BPA_INSTRUCTIONS.docx

BPA INSTRUCTIONS

BLANKET PURCHASE AGREEMENT

Between Contractor(s) To Be Determined (TBD)

1. Authority: This agreement is established in accordance with Federal Acquisition Regulation (FAR) Part 13, Subpart 13.303, Blanket Purchase Agreements (BPAs). This BPA will be reviewed by the Contracting Officer at least once annually before the anniversary of the effective date, and revised to conform to all requirements of Statutes, Executive Orders, and the FAR. Revisions will be evidenced by a modification to the BPA.

2. Description of Agreement: Contractor(s) TBD shall provide all services; labor. equipment and materials in accordance with the terms and conditions of this BPA agreement. The ordering period for this BPA is four (4) year from the date of award.

3. Extent of Obligation: Contractor(s) TBD is hereby incorporated into this BPA. The Government is obligated only to the extent of calls (orders) placed by authorized individuals and the purchase limitations of this BPA. Calls (orders) will be made by placing calls for the service/item(s) required. Payment will be made for actual items provided to the Government.

4. Purchase Limitations:

BPA Call Limit = $750.00 BPA Master Dollar Limit = $85,000.00 over the life of the BPA.

5. Individual(s) Authorized to Purchase under the BPA: A listing of individuals authorized to place purchases/calls under this agreement shall be identified by the Eastern Business Service Center’s Contracting Office, in writing to the contractor, and shall be identified by organization component, title and dollar limitation per call for each individual authorized to place purchases/calls.

Calls placed by individuals not on the list are not authorized and shall not be honored by the contractor. Items provided by the contractor in violation of this authorization will be treated as an unauthorized commitment and may result in termination of this agreement by the government. Changes in the list shall require the signature of the Administering Contracting Officer.

6. Delivery Tickets: All shipments under this agreement shall be accompanied by delivery tickets, sales slips, or a copy of the invoice that shall contain the following minimum information:

a. Name of contractor.

b. BPA number.

c. Date of call.

d. Purchase Number.

e. Itemized list of services and materials/equipment furnished.

f. Quantity, unit price, extension of each item, less applicable discounts.

g. Date of delivery or shipment.

7. Invoices/Payments:

The contractor shall create a separate invoice for each call. Invoices shall include, at minimum, the information stated under “Delivery Tickets”, above. The period of any discounts will commence on the date of invoice receipt. A summary invoice shall be submitted at least monthly or upon expiration of this BPA, whichever occurs first, for all deliveries made during a billing period, identifying the delivery tickets covered therein, stating their total dollar value, and supported by receipt copies of the delivery tickets.

Additionally, invoice payments shall be made electronically via the Invoice Processing Platform System (IPP).

Invoice billings will be generated and emailed to the authorized ordering individual prior to submitting in IPP. Each invoice is generated upon completion of service. The billings are based upon the negotiated pricing list.

8. Numbering Of Purchases/Calls Placed Under This Agreement.

Each order under this agreement shall be assigned a call number with a prefix. The prefix K will be used for all calls placed under this BPA. Orders shall be placed by authorized personnel as calls against this BPA via e-mail.

9. Pricing:

Pricing shall be established at the time of award of the BPA. Pricing will be reviewed by the Contractor and the customer prior to the end of each 12 month term of the agreement, in order to assess potential price adjustments based on actual volumes achieved during the year. Pricing shall be based on published catalog price list and any discounts offered. Prices to the Government shall be as low as, or lower than, those charged to the contractor’s most favored customers for comparable quantities of similar items or services. During the term of this BPA, an authorized representative of the contractor may meet with the customer on a quarterly basis to review compliance to the estimated levels. Pricing information will be provided as an attachment to the BPA.