890281-event.pdf
PDF 320 KB Posted
- Attached to
- AUHCC Lighted Mirrors Package
- Solicitation number
- AU-2021-0000014
- Issued by
- Alabama
About this file
This document is a Request for Bid (RFB) issued by Auburn University for a lighted mirrors package for the Auburn University Hotel & Conference Center (AUHCC). The bid (AU-2021-0000014) was opened on 7/14/2020 and originally scheduled to close on 7/29/2020 at 10:30 AM CDT, with a subsequent amendment changing the closing date. The solicitation seeks sealed bids for lighted mirrors, with the primary contact being Matthew Pike. Notably, the bid specifications explicitly state that installation is not included in the package. Bidders are required to submit proposals through the Procurement & Business Services Sourcing Event Portal and must include a completed and notarized vendor disclosure statement.
The bid is structured with standard procurement requirements, including provisions for Alabama state sales tax compliance, E-Verify documentation, and small business participation. The payment terms are set at 0% with a Net 30 timeline, and the currency is US Dollars. The university reserves multiple rights in the procurement process, including the ability to award in whole or part, reject any proposals, and conduct discussions with proposers. Additional requirements include compliance with federal immigration laws and potential subcontracting with Small Business and Small Disadvantaged Business (SB & SDB) suppliers. The commodity code for the mirrors is 31241700, and bidders are expected to provide comprehensive unit and total pricing within the attached pricing sheet.
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Text version
25 August 2020
AUHCC Lighted Mirrors Package Auburn University is seeking sealed bids for lighted mirrors per the attached terms, conditions, & specifications.
25 August 2020
Open 7/14/2020 12:00 AM CDT Type AU - Request for Bid Close 7/29/2020 10:30 AM CDT Number AU-2021-0000014 Currency US Dollar
Sealed Until 7/29/2020 10:30 AM CDT
Payment Terms 0% 0, Net 30
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Contacts Matthew Pike pikemat@auburn.edu
Phone +1 334-844-7771
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Commodity Codes Commodity Code Description 31241700 Mirrors
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THIS EVENT HAS BEEN AMENDED TO REFLECT THE CHANGE OF BID CLOSING. THIS
EVENT WILL CLOSE 07/23/2020 at 10:30 AM CDT.
Auburn University is seeking sealed bids for lighted mirrors for the Auburn University Hotel & Conference Center per the terms, conditions, & specifications listed herein. Please include a completed and notarized disclosure statement with your response.
All questions related to this bid must be directed to Matthew Pike via the Q&A Board found in the event.
***PLEASE NOTE THAT INSTALLATION IS NOT INCLUDED IN THIS PACKAGE.***
Instructions to Proposers
A. Proposal Response
Proposals should be submitted to the Procurement & Business Services Sourcing Event Portal on or before the time and date set for closing.
Pursuant to the provisions of the State of Alabama Competitive Bid Law rules and regulations adopted there under, sealed bids will be received on the items noted herein by Procurement and Business Services of Auburn University, until the date and time stated.
All bids are to be "F.O.B. Destination - Freight Prepaid and Allowed."
Alabama law (Section 41-4-116, code of Alabama 1975) provides that every bid submitted and contract executed shall contain a certification that the vendor, contractor, and all of its affiliates that make sales for delivery into Alabama or leases for use in Alabama are registered, collecting, and remitting Alabama state and local sales, use, and/or lease tax on all taxable sales and leases into Alabama. BY SUBMITTING THIS BID, THE BIDDER IS HEREBY CERTIFYING THAT THEY ARE IN FULL COMPLIANCE WITH ACT NO. 2006-557, they are not barred from bidding or entering into a contract pursuant to 41-4-116, and acknowledges that the awarding authority may declare the contract void if the certification is false.
Bidder certifies that neither it, nor any of its employees who will provide or perform services under this contract have been debarred, suspended or declared ineligible as defined in the Federal Acquisition Regulation (FAR 48 C.F.R. Ch. 1 Subpart 9.4). Bidder will immediately notify the University if the Bidder or any of its employees who will provide or perform services under this contract is placed on the Consolidated List of Debarred, Suspended, and Ineligible Bidders.
AU reserves the right to award in whole or in part, by line item, or make multiple awards, where such action serves Auburn University’s best interest.
Proposers may withdraw proposals at any time prior to the time and date set for opening.
The University reserves the sole and exclusive right to reject or accept any or all proposals and to waive any informality in proposal. The best interest of the University and their subsequent facilities shall be considered as the number one determining factor in selecting or not selecting a Proposer.
No department, school, or office at the University has the authority to solicit official proposals other than Procurement and Business Services. All solicitation is performed under the direct supervision of the Director of Procurement and Business Services and incomplete accordance with the University policies and procedures.
The University reserves the right to conduct discussions with proposers, and to accept revisions of proposals, and to negotiate price changes. The University will make reasonable efforts to protect proprietary information but all records are subject to State of Alabama open records laws.
Proposers submitting proposals which meet the selection criteria and which are deemed to be the most advantageous to the University may be requested to give an oral presentation to a selection committee.
Procurement and Business Services will schedule the presentations.
The University is committed to the development of Small Business and Small Disadvantaged business (SB & SDB) suppliers. If subcontracting is necessary, the contractor will make every effort to use SB & SDB in the performance of this contract. Reporting will be required throughout the duration of the contract indicating the extent of SB & SDB participation.
The Suppliers shall indemnify, defend, and hold harmless the University, its officers, agents, and employees from any claims, damages, and actions of any kind or nature arising from or caused by the use of any materials, goods, equipment, or services furnished by the Supplier, provided that such liability does not attribute to the sole negligence of the University.
The successful supplier will have to attest to the following: By signing this contract, the contracting parties affirm, for the duration of the agreement, that they will not violate federal immigration law or knowingly employ, hire for employment, or continue to employ an unauthorized alien within the state of Alabama, Furthermore, a contracting
Description party found to be in violation of this provision shall be deemed in breach of the agreement and shall be responsible for all damages resulting therefrom.”
Read and comply with all instructions, specifications, General Terms and Conditions, and Bid Conditions.
Required to View Event
Prerequisites Required to Enter Bid
1. Please confirm that you have read the terms and conditions.
2. Please upload a completed & notarized Vendor Disclosure Statement.
3.
If you have an office within or employ any individuals who reside or work within the State of Alabama, please upload your E-Verify Memorandum of Understanding (MOU). If there is no office within the State, nor any individuals residing or working within the State, please upload a statement confirming this information.
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Buyer Attachments
1. Pricing Sheet & Specifications
25 August 202025 August 202025 August 202025 August 202025 August 202025 August 2020 https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/890281-966272737R0074937_Lighted_Mirrors_Bid_Package.pdf?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1661443982&Signature=VlYeUN6HegNkxfATP56ksxNSVug%3D
Questions Required Questions
There are no Questions added to this event.
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Product Line Items Product Line Items
1.
# Item Name, Commodity Code, Description Allow
Alternates Qty. UOM Requested Delivery
P1 Lighted MIrrors for AUHCC 1 LO - Lot
Please list the total price for the entire package on this line.
Individual unit pricing should be competed within the pricing sheet attached.
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Service Line Items Service Line Items
There are no Items added to this event.
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