CITY OF MADISON

REQUEST FOR BIDS

RFB #: 8669-0-2017-MR

Title: Forest Hill Cemetery - John Catlin Chapel Masonry Repairs

City Agency: Engineering

Due Date: October 5, 2017

2:00 PM CST

REQUEST FOR BIDS RFB # 8669-0-2017-MR

Page i

Table of Contents

1 NOTICE TO BIDDERS

1.1 Summary

1.2 Important Dates

1.3 Format

1.4 Labeling

1.5 Delivery of Bids

1.6 Appendix A: Standard Terms & Conditions

1.7 Appendix B: Sample Contract for Purchase of Services

1.8 Affirmative Action Notice

1.9 Multiple Bids

1.10 City of Madison Contact Information

1.11 Inquiries, Clarifications, and Exceptions

1.12 Addenda

1.13 Bid Distribution Networks

1.14 Local Vendor Preference

1.15 Oral Presentations/Site Visits/Meetings

1.16 Acceptance/Rejection of Bids

1.17 Withdrawal or Revision of Bids

1.18 Non-Material and Material Variances

1.19 Public Records

1.20 Usage Reports

1.21 Partial Award

1.22 Tax Exempt

1.23 Cooperative Purchasing

1.24 Bidders Responsibility

2 DESCRIPTION OF SERVICES/COMMODITIES

2.1 Lump Sum Base Bid

2.2 Pre Bid Information/Site Visit

2.3 Work Provided by the City

2.4 Submittals

2.5 Prosecution of the Work

2.6 General Project Requirements

2.7 Project Work Site Requirements

2.8 Other Possible Site Conditions

2.9 Delivery of Materials, Storage and Protection

2.10 Cutting and Patching

2.11 Cleaning

2.12 Guarantee

3 FOREST HILL CHAPEL – MASONRY RESTORATION SPECIFICATIONS

3.1 General

3.2 Products

3.3 Execution

Specification Drawings Form A: Signature Affidavit Form B: Receipt of Forms and Submittal Checklist Form C: Vendor Profile Form D: Fee Bid Form E: References Appendix A: Standard Terms & Conditions

Appendix B: Contract for Purchase of Services

1 NOTICE TO BIDDERS

1.1 Summary

The City of Madison Engineering (“City”) is soliciting Bids from qualified vendors for Forest Hill Cemetery - John Catlin Chapel Masonry Repairs. Vendors submitting Bids (“Bidders”) are required to read this Request for Bids (“RFB”) in its entirety and follow the instructions contained herein.

1.2 Important Dates

Deliver Bids no later than the due time and date indicated below. The City will reject late Bids:

Issue Date: September 14, 2017 Questions Due Date: September 21, 2017

Answers Posted Date: September 28, 2017 Due Date: October 5, 2017, 2:00 PM CST

1.3 Format

The City will not consider illegible Bids.

Elaborate Bids (i.e., expensive artwork) beyond that sufficient to present a complete and effective Bid are not necessary or desired.

The City is requesting bids in the following format: electronic format preferred, but hard copies may be mailed or delivered to the address in Section 1.5. Electronic versions less than 20MB should be emailed to the address in section 1.5.

Complete and return Forms A through E to City of Madison Purchasing Services by October 5, 2017, 2:00

PM CST.

1.4 Labeling

All Bids must be clearly labeled:

Bidder’s Name and Address

RFB #: 8669-0-2017-MR

Title: Forest Hill Cemetery - John Catlin Chapel Masonry Repairs Due: October 5, 2017, 2:00 PM CST

All email correspondence must include RFB #8669-0-2017-MR in the subject line.

1.5 Delivery of Bids

Delivery of hard copies to: City of Madison Purchasing Services

City County Building, Room 407 210 Martin Luther King Jr. Blvd.

Madison, WI 53703

Delivery of electronic copy to: via email to bids@cityofmadison.com or on a flash drive along with the hard copies.

Bids must be delivered as instructed. Deliveries to other City departments and/or locations may result in disqualification.

Note: When mailing your response via a third party delivery service, the outside of the packaging MUST be clearly marked with the RFB name and number. This ensures that the bid can be delivered to the correct purchasing agent without having to open the bid.

mailto:bids@cityofmadison.com

1.6 Appendix A: Standard Terms & Conditions

Bidders are responsible for reviewing this attachment prior to submission of their Bids. City of Madison Standard Terms and Conditions are the minimum requirements for the submission of Bids.

1.7 Appendix B: Sample Contract for Purchase of Services

Bidders are responsible for reviewing this attachment prior to submission of their Bids. The Sample Contract for Purchase of Services shall serve as the basis of the contract resulting from this RFB. The terms of this template contract shall become contractual obligations following award of the RFB. By submitting a Bid, Bidders affirm their willingness to enter into a contract containing these terms.

1.8 Affirmative Action Notice

If Contractor employs 15 or more employees and does aggregate annual business with the City of $25,000 or more for the calendar year in which the PO and/or Contract takes effect, Contractor shall file, within thirty (30) days from the PO/Contract effective date and BEFORE RELEASE OF PAYMENT, an Affirmative Action Plan (www.cityofmadison.com/dcr/aaFormsVS.cfm) designed to ensure that the Contractor provides equal employment opportunity to all and takes affirmative action in its utilization of applicants and employees who are women, minorities and/or persons with disabilities. The Model Affirmative Action Plan for Vendors, Request for Exemption form, and instructions are available at:

www.cityofmadison.com/dcr/aaForms.cfm or by contacting a Contract Compliance Specialist at the City of Madison Affirmative Action Division at (608) 266-4910.

Contractor shall also allow maximum feasible opportunity to small business enterprises to compete for any subcontracts entered into pursuant to this PO/Contract.

Job postings: If Contractor employs 15 or more employees, regardless of dollar amount, Contractor must notify the City of all external job openings at locations in Dane County, WI and Contractor agrees to interview candidates referred by the City or its designee. Job posting information is available at:

www.cityofmadison.com/dcr/aaJobSkillsBank.cfm.

The complete set of Affirmative Action requirements for this purchase can be found in paragraph 20 of Appendix A – Standard Terms and Conditions and, if applicable, in paragraph 13 of Appendix B – Sample Contract for Purchase of Services.

1.9 Multiple Bids

Multiple Bids from Bidders are permitted; however, each must fully conform to the requirements for submission. Bidders must sequentially label (e.g., Bid #1, Bid #2) and separately package each Bid.

Bidders may submit alternate pricing schemes without having to submit multiple Bids.

1.10 City of Madison Contact Information

The City of Madison Engineering is the procuring agency:

Paul Stauffer City of Madison Engineering

PH: (608) 266-4366

pstauffer@cityofmadison.com http://www.cityofmadison.com/dcr/aaFormsVS.cfm http://www.cityofmadison.com/dcr/aaForms.cfm http://www.cityofmadison.com/dcr/aaJobSkillsBank.cfm

The City of Madison Purchasing Services administers the procurement function:

Mary Richards Purchasing Services City-County Bldg, Room 407 210 Martin Luther King, Jr. Blvd.

Madison, WI 53703-3346

PH: (608) 266-4026

FAX: (608) 266-5948

bids@cityofmadison.com

For questions regarding Affirmative Action Plans please contact:

Contract Compliance Department of Civil Rights City-County Bldg., Room 523 210 Martin Luther King, Jr. Blvd.

Madison, WI 53703

PH: (608) 266-4910

dcr@cityofmadison.com

The City employs spam filtering that occasionally blocks legitimate emails, holding them in ‘quarantine” for four calendar days. The contacts listed in this RFB will acknowledge all emails received. Bidders not receiving acknowledgement within twenty-four hours shall follow-up via phone with specific information identifying the originating email address for message recovery.

1.11 Inquiries, Clarifications, and Exceptions

Bidders are to raise any questions they have about the RFB document without delay. Direct all questions, in writing, to the Purchasing Services administrator listed in Section 1.10.

Bidders finding any significant ambiguity, error, conflict, discrepancy, omission, or other deficiency in this RFB document shall immediately notify the Buyer and request clarification. In the event that it is necessary to provide additional clarification or revision to the RFB, the City will post addenda – see 1.12 below. Bidders are strongly encouraged to check for addenda regularly.

Bids should be as responsive as possible to the provisions stated herein. A prospective vendor may take “exception” to bid terms, conditions, specifications and dates stated within the bid package. However, the City of Madison reserves the right to disqualify any and all bids submitted which include exceptions, if deemed not in the City’s best interests.

1.12 Addenda

In the event that it is necessary to provide additional clarification or revision to the RFB, the City will post addenda to its Bids distribution websites – see 1.13 below. It is the Bidders responsibility to regularly monitor the websites for any such postings. Bidders must acknowledge the receipt of any addenda on Form B. Failure to retrieve addenda and include their provisions may result in disqualification.

1.13 Bid Distribution Networks

The City of Madison posts all Request for Bids, addenda, tabulations, awards and related announcements on two distribution networks – VendorNet and DemandStar. The aforementioned documents are available exclusively from these websites. It is the Bidders responsibility to regularly monitor the bid distribution network for any such postings. Bidders failure to retrieve such addenda and incorporate their appropriate provisions in their response may result in disqualification. Both sites offer free registration to City Bidders.

State of Wisconsin VendorNet System:

State of Wisconsin and local agencies bid network. Registration is free.

http://vendornet.state.wi.us/vendornet mailto:bids@cityofmadison.com mailto:dcr@cityofmadison.com http://vendornet.state.wi.us/vendornet

DemandStar by Onvia: National bid network – Free subscription is available to access Bids from the City of Madison and other Wisconsin agencies, participating in the Wisconsin Association of Public Purchasers (WAPP). A fee is required if subscribing to multiple agencies that are not included in

WAPP.

Bid Opportunities: www.cityofmadison.com/finance/purchasing/bidDemandStar.cfm

Home Page: www.demandstar.com

To Register: www.onvia.com/WAPP

1.14 Local Vendor Preference

The City of Madison has adopted a local preference purchasing policy granting a scoring preference to local suppliers. Only suppliers registered as of the bid’s due date will receive preference. Learn more and register at the City of Madison website: www.cityofmadison.com/business/localPurchasing.

1.15 Oral Presentations/Site Visits/Meetings

Bidders may be asked to attend meetings, make oral presentations, inspect City locations or make their facilities available for a site inspection as part of this RFB process. Such presentations, meetings or site visits will be at the Bidders expense.

1.16 Acceptance/Rejection of Bids

The City reserves the right to accept or reject any or all Bids submitted, in whole or in part, and to waive any informalities or technicalities, which at the City's discretion is determined to be in the best interests of the City. Further, the City makes no representations that a contract will be awarded to any Bidder responding to this request. The City expressly reserves the right to reject any and all Bids responding to this invitation without indicating any reasons for such rejection(s).

The City reserves the right to postpone due dates and openings for its own convenience and to withdraw this solicitation at any time without prior notice.

1.17 Withdrawal or Revision of Bids

Bidders may, without prejudice, withdraw Bids submitted prior to the date and time specified for receipt of Bids by requesting such withdrawal before the due time and date of the submission of Bids. After the due date of submission of Bids, no Bids may be withdrawn for a period of 90 days or as otherwise specified or provided by law. Bidders may modify their Bids at any time prior to opening of Bids.

1.18 Non-Material and Material Variances

The City reserves the right to waive or permit cure of nonmaterial variances in the offer if, in the judgment of the City, it is in the City’s best interest to do so. The determination of materiality is in the sole discretion of the City.

1.19 Public Records

Bidders are hereby notified that all information submitted in response to this RFB may be made available for public inspection according to the Public Records Law of the State of Wisconsin or other applicable public record laws. Information qualifying as a “trade secret”defined in State of Wisconsin Statutesmay be held confidential.

http://www.cityofmadison.com/finance/purchasing/bidDemandStar.cfm http://www.demandstar.com/ http://www.onvia.com/WAPP http://www.cityofmadison.com/business/localPurchasing

Bidders shall seal separately and clearly identify all information they deem to be “trade secrets,” as defined in the State of Wisconsin Statutes. Do not duplicate or co-mingle information, deemed confidential and sealed, elsewhere in your response.

S. 19.36(5)

(5) TRADE SECRETS. An authority may withhold access to any record or portion of a record containing information qualifying as a trade secret as defined in s. 134.90(1)(c).

s. 134.90(1)(c)

(c) “Trade secret” means information, including a formula, pattern, compilation, program, device, method, technique or process to which all of the following apply:

1. The information derives independent economic value, actual or potential, from not being generally known to, and not being readily ascertainable by proper means by, other persons who can obtain economic value from its disclosure or use.

2. The information is the subject of efforts to maintain its secrecy that are reasonable under the circumstances.

The City cannot ensure that information will not be subject to release if a request is made under applicable public records laws. The City cannot consider the following confidential: a bid in its entirety, price bid information, or the entire contents of any resulting contract. The City will not provide advance notice to Bidders prior to release of any requested record.

To the extent permitted by such laws, it is the intention of the City to withhold the contents of Bids from public viewuntil such times as competitive or bargaining reasons no longer require non-disclosure, in the City’s opinion. At that time, all Bids will be available for review in accordance with such laws.

1.20 Usage Reports

Annually, the successful Bidders shall furnish to City Purchasing usage reports summarizing the ordering history for each department served during the previous contract year. The report, at a minimum, must include each and every item or service ordered during the period, its total quantities and dollars by item/service and in total. The City reserves the right to request usage reports at any time and request additional information, if required, when reviewing contract activity.

1.21 Partial Award

Unless otherwise noted, it will be assumed that Bidders will accept an order for all or part of the items/services priced.

1.22 Tax Exempt

The City of Madison as a municipality is exempt from payment of federal excise taxes (Registration Number 39-73-0411-K) and State of Wisconsin taxes per Wisconsin statute 77.54(9a). Federal Tax ID #39-6005507. A completed Wisconsin Department of Revenue Form S-211 (R.2-00) can be found on the City website. Our tax-exempt number is ES 42916.

1.23 Cooperative Purchasing

Bidders may choose to extend prices offered on bids to other municipalities. Under Wisconsin Statutes, a municipality is defined as a county; city; village; town; school district; board of school directors; sewer district; drainage district; vocational, technical and adult education district; or any other public or quasi-public corporation, officer, board or other body having the authority to award public contracts. This is known as “cooperative” or “piggyback” purchasing, a practice common amongst units of government. The City is not responsible for any contract resulting from a cooperative purchase using this RFB as a basis;

they are made solely between the bidders and third party unit of government.

1.24 Bidders Responsibility

Bidders shall examine this RFB and shall exercise their judgment as to the nature and scope of the work required. No plea of ignorance concerning conditions or difficulties that exist or may hereafter arise in the execution of the work under the resulting contract, as a consequence of failure to make necessary examinations and investigations, shall be accepted as an excuse for any failure or omission on the part of the Bidders to fulfill the requirements of the resulting contract.

2 DESCRIPTION OF SERVICES/COMMODITIES

Forest Hill Cemetery – John Catlin Chapel Masonry Repairs, 1 Speedway Road, Madison, WI.

2.1 Lump Sum Base Bid

The intent of this project is to make repairs to the historic Madison sandstone interior walls of the John Catlin Chapel. Due to moisture issues, the existing stone walls have undergone various degrees of masonry distress and deterioration. In general this work will consist of redressing existing sandstone in situ, removing and replacing sandstones that are salvageable, replacing severely deteriorated stones with new glacier buff limestone, providing pins and strap anchors to stabilize the wall and repointing the mortar joints in these areas of repair. Please see 3.1 General, 3.1.1 Scope of Work.

2.2 Pre Bid Information/Site Visit

Questions pertaining to this project shall be directed to the City Project Manager.

Prior to bidding, it is recommended that the contractor visit the site to become familiar with and verify existing job conditions. Site visits may be arranged by making an appointment with the City Project Manager.

2.3 Work Provided by the City

Existing building materials that may have hazardous content and are located within the work area (example: floor tile, ceiling tile, pipe insulation) shall be sampled, tested, and removed by the City. If any suspected hazardous building materials are found by the contractor during demolition or renovation work that have not been sampled and tested, work must stop and a certified hazardous material inspector must be contacted by the City to assess the situation. Inaccessible areas may exist within the facility.

2.4 Submittals

Submit building permit, product data, drawings, manufacturer specifications, installation instructions, maintenance instructions and general recommendations for all items to be installed. Include data substantiating that materials comply with requirements. Submittals shall be in original electronic form (PDF). Scanned copies are not acceptable. PDF need to be of high quality and searchable. Submit additional information, which may be required under separate sections of these specifications.

2.5 Prosecution of the Work

Do not start on any work until you have received a fully executed Purchase of Services Contract from the City. Upon receiving the fully executed POS contract for this work the contractor shall coordinate with the City Project Manager and provide an installation schedule that is acceptable to the Building Owner.

Construction work must begin as mutually agreed upon by the City Project Manager and the contractor and shall carry out the work at a rate so as to fully complete the work within the schedule. Initial work shall be scheduled with the Project Manager at least 48 hours in advance in order to provide reasonable notification to the building occupants. All work as described within these plans and specifications shall be completed by July 31st 2018.

2.6 General Project Requirements

Obtain and pay for permits and fees required for this project. Submit copies of permits to City Project Manager before starting any work. Arrange for any inspections with authorities. Work shall comply with applicable codes and regulations. The Contractor must maintain all licenses required for the work performed and required by authorities. Prevailing wages: prevailing wages rates are not required for this project.

Do not scale drawings for exact dimensions. Drawings indicate approximate locations of the various items. These items are shown approximately to scale and attempts to show how these items should be integrated with building construction. Locate all the various items on-the-job measurements in conformance with code and cooperation with other trades. The contractor shall be responsible for field verifying all measurements on drawings.

Protect non-work surfaces from damage that might occur from this repair work. Contractor shall be responsible for restoring, repairing and/or replacing any materials, equipment or site damage caused by the work of this project to its original finish and/or condition.

Work shall be performed by tradesmen and mechanics skilled in the area of work included in this contract; shall be of professional quality; and shall be completed according to the best practice of the trade. Workers shall be knowledgeable with regard to products used and shall take appropriate precautions required to safeguard health and safety.

The intent of these plans and specifications is to provide for the construction, execution and completion of a complete work or improvements, which the contractor undertakes to do in full compliance with the plans, specifications, and contract. The Contractor shall perform all items of work covered and stipulated in the proposal and perform altered, non-stated and extra work necessary to the prosecution and completion of the work.

The Contractor shall take no advantage of any apparent error or omission in the plans or specifications, and the Owner shall be permitted to make such corrections and interpretations as may be deemed necessary for the fulfillment of the intent of the plans and specifications.

2.7 Project Work Site Requirements

Unless otherwise noted, construction operations shall be limited to the hours between 7:00 a.m. and 7:00 p.m., Mondays through Fridays, except for holidays. A request must be made to the City forty-eight hours in advance for approval of work days or hours other than those stated above. Compliance is required with the City of Madison Noise Ordinance. Madison General Ordinance 24.08 does NOT allow the use of any equipment used in construction between the hours of 7:00 p.m. and 7:00 a.m. in such a manner as to unreasonably interfere with the peace, comfort and quality of life of the neighboring persons of ordinary sensibilities. The intent here is to not allow the use of equipment, i.e. hammers, power saws, compressors, pneumatic tools, etc. between the hours of 7:00 p.m. and 7:00 a.m., when the noise would disturb neighbors.

No permanently reserved on-site space for a trash container shall be provided. Occasionally a trash container may be brought in for a short duration (e.g. two to three days) if arranged in advance with the site contact. Waste from the project shall not be disposed into the Building Owner’s trash receptacles.

The building and site may be occupied by staff for normal business during construction. The Contractors shall take particular care to avoid disturbance and disruption to the existing building structure and to the ongoing activities of the occupants. Loud music will not be allowed. In this case, the contractor can expect to have no occupancy of the building during the scheduled time of work.

Provide and set temporary barriers, adjacent to work areas so as to clearly mark and isolate areas under construction, as required by Owner, and remove such barriers as soon as possible.

Electrical; 120 volt, 20 amp outlets will be available to the Contractor. The contractor may provide their own portable generators to provide any other electrical power requirements not available. Contractors shall furnish lamps and extension cords for their work as required.

On site potable water will be available for the Contractor use.

Public restrooms are not provided on site. The contractor has the option to provide temporary restroom facilities at their own expense.

Limited site vehicle parking is available for Contractor’s use. Parking is available along the street for contractor’s use. Space shall be made available adjacent or near to the worksite for the contractors work truck and equipment. The contractor shall take appropriate measure to protect the grounds from damage.

If damage occurs, grounds shall be restored to original condition.

2.8 Other Possible Site Conditions

Contractor and subcontractor personnel must check in with the building staff each time they arrive at the site to begin work. A Key to the chapel is available in the cemetery office.

2.9 Delivery of Materials, Storage and Protection

Materials may be stored on site, coordinate a storage location with the Site Contact. Deliver materials to the job site and store in a safe area, out of the way of traffic and stored up off the ground surface. The contractor shall be responsible for receiving all materials on site unless prior arrangements are made with the Project Manager.

No permanently reserved on-site loading zone will be provided for Contractor’s use. For loading and unloading, a vehicle-parking stall may occasionally be reserved for a short time duration (e.g. one day) if arranged in advance with the site contact.

Protect materials before, during and after delivery to job site. Contractor shall be responsible for any damages to construction materials prior to final acceptance of completed project. The City shall not be responsible for theft or damage to the materials stored on site.

2.10 Cutting and Patching

Cutting and patching shall refer to cutting into existing construction as required for installation and/or performance of work and patching of surfaces to restore them to their original condition.

Prior to cutting, inspect surfaces and conditions beneath work to be cut for unsafe or otherwise unsatisfactory conditions and inform the City Project Manager of such conditions prior to proceeding with work.

Perform cutting and patching by methods, which will prevent damage to other portions of work and will provide proper surfaces to receive new work, installations and/or repair.

Do not cut and patch structural members or work in a manner, which will damage or weaken structural integrity.

Work, which is exposed to view, shall be cut and patched in a manner, which does not noticeably reduce aesthetic and similar qualities as determined by the City Project Manager.

Cutting and patching shall be performed in a manner, which does not reduce life, decrease performance or increase maintenance of components and/or elements of work.

The City Project Manager retains the right to order removal and replacement of unsatisfactory cut and patch work.

Materials for patching shall be identical to existing materials.

Provide temporary support of work as required.

2.11 Cleaning

MATERIALS

• Use only cleaning materials recommended and approved by manufacturer for surface to be cleaned.

• Use cleaning materials only on surfaces recommended by cleaning material manufacturer.

DURING CONSTRUCTION

• At all times keep premises free from accumulations of waste materials or rubbish caused by work for this project. Miscellaneous waste and debris shall be removed from premises daily.

• Construction area shall be broom clean at the end of each workday.

• Install protective plastic or drop cloths to protect surrounding areas from construction debris and dust, including furnishing. Use vacuum systems on grinding tools that generate dust.

• Do not drop or throw material from heights, lower waste material in controlled manner.

• Schedule cleaning operations and provide protection to prevent damage to finish surfaces.

• Removed or unused materials and waste shall be taken outside work area and disposed of or stored, in places designated by Owner, immediately upon removal or demolition. Contractor shall supply containers for waste disposal. Use of existing dumpsters and on site dumping will not be permitted.

FINISH CLEANING

• At project completion, clean visible soiling from work, remove temporary labels and leave work clean and ready for Owner use and occupancy.

• At completion of contract work, thoroughly police project grounds and ensure that construction debris has been removed.

2.12 Guarantee

All work, material and equipment shall be guaranteed by the Contractor to be free of faults for at least one year or longer if specified elsewhere.

3 FOREST HILL CHAPEL – MASONRY RESTORATION SPECIFICATIONS

3.1 General

3.1.1 Scope of Work

Work for this project shall consist of replacing and/or redressing deteriorated Madison sandstone stones on the interior walls of the John Catlin Chapel. The affected masonry joints shall be repointed. Provide all labor, materials, services and incidentals necessary to perform the following work:

A. Carefully remove and replace interior sandstone units as indicated on plans. New stone shall be tooled/finished to match texture and pattern of existing stone.

B. Carefully remove, clean and sort by size any salvageable sandstone units as directed by the Project Manager. This sandstone is no longer available and any salvageable pieces shall be retained by the City for reuse on future projects. These units shall be stored on pallets and the contractor shall transport to a storage site within the cemetery.

C. Dowels and strap anchors shall be installed as indicated on plans.

D. Sandstone interior surfaces shall be redress as indicated on plans E. Any mortar joint that is affected by this work shall be repointed.

F. Redress in-situ an additional 45 ft² of Madison sandstone at unspecified locations. Assume all work will be within the first three courses of the interior East and West walls. Provide a unit cost for this work on the bid sheet if adjustments need to be made in the total cost. The contractor will be paid for actual work performed.

G. The work stated above is intended to give the contractor a summary of work to be accomplished and may not be totally inclusive of all work required to complete the project. Perform all additional work as necessary to complete the intent of the work as indicated on the plans and specifications.

3.1.2 Protection

When Work involves removal of masonry materials; the following minimum requirements shall be followed:

• The Contractor shall exercise extreme caution and take all necessary precautions to limit exposing his workmen or bystanders to any dangerous conditions.

• Protect all existing utilities against damage. Maintain existing utilities during deconstruction operations.

• Protect passageways and maintain all exit ways to facilitate the safe passage of persons around the area of deconstruction. Do not modify the facilities code compliant status in any way that is not specifically addressed in this specification.

• Provide interior and exterior shoring, bracing, or support as required to prevent movement, settlement, or collapse of adjacent construction scheduled to remain.

• Protect all remaining portions of the wall, landscaping and other property not scheduled for deconstruction. These areas shall be completely protected during deconstruction and removal of debris. Any resulting damage shall be repaired or replaced to like-new condition by the Contractor responsible under the direction and approval of the Owner and Project Manager.

• Protect area designated by the Owner and the Project Manager with necessary framing, plastic sheet, or similar materials to prevent visible dust and debris from entering these areas. Remove dust and debris protection materials upon job completion.

• If any work involves removal of wall materials suspected of containing asbestos, notify Project Manager immediately.

3.1.3 Submittals

Product Data: Submit manufacturer’s technical data for each product indicated in specifications in format as indicated in previous submittal section above. The following is a list of required submittals for this project

• Mortar

• Sand

• Sealant

• Replacement limestone

• Anchor pins or shop drawings

• Clip angles (strap anchors) or shop drawings.

3.1.4 Occupancy

The Owner shall not occupy the Chapel site during deconstruction and construction and the site shall remain non operational. Coordinate all Work in advance with the Owner, the Owner’s on site personnel and the Project Manager. Provide a schedule that will minimize closure time of the chapel for the duration of the project that is acceptable to the owner.

3.1.5 Quality

A. All Work shall be performed by skilled journeyman masons and laborers who are considered specialists in the field of masonry restoration work similar to that required under this Contract.

Submit résumé of each mason who will be performing restoration work on this project.

B. Masons shall have a minimum of five (5) years experience in this type of work.

C. The contractor shall submit a list of three similar types of projects with references.

D. Samples (mock-ups) of typical masonry restoration work required for this project and as shown on the Drawings shall be installed in unobtrusive areas using materials and methods specified, and made available for viewing by the Project Manager and Owner. No related work shall proceed until after mock-ups have been inspected and approved by the Project Manager. Listing of required mockups:

• Mortar Joints - After awarding the contract and prior to starting repointing work: Prepare one sample area of approximately 4 linear feet of each type of repointing joint required. This is intended to demonstrate the quality of materials, appearance and workmanship expected in pointing the mortar joints in the area of construction. The Project Manager shall inspect/approve this sample area prior to proceeding with any repointing work. The intent of the new repointing work is to match cleaned existing mortar for color and texture.

• Replacement Stone - Provide an 8”x 8” sample of the tooled and textured finish that will applied to the interior face of the replacement stone. This stone may require a sandblasted finish along with tooling marks. The Project Manager shall approve this prior to continuing with any stone replacement work. Provide a sample of the tooled finish that will be applied to the stone that will be redressed in situ if different process from the above sample.

• Stone Replacement - Install three stones (two in the second course and one in the third course of the stone replacement area) demonstrating pinning and anchoring methods. Do not proceed with additional work without approval from the Project Manager.

• Stone Redressing in situ - Select a stone that is indicated for replacement and provide a mock up for the redressing that will be done as indicated on the plans.

3.1.6 Product Delivery, Storage and Handling

A. Deliver all materials in their original unopened containers with all markings intact.

B. Store replacement masonry units off ground to prevent contamination by mud, dust or materials likely to cause staining or other defects.

C. Cover materials when necessary to protect from the elements.

D. Protect masonry reinforcing from the elements.

3.1.7 Dust Control

The majority of this work will be on the interior walls of the chapel. It is imperative that construction related dust be kept to a minimum during removal of the Madison sandstone and masonry. Any grinders or dust generating equipment shall have vacuum attachments to capture dust. Plastic sheeting shall be provided as necessary to minimize the exposure to the rest of the chapel. The contractor shall perform a final cleanup and dusting of the interior after work is completed.

3.1.8 Job Conditions

A. Load application:

a. Do not apply uniform floor or roof loading for at least 12 hours after building masonry columns or walls.

b. Do not apply concentrated loads for at least three (3) days after building masonry columns or walls.

B. Staining:

a. Prevent grout or mortar from staining the face of the masonry to be left exposed.

i. Immediately remove grout or mortar in contact with the face of such masonry. Do not over moisten the repointing mortar, allow it to be applied with the consistency of brown sugar. This should minimize the mortar smearing on the stonework.

b. Protect all sills, ledges, and projections from droppings of mortar.

c. Protect floor, door and window jambs and heads from staining or damage.

C. Cold Weather Protection

a. Do not perform any masonry work unless air temperatures are between 40 degrees

Fahrenheit (10 degrees Celsius) and 95 degrees Fahrenheit (32 degrees Celsius) and will remain so for at least 120 hours after completion of the work. The Chapel’s radiant heater may be utilized for maintain air temperatures. Coordinate use with the Project Manager.

3.1.9 Guarantees and Warranties

Materials and/or workmanship shall be guaranteed against defects for a period of two (2) years from the date of final payment.

3.2 Products

3.2.1 Acceptable Manufacturers

A. Provide products by manufacturers specified herein which meet or exceed standards as set forth in this Section. No products specified or approved shall contain asbestos.

B. All materials shall be new unless noted otherwise.

3.2.2 Materials

A. Mortar (Pointing and Setting)- The basis of the mortar for this project shall be:

a. St. Astier Natural Hydraulic Lime NHL 3.5, distributed by TransMineral USA.

b. Pigment – None.

c. Sand – Sand shall be clean and uncontaminated by clay/silt. Janesville #1 by Janesville

Sand and Gravel, 1110 Harding Street, P.O. Box 427 Janesville, WI 53547, 800-95511

d. Final mortar mix shall be determined in the field under the direction of the Project

Manager. For the purposes of this bid use the following lime/sand ratio (1:2.5) by volume.

e. All mortar shall be prepared and placed in accordance with the Department of the Interior

National Park Service Cultural Resources Preservation Briefs 2, “Repointing Mortar Joints in Historic Masonry Buildings” (Revised Edition October 1998), and in compliance with the guidelines set forth by the Secretary of the Interior’s Standards.

f. Mixing of individual mortar ingredients at the construction site will be permitted. The contractor must demonstrate a consistent and reliable method of measuring the individual ingredients.

g. Repointing mortars may be pre-blended (not including water) in single containers in a factory controlled environment; however the Project Manager shall have full authority to reject any process that in his sole discretion will not meet the intent of this specification.

h. Water: Potable, fresh, clean, clear and free from injurious amounts of sewage, oil, acid, alkali, salts, organic matter or other detrimental substances.

B. Stone Replacement Material

a. The replacement stone for removed sandstone is Glacier Buff Limestone and may be obtained locally from; Quarra Stone Company, LLC, Madison, Wisconsin.

b. Mortar for laying replacement stone; Mortar shall be the same as the repointing mortar, as defined in this Section.

C. Sealant

a. Dow Corning 790 or equivalent.

3.3 Execution

3.3.1 Examination

A. The Contractor shall have the sole responsibility for the accuracy of all measurements and for the estimate of material quantities required and necessary to satisfy the requirements of these Specifications.

B. Should additional replacement stone be required due to irreparable damage; match all physical properties including color, texture and size of existing stone.

C. Verify that installation conditions are satisfactory to receive work of this Section.

D. Do not proceed until unsatisfactory conditions have been corrected.

E. Beginning work constitutes the Contractor’s acceptance of conditions as satisfactory.

F. During deconstruction, as well as rehabilitation operations, restore all areas to weather tight condition each day and/or before inclement weather commences

3.3.2 Mortar Mixes

A. All equipment for mixing, transporting and applying mortar shall be clean and free from hardened mortar, dirt, ice, or other foreign matter.

B. Follow printed manufacturer’s instructions for mixing mortar.

C. Measure materials for mortars by volume, in a manner whereby proportions can be controlled within five percent. It is suggested that the measuring container be firmly tapped three times to settle the material and additional material added to top off the container to achieve consistency in the mixture. Measuring by shovel full shall not be allowed.

D. Thoroughly mix Natural Hydraulic Lime and masonry sand dry before adding any water. Add water and bring to proper consistency for use, consistency of brown sugar. Mix materials to achieve an evenly distributed mix throughout the batch. The mixture should be uniform in color and consistency. No admixtures, antifreeze ingredient or similar such contaminant will be allowed.

E. Repointing and masonry replacement mortar shall be St. Astier Natural Hydraulic Lime NHL 3.5 mixed with Janesville #1 sand at a ratio of 1:2.5 by volume.

3.3.3 Pointing of Mortar Joints in Stone

A. Walls should be presoaked with water a minimum of 10 minutes prior to pointing or as weather conditions dictate. Walls should be misted with water for duration of at least 3 minutes at the end of the day after initial installation. Keep newly pointed wall moist for a minimum of 3-days after installation, including weekends and holidays. As a minimum, mist the wall 3 times per day minimum – morning, noon and night.

B. Rinse stone joint with water to remove dust and mortar particles. Time the rinsing application so that at the time of pointing excess water has evaporated or run off. Joint surfaces should be damp but free from standing water.

C. The mortar material shall resemble the consistency of brown sugar during installation. This drier consistency enables the material to be tightly packed into the joint and allows for cleaner work and prevents shrinkage cracks as the mortar cures.

D. Joints should be pointed in layers or "lifts" where the joints are deeper than 1-1/4 inch. Apply in layers not greater than 1/2 the depth but not more than 1-1/4 inch or until a uniform depth is formed. Compact each layer thoroughly and allow it to become thumbprint hard before applying the next layer. Lift examples:

a. 3/16" joint depth (1/16" joint existing) point in one lift

b. 5/16" joint depth (1/8" joint existing) point in one lift

c. 5/8" joint depth (1/4" joint existing) point in one lift

d. 5/16" joint depth (3/8" joint existing) point in one lift

e. 1-1/4" joint depth (1/2" joint existing) point in one lift

f. 1-7/8" joint depth (3/4" joint existing) point in two lifts approx.-1" (each)

g. 2-1/2" joint depth (1" joint existing) point in three lifts approx. +3/4" (ea.) over 2-3/4 joint depth- point in lifts of no more than 1-1/4" (each) E. Point all mortar joints to the finish profile as demonstrated in the mock up.

F. When mortar is thumbprint hard the joints shall be finished to match the original historic joint profile. Texture joints as required to expose sand aggregate to match surrounding.

G. Keep mortar from drying out too quickly. Protection from direct sun, high winds for the first 72 hours after installation. Thoroughly soak the walls by misting or light spray a minimum of three times per day for the first 3 days. Protect freshly pointed areas with plastic sheeting for the first 24 hours after installation if necessary. The plastic sheeting shall not be allowed to come in direct contact with the wall where the joints are curing. Install spacer as necessary.

H. Where pointing work precedes overall cleaning of existing masonry, allow mortar to harden at least 30 days before beginning cleaning work.

3.3.4 Redress in Situ

A. Scale off all loose pieces of original stone from masonry unit that is intended to be removed, including surface material in powder or granular form and detachments of planer elements, spalls and chips. Contractor shall sound all stone on building by using the “ring test method” in order to distinguish fully intact stone from those in which delamination may be hidden or pieces of unstable material may not be immediately visible.

B. Using gentlest means possible, remove mortar, loose particles, and soil from stone by cleaning with hand chisels, needle scalers, brushes, and water.

C. Remove sealants by cutting close to stone with utility knife and cleaning with solvents.

D. Develop methods to redress the stone surface to match the original worn surface textures and profiles as approved by the Project Manager and Owner and as required.

E. It is the intention of this treatment to avoid introducing products to the face of the stone merely to enhance the look and color of the surface.

F. Notify the Project Manager for alternate stone treatment repair if open space exceeds permissible depth.

G. Using the center cut method and hand tools, prepare any joints in the work area for repointing as necessary. All areas requiring repointed shall be done at the same time as repointing of the surrounding area where stone is identified for replacement.

3.3.5 Stone Removal and Replacement

A. Remove stones as indicated on the drawings or if stones are deteriorated or damaged beyond repair. Notify the Project manager of any replacement stones that were not previously indicated on plans. Carefully remove entire units from joint to joint, without damaging surrounding stone, in a manner that permits replacement with full size units.

B. While removing designated stones, salvage as many of these stones as possible. Remove in an undamaged condition as many whole stone units as possible. Sort stone by size for future use (future City project). Clean and place on pallets.

C. Support and protect remaining stonework that surrounds removal area and adjoining construction in an undamaged condition.

D. Remove mortar, loose particles, and soil from intact stone by cleaning with hand chisels, needle scalers brushes, and water.

E. Remove any sealants by cutting close to stone with utility knife and cleaning with solvents.

F. Clean surrounding remaining stone removing mortar, dust, and loose particles in preparation for replacement.

G. Replace removed stone with new stone matching existing stone, including size, color and finish.

Install stainless steel pins and clips as indicated on plans. Butter vertical joints for full width before setting and set units in full bed of mortar, unless otherwise indicated.

H. Rake out mortar to 2 ½ time the width of the joint for newly set stones before mortar sets. All newly laid masonry shall have raked joints so that a single, final repointing can take place over the entire area of work. This is to achieve a consistent finish in the mortar joints for finish and texture.

3.3.6 Cleaning

A. Mortar shall be applied in such a manner as to minimize cleaning. The contractor shall demonstrate the ability to install the finish mortar joint with a brown sugar consistency that can be easily cleaned off without causing excessive mortar smearing.

B. After mortar has fully hardened, thoroughly clean exposed masonry surfaces of excess mortar and foreign matter; use wood scrapers, stiff-nylon or fiber brushes, and clean water, spray applied at low pressure.

C. Do not use metal scrapers or brushes.

D. Do not use acidic or alkaline cleaners.

E. Wash adjacent non-masonry surfaces, if applicable. Use detergent and soft brushes or cloths.

F. Sweep and rake adjacent pavement and floor to remove masonry debris. Where necessary, hand scrub surfaces to remove mortar, dust, dirt, and stains. Any rinse water shall be controlled as to not cause damage to the interior finishes of the chapel or its furnishings.

Rev. 07/28/2016-8669-0-2017-MR FormA-SignatureAffidavit.doc

Form A: Signature Affidavit

RFB #: 8669-0-2017-MR Forest Hill Cemetery - John Catlin Chapel Masonry Repairs

This form must be returned with your response.

In signing Proposals, we certify that we have not, either directly or indirectly, entered into any agreement or participated in any collusion or otherwise take any action in restraint of free competition; that no attempt has been made to induce any other person or firm to submit or not to submit Proposals, that Proposals have been independently arrived at, without collusion with any other Proposers, competitor or potential competitor; that Proposals have not been knowingly disclosed prior to the opening of Proposals to any other Proposers or competitor; that the above statement is accurate under penalty of perjury.

The undersigned, submitting this Proposals, hereby agrees with all the terms, conditions, and specifications required by the City in this Request for Proposals, declares that the attached Proposals and pricing are in conformity therewith, and attests to the truthfulness of all submissions in response to this solicitation.

Proposers shall provide the information requested below. Include the legal name of the Proposers and signature of the person(s) legally authorized to bind the Proposers to a contract.

COMPANY NAME

SIGNATURE DATE

PRINT NAME OF PERSON SIGNING

Rev. 07/28/2016-8669-0-2017-MR FormB-Receipt.doc

Form B: Receipt of Forms and Submittal Checklist

Catlin Chapel Masonry Repairs

This form must be returned with your response.

Proposers hereby acknowledge the receipt and/or submittal of the following forms:

Forms Initial to

Acknowledge

SUBMITTAL

Initial to Acknowledge

RECEIPT

Description of Services/Commodities N/A

Masonry Restoration Specifications N/A

Specification Drawings N/A

Form A: Signature Affidavit

Form B: Receipt of Forms and Submittal Checklist

Form C: Vendor Profile

Form D: Cost Proposal

Form E: References

Appendix A: Standard Terms & Conditions N/A

Appendix B: Contract for Purchase of Services N/A

Addendum #

Addendum #

Addendum #

Addendum #

VENDOR NAME

Rev. 07/28/2016-8669-0-2017-MR FormC-VendorProfile.doc

Form C: Vendor Profile

Catlin Chapel Masonry Repairs

This form must be returned with your response.

COMPANY INFORMATION

COMPANY NAME (Make sure to use your complete, legal company name.)

FEIN (If FEIN is not applicable, SSN collected upon award) CONTACT NAME (Able to answer questions about proposal.) TITLE

TELEPHONE NUMBER FAX NUMBER

EMAIL

ADDRESS CITY STATE ZIP

AFFIRMATIVE ACTION CONTACT

The successful Contractor, who employs more than 15 employees and whose aggregate annual business with the City for the calendar year, in which the contract takes…