliant and effective. The diverse and complex nature of LM’s mission routinely requires a multidisciplinary approach to solve problems, plan and execute work scope, identify and mitigate risk and ensure a strong safety culture throughout the enterprise.

Functional Areas under Managers and Leadership

1.1.A IDIQ CONTRACT LEVEL MANAGER AND LEADERSHIP.

A manager must be established at the IDIQ Contract level who shall serve as the single point of contact for all contractual matters relating to the overall IDIQ. This includes, but is not limited to, tracking all Task Order performance, resolving any performance issues that cannot be resolved at the Task Order level, ensuring vacant positions are filled in a timely manner without any disruption to the Government, overseeing the contract transition and record keeping, ensuring quality service is provided at each and every Task Order level, and overseeing the Task Order Manager(s). The IDIQ Manager shall serve as the liaison between the IDIQ Contracting Officer Representative and the Contractor management and shall execute all transitions. The IDIQ Manager is responsible for the integration of all services and activities across functional areas and organizational boundaries. The IDIQ Manager must be a proven leader who can step in and make timely decisions to help rectify any and all situations arising at the Task Order level.

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1.1.B TASK ORDER MANAGER AND LEADERSHIP.

Each Task Order must have a Task Order Manager to oversee the daily initiatives and activities at the Task Order level. The Task Order Manager shall serve as the single point of contact for all Contractor employees and shall be the liaison between the Task Order Contractor staff and the Task Order Contracting Officer Representative. The Task Order Manager is responsible for ensuring the deliverables are met, achieving progress in a timely manner, resolving all Task Order performance issues and readily engaging the Task Order Contracting Officer Representative whenever necessary, and overall managing Contractor personnel and their time. Independently prioritize mission needs and workload. Quickly understand where authority lies in given scenarios when working with various stakeholders when consensus is not reached. The Task Order Manager shall also ensure there is no disruption in the quality of services to the Government at any time, ensure record keeping, provide for successful transitions, and track and aid the IDIQ Manager in filling vacant positions in a timely manner at the Task Order level. The Task Order Manager is responsible for ensuring all of the overall Task Order requirements are met in accordance with the Task Order Statement of Work (SOW) or Performance Work Statement (PWS). The Task Order Manager is responsible for assisting with the integration of services and activities across functional areas and organizational boundaries. Assist in communication with stakeholders and other Government service providers. Therefore, shall be capable of quickly familiarizing oneself with programmatic policies, procedures, processes and mission needs to assist with the execution of tasks.

1.2 LEGACY MANAGEMENT SITE SUPPORT.

The principal function of LM is to fulfill the Department of Energy’s post-closure responsibilities and ensure the current and future protection of human health and the environment. As such, all LM support personnel providing assistance in project management to the functional areas below must be well-rounded and possess a wide range of diverse skillsets to meet project and programmatic needs. While the technical background and knowledge may vary from program office to program office and from project to project, all LM support personnel providing direct assistance to Government technical experts in any office must be experienced in accomplishing all portfolio, program, and project related functions and provide additional ancillary support as required:

Programs and Functional Service Areas under Legacy Management Site Support

The Contractor shall integrate across all functional and organizational boundaries, complementary to the experience and capabilities as described above. The Contractor personnel is required to possess sufficient technical knowledge to successfully support the following programs and functional service areas. At times, the LM obtains funding through the Strategic Partnership Projects program which permits for LM to conduct work on the legacy activities for other Federal agencies and non-Federal customers.

1.2.A PROGRAMS

LM manages DOE’s long term surveillance and maintenance responsibilities at sites that were formerly associated with the nuclear weapons complex and the nation’s early atomic energy program, including UMTRCA Sites, FUSRAP Sites, D&D Sites, Nevada Offsites, CERCLA/RCRA https://www.energy.gov/lm/sites/lm-sites/programmatic-framework https://www.energy.gov/lm/sites/lm-sites/programmatic-framework https://www.energy.gov/lm/sites/lm-sites/programmatic-framework https://www.energy.gov/lm/sites/lm-sites/programmatic-framework https://www.energy.gov/lm/sites/lm-sites/programmatic-framework

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Sites, and the NWPA Section 151 Sites. LM also manages the Defense-Related Uranium Mines program, and the Uranium Leasing Program.

LONG-TERM SURVEILLANCE AND MAINTENANCE

Long-Term Surveillance and Maintenance is site support to enable safe, compliant, cost effective execution of site scope. Integration of LTS&M site support with program and business support is a priority. The major portion of ongoing LTS&M support includes operating, maintaining, monitoring and evaluating site remedies. Other typical LTS&M activities include conducting site inspections; air, soil, surface water, groundwater and ecological receptor monitoring; active record and data administration; and performing regulatory compliance and stakeholder coordination.

Ongoing work involves LTS&M to ensure protection of human health and the environment. This includes inspection and maintenance of engineered barriers and containment systems, operating active and passive groundwater treatment systems, inspecting and maintaining institutional controls, invasive weed control, road and trail repair and maintenance, wetland, wildlife and threaten/endangered species habitat protection and monitoring, and periodic or regular sampling and analysis of a variety of media including air, soils, surface water, groundwater, biota and gaseous phase materials. Some activities, such as active and passive groundwater treatment and monitoring, leachate collection, wastewater treatment, maintenance and abandonment of wells, stream and bank stabilization, site revegetation, landfill and cell covers, and land contouring require construction-type work. Ancillary work includes inspecting and maintaining facilities, parking lots, outdoor lighting, electrical, water, and sewer infrastructure, signage, security, ice and snow removal, gardens, landscaping, and miscellaneous activities required to maintain visitor access to sites with 24/7 operations.

LONG-TERM MANAGEMENT AND STORAGE OF MERCURY

Long-term team management and storage of mercury includes technical and regulatory support to operate and maintain one or more elemental mercury storage facilities and manage the inventory in a safe and efficient storage manner as governed by applicable law, regulations, and good management and engineering practice. LM may receive from EM the long-term management responsibilities during the term of this SOW which will include the transfer of the existing EM Operations Contract to LM for the continued operations of the elemental mercury storage facility. The Contractor will provide support to LM in ensuring that the operations, policies, procedures, and implementation of the EM Operations Contract is integrated into LM policies and procedures.

DEFENSE RELATED URANIUM MINES (DRUM) PROGRAM

The DRUM program’s primary goal is to identify and document DRUM that pose unacceptable risks to human health and the environment. To achieve this goal the program has established, and updates annually, a technical Work Plan and Quality Assurance Program Plan to ensure the data are collected in adequate quantity and quality at each of the mines. The Contractor shall follow these documents for the collection of defensible data for the attainment of the program goals. The overall process of the DRUM Program is: 1) verify and validate existing information and collect defensible site-specific data at each mine to identify possible hazards. This process starts by reconciling mine location information, performing field inventories to document mining-related physical hazards at https://www.energy.gov/lm/sites/lm-sites/programmatic-framework https://www.energy.gov/lm/sites/lm-sites/programmatic-framework https://www.energy.gov/lm/defense-related-uranium-mines-program https://www.energy.gov/lm/defense-related-uranium-mines-program https://www.energy.gov/lm/services/property-management/uranium-leasing-program

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each mine site; conducting mine-wide gamma radiation walkover surveys; the collection of soil samples; and where applicable the collection of surface water samples; 2) perform risk scoring and ranking of the recorded physical hazards, as well as the potential chemical and radiological soil hazards at each mine; 3) improve the data quality, content and organization of the DRUM Program database; 4) exchange information with federal, tribal, and state governments; and 5) work with these partner agencies to leverage resources to address priority hazards. In addition, the Contractor shall support DOE in its evaluation, documentation, and dissemination of program results, support DOE consultation efforts with other federal agencies, states and tribes, mining organizations, and the interested public and provide additional ancillary support as required.

URANIUM LEASING PROGRAM

The Contractor shall support DOE in the administration of the Uranium Leasing Program (ULP), management and technical assistance, including all duties associated with routine review of all leaseholders’ proposed plans and the continual oversight of leaseholder activities. As the Uranium Leasing Program continues, LM will work to ensure the public’s health and welfare and the environment are protected. LM’s leaseholders are required to comply with all applicable statutes, rules, and regulations and are required to post reclamation performance bonds with LM that are sufficient to fund the ultimate reclamation of their respective lease operations. The Contractor shall manage existing leases as directed, prepare packages to extend the existing leases, prepare documentation and website information for the solicitation of the new leases, and support DOE on lease administration and program management; provide support to DOE in the preparation of a programmatic environmental impact statement and record of decision, to determine the path forward for the Uranium Leasing Program; provide support to DOE in its administration of DOE ULP, to include all duties associated with the routine reviews of all leaseholders’ proposed plans and the continual oversight of all leaseholders’ activities; conduct annual inspections and review documents for all milling facilities that receive lease tract ores for processing; provide support to DOE in its ongoing litigation efforts concerning National Environmental Policy Act (NEPA) and Endangered Species Act complaints filed by several environmental organizations that are opposed to the program continuing; and provide support to DOE in its attempt to obtain the authority to use the proceeds from uranium lease royalties to support mined-land reclamation and other LM reclamation goals.

1.2.B SERVICES

ENVIRONMENTAL, SAFETY, HEALTH, AND QUALITY

The Environmental, Safety, Health and Quality area supports the LM Environmental Management System, a process for reducing the environmental impacts resulting from LM work activities, products, and services; the Quality Assurance program, which establishes the principles, requirements, practices, and methods for integrating quality into daily operations; and the Safety and Health program that ensures safe and healthy work conditions at legacy sites, offices, and other work areas.

Environmental Management System. The Environmental Management System (EMS) is part of the overall management system that includes organizational structure, planning activities, responsibilities, practices, procedures, processes, and resources. Responsible for technical expertise for maintaining a LM- wide EMS. The contractor will provide support for environmental compliance, including regulations, reporting and permits, habitat and cultural resource management, NEPA and waste management and transportation. The Contractor will maintain an https://www.energy.gov/lm/programs-and-services/environmental-safety-health-and-quality-eshq https://www.energy.gov/lm/services/joint-environmental-management-system-ems https://www.energy.gov/lm/services/joint-environmental-management-system-ems https://www.energy.gov/lm/programs-and-services/quality-assurance https://www.energy.gov/lm/programs-and-services/safety-and-health https://www.energy.gov/lm/programs-and-services/safety-and-health

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environmental sustainability program under the EMS to realize sustainable goals and ecosystem management initiatives.

Safety and Health. LM implements safety and health programs and systems at its legacy sites and evaluates and determines the adequacy of worker safety and health programs. Responsible for ensuring safe and healthy work conditions for employees; contractors; subcontractors; and visitors, including regulators, at legacy sites, offices, and other work areas. Implement safety and health programs and systems at legacy sites and evaluate and determine the adequacy of worker safety and health programs for employees, as well as programs used by contractors. Provide safety program management, technical oversight, and expertise in the fields of: industrial safety and hygiene; occupational safety; construction safety; radiation protection; fire safety;

accident/incident investigation and reporting; occurrence reporting; employee safety complaints;

emergency preparedness; safety and health technical training.

Quality Assurance. The achievement of quality in LM activities and products requires establishment of principles, requirements, practices, and methods for integrating quality into the daily operations of programs and projects. Identify and implement industry standard quality assurance practices and methods to include surveillance activities, assessments (e.g. independent and management used to meet audit and assessment requirements identified in all applicable DOE orders), cause analysis, trending, performance metrics, cause analysis, and corrective action planning, based on the requirements of DOE Order 414.1, Quality Assurance, and uses the International Organization for Standardization 9001:2015 Quality Management Systems as international consensus standard to manage tools to ensure quality objectives are achieved throughout LM’s technical, administrative, and operational functions. Provide assistance in oversight activities and leverage a contractor assurance system to provide reasonable assurance that operations and management controls are effective and efficient and report findings. Establish and maintain a suspect/counterfeit items identification and prevention program for DOE-LM supply chain.

ASSET MANAGEMENT

LM has significant asset management responsibilities that are integral to supporting LM’s LTS&M mission. LM is the steward for lands under its authority, managing these man-made and natural resources properly and ensuring their beneficial use for today and tomorrow. LM currently manages approximately 3,300 items of personal property. LM maintains real property interests or ownership of 80 sites representing approximately 44,000 acres.

Asset Management provides logistical operations in support of the entire Office of Legacy Management program. Responsibilities include real estate management including support of all site real estate and land management activities, facility management and operations support, including security, personal property management, fleet management of leased and owned fleet inventory, an aviation program in compliance with DOE Order O440.2C, transportation and material storage, a beneficial reuse program and the environmental sustainability program. Facility management needs for the LM offices in Grand Junction, CO, LMBC, in Morgantown, WV;

Westminster, CO; Fernald, OH, Pinellas, FL, Weldon Spring, MO, Tuba City, AZ; Window Rock, AZ;

and the Monticello, Utah Disposal and Processing Sites Provide Property Records Management support, environmental management support, Facility Information Management System (FIMS) support, Condition Assessments and Information System (CAIS) support. LM may also need additional facility management support at LM locations as required, including support in the development of projects as required at the national parks. Provide direct acquisition support for https://www.energy.gov/lm/programs-and-services/property-and-records

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leasing, general acquisition, disposition and administration of realty instruments, institutional controls (ICs), and support activities. Provide security program management services, including scope development and funding support, to LM for security activities at occupied LM locations, security program management, document development and maintenance, site assessments, reporting, and security awareness and training and provide additional ancillary support as required. This support shall be integrated through the Enterprise Asset Management system.

INFORMATION AND TECHNOLOGY MANAGEMENT

LM has significant information and technology management responsibilities that are integral to supporting LM’s LTS&M mission. LM’s records are shared with stakeholders following several formal request processes. LM’s Environmental and Spatial Data Management Program (ESDM) provides categorical support services in the fields of Data Management Systems (DMS), Geographic Information Systems (GIS), and Computer aided Drafting (CAD), Surveying, Remote Monitoring, and Site Transition supporting LTS&M. Information technology is critical to the efficient and effective operation of a geographically separated workforce.

Records and Information Management Support. The Contractor shall assist in managing records and information throughout all phases of the records lifecycles to include site closure, remediation, and reassignment into LM authority. Attachment 2 lists the current inventory of LM’s inactive record holdings and projections. Demonstration of continuous improvement in managing LM’s records and information and information assets utilizing existing and emerging technologies and industry best practices. Manage structured and unstructured electronic records and information in an enterprise-wide system to facilitate business standardization, workflow integration, collaboration, paper reduction, and data management efficiencies. Responsible for understanding and processing Freedom of Information Act and Employees Occupational Illness Compensation Program Act requests.

Manage records consistent with legal and regulatory requirements and complies with National Archives and Records Administration (NARA) and DOE guidance and provide additional ancillary support as required.

Environmental and Spatial Data Management Program. DMS services include the management of all discrete and continuous environmental data, site transition support, maintenance of the LM environmental data management system, and generating user specified data queries and interpretive illustrations. GIS services include the maintenance of the LM’s mapping interface (https://gems.lm.doe.gov), maintenance of LM’s geodatabase, maintenance of spatial information available on Data.gov (https://www.data.gov) and Geoplatform.gov (https://www.geoplatform.gov) , 3D modeling and animation, figure and illustration preparation, and user specified data queries and interpretation support. In addition to the 3D modeling and animation and figure and illustration preparation, CAD services also include 3D printing and engineering support. Survey support services include the ability to conduct land-based surveys.

Remote monitoring services include the installation and maintenance of remote data collection platforms and the management and dissemination of remotely collected data. Transition services comprise the migration of transition site environmental and spatial data to LM’s data management platforms and provide additional ancillary support as required.

Information Technology Support. Information technology supports a geographically separated workforce, some of whom routinely telework from their home, TDY location, or in the field while performing surveillance activities. Whether collecting and analyzing data from on-going surveillance activities, or providing up-to-date information to the public through LM’s Geospatial https://www.dol.gov/owcp/energy/

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Environmental Mapping System on our public-facing website, the close coordination of the information technology capabilities and the technical staff supporting LM’s approximately 98 sites is crucial to the efficient and effective execution of LM’s mission and support activities.

IT support functional areas include IT Governance, Cyber Security, IT Solutions Operations and Maintenance, IT Network Operations and Maintenance (NOM), IT End User Support Services, Yucca Mountain Management, Records and IT Projects.

1. IT Governance includes Project Management and Governance support, Architecture Development and Maintenance support, Office of the Chief Information Officer (OCIO) Initiative support and additional ancillary support as required.

2. Cyber Security includes maintaining existing system certification and accreditations in compliance with standards, regulations, and guidelines; ensuring all areas of IT work are meeting mandated cyber security requirements and policies; and providing additional ancillary support as required.

3. IT Solutions Operations and Maintenance (SOM) includes maintaining ongoing functionality and usability of production software applications targeted for full operational support, providing Tier 2 support, providing SOM support to include commercial-off-the-shelf (COTS) installation, customization, and system administration, Government- off-the-shelf (GOTS) configuration and alterations, in-house application programming and maintenance, targeted end-user training and support, data and application troubleshooting, application monitoring and preventive maintenance, system testing, reviews, documentation and providing additional ancillary support as required.

Attachment G lists the software running in the LM environment.

4. IT Network Operations and Maintenance (NOM) includes maintaining telecommunications and network infrastructure support for each site. Providing IT services for operating and maintaining network servers and equipment in support of LM’s two data centers (Grand Junction and Morgantown), offices, and remote users. LM’s data centers run a total of more than 400 servers. This support shall include network storage (approximately 240TB), file servers, mail servers, directory services, remote-access services, and the network operating system. Routine and emergency software patches shall be applied to LM workstations via network distribution and management tools. Document configuration changes. Ensure workstation client virus software is accurate and up to date and providing additional ancillary support as required.

5. IT End User Support Services includes traditional weekday (0700-1900 ET) Help Desk departmental activities, such as providing telephone support, problem resolution, and (if necessary) escalation, build and maintain client computers, from cradle to grave, identify trends and communicate current IT status, Provide scheduling, communication, and training to increase LM’s capabilities and performance with meetings and events. Use of conference rooms, teleconferencing capabilities, video teleconferencing, and online (Internet) meetings and events shall all be used, and automated, to effectively support LM’s virtual- work-force requirements. Assist in improving the end users’ understanding of available systems. Recommend improvements to systems and capabilities and provide additional ancillary support as required. LM manages/suppoprts approximately 600 accounts.

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6. Yucca Mountain Management includes provide management oversight and administration support for the records processing, operations, and maintenance of the Yucca Mountain key IT systems, equipment and records through all phases of the records life cycle, maintain key legacy Yucca Mountain systems, Maintain, manage, protect, and use the YMP Licensing Support Network (LSN) and provide additional ancillary support as required.

7. IT Project requirements include perform professional IT services for managing and executing IT projects providing technical and subject matter expertise to support development of key new capabilities, as well as modernization and enhancement of existing capabilities, artifacts, and processes. Plan and manage projects performed during the year. Follow LMPR 415.1-2 as a guide for required project artifacts and methodology, including an IT project life cycle, which includes mutually agreed upon milestones for logically separated project tasks such as business case and charter development, systems analysis, requirements collection, systems design, systems and software development, testing, documentation, and installation for each module or the entire system. Work collaboratively with project stakeholders to jointly develop plans and set objectives of the respective projects and provide additional ancillary support as required.

SCIENCE AND TECHNOLOGY

LM scientists perform applied research and laboratory-scale demonstrations of soil and groundwater remediation and treatment technologies under the Applied Studies and Technology program. LM also supports the development, standardization, and maintenance of Calibration Facilities for environmental radiation sensors.

Applied Studies and Technology Program. This program exists to use science and technology to enhance LM’s strategic capabilities through advancing innovative approaches to continuously improve the quality of LTS&M and environmental remedies. Staff the Environmental Sciences Laboratory in Grand Junction, CO where this work takes place.

Calibration Facilities. Radiation standards are constructed of concrete with elevated, uniform concentrations of naturally occurring potassium, uranium and/or thorium. Pad standards have large, flat surfaces suitable for calibration measurements with portable surface survey meters.

Borehole standards are large concrete cylinders with 4.5-inch-diameter test holes. Currently, calibration facilities are located at the LM Grand Junction, CO site and Walker Field Airport in Grand Junction, CO; Grants, New Mexico; Casper, Wyoming; and George West, Texas. Provide support for the development, standardization and maintenance of calibration facilities for environmental radiation sensors. Radiation standards at the facilities are primarily used to calibrate portable surface gamma-ray survey meters and borehole logging instruments used for uranium and other mineral exploration and remedial action measures. Standards for calibrating borehole fission neutron devices are also available.

https://www.energy.gov/lm/programs-and-services/science-and-technology https://www.energy.gov/lm/services/applied-studies-and-technology-ast https://www.energy.gov/lm/services/calibration-facilities https://www.energy.gov/lm/services/calibration-facilities

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LEGACY BENEFITS

The Grand Junction Office (GJO) of the U. S. Department of Energy is located in western Colorado immediately south of the City of Grand Junction, Colorado. GJO was initially established in 1943 to support the production of uranium for strategic defense initiatives. With changes in national focus in the 1980s, GJO became increasingly involved with restoration of the environment, which it continues to do to the present. During this time GJO has been supported in performing its mission by private contractors. In 1996, at the conclusion of its contract with Rust Geotech, Inc., GJO changed the contract from a Management and Operations (M&O) type to a Support Services type.

This change brought to conclusion guaranteed contractor employee benefits that are customarily provided under M&O contracts. The termination provisions of the M&O contract with Rust Geotech obligated the DOE to maintain a health insurance program for all Rust Geotech employees, and their then-current spouses, who retired at the conclusion of the contract term in September 1996. Only Geotech employees who worked under the GJO M&O contract and who retired at the conclusion of that contract, along with their then-current spouses, are eligible to receive benefits of this health insurance coverage. This is a "Closed Group" to which no participants can be added.

The Contractor shall support the Legacy Benefits portion of the contract by administering health insurance benefits for retirees and their spouses of the Rust Geotech retirement plan and all administrative services necessary to manage this health care insurance program. The primary objective is to ensure the continuity of benefits for plan participants.

STAKEHOLDER ENGAGEMENT

Stakeholder Engagement involves an array of programs dedicated to communicating accurate and timely information to communities impacted by former nuclear defense sites, stakeholders, partner agencies, and the other interested groups and individuals. Such engagement includes Communications, Education, and Outreach; Environmental Justice at various locations such as Manhattan Project National Historical Park; Tribal Collaboration; Fernald Preserve Visitors Center;

and Weldon Spring Interpretive Center and Long-Term Surveillance sites located throughout the United States and Puerto Rico.

Communication, Educational and Outreach. Support for stakeholder involvement, public affairs and outreach required for the acquisition, maintenance, dissemination and delivery of program and project knowledge and information. LM stakeholders include national, tribal, intergovernmental, and local organizations, communities, media, the public, etc. Develop and execute activities to promote awareness among the public and within internal and external organizations affected by or having an interest in LM, to include the operation of the Fernald Preserve Visitors Center and the Weldon Spring Interpretive Center. Create outreach products and educational materials for stakeholder engagement and promotion of LM history and projects. Maintain engagement through various social media platforms such as Facebook, YouTube, podcasts, blogs, etc.

Environmental Justice Support. Develop and implement programs to ensure an integrated, consistent and efficient process for communicating knowledge, and interaction and distribution of information to federal, state and local agencies and the general public to increase the participation of traditionally under-represented communities in DOE’s decision-making process. Provide public participation support, facilitate community involvement/capacity building, liaison support, communication and outreach, and provide additional ancillary support as required. Identify and address programs, policies, and activities of the Department that may have disproportionately high https://www.energy.gov/lm/programs-and-services/stakeholder-engagement https://www.energy.gov/lm/programs-and-services/stakeholder-engagement/communications-education-and-outreach https://www.energy.gov/lm/services/environmental-justice https://www.energy.gov/lm/programs-and-services/stakeholder-engagement/manhattan-project-national-historical-park https://www.energy.gov/lm/programs-and-services/tribal-collaboration

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and adverse human health or environmental effects on minority, low-income, and tribal populations. Enhance the credibility and public trust of the Department by further making public participation a fundamental component of all program operations, planning activities, and decision-making processes. Improve research and data collection methods relating to human health and the environment of minority, low-income, and tribal populations. Further Departmental leadership by integrating environmental justice with activities and processes related to human health and the environment.

MISCELLANEOUS SUPPORT

There are other required service areas that fall within a general category as they support the overall effort under the Legacy Management Support Services contract. The Contractor shall be able to provide support for the following areas: Program-Wide, Business, Budget and Strategy, and Risk Management and Mitigation.

Program-Wide Support. Program-Wide Support provides critical mission support activities necessary to ensure the efficient and effective operation and administration of the entire DOE LMS contract. The program-wide support functions include program/project management and controls, technical training, emergency management-to include a 24 hours a day, 365 days per year centralized emergency response system such as call-in number or call center, environmental program management, quality assurance, and safety and health, and international activities support. Program-Wide Support activities may include congressional responses, program data calls; office correspondence; tracking system; coordinating office requests, planning analysis support; earned value management systems; project controls; performance evaluation, tracking, and measurement; life cycle baseline management; budget formulation and execution; strategic and organizational planning; and integrated project management, data calls, reports.