884843-event.pdf

Awarded To: Mountain View Reforestation, LLC Awarded to Mountain View Reforestation, LLC for most responsive lowest bid.

Cedar Highlands BLM Fuel Break Maintenance Cut and Pile Division of Forestry, Fire and State Lands; approximately 240 acres of cut and pile near Cedar Highlands Subdivision of Iron County, Southeast of Cedar City, UT

Open 6/25/2020 11:00 AM MDT Type Invitation for Bid Close 7/8/2020 2:00 PM MDT Number JH20-162 Currency US Dollar

Sealed Until 7/8/2020 2:00 PM MDT

Contacts Jeff Hammer jhammer@utah.gov

Commodity Codes Commodity Code Description

70111 Removal services for ornamental plants or bushes or trees including tree and shrub removal services and lop and scatter and chaining and harrow and bullhog

09 July 202009 July 2020 mailto:jhammer@utah.gov mailto:jhammer@utah.gov mailto:jhammer@utah.gov

Issuing Procurement Unit State of Utah Division of Purchasing Conducting Procurement Unit State of Utah Division of Forestry, Fire and State Lands

INVITATION FOR BIDS

Cedar Highlands BLM Fuel Break Maintenance Cut and Pile

SOLICITATION #JH20-162

This Invitation for Bids "IFB" is issued in accordance with State of Utah Procurement Code and the Utah Administrative Code. If any provision of this IFB conflicts with the Utah Procurement Code or the Utah Administrative Code, then Utah Procurement Code and then Utah Administrative Code will take precedence.

Purpose of this Solicitation

The purpose of this IFB is to enter into a contract with the lowest responsive and responsible bidder to provide: for wildfire hazard reduction by hand cutting and stacking live and dead Pinyon pine, Juniper trees and saplings. This task order includes the Contractor to furnish labor, equipment, supervision, transportation, operating supplies and incidentals. Project area totals approximately 240 acres as identified on attached site map.

Closing date and time

The closing date and time for this sourcing event is Wednesday July 8, 2020 at 2 p.m. Mountain Time. If your time is different from that shown, your profile may be set to a different time zone. Please see the attachment titled "Changing Your Time Zone" in the Buyer Attachments section for directions on how to update your profile. It is your responsibility to make sure you submit your response by the date and time indicated above.

Bid Openings

The bid opening for this solicitation will NOT take place in person. “Unofficial Results” will be posted to the solicitation in SciQuest after the solicitation has closed. The Unofficial Results DO NOT constitute an award for the bid. Unofficial Results are being uploaded online in order to promote fairness to all vendors, regardless of physical geographic location.

Location and Description:

Work under this contract is located near the Cedar Highlands Subdivision of Iron County, southeast of Cedar City, Utah. The treatment site consists of multiple units. The work location is shown on the general location and site maps. The treatment boundaries may have areas that will not be flagged and must be located by GPS or by using the PDF maps attached and the Avenza app. The work location is shown on the site maps.

Acreage: +/- 240 acres dependent upon bids and budget constraints.

Access to the site: Access onto the project site is provided by a combination of paved highways, county or private dirt surface roads. Four-wheel drive vehicles are recommended in and around the project area. It will be the contractor’s responsibility to get the equipment to the work site.

Specific Tasks:

Work Limits: Only areas identified on the Project Map will be treated. The project units will be identified with an electronic device capable of loading geo-referenced PDF maps. It will be the contractor’s responsibility to provide an electronic device that is capable of loading project areas from an email attachment.

Cutting:

All standing Juniper (live or dead), standing dead Pinyon Pine trees, and live or dead sapling (Juniper/Pinyon Pine) trees 8 foot tall or less within the project boundaries shall be completely severed from the stump(s). No live limbs (Whips) shall be left on the stump of

Description cut trees. All branches and stems shall be cut from the trunk (bole) of the tree to meet piling requirements. All slash or trees shall be cut, so that no woody piece is greater than four (4) feet in length.

Pilling:

All cut material will be piled for burning.

Burn piles will be twice as high as wide.

Burn piles will be centered in openings away from leave trees.

Burn piles will be created at a distance of at least 15 feet away from the drip line of any leave tree or trees.

Piles will be constructed in a Tepee like manner, with heavier material around the outside edges of the pile.

Piles will be clear of all bio-mass measuring from widest outside edge of burn piles to (5) five feet out.

Burn piles will be a minimum of four feet wide by eight feet tall.

Additional shagging may be required to meet minimum pile specifications.

Additional treatment specifications (applies to all cutting units):

1. Cut material will be stacked and piled for burning.

2. No cut material shall be left outside of constructed burn piles.

3. Piles shall be constructed away from leave trees no closer than fifteen feet to mitigate burn scorch and unwanted loss during prescribed fire operations.

4. All recreation trails from center line to twenty feet either side will not be treated for a total of forty feet.

5. No burn piles will be constructed within the recreation trail forty foot zone.

6. Live browse species, shall not be cut or damaged.

7. Live Ponderosa Pine, shall not be cut or damaged.

8. Only established roads shall be used. No overland travel by vehicle will be allowed.

9. Stump or base height will not exceed six (6) inches measured on uphill side.

10. Notice to bidder, additional bucking may be necessary to meet pile specs (i.e.) compactness

11. Any trees identified as bearing trees, or any tree blazed or tagged to mark the line of any Government survey, shall not be cut or destroyed under penalty of the law. Trees with reference tags will be left uncut.

CONTRACTOR FURNISHED EQUIPMENT:

Equipment Requirements:

The Contractor shall furnish chainsaws on a fully-operational basis, with competent, fully-qualified operators, and shall meet the following specifications:

1. Be capable of cutting live or dead pinyon and juniper trees at six (6) inches above ground level on the uphill side.

2. Equipment shall be free of fluid leaks and be in good operating condition.

3. Equipment shall be washed before entering and exiting federal and state lands. All soil and plant parts shall be removed to prevent the spread of noxious weeds in and out of the project area.

The contractor shall also furnish either GPS unit(s) or smartphone(s) with pdf map application to be utilized in identifying project boundaries.

GOVERNMENT FURNISHED PROPERTY:

No Government property shall be furnished on this project.

This contract will result in one purchase order contract award to the lowest cost responsive and responsible bidder.

Length of the Contract: Must be completed by October 31, 2020.

Issuing Procurement Unit, Conducting Procurement Unit, and Solicitation Number

The State of Utah Division of Purchasing is the issuing procurement unit and State of Utah Division of Forestry Fire and State Lands is the conducting procurement unit for this IFB (referred to as “the State”). The reference number for this IFB is Solicitation #JH20-

162. This solicitation number must be referred to on all bids, correspondence, and documentation submitted to the State relating to this

IFB.

Additional Information:

Site Visits:

A site visit will NOT be held prior to bidding.

It is strongly recommended that Contractors have a complete understanding of the requirements of this project. Contractors and program participants are urged to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect project performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim or unacceptable work performance after the project.

Shape Files:

Any .pdf files provided in this bid document, and the actual physical site location shall govern any contractual interpretation or dispute related to this project.

Bidders are prohibited from communications regarding this IFB with the conducting procurement unit staff, evaluation committee members, or other associated individuals EXCEPT the State of Utah Division of Purchasing procurement officer overseeing this IFB.

Wherever in this IFB an item is defined by using a trade name, brand name, or a manufacturer and/or model number, it is intended that the words, “or equivalent” apply; and invites the submission of equivalent products by the Bidders.

Bidders may be required to submit product samples to assist the chief procurement officer or head of a procurement unit with independent procurement authority in evaluating whether a procurement item meets the specifications and other requirements set forth in the invitation to bid. Product samples must be furnished free of charge unless otherwise stated in the invitation for bids, and if not destroyed by testing, will upon written request within any deadline stated in the invitation for bids, be returned at the bidder's expense.

Samples must be labeled or otherwise identified as specified in the invitation for bids by the procurement unit.

Evaluation of Bids

Each bid received shall be evaluated for responsiveness in as outlined in the Utah Procurement Code. This IFB shall be evaluated by the objective criteria described in this IFB. Bids submitted must comply with the prerequisites and questions sections of this IFB. Any bid that does not comply with the prerequisite and questions sections will be deemed non-responsive and will be rejected.

Multiple or alternate bids will not be accepted, unless otherwise specifically required or allowed in the invitation for bids. If a bidder submits multiple or alternate bids that are not requested in this IFB, the chief procurement officer or head of a procurement unit with independent procurement authority will only accept the bidder's primary bid and will not accept any other bids constituting multiple or alternate bids.

Any exceptions to the content of this IFB, including the prerequisites, must be protested in writing to the Division of Purchasing prior to the closing date.

To be responsive and responsible Bidders must review and respond to the following sections of this IFB: Prerequisites, Buyer Attachments, Questions, and Items.

The Prerequisites Section contains the objective criteria that will be used to evaluate the bids, including the mandatory minimum requirements and general requirements that Bidders must certify that they have read, understand, and agree to in order to submit a bid.

The Buyer Attachments Section contains the required State of Utah Terms and Conditions of the IFB, which are non-negotiable, and other documents required for this IFB.

The Questions Section contains the questions that Bidders are required to answer in order to submit a bid.

The Items Section contains the detailed description of the procurement items being sought and allows the Bidders to provide their bids.

Bidders must review each section of this IFB carefully.

Required to View Event

Prerequisites Required to Enter Bid

1. Bidders are encouraged to review this IFB prior to the deadline to submit a bid, even if a bid has been submitted, in case an addendum has been issued by the issuing procurement unit.

2. All questions must be submitted through SciQuest during the Question and Answer period.

3. A Bidder must guarantee its pricing for the period described in this IFB.

4. Bidders must accept the Standard Terms and Conditions that have been attached to this IFB. See Buyer Attachments Section.

5. The proposed Scope of Work has been attached to this IFB - Attachment B. See Buyer Attachments section.

6. Any Bidder requesting that part of its bid be protected shall include with the bid a Claim of Business Confidentiality. See Questions Section for uploading a Claim of Business Confidentiality form.

7.

The mandatory minimum requirements are the objective criteria in which the conducting procurement unit will evaluate bids. Bidders must demonstrate the ability to meet or exceed the mandatory minimum requirements by completing the questions in Group 4: Minimum Mandatory Requirements.

8. The issuing procurement unit may not accept a bid after the time for submission of a bid has expired.

9. Bids must be submitted electronically, through SciQuest.

10. The cost for this IFB will be evaluated as described in this prerequisite.

11. Bids will be opened in accordance with Utah Code 63G-6a-604.

09 July 202009 July 2020

Buyer Attachments

1. Claim of Business Confidentiality Form

2. Performance evaluation document--- FOR REFERENCE USE ONLY.

3. Changing your Time Zone

4. Attachment A: Terms and Conditions for Services (Purchase Orders)

5. Attachment B: Scope of Work

6. Attachment C: References

7. Cedar Highlands General Location Map - Chris Petersen

8. Cedar Highlands Treatment Map - Chris Petersen

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Questions Required Questions

Group 1: Acceptance of Prerequisites

1.1 Offeror acknowledges that they do not have financial ties to individuals or entities on an OFAC sanctions list.

1.2 Do you agree to the Rangeland Standard Terms and Conditions that have been attached to this IFB?

1.3 Does your firm assert a claim of business confidentiality for any of the following information submitted in response to this solicitation? If yes please attach the following business confidentiality claim as part of your bid. In addition, please attach a redacted copy of any document that contains confidential information.

1.4

Bidder acknowledges it has read the Attachment B Scope of Work and understands its obligations and responsibilities contained therein, which must be met if awarded a contract.

By submitting a bid, Bidder certifies that it can meet or exceed all of the requirements in the Attachment B. Failure to meet the required obligations and responsibilities, if awarded a contract, may result in bidder being non-responsible and the contract may be canceled.

1.5 Is Bidder presently or has Bidder ever been debarred, suspended, proposed for debarment, or declared ineligible by any governmental department or agency, whether international, national, state, or local? If yes, Bidder must provide a statement regarding its debarment or suspension.

1.6 Please upload information impacting Offeror’s responsiveness here.

1.7 Is Bidder an employee of the State of Utah? If yes, then Bidder must submit an external employment form signed by Bidder's manager at the State of Utah.

1.8

Bidder acknowledges that it must acquire and maintain all applicable federal, state, and local licenses before the contract is entered into. Licenses must be maintained throughout the entire contract period. Persons doing business as an Individual, Association, Partnership, Corporation, or otherwise shall be registered with the Utah State Division of Corporations and Commercial Code. NOTE: Forms and information on registration may be obtained by calling (801) 530-4849 or toll free at 877-526-3994, or by accessing:

www.commerce.utah.gov.

1.9 Bidder acknowledges that it has uploaded a document providing a point-by-point response to the mandatory minimum requirements prerequisite and any other prerequisite that required a document to be uploaded.

1.10 Does Bidder have an outstanding tax lien in the State of Utah?

1.11 Bidder acknowledges that a Performance Evaluation will be performed on this project and that they will be required to work with the project manager.

1.12 Bidder acknowledges that the “Unofficial Results” posted at the end of the solicitation do not constitute an award for the bid, but are uploaded for bid opening purposes. Official notification of award will go out by email after all bids have been evaluated by the State.

Official Bid Results will then be uploaded to the solicitation.

1.13

If Offeror has any information that is not already provided within its proposal that if known to the State would impact the State’s determination on offeror’s responsiveness for a contract award (i.e., legal action, recent turn-over in major personnel, loss of a major contract, any alleged violations of federal, state or local regulations, etc.), please mark “yes” to this question and upload such information in the space provided below. Otherwise, please mark “no”. Please see UCA 63G-6a-709 for additional details.

1.14 Bidder acknowledges they may not assign, sell, transfer, subcontract or sublet rights, or delegate any right or obligation under this Purchase Order, in whole or in part, without the prior written approval of the State Entity.

Group 2: Vendor Information

2.1 Please provide your firm's legal company name.

2.2 Please provide your federal tax identification number? (If the vendor is sole proprietor please do not provide your social security number.)

2.3 Please provide your firm's contact information for this contract, including the name, phone number, and email address of your firm's authorized representative.

2.4 Please provide your ordering address and the remit to address. Please clearly identify each address.

2.5 Please provide your firm's State of Utah Sales Tax ID Number.

2.6 Identify your firm's type of business.

2.7 Is Offeror (owners, principles, partners) a retiree currently receiving benefits through the Utah Retirement Systems (URS)?

Group 3: Vendor's Submission

3.1

Vendor understands and acknowledges that its response, including all uploaded documents, will not be considered received by the State of Utah unless the Vendor clicks submit. Even if Vendor uploads all required documents and responds to all required questions its response will not be considered if it does not click submit. Offeror acknowledges that after completing the solicitation it must click on the link in the left hand menu bar labeled “Review & Submit”, then check the box under the “Certification” heading to certify their bid. Then click the blue box labeled “Submit Response” in order to submit their bid. Once the response has been submitted, Vendor will receive a confirmation that the response was successfully submitted.

Vendors who fail to submit their response will not have their response reviewed and will be ineligible for further consideration under this solicitation.

Group 4: Mandatory Minimum Requirements

4.1

Bidder must provide a minimum of two references (preferably three) that can establish that the bidder has this required experience and has performed well within the past three years.

(Bidder must have a minimum of 2 years of experience in cut and pile treatments.) (Bidder may use Attachment C: located under Buyer attachment.) Bidders who do not meet the experience requirement will not be considered for award. References that cannot be reached because the information is too old to be accurate, or is otherwise inaccurate, will not be considered a proper reference that meets the minimum number of references stated above.

To help determine bidder responsibility, the State reserves the right to request additional reference information, and also reserves the right to contact known references and/or refer to internal documentation independent of what is submitted by the bidder.

4.2 Bidder must acknowledge project must be completed by or before October 31, 2020.

Product Line Items Product Line Items

There are no Items added to this event.

Service Line Items Service Line Items

1.

# Item Name, Commodity Code, Description Allow

Alternates Qty. UOM Requested Service Delivery

S1 Cedar Highlands BLM Fuel Break Maintenance Cut and Pile 240 AC - Acre

Cut and Pile services According to Attachment B: Scope of Work

(Estimated at 240 acres +/- dependent upon bids and budget constraints)