867556-event.pdf

Awarded To: Turf Equipment & Irrigation Inc

Ewing Irrigation Products inc

Mountainland Supply, LLC See award justification statement for awards.

Irrigation and Sprinkler Systems, Equipment, and Related Services - Reopened Statewide Cooperative Contract for Irrigation and Sprinkler Systems, Supplies, and Related Services. This is to include standard and golf course irrigation and sprinkler supplies and services.

Open 5/1/2020 12:00 PM MDT Type Request for Proposal Close 6/2/2020 2:00 PM MDT Number AS20-151 Currency US Dollar

Sealed Until 6/2/2020 2:00 PM MDT

Contacts Ann Schliep aschliep@utah.gov

Jeff Hammer jhammer@utah.gov

Commodity Codes Commodity Code Description

21101 Dispersing and spraying appliances for agriculture including sprinklers, dusters, sprayers, composters, pollination equipment and supplies, frost protection equipment, fertilizer spreaders, irrigation systems

21100 Agricultural, forestry, landscape machinery and equipment and rentals including soil prep, harvesting, planting, seeding, livestock equipment, Agriculture Inspections

21102 Greenhouses and equipment including irrigation equipment and greenhouse pots and ventilation equipment and isolation equipment and agricultural sun shade material and hydroponic fertilizer injector

30180 Plumbing fixtures including non-sanitary residential fixtures and faucets or taps and shower heads and jets and parts and accessories

40170 Pipe piping and pipe fittings including adapters and angle face rings and backup flanges and baffles and bends and bushings and caps and connectors

40180 Tubes tubing and tube fittings including welded tubes and seamless tubes and extruded tubes and rubber and plastic tubing and iron tubes

83100 Utilities including gas and power and water and sewer and electricity and utilities management and consulting services, and alternative forms of energy, solar panels and servicing

17 June 202017 June 2020 mailto:aschliep@utah.gov mailto:jhammer@utah.gov mailto:aschliep@utah.gov mailto:aschliep@utah.gov mailto:jhammer@utah.gov mailto:jhammer@utah.gov

Issuing Procurement Unit State of Utah Division of Purchasing Conducting Procurement Unit State of Utah Division of Purchasing

REQUEST FOR PROPOSALS

Irrigation and Sprinkler Systems, Equipment, and Related Services - Reopened

SOLICITATION #AS20-151

This Request for Proposals ("RFP”) is issued in accordance with the Utah Procurement Code and applicable administrative rules of the Utah Administrative Code. If any provision of this RFP conflicts with the Utah Procurement Code or Utah Administrative Code, then the Utah Procurement Code or Utah Administrative Code will take precedence.

Purpose of this Solicitation

The purpose of this RFP is to enter into a contract to provide: irrigation and sprinkler equipment, systems, supplies, and related services to include standard and/or golf systems. It is the intent of this solicitation to establish a discount from manufacturer pricing.

Offerors must indicate a primary discount (Minimum Percentage Off Discount) but may offer multiple discounts if awarded a contract.

This RFP and resulting contract award(s) is a solutions-based solicitation; meaning the State of Utah is seeking equipment, products, and/or services that meet the requirements of this RFP and that are commonly desired or are required by law or industry standards.

Offerors may include related equipment, accessories, and services to the extent that these solutions are complementary to the equipment, products, and/or services identified in this RFP.

Given the cooperative nature of this RFP, it is expected that offerors shall propose a wide array of equipment, products, and/or services at lower prices and with better value than what they would ordinarily offer to the public or to a single government entity.

Closing date and time

The closing date and time for this sourcing event are 06/02/2020 02:00 PM Mountain Time. If your time is different from that shown, your profile may be set to a different time zone. Please see the attachment titled "Changing Your Time Zone" in the Buyer Attachments section for directions on how to update your profile. It is your responsibility to make sure you submit your response by the date and time indicated above.

Multiple Contract Award Anticipated

It is anticipated that this RFP will result in multiple contract awards. The methodology or formula that will be used to determine the number of contract awards is: Offerors who are deemed responsive and responsible and receive a total (technical and cost points) of 650 points will receive a contract. Each line item of the Standard Irrigation and Sprinkler Market Basket and/or the Golf Irrigation and Sprinkler Market Basket must be completed in order to be considered responsive. The Offeror can submit for either the Standard Irrigation and Sprinkler Market Basket or the Golf Irrigation and Sprinkler Market Basket or both.

Future Procurements

The State of Utah reserves the right and may reopen this solicitation, or create a new solicitation if it determines there may be more competition for the procurement item than when the original solicitation was posted.

Length of the Contract

The contract resulting from this RFP will expire on 03/24/2025. (This is the same expiration for the current contract MA1274).

Issuing Procurement Unit, Conducting Procurement Unit, and Solicitation Number

The State of Utah Division of Purchasing is the issuing procurement unit and the State of Utah Division of Purchasing is the conducting procurement unit for this RFP (referred to as “the State”). The reference number for this RFP is Solicitation #AS20-151.

This solicitation number must be referred to on all proposals, correspondence, and documentation submitted to the State relating to this RFP.

Additional Information

Description

Offerors are prohibited from communications regarding this RFP with the conducting procurement unit staff, evaluation committee members, or other associated individuals EXCEPT for the State of Utah Division of Purchasing procurement officer overseeing this

RFP.

Wherever in this RFP, an item is defined by using a tradename, brand name, or a manufacturer and/or model number, it is intended that the words, “or equivalent” apply; and invites the submission of equivalent products by the Offerors.

Offerors may be required to submit product samples to assist the chief procurement officer or head of a procurement unit with independent procurement authority in evaluating whether a procurement item meets the specifications and other requirements set forth in the request for proposals. Product samples must be furnished free of charge unless otherwise stated in the request for proposals, and if not destroyed by testing, will upon written request within any deadline stated in the request for proposals, be returned at the Offeror's expense. Samples must be labeled or otherwise identified as specified in the request for proposals by the procurement unit.

The issuing procurement unit may not accept a proposal after the time for submission of a proposal has expired.

The State reserves the right to conduct discussions with the Offerors who submit proposals determined to be reasonably susceptible of being selected for an award, but proposals may be accepted without discussions.

New Technology

Pursuant to Utah Administrative Rule R33-12-502 the awarded contract(s) may be modified to incorporate new technology or technological upgrades associated with the procurement item being solicited, including new or upgraded: (i) systems; (ii) apparatuses;

(iii) modules; (iv) components; and (v) other supplementary items. Further, a maintenance or service agreement associated with the procurement item under the resulting contract(s) may be modified to include any new technology or technological upgrades. Any contract modification incorporating new technology or technological upgrades will be specific to the procurement item being solicited and substantially within the scope of the original procurement or contract.

Evaluation Administrative and Mandatory Minimum Requirement Compliance

Each proposal received shall be evaluated as outlined in this RFP and the Utah Procurement Code.

To be responsive and responsible Offerors must review and respond to the following sections of this RFP: Prerequisites, Buyer Attachments, Questions, and Items.

The Prerequisites section includes the objective and subjective criteria that will be used to evaluate the proposals, which include the mandatory minimum requirements, technical criteria, and other prerequisites that Offerors must read and agree to in order to respond to this RFP.

The Buyer Attachments Section contains the standard contractual terms and conditions required by the State and any other required documents associated with this RFP.

The Questions Section contains the questions that Offerors are required to answer in order to submit a proposal.

The Items Section contains the detailed description of the procurement items being sought and allows the Offerors to provide their cost proposals.

Offerors must review each section carefully.

Required to View Event

Prerequisites Required to Enter Bid

1. Offerors are encouraged to review this RFP prior to the deadline to submit a proposal, even if a proposal has been submitted, in case an addendum has been issued by the issuing procurement unit.

2. All questions must be submitted through SciQuest during the Question and Answer period.

3. Pursuant to the Utah Procurement Code the following entities are Eligible Users and are allowed to use the awarded contracts.

4. The State of Utah Division of Purchasing does not guarantee any purchase amount under an awarded contract.

5. A Bidder must guarantee its pricing for the period described in this RFP.

6. If an Offeror is awarded a contract from this RFP then it is required to provide a quarterly administrative fee and report.

7. If it is determined to be in the best interest of the Conducting Procurement Unit, interviews and presentations may be held at the option of the State.

8. Offerors may request that part of its proposal be protected by submitting a Claim of Business Confidentiality Form. See the Buyers Attachment section.

9. The proposed Scope of Work has been attached to this RFP.

10. The mandatory minimum requirements are the objective criteria in which the conducting procurement unit will evaluate proposals.

11.

To determine which proposal provides the best value to the State, the evaluation committee will evaluate each responsive and responsible proposal that has not been disqualified or rejected using the subjective criteria listed in this prerequisites section.

12. Offeror's cost proposals will be evaluated independently.

13.

All proposals in response to this RFP will be evaluated in a manner consistent with the Utah Procurement Code, Administrative Rules, policies and the evaluation criteria in this RFP. Offerors bear sole responsibility for the items included or not included within the proposal submitted by the Offeror. Each area of the evaluation criteria must be addressed in detail in the proposal.

14. Offeror may take exception and/or propose additional language to the Standard Terms and Conditions that have been attached to this RFP.

15. The issuing procurement unit may not accept a proposal after the time for submission of a proposal has expired.

16. Responses should be concise, straightforward and prepared simply and economically.

17. Proposals must be submitted electronically, through SciQuest.

17 June 202017 June 2020

Buyer Attachments

1. Claim of Business Confidentiality Form

2. Changing your Time Zone

3. Attachment A Terms and Conditions for Goods & Services (Cooperative Contracts)

4. Attachment B Scope of Work

5. Attachment C Purchasing Regional Map

6. Interactive Score Sheet for Informational purposes only.

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Questions Required Questions

Group 1: Acceptance of Prerequisites

1.1 Is Offeror presently or has Offeror ever been debarred, suspended, proposed for debarment, or declared ineligible by any governmental department or agency, whether international, national, state, or local?

1.2

If Offeror has any information that is not already provided within its proposal that if known to the State would impact the State’s determination on offeror’s responsiveness for a contract award (i.e., legal action, recent turn-over in major personnel, loss of a major contract, any alleged violations of federal, state or local regulations, etc.), please mark “yes” to this question and upload such information in the space provided below. Otherwise, please mark “no”. Please see UCA 63G-6a-709 for additional details.

1.3 Please upload information impacting Offeror’s responsiveness here.

1.4

Offeror acknowledges that it must acquire and maintain all applicable federal, state, and local licenses before the contract is entered into.

Licenses must be maintained throughout the entire contract period.

Persons doing business as an Individual, Association, Partnership, Corporation, or otherwise shall be registered with the Utah State Division of Corporations and Commercial Code.

NOTE: Forms and information on registration may be obtained by calling (801) 530-4849 or toll free at 877-526-3994, or by accessing: www.commerce.utah.gov.

1.5 Offeror acknowledges that it has uploaded a document providing a point-by-point response to the following prerequisites: the mandatory minimum requirements prerequisite, the technical requirements prerequisite, and any other prerequisite that required a document to be uploaded.

1.6

In the event that an Offeror offers pricing discounts for educational entities that (1) are applicable to this solicitation and (2) result in lower pricing than what is generally offered to other governmental entities, please attach a separate cost proposal labeled “Educational Pricing” to your proposal. This cost proposal for Educational Pricing is to be submitted in addition to the original Cost Proposal Form and will only be available to authorized end users. The Educational Pricing will not be used to evaluate costs.

Offeror acknowledges that it has read and understands this question.

1.7 Does Offeror have an outstanding tax lien in the State of Utah? If yes, Offeror must provide a statement regarding its debarment or suspension.

1.8 Is Offeror an employee of the State of Utah? If yes, then Offeror must submit an external employment form signed by Offeror's manager at the State of Utah.

1.9 If awarded a State Cooperative Contract Offeror understands that its resulting contract may be terminated for convenience, without cause, if there is no reported spend for any one fiscal year of its contract.

Group 2: Vendor Information

2.1 Please provide your firm's legal company name.

2.2 Please provide your federal tax identification number? (If the vendor is sole proprietor please do not provide your social security number.)

2.3 Please provide your firm's contact information for this contract, including the name, phone number, and email address of your firm's authorized representative.

2.4 Please provide your ordering address and the remit to address. Please clearly identify each address.

2.5 Please provide your firm's State of Utah Sales Tax ID Number.

If you do not have a State of Utah Sales Tax ID Number, please write "N/A".

2.6 Identify your firm's type of business.

2.7 Is Offeror (owners, principles, partners) a retiree currently receiving benefits through the Utah Retirement Systems (URS)?

Group 3: Vendor's Submission

3.1 If your firm is requesting parts of its proposal be protected please upload your Claim of Business Confidentiality Form here as well as your redacted proposal.

3.2 Any exceptions to the Terms and Conditions must be uploaded here in the format outlined in Prerequisites: Standard Terms and Conditions (Exceptions and Negotiations). Exceptions and/or additions submitted after the date and time for receipt of proposals will not be considered. If you have no exceptions, upload a document stating "None".

3.3

Vendor understands and acknowledges that its response, including all uploaded documents, will not be considered received by the State of Utah unless the Vendor clicks submit. Even if Vendor uploads all required documents and responds to all required questions its response will not be considered if it does not click submit. Offeror acknowledges that after completing the solicitation it must click on the link in the left hand menu bar labeled “Review & Submit”, then check the box under the “Certification” heading to certify their bid. Then click the blue box labeled “Submit Response” in order to submit their bid. Once the response has been submitted, Vendor will receive a confirmation that the response was successfully submitted.

Vendors who fail to submit their response will not have their response reviewed and will be ineligible for further consideration under this solicitation.

Group 4: Mandatory Minimum Requirements

4.1 Offeror must indicate their geographic coverage for the State of Utah. Refer to the map labeled as Attachment C.

4.2 Offeror confirms they can deliver stocked items within 24 hours and special order items within 2 weeks.

4.3 Offeror guarantees that all items offered will meet the required US standards within the industry.

4.4 Offeror understand that each line item of the Standard Irrigation and Sprinkler Market Basket and/or the Golf Irrigation and Sprinkler Market Basket in the Items Section of this RFP must be completed in order to be considered responsive.

Group 5: Minimum Percentage Discount and Hourly Rates

5.1

In addition to the line item pricing requirement for the Market Basket, the State will also require Offerors to identify a “Minimum Percentage Off Discount” on all regular irrigation and golf course catalog items applicable to this solicitation. Please indicate your MINIMUM Percentage Discount which will be for the term of the contract. The State understands that there may be items with deeper discounts, but please indicate the minimum the Offeror is willing to offer.

5.2 What is the Offeror's Central Control hourly labor rate?

5.3 What is the Offeror's standard hourly rate?

Group 6: Technical Criteria Response

6.1

Warranty - weight 30. DESCRIBE IN DETAIL Offeror's warranties in regards to the irrigation and sprinkler supplies and equipment. Also, describe warranties for services rendered. At the least, a one-year manufacturer product warranty is required on all equipment, supplies, and systems submitted for consideration under this RFP. If additional room is needed, please attached a document labeled Warranty.

6.2 Certification - weight 25 Offeror must list all employees and manufacture certifications related to irrigation and sprinkler supplies and equipment and services they hold. If additional room is needed, please attach a document labeled Certification. Make sure all employees an eligible user would contact is listed with certifications.

6.3 Emergency Services and After Hours Delivery - weight 25 Offeror must indicate their standard emergency services and after hours delivery available. What are the emergency services available and who an eligible user would contact. Provide all names and phone numbers who would cover emergency services.

6.4

Experience - weight 30 Offeror must indicate years of experience for the company and employees in irrigation and sprinkler equipment and supplies and or golf irrigation and sprinkler equipment and supplies . Describe in detail any service experience employees have. If additional room is needed, please attached a document labeled Experience.

Resumes are encouraged. List all employees an eligible user would contact along with their experience.

6.5 Services - weight 30 Describe in detail Offeror's services available to eligible users related to this solicitation. If additional room is needed, please attach a document labeled Services.

Product Line Items Product Line Items

1. Standard Irrigation & Sprinkler Market Basket # Item Name, Commodity Code, Description Allow

Alternates Qty. UOM Requested Delivery

P1 Spray Head 1 EA - Each

4" spray head

P2 Rotor Head 1 EA - Each

6" rotor sprinkler head

P3 Valves 1 EA - Each

1" Rainbird PEB or Equivalent. (Rainbird brand is only an example)

P4 Valves 1 EA - Each

2" Rainbird PEB or Equivalent. (Rainbird brand is only an example)

P5 Valve Box 1 EA - Each

Standard valve box

P6 Valve Box 1 EA - Each

Jumbo valve box

P7 Fittings 1 EA - Each

1" Tee (PVC)

P8 Pipe 1 EA - Each

20' 1 1/2" PVC Schedule 40

P9 Pipe 1 EA - Each

20' 2" PVC Schedule 40

P10 Backflow Preventor 1 EA - Each

1" Brass

P11 Backflow Preventor 1 EA - Each

2" Brass

P12 Controller 1 EA - Each

Example: 24st Toro LSS controller or equivalent

P13 Drip Tubing 1 EA - Each

12' oc @ 1gph

2. Golf Irrigation and Sprinkler Market Basket # Item Name, Commodity Code, Description Allow

Alternates Qty. UOM Requested Delivery

P1 Central Control System 1 EA - Each

Central control system with national support capabilities.

Capable to run irrigation system remotely.

P2 Field Controller 1 EA - Each

Field controller Satellites and all components.

P3 Golf Heads 1 EA - Each

1 1/2" Golf heads

P4 Golf Heads 1 EA - Each

1" Golf Heads

P5 Conversion Assemblies for Golf Heads 1 EA - Each

Conversion assemblies for golf heads.

P6 Swing Joints 1 EA - Each

2" swing joints

P7 Valves 1 EA - Each

2" valves

P8 Valve box 1 EA - Each valve box

P9 Quick coupler valve & accessories 1 EA - Each

Quick coupler valve & accessories

Service Line Items Service Line Items

There are no Items added to this event.