871730-event.pdf

Awarded To: Western States Engineering LLC Award to Western States Engineering, LLC as the low cost responsive and responsible bidder.

Maintenance for UV System at Kamas Fish Hatchery Division of Wildlife Resources. Only DeNora parts to be used. Repairs and maintenance for the Kamas UV system comprises of three – forty bulb vessel units (Model JS00073-100 2300 GPM reactor).

Open 5/8/2020 3:00 PM MDT Type Invitation for Bid Close 5/22/2020 2:00 PM MDT Number AS20-168 Currency US Dollar

Sealed Until 5/22/2020 2:00 PM MDT

Contacts Ann Schliep aschliep@utah.gov

Jeff Hammer jhammer@utah.gov

Commodity Codes Commodity Code Description

21110 Fishing and aquaculture equipment including commercial fishing equipment and marine hatchery equipment and pisciculture suplies and fish tracking

70121 Natural resources management including research and testing and germination and treatments and lab services for horticultural and agricultural and forestry and carpology and wildlife tracking including hardware

72150 Specialized trade construction and maintenance services and equipment including elevator install and maintenance services and athletic facilities and golf courses and recreational enclosures

77100 Environmental management including natural resources management and conservation strategy planning services and environmental testing and lab services including air quality

27 May 202027 May 2020 mailto:aschliep@utah.gov mailto:jhammer@utah.gov mailto:aschliep@utah.gov mailto:aschliep@utah.gov mailto:jhammer@utah.gov mailto:jhammer@utah.gov

Issuing Procurement Unit State of Utah Division of Purchasing Conducting Procurement Unit State of Utah Division of Wildlife Resources

INVITATION FOR BIDS

Maintenance for UV System at Kamas Fish Hatchery

SOLICITATION #AS20-168

This Invitation for Bids "IFB" is issued in accordance with the State of Utah Procurement Code and the Utah Administrative Code. If any provision of this IFB conflicts with the Utah Procurement Code or the Utah Administrative Code, then the Utah Procurement Code and then the Utah Administrative Code will take precedence.

Purpose of this Solicitation

The purpose of this IFB is to enter into a contract with the lowest responsive and responsible bidder to provide maintenance for the following: Kamas UV system comprises of three – forty bulb vessel units (Model JS00073-100 2300 GPM reactor) that run all the time but can be isolated for repair and maintenance. These are DeNora units (previously Severn Trent) and require DeNora parts for both repair and maintenance.

See Attachment B Scope of Work for further Details.

This contract will result in one contract award to the lowest cost responsive and responsible bidder.

Closing date and time

The closing date and time for this sourcing event are 05/22/2020 02:00 PM Mountain Time. If your time is different from that shown, your profile may be set to a different time zone. Please see the attachment titled "Changing Your Time Zone" in the Buyer Attachments section for directions on how to update your profile. It is your responsibility to make sure you submit your response by the date and time indicated above.

Length of the Contract

The contract resulting from this IFB will be for FIVE (5) years.

Background

Kamas UV system comprises of three – forty bulb vessel units (Model JS00073-100 2300 GPM reactor) that run all the time but can be isolated for repair and maintenance. These are DeNora units (previously Severn Trent) and require DeNora parts for both repair and maintenance. No substitutes. The units can be run on Auto or Manuel and have an auto wiper system to clean the sleeves holding the bulbs within the vessels. Each of these units will need to be taken apart once every two years (three times in the 5 year contract) to replace the wiper rings, holders and gaskets for each unit as well as the lamps, sleeves, worn bearings and gears, ballast that are out and LED lights that are out. All of these parts must be DeNora parts for these units. Parts must be ordered by the contractor and paid by the contractor. The labor required to repair and do maintenance must be done by a contractor who has at least 5 years of experience in working with UV vessel units. Included in the quote needs to be an hourly rate for repairs when work is needed that is not on the regular maintenance schedule, plus travel time costs.

Issuing Procurement Unit, Conducting Procurement Unit, and Solicitation Number

The State of Utah Division of Purchasing is the issuing procurement unit and the State of Utah Division of Wildlife Resources is the conducting procurement unit for this IFB (referred to as “the State”). The reference number for this IFB is Solicitation #AS20-168.

This solicitation number must be referred to on all bids, correspondence, and documentation submitted to the State relating to this

IFB.

Additional Information

Bidders are prohibited from communications regarding this IFB with the conducting procurement unit staff, evaluation committee members, or other associated individuals EXCEPT for the State of Utah Division of Purchasing procurement officer overseeing this

IFB.

Description

Wherever in this IFB, an item is defined by using a tradename, brand name, or a manufacturer and/or model number, it is intended that the words, “or equivalent” apply; and invites the submission of equivalent products by the Bidders.

Bidders may be required to submit product samples to assist the chief procurement officer or head of a procurement unit with independent procurement authority in evaluating whether a procurement item meets the specifications and other requirements set forth in the invitation to bid. Product samples must be furnished free of charge unless otherwise stated in the invitation for bids, and if not destroyed by testing, will upon written request within any deadline stated in the invitation for bids, be returned at the bidder's expense.

Samples must be labeled or otherwise identified as specified in the invitation for bids by the procurement unit.

New Technology

Pursuant to Utah Administrative Rule R33-12-502 the awarded contract(s) may be modified to incorporate new technology or technological upgrades associated with the procurement item being solicited, including new or upgraded: (i) systems; (ii) apparatuses;

(iii) modules; (iv) components; and (v) other supplementary items. Further, a maintenance or service agreement associated with the procurement item under the resulting contract(s) may be modified to include any new technology or technological upgrades. Any contract modification incorporating new technology or technological upgrades will be specific to the procurement item being solicited and substantially within the scope of the original procurement or contract.

Evaluation of Bids

Each bid received shall be evaluated for responsiveness in as outlined in the Utah Procurement Code. This IFB shall be evaluated by the objective criteria described in this IFB. Bids submitted must comply with the prerequisites and questions sections of this IFB. Any bid that does not comply with the prerequisite and questions sections will be deemed non-responsive and will be rejected.

Multiple or alternate bids will not be accepted, unless otherwise specifically required or allowed in the invitation for bids. If a bidder submits multiple or alternate bids that are not requested in this IFB, the chief procurement officer or head of a procurement unit with independent procurement authority will only accept the bidder's primary bid and will not accept any other bids constituting multiple or alternate bids.

Any exceptions to the content of this IFB, including the prerequisites, must be protested in writing to the Division of Purchasing prior to the closing date.

To be responsive and responsible Bidders must review and respond to the following sections of this IFB: Prerequisites, Buyer Attachments, Questions, and Items.

The Prerequisites Section contains the objective criteria that will be used to evaluate the bids, including the mandatory minimum requirements and general requirements that Bidders must certify that they have read, understand, and agree to in order to submit a bid.

The Buyer Attachments Section contains the required State of Utah Terms and Conditions of the IFB, which are non-negotiable, and other documents required for this IFB.

The Questions Section contains the questions that Bidders are required to answer in order to submit a bid.

The Items Section contains the detailed description of the procurement items being sought and allows the Bidders to provide their bids.

Bidders must review each section of this IFB carefully.

Required to View Event

Prerequisites Required to Enter Bid

1. Bidders are encouraged to review this IFB prior to the deadline to submit a bid, even if a bid has been submitted, in case an addendum has been issued by the issuing procurement unit.

2. All questions must be submitted through SciQuest during the Question and Answer period.

3. A Bidder must guarantee its pricing for the period described in this IFB.

4. Bidders must accept the Standard Terms and Conditions that have been attached to this IFB. See Buyer Attachments Section.

5. The Scope of Work has been attached to this IFB. See Buyer Attachments section.

6. Any Bidder requesting that part of its bid be protected shall include with the bid a Claim of Business Confidentiality. See Questions Section for uploading a Claim of Business Confidentiality form.

7. The mandatory minimum requirements are the objective criteria in which the conducting procurement unit will evaluate bids.

8. The issuing procurement unit may not accept a bid after the time for submission of a bid has expired.

9. Bids must be submitted electronically, through SciQuest.

10. The cost for this IFB will be evaluated as described in this prerequisite.

11. Bids will be opened publicly in accordance with Utah Code 63G-6a-604.

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Buyer Attachments

1. Claim of Business Confidentiality Form

2. Changing your Time Zone

3. Attachment A Terms and Conditions for Goods & Services (Agency Contract)

4. Attachment B Scope of Work.docx

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Questions Required Questions

Group 1: Acceptance of Prerequisites

1.1 Offeror acknowledges that they do not have financial ties to individuals or entities on an OFAC sanctions list.

1.2 Is Bidder presently or has Bidder ever been debarred, suspended, proposed for debarment, or declared ineligible by any governmental department or agency, whether international, national, state, or local?

If yes, Bidder must provide a statement regarding its debarment or suspension.

1.3

If Offeror has any information that is not already provided within its proposal that if known to the State would impact the State’s determination on offeror’s responsiveness for a contract award (i.e., legal action, recent turn-over in major personnel, loss of a major contract, any alleged violations of federal, state or local regulations, etc.), please mark “yes” to this question and upload such information in the space provided below. Otherwise, please mark “no”. Please see UCA 63G-6a-709 for additional details.

1.4 Please upload information impacting Offeror’s responsiveness here.

1.5 Is Bidder an employee of the State of Utah?

If yes, then Offeror must submit an external employment form signed by Offerors manager at the State of Utah.

1.6

Bidder acknowledges that it must acquire and maintain all applicable federal, state, and local licenses before the contract is entered into.

Licenses must be maintained throughout the entire contract period.

Persons doing business as an Individual, Association, Partnership, Corporation, or otherwise shall be registered with the Utah State Division of Corporations and Commercial Code.

NOTE: Forms and information on registration may be obtained by calling (801) 530-4849 or toll free at 877-526-3994, or by accessing: www.commerce.utah.gov.

1.7 Bidder acknowledges that it has uploaded a document providing a point-by-point response to the mandatory minimum requirements prerequisite and any other prerequisite that required a document to be uploaded.

1.8 Does Bidder have an outstanding tax lien in the State of Utah? If yes, Bidder must provide a statement regarding its debarment or suspension.

1.9 Is Bidder an employee of the State of Utah? If yes, then Bidder must submit an external employment form signed by Bidder's manager at the State of Utah.

Group 2: Vendor Information

2.1 Please provide your firm's legal company name.

2.2 Please provide your federal tax identification number? (If the vendor is sole proprietor please do not provide your social security number.)

2.3 Please provide your firm's contact information for this contract, including the name, phone number, and email address of your firm's authorized representative.

2.4 Please provide your ordering address and the remit to address. Please clearly identify each address.

2.5 Please provide your firm's State of Utah Sales Tax ID Number.

If you do not have a State of Utah Sales Tax ID Number, please write "N/A".

2.6 Identify your firm's type of business.

2.7 Is Offeror (owners, principles, partners) a retiree currently receiving benefits through the Utah Retirement Systems (URS)?

Group 3: Vendor's Submission

3.1

Vendor understands and acknowledges that its response, including all uploaded documents, will not be considered received by the State of Utah unless the Vendor clicks submit. Even if Vendor uploads all required documents and responds to all required questions its response will not be considered if it does not click submit. Offeror acknowledges that after completing the solicitation it must click on the link in the left hand menu bar labeled “Review & Submit”, then check the box under the “Certification” heading to certify their bid. Then click the blue box labeled “Submit Response” in order to submit their bid. Once the response has been submitted, Vendor will receive a confirmation that the response was successfully submitted.

Vendors who fail to submit their response will not have their response reviewed and will be ineligible for further consideration under this solicitation.

Group 4: Mandatory Minimum Requirements

4.1 Bidder must have a minimum of 5 years of experience with U vessel units. Explain and describe experience.

4.2 Bidder acknowledges they must be able to purchase listed parts and replace three (3) times during the contact on the 1st, 3rd, and 5th years.

4.3 Bidder acknowledges that if they are awarded a contract they must use only DeNora parts.

4.4 Provide hourly rate for additional repairs not listed.

Product Line Items Product Line Items

There are no Items added to this event.

Service Line Items Service Line Items

1.

# Item Name, Commodity Code, Description Allow

Alternates Qty. UOM Requested Service Delivery

S1 Year 1 Maintenance for UV System At Kamas Fish Hatchery 1 LS - Lump Sum

Provide a lump sum price for the first (1st) year for all listed parts and services to be provided according to Attachment B Scope of Work. This is to be a lump sum for the first (1st) year.

S2 Year 3 Maintenance for UV System At Kamas Fish Hatchery 1 LS - Lump Sum

Provide a lump sum price for the third year for all listed parts and services to be provided according to Attachment B Scope of Work. This is to be a lump sum for the third year.

S3 Year 5 Maintenance for UV System At Kamas Fish Hatchery 1 LS - Lump Sum

Provide a lump sum price for the fifth (5th) year for all listed parts and services to be provided according to Attachment B Scope of Work. This is to be a lump sum for the fifth (5th) year.