89233125RNA000262 Amend 008.pdf

Department of Energy National Nuclear Security Administration

P.O. Box 5400 Albuquerque, NM 87185

September 3 August 26 25 18 12 July 31 23 16 8, 2025

TO: Prospective Offerors

FROM: Contracting Officer, NNSA Office Of Partnership and Acquisition Services

(NA-PAS)

SUBJECT: Amendment #8 incorporates revised attachment M-1.

Amendment #7 incorporates revised attachment L-1.

Amendment #6 incorporates revised attachment L-1 and extends the proposal due date to September 8, 2025 at 0800 Mountain Time.

Amendment #5 revises CLIN 02001 and 03002.

Amendment #4 incorporates the following revised attachments L-1, L-3, L-7 L-8, and L-11; and revises the cover letter stating questions will no longer be accepted and any proposal, modification, or revision, that is received after the exact time specified for receipt of proposals is "late" and will not be considered.

Amendment #3 extends the proposal due date to August 28, 2025; Revises CLINs 00001, 00002, 02001, and 03002 Incorporates the following revised attachments: L-1, L-2, L-3, L-7, and M-1; Incorporates attachment L-11 Questions and Answers and Removes attachment L-6 in its entirety.

Amendment #2 extends the questions or concerns submissions from July 23, 2025 to August 7, 2025 and extends the proposal due date to August 22, 2025. This extension is due to a system error that did not release the original solicitation in SAM.gov and will therefore allow prospective offerors with access to SAM.gov the same allotment of time to review the RFP, submit timely questions, and development of its respective offer as those that have accessed the RFP through FedConnect.

Amendment #1 uploading attachment M-1 Section M Provisions to the solicitation.

Request for Proposal No. 89233125RNA000262, the U.S. Department of Energy (DOE), National Nuclear Security Administration (NNSA) Contracting Operations Division is hereby issuing the attached Request for Proposal (RFP) for the Clearance Action Tracking System (CATS) Development & Maintenance acquisition.

Clearance Action Tracking System (CATS) Development & Maintenance is being solicited as a competitive small business set-aside 8(a) in accordance with FAR Part 19 and FAR Part 15, Contracting by Negotiation. This acquisition has been assigned North American Industry Classification System code 541511 – Custom Computer Programming Services, with a size standard of $34 million.

1. Acquisition Features

The DOE/NNSA plans to issue a single award, hybrid contract, comprised of Time and Material (T&M) and Fixed-Price (FP) Unit Cost Contract Line Items Numbers (CLINs).

The Government anticipates a five-year period of performance, March 9, 2026, to March 8, 2031, comprised of one (1) twelve-month base period and four (4) twelve-month option periods. The contract type is Time & Materials (T&M) with all work and labor mixes/hours based on pre-negotiated, fixed, and fully burdened labor rates. All work is to be performed in accordance with the Performance Work Statement (PWS) entitled “Clearance Action Tracking System (CATS) Development & Maintenance, supporting the U.S. Department of Energy (DOE), National Nuclear Security Administration (NNSA), NA-74, Office of Personnel and Facility Clearances and Classification (OPFCC),” and dated June 2, 2025, at Attachment J-1.

Offerors must ensure that their company is registered at the following on-line database:

System for Award Management (SAM): https://sam.gov/

NOTE: Due to the high demand of UEI requests and SAM registrations, entity legal business name and address validations are taking longer than expected to process. Entities should start the UEI and SAM registration process as soon as possible. If entities have technical difficulties with the UEI validation or SAM registration process, they should utilize the HELP feature on SAM.gov. SAM.gov will work entity service tickets in the order in which they are received and asks that entities not create multiple service tickets for the same request or technical issue. Additional entity validation resources can be found here: GSAFSD Tier 0 Knowledge Base - Validating your Entity

2. Communication with Industry

All questions or comments must be submitted in writing via email to both tamra.barela@nnsa.doe.gov and Samantha.sartori@nnsa.doe.gov no later than 8:00 AM Mountain Time on August 7 July 23, 2025. Please submit questions in a Microsoft® Word document to include subject line “Questions/Comments – Clearance Action Tracking System (CATS) Development & Maintenance RFP No. 89233125RNA000262”. It is the sole responsibility of the Offeror to verify receipt of the submitted questions. All questions and answers will be made available as soon as practicable via a solicitation amendment or special notice. No telephonic questions shall be addressed. As of August 11, 2025 0800 questions will no longer be accepted.

If a respondent believes their questions or comments contain confidential, proprietary, competition sensitive, or business information, those questions or comments shall be marked appropriately. However, the Government will not respond to questions that are marked as containing confidential, proprietary, competition sensitive, or business information.

Offerors are responsible for monitoring FedConnect at: https://www.fedconnect.net and the System for Award Management (SAM) Contract Opportunities at https://sam.gov/ for any amendments, special notices, questions and answers or other pertinent information as related to the RFP.

This RFP does not commit the Government to award a contract, nor does it obligate the Government for costs incurred in the preparation and submittal of proposals in anticipation of a contract or comments in response to this RFP.

Where an Offeror chooses to request, from a Federal civil service employee at NNSA, the submission of a past performance questionnaire on its behalf, please be advised that a Confidentiality Certificate has been issued in conjunction with this solicitation. The Confidentiality Certificate directs that all civil service employees at NNSA shall refrain from communicating with industry on any matters related to this competitive procurement. As a result, while the civil service employee may respond to the past performance questionnaire, they must send the response directly to the CO and CS, and they will be unable to provide status to the Offeror or communicate in any other fashion with the Offeror about that past performance request.

https://sam.gov/ https://www.fsd.gov/gsafsd_sp?id=kb_article_view&sysparm_article=KB0058422&sys_kb_id=1b5f22581b2115102fe5ed7ae54bcb4e&spa=1 mailto:tamra.barela@nnsa.doe.gov mailto:Samantha.sartori@nnsa.doe.gov https://www.fedconnect.net/ https://sam.gov/

3. Proposal Preparation Instructions

A proposal may be eliminated from further consideration if that proposal is so grossly and obviously deficient as to be totally unacceptable on its face. For example, a proposal will be deemed unacceptable if it does not represent a reasonable initial effort to address essential requirements of the RFP or if it clearly demonstrates that the Offeror does not understand the requirements of the RFP. In addition, the Government reserves the right to reject any proposal that includes an assumption or condition that impacts or affects the Government’s requirements. Complete instructions are available at Attachment L-1 – Solicitation Instructions to Offerors and Evaluation.

Security Clearance Information: Foreign Ownership, Control, or Influence (FOCI) Information. Work performed under this requirement requires an access authorization with a “Q” level in accordance with Attachment L-4. Offerors shall submit FOCI information in accordance with the provision NNS-L- 1009 – Instructions for Submitting Foreign Ownership, Control, or Influence (FOCI) information.

Offerors are encouraged to transmit FOCI information 15 days before the deadline for proposal submission. Electronic signatures are not accepted; therefore, a signed original Standard Form (SF) 328, “Certificate Pertaining to Foreign Interests”, executed in accordance with the instructions under provision NNS-L-1009 shall be submitted with each proposal under Volume 1, Tab 2. If Offerors have an active facility clearance with DOE/NNSA or another government agency, provide your CAGE Code so that the Government can verify the active facility clearance/positive FOCI determination in lieu of the SF 328. See CONTRACT SECURITY CLASSIFICATION SPECIFICATION (CSCS) at Attachment L-4.

To be considered timely, Offeror proposals are due NO LATER THAN 0800 2:00 PM Mountain Time on September 8, 2025 August 28 22 07, 2025. Any proposal, modification, or revision, that is received after the exact time specified for receipt of proposals is "late" and will not be considered.

Thank you for your participation and interest in this procurement.

Samantha Sartori Contracting Officer

Enclosures: SUMMARY OF AMENDMENT #1 5 6 7 8 CHANGES:

1. RFP 89233125RNA000262 Amendment 0005 006 007

2. Attachment J-1 Performance Work Statement

3. Attachment J-2 Reporting Requirements Checklist

4. Attachment J-3 Law Regulations & Directives

5. Attachment L-1 Solicitation Instructions to Offerors and Evaluation Rev. 1 Rev 2 Rev3 Rev 4

6. Attachment L-2 Pricing Instructions Rev. 1

7. Attachment L-3 Cost Model Rev. 1 Rev 2

8. Attachment L-4 Solicitation CSCS Form

9. Attachment L-5 FOCI FCL Verification Spreadsheet

10. Attachment L-6 Past Performance Project Sheet

11. Attachment L-7 Past Performance Questionnaire Rev. 1 Rev2

12. Attachment L-8 Past Performance Questionnaires Contract List Rev 1

13. Attachment L-9 Key Personnel Matrix

14. Attachment L-10 Key Personnel Resume Elements

15. Attachment M-1 Section M Provisions Rev. 1 Rev 2

16. Attachment L-11 Questions and Answers Rev1

(x)

89233125RNA000262

x x

1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted ; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR

OFFER. If by virtue of this amendment you desire to change an offer already submitted , such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

x

Albuquerque NM 87185-5400

05251

P.O. Box 5400 Albuquerque Complex

NA-PAS-313

NNSA Field Services Acq Branch

09/03/20250008

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

12. ACCOUNTING AND APPROPRIATION DATA (If required) is not extended.is extended, Items 8 and 15, and returning

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended , by one of the following methods: (a) By completing

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

FACILITY CODE CODE

10B. DATED (SEE ITEM 13)

10A. MODIFICATION OF CONTRACT/ORDER NO.

9B. DATED (SEE ITEM 11)

9A. AMENDMENT OF SOLICITATION NO.

CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

7. ADMINISTERED BY (If other than Item 6)CODE 6. ISSUED BY

PAGE OF PAGES

4. REQUISITION/PURCHASE REQ. NO.3. EFFECTIVE DATE2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO. (If applicable)

1. CONTRACT ID CODE

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

07/08/2025

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

E. IMPORTANT: Contractor is not is required to sign this document and return __________________ copies to the issuing office.

ORDER NO. IN ITEM 10A.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

Amendment #8 Incorporates attachment M-1 Rev. 2: Replaces 8.0 with 6.0 in Factor 1 a.

Technical Approach

FROM: The Government will evaluate the proposed Technical Approach, to assess the Offeror’s understanding of the technical requirements identified in the PWS Sections 3.0, 4.0, 8.0, and 10.0.

TO: The Government will evaluate the proposed Technical Approach, to assess the Offeror’s understanding of the technical requirements identified in the PWS Sections 3.0, 4.0, 6.0, and 10.0.

Period of Performance: 03/09/2026 to 03/08/2031

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

Samantha Sartori

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

Previous edition unusable

Except as provided herein, all terms and conditions of the document referenced in Item 9 A or 10A, as heretofore changed, remains unchanged and in full force and effect .

09/03/2025