Amendment_001_88310319Q00132.pdf

1. CONTRACT ID CODE PAGE OF PAGES

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1 2

2. AMENDMENT/MODIFICATION NO. 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQ. NO. 5. PROJECT NO. (If applicable)

Amendment 001 8/15/2019

6. ISSUED BY CODE 7. ADMINISTERED BY (If other than Item 6) CODE

National Archives & Records Administration

Same as Block #6

8601 Adelphi Road - Room 3340

College Park, MD 20740

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State, and Zip Code) (x) 9A. AMENDMENT OF SOLICITATION NO.

X 88310319Q00132

9B. DATED (SEE ITEM 11)

7/30/2019

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 13)

CODE FACILITY CODE

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

[X ]The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers [] is extended, [X] is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing Items 8 and 15, and returning __1__ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor [ ] is not, [ ] is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

Solicitation 88310319Q00132 for Computerized Maintenance Management System is hereby amended as follows:

1. See attached, RFQ Questions and Answers.

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

Contracting Officer 15B. CONTRACTOR/OFFEROR 15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 16C. DATE SIGNED

BY Original Signed by (Signature of person authorized to sign) (Signature of Contracting Officer)

NSN 7540-01-152-8070

PREVIOUS EDITION UNUSABLE

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA FAR (48 CFR) 53.243

NARA – 88310319Q00132, CMMS Cloud Subscription and Maintenance – Amendment 001

QUESTIONS AND ANSWERS

1. QUESTION: RFQ para. 5.4. NARA indicates the contractor shall convert 27GB of Maximo data and migrate it into a new system by September 18, 2019; and that a new system must be live no later than

September 30, 2019. As this is now a very short timeframe for a project of this scope, will NARA extend these deadlines?

ANSWER: NARA will extend the September 18 deadline for data migration to September 30, 2019. NARA will not extend the deadline that the system must go live. The system needs to go live by September 30, 2019.

RFQ CHANGE: CHANGE PARAGRAPH 5.4 FROM: “BECAUSE NARA CURRENTLY HAS

APPROXIMATELY 27 GB OF DATA IN THE MAXIMO ENVIRONMENT AS DESCRIBED ABOVE

IN PARAGRAPH 1.4, THE CONTRACTOR SHALL CONVERT (IF APPLICABLE) AND MIGRATE

THE DATA FROM NARA’S CURRENT ARCHITECTURE TO A SUPPORTED CMMS SYSTEM.

THE CONTRACTOR SHALL TEST THE NEW SYSTEM WITH THE NEW CLEAN DATA AND

PROVIDE A TEST REPORT PRIOR TO DELIVERY TO THE COR. THE DATA MUST BE

MIGRATED BY SEPTEMBER 18, 2019. THE CONTRACTOR SHALL CORRECT ERRORS AND

REFINE THE SYSTEM AS NEEDED IN ORDER TO PROVIDE A CLEAN SYSTEM WITH

MINIMAL (NO MORE THAN FIVE (5)) DATA AND SYSTEM ERRORS. NARA INFORMATION

TECHNOLOGY WILL REVIEW ALL TESTING, OPERATIONAL READINESS, AND

DEPLOYMENT DOCUMENTATION IN STAGED GATE REVIEW MEETINGS. THE

CONTRACTOR SHALL IMPLEMENT A GO LIVE DATE NO LATER THAN SEPTEMBER 30, 2019

WHEN THE NEW VERSION IS FULLY OPERATIONAL.”

TO: “BECAUSE NARA CURRENTLY HAS APPROXIMATELY 27 GB OF DATA IN THE MAXIMO

ENVIRONMENT AS DESCRIBED ABOVE IN PARAGRAPH 1.4, THE CONTRACTOR SHALL

CONVERT (IF APPLICABLE) AND MIGRATE THE DATA FROM NARA’S CURRENT

ARCHITECTURE TO A SUPPORTED CMMS SYSTEM. THE CONTRACTOR SHALL TEST THE

NEW SYSTEM WITH THE NEW CLEAN DATA AND PROVIDE A TEST REPORT PRIOR TO

DELIVERY TO THE COR. THE CONTRACTOR SHALL CORRECT ERRORS AND REFINE THE

SYSTEM AS NEEDED IN ORDER TO PROVIDE A CLEAN SYSTEM WITH MINIMAL (NO MORE

THAN FIVE (5)) DATA AND SYSTEM ERRORS. NARA INFORMATION TECHNOLOGY WILL

REVIEW ALL TESTING, OPERATIONAL READINESS, AND DEPLOYMENT DOCUMENTATION

IN STAGED GATE REVIEW MEETINGS. THE CONTRACTOR SHALL HAVE DATA MIGRATED

AND IMPLEMENT A GO LIVE DATE NO LATER THAN SEPTEMBER 30, 2019 WHEN THE NEW

VERSION IS FULLY OPERATIONAL.”

2. QUESTION: Is there a U.S. citizenship requirement for person proposed to do work on this contract? I could not find reference to that in the document via a word search for “citizen”.

ANSWER: In the case of CMMS (moderate) the control enhancement requiring US Citizenship does not apply.

RFQ CHANGE: NONE