86614623Q00003.pdf

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

HUD-R CODE 16. ADMINISTERED BYCODE

X

X

541820

SIZE STANDARD:

% FOR:SET ASIDE:UNRESTRICTED ORHUD-NFSF

RFPIFB

10. THIS ACQUISITION ISCODE

RFQ

14. METHOD OF SOLICITATION

13b. RATING

NAICS:

SMALL BUSINESS

05/16/2023 1400 ET

04/18/2023

TRACI MARSHALL

(No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBER a. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

86614623Q00003

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 103 OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

TELEPHONE NO.

17a. CONTRACTOR/

WASHINGTON DC 20410

451 7TH STREET SW

HUD-R

15. DELIVER TO

FORT WORTH TX 76102

SUITE 1000

307 W 7TH STREET

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

$16.50

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

11.

SEE SCHEDULE

12. DISCOUNT TERMS

THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

8(A)

X

US DEPARTMENT OF HUD

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

Professional editing support, and dissemination and distribution services for a variety of publications and documents.

Delivery: 07/08/2024 Period of Performance: 07/09/2023 to 07/08/2028

0001 5.1 Editing Support Services and Standards Anticipated Award Type: Firm-fixed-price

Continued ...

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

X

XX

DATED

TRACI L. MARSHALL

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

OFFER

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT:

REF.

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 2/2012) BACK

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

Period of Performance: 07/09/2023 to 07/08/2024

0001AA 5.1.1 Proofreading 8800 PG

8,800 PGS X Unit Price for Total $

Anticipated Award Type: Firm-fixed-price

(Not Separately Priced)

Period of Performance: 07/09/2023 to 07/08/2024

0001AB 5.1.2.1 Light Copyediting 8800 PG

8,800 PGS X Unit Price for Total $

Anticipated Award Type: Firm-fixed-price

(Not Separately Priced)

Period of Performance: 07/09/2023 to 07/08/2024

0001AC 5.1.2.2 Medium Copyediting 8800 PG

8,800 PGS X Unit Price for Total $

Anticipated Award Type: Firm-fixed-price

(Not Separately Priced)

Period of Performance: 07/09/2023 to 07/08/2024

0001AD 5.1.2.3 Heavy Copyediting 9325 PG

9,625 PGS X Unit Price for Total $

Anticipated Award Type: Firm-fixed-price

(Not Separately Priced)

Period of Performance: 07/09/2023 to 07/08/2024

Continued ...

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

103 2 of

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

3 103

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

86614623Q00003

0001AE 5.1.2.4 Technical Copyediting 6275 PG

9,625 PGS X Unit Price for Total $

Anticipated Award Type: Firm-fixed-price

(Not Separately Priced)

Period of Performance: 07/09/2023 to 07/08/2024

0001AF 5.1.5 Cityscape 3600 PG

3,600 PGS X Unit Price for Total $

Anticipated Award Type: Firm-fixed-price

(Not Separately Priced)

Period of Performance: 07/09/2023 to 07/08/2024

0001AG 5.1.6 Secretary's Award Brochure 4 EA

4 EA X Unit Price for Total $

Anticipated Award Type: Firm-fixed-price

(Not Separately Priced)

Period of Performance: 07/09/2023 to 07/08/2024

0001AH 5.1.7.2 Mail Cityscape (Est 2,650 at 3 lots each 3 EA year)

3 Lots X Unit Price for Total $

Anticipated Award Type: Firm-fixed-price

(Not Separately Priced)

Period of Performance: 07/09/2023 to 07/08/2024

0001AI 5.1.8 Manage Peer Reviews 5 EA

5 EA X Unit Price for Total $

Anticipated Award Type: Firm-fixed-price

(Not Separately Priced)

Period of Performance: 07/09/2023 to 07/08/2024

0001AJ 5.1.9 Project Management 1 LO

5.1.9.1 Orientation Meeting

5.1.9.2 Management Plan

5.1.9.3 Monthly Progress Reports

5.1.9.4 Annual Report

1 LO at unit price = Total $

Anticipated Award Type: Firm-fixed-price

(Not Separately Priced)

Continued ...

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

4 103

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

86614623Q00003

0002 5.1 Editing Support Services and Standards

Anticipated Award Type: Firm-fixed-price

(Option Line Item)

Period of Performance: 07/09/2024 to 07/08/2025

0002AA 5.1.1 Proofreading 8800 PG

8,800 PGS X Unit Price for Total $

Anticipated Award Type: Firm-fixed-price

(Option Line Item)

(Not Separately Priced)

Period of Performance: 07/09/2024 to 07/08/2025

0002AB 5.1.2.1 Light Copyediting 8800 PG

8,800 PGS X Unit Price for Total $

Anticipated Award Type: Firm-fixed-price

(Option Line Item)

(Not Separately Priced)

Period of Performance: 07/09/2024 to 07/08/2025

0002AC 5.1.2.2 Medium Copyediting 8800 PG

8,800 PGS X Unit Price for Total $

Anticipated Award Type: Firm-fixed-price

(Option Line Item)

(Not Separately Priced)

Period of Performance: 07/09/2024 to 07/09/2025

0002AD 5.1.2.3 Heavy Copyediting 9325 PG

9,625 PGS X Unit Price for Total $

Anticipated Award Type: Firm-fixed-price

(Option Line Item)

(Not Separately Priced)

Period of Performance: 07/09/2024 to 07/08/2025

0002AE 5.1.2.4 Technical Copyediting 6275 PG

9,625 PGS X Unit Price for Total $

Anticipated Award Type: Firm-fixed-price

(Option Line Item)

(Not Separately Priced)

Period of Performance: 07/09/2024 to 07/09/2025

0002AF 5.1.5 Cityscape 3600 PG

3,600 PGS X Unit Price for Total $

Anticipated Award Type: Firm-fixed-price

(Option Line Item)

(Not Separately Priced)

Period of Performance: 07/09/2024 to 07/08/2025

Continued ...

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

5 103

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

86614623Q00003

0002AG 5.1.6 Secretary's Award Brochure 4 EA

4 EA X Unit Price for Total $

Anticipated Award Type: Firm-fixed-price

(Option Line Item)

(Not Separately Priced)

Period of Performance: 07/09/2024 to 07/08/2025

0002AH 5.1.7.2 Mail Cityscape (Est 2,650 at 3 lots each 3 EA year)

3 Lots X Unit Price for Total $

Anticipated Award Type: Firm-fixed-price

(Option Line Item)

(Not Separately Priced)

Period of Performance: 07/09/2024 to 07/08/2025

0002AI 5.1.8 Manage Peer Reviews 5 EA

5 EA X Unit Price for Total $

Anticipated Award Type: Firm-fixed-price

(Option Line Item)

(Not Separately Priced)

Period of Performance: 07/09/2024 to 07/08/2025

0002AJ 5.1.9 Project Management 1 LO

5.1.9.2 Management Plan

5.1.9.3 Monthly Progress Reports

5.1.9.4 Annual Report

1 LO at unit price = Total $

Anticipated Award Type: Firm-fixed-price

(Option Line Item)

(Not Separately Priced)

Period of Performance: 07/09/2024 to 07/08/2025

0003 5.1 Editing Support Services and Standards

Anticipated Award Type: Firm-fixed-price

(Option Line Item)

Period of Performance: 07/09/2025 to 07/08/2026

0003AA 5.1.1 Proofreading 8800 PG

8,800 PGS X Unit Price for Total $

Anticipated Award Type: Firm-fixed-price

(Option Line Item)

(Not Separately Priced)

Period of Performance: 07/09/2025 to 07/08/2026

0003AB 5.1.2.1 Light Copyediting 8800 PG

8,800 PGS X Unit Price for Total $

Anticipated Award Type: Firm-fixed-price

Continued ...

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

6 103

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

86614623Q00003

(Option Line Item)

(Not Separately Priced)

Period of Performance: 07/09/2025 to 07/08/2026

0003AC 5.1.2.2 Medium Copyediting 8800 PG

8,800 PGS X Unit Price for Total $

Anticipated Award Type: Firm-fixed-price

(Option Line Item)

(Not Separately Priced)

Period of Performance: 07/09/2025 to 07/09/2026

0003AD 5.1.2.3 Heavy Copyediting 9325 PG

9,625 PGS X Unit Price for Total $

Anticipated Award Type: Firm-fixed-price

(Option Line Item)

(Not Separately Priced)

Period of Performance: 07/09/2025 to 07/08/2026

0003AE 5.1.2.4 Technical Copyediting 6275 PG

9,625 PGS X Unit Price for Total $

Anticipated Award Type: Firm-fixed-price

(Option Line Item)

(Not Separately Priced)

Period of Performance: 07/09/2025 to 07/09/2026

0003AF 5.1.5 Cityscape 3600 PG

3,600 PGS X Unit Price for Total $

Anticipated Award Type: Firm-fixed-price

(Option Line Item)

(Not Separately Priced)

Period of Performance: 07/09/2025 to 07/08/2026

0003AG 5.1.6 Secretary's Award Brochure 4 EA

4 EA X Unit Price for Total $

Anticipated Award Type: Firm-fixed-price

(Option Line Item)

(Not Separately Priced)

Period of Performance: 07/09/2025 to 07/08/2026

0003AH 5.1.7.2 Mail Cityscape (Est 2,650 at 3 lots each 3 EA year)

3 Lots X Unit Price for Total $

Anticipated Award Type: Firm-fixed-price

(Option Line Item)

(Not Separately Priced)

Period of Performance: 07/09/2025 to 07/08/2026

Continued ...

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

7 103

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

86614623Q00003

0003AI 5.1.8 Manage Peer Reviews 5 EA

5 EA X Unit Price for Total $

Anticipated Award Type: Firm-fixed-price

(Option Line Item)

(Not Separately Priced)

Period of Performance: 07/09/2025 to 07/08/2026

0003AJ 5.1.9 Project Management 1 LO

5.1.9.2 Management Plan

5.1.9.3 Monthly Progress Reports

5.1.9.4 Annual Report

1 LO at unit price = Total $

Anticipated Award Type: Firm-fixed-price

(Option Line Item)

(Not Separately Priced)

Period of Performance: 07/09/2025 to 07/08/2026

0004 5.1 Editing Support Services and Standards

Anticipated Award Type: Firm-fixed-price

(Option Line Item)

Period of Performance: 07/09/2026 to 07/08/2027

0004AA 5.1.1 Proofreading 8800 PG

8,800 PGS X Unit Price for Total $

Anticipated Award Type: Firm-fixed-price

(Option Line Item)

(Not Separately Priced)

Period of Performance: 07/09/2026 to 07/08/2027

0004AB 5.1.2.1 Light Copyediting 8800 PG

8,800 PGS X Unit Price for Total $

Anticipated Award Type: Firm-fixed-price

(Option Line Item)

(Not Separately Priced)

Period of Performance: 07/09/2026 to 07/08/2027

0004AC 5.1.2.2 Medium Copyediting 8800 PG

8,800 PGS X Unit Price for Total $

Anticipated Award Type: Firm-fixed-price

(Option Line Item)

(Not Separately Priced)

Period of Performance: 07/09/2026 to 07/09/2027

0004AD 5.1.2.3 Heavy Copyediting 9325 PG

9,625 PGS X Unit Price for Total $

Anticipated Award Type: Firm-fixed-price

(Option Line Item)

Continued ...

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

8 103

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

86614623Q00003

(Not Separately Priced)

Period of Performance: 07/09/2026 to 07/08/2027

0004AE 5.1.2.4 Technical Copyediting 6275 PG

9,625 PGS X Unit Price for Total $

Anticipated Award Type: Firm-fixed-price

(Option Line Item)

(Not Separately Priced)

Period of Performance: 07/09/2026 to 07/09/2027

0004AF 5.1.5 Cityscape 3600 PG

3,600 PGS X Unit Price for Total $

Anticipated Award Type: Firm-fixed-price

(Option Line Item)

(Not Separately Priced)

Period of Performance: 07/09/2026 to 07/08/2027

0004AG 5.1.6 Secretary's Award Brochure 4 EA

4 EA X Unit Price for Total $

Anticipated Award Type: Firm-fixed-price

(Option Line Item)

(Not Separately Priced)

Period of Performance: 07/09/2026 to 07/08/2027

0004AH 5.1.7.2 Mail Cityscape (Est 2,650 at 3 lots each 3 EA year)

3 Lots X Unit Price for Total $

Anticipated Award Type: Firm-fixed-price

(Option Line Item)

(Not Separately Priced)

Period of Performance: 07/09/2026 to 07/08/2027

0004AI 5.1.8 Manage Peer Reviews 5 EA

5 EA X Unit Price for Total $

Anticipated Award Type: Firm-fixed-price

(Option Line Item)

(Not Separately Priced)

Period of Performance: 07/09/2026 to 07/08/2027

0004AJ 5.1.9 Project Management 1 LO

5.1.9.2 Management Plan

5.1.9.3 Monthly Progress Reports

5.1.9.4 Annual Report

1 LO at unit price = Total $

Anticipated Award Type: Firm-fixed-price

(Option Line Item)

(Not Separately Priced)

Continued ...

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

9 103

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

86614623Q00003

Period of Performance: 07/09/2026 to 07/08/2027

0005 5.1 Editing Support Services and Standards

Anticipated Award Type: Firm-fixed-price

(Option Line Item)

Period of Performance: 07/09/2027 to 07/08/2028

0005AA 5.1.1 Proofreading 8800 PG

8,800 PGS X Unit Price for Total $

Anticipated Award Type: Firm-fixed-price

(Option Line Item)

(Not Separately Priced)

Period of Performance: 07/09/2027 to 07/08/2028

0005AB 5.1.2.1 Light Copyediting 8800 PG

8,800 PGS X Unit Price for Total $

Anticipated Award Type: Firm-fixed-price

(Option Line Item)

(Not Separately Priced)

Period of Performance: 07/09/2027 to 07/08/2028

0005AC 5.1.2.2 Medium Copyediting 8800 PG

8,800 PGS X Unit Price for Total $

Anticipated Award Type: Firm-fixed-price

(Option Line Item)

(Not Separately Priced)

Period of Performance: 07/09/2027 to 07/09/2028

0005AD 5.1.2.3 Heavy Copyediting 9325 PG

9,625 PGS X Unit Price for Total $

Anticipated Award Type: Firm-fixed-price

(Option Line Item)

(Not Separately Priced)

Period of Performance: 07/09/2027 to 07/08/2028

0005AE 5.1.2.4 Technical Copyediting 6275 PG

9,625 PGS X Unit Price for Total $

Anticipated Award Type: Firm-fixed-price

(Option Line Item)

(Not Separately Priced)

Period of Performance: 07/09/2027 to 07/09/2028

0005AF 5.1.5 Cityscape 3600 PG

3,600 PGS X Unit Price for Total $

Anticipated Award Type: Firm-fixed-price

(Option Line Item)

(Not Separately Priced)

Continued ...

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

10 103

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

86614623Q00003

Period of Performance: 07/09/2027 to 07/08/2028

0005AG 5.1.6 Secretary's Award Brochure 4 EA

4 EA X Unit Price for Total $

Anticipated Award Type: Firm-fixed-price

(Option Line Item)

(Not Separately Priced)

Period of Performance: 07/09/2027 to 07/08/2028

0005AH 5.1.7.2 Mail Cityscape (Est 2,650 at 3 lots each 3 EA year)

3 Lots X Unit Price for Total $

Anticipated Award Type: Firm-fixed-price

(Option Line Item)

(Not Separately Priced)

Period of Performance: 07/09/2027 to 07/08/2028

0005AI 5.1.8 Manage Peer Reviews 5 EA

5 EA X Unit Price for Total $

Anticipated Award Type: Firm-fixed-price

(Option Line Item)

(Not Separately Priced)

Period of Performance: 07/09/2027 to 07/08/2028

0005AJ 5.1.9 Project Management 1 LO

5.1.9.2 Management Plan

5.1.9.3 Monthly Progress Reports

5.1.9.4 Annual Report

1 LO at unit price = Total $

Anticipated Award Type: Firm-fixed-price

(Option Line Item)

(Not Separately Priced)

Period of Performance: 07/09/2027 to 07/08/2028

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

SECTION A – SOLICITATION SUPPLEMENTAL INFORMATION Editing Support Services

Policy Development and Research (PD&R) RFQ Number: 86614623Q00003

Table of Contents Page

PART I – THE SCHEDULE

SECTION B - SUPPLIES OR SERVICES AND PRICE/COSTS………………………………………...….10

SECTION C - DESCRIPTION/PERFORMANCE WORK STATEMENT (PWS).………………………...14

SECTION D - PACKAGING AND MARKING……………………………………………………………….28

SECTION E - INSPECTION AND ACCEPTANCE…………………………………………………………..29

SECTION F - DELIVERIES OR PERFORMANCE………………………………………………………….30

SECTION G - CONTRACT ADMINISTRATION DATA……………………………………………………31

SECTION H - SPECIAL CONTRACT REQUIREMENTS………………………………………………….36

PART II – CONTRACT CLAUSES

SECTION I - CONTRACT CLAUSES………………………………………………………………………...44

PART III – LIST OF ASTTACHMENTS

SECTION J - LIST OF ATTACHMENTS…………………………………...……...…………………………53

PART IV – REPRESENTASTIONS AND INSTRUCTIONS

SECTION K –REPRESENTATION, CERTIFICATIONS, AND OTHER STATEMENTS OF

OFFERORS……………………………………………………………………………………………………….54

SECTION L – INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS………………………68

SECTION M – EVALUATION FACTORS FOR AWARD………………………………………………

SECTION B – SUPPLIES OR SERVICES AND PRICES/COSTS Editing Support Services

PD&R RFQ Number: 86614623Q00003

PART I – THE SCHEDULE

SECTION B - SUPPLIES OR SERVICES AND PRICES/COST

B.1 Contract Definition

This is a Fixed Unit Rate Fixed-Price (FP) Indefinite Delivery/Indefinite Quantity (ID/IQ) contract under the authority of FAR Part 12 and 13.5- Simplified Procedures for Certain Commercial Products and

Commercial Services under NAICS Code 541820 –Public Relations Services for performance of the services stated in Section C, Performance Work Statement. This is a HUBZone small business set-aside.

This is a multiple year contract. See Section F for period of performance.

B.2 Description of Services

The Contractor shall provide all management, supervision, personnel, equipment, materials, supplies, facilities, and other resources necessary to perform, schedule, coordinate, deliver, and assure effective performance of all tasks as defined in Section II. More specifically, the Contractor shall provide:

• Provide editorial services for various publications and documents.

• Editorial services for: brochures, flyers, posters, articles, newsletters, reports, guides, PowerPoint presentations, workbooks, meeting summaries, studies, periodicals, and other promotional materials

• Formatting of publications, reports, brochures and other print and web projects text

• Provide editorial services at all levels of copyediting and technical editing:

• Facilitation of bulk mailings of books

B.3 Contract Line-Item Numbers and Prices

The amount to be paid to the Contractor for a deliverable is described in Section G, paragraph G.1 of this order.

The estimated quantities are estimates only. The Government is not obligated to order the estimated quantities. The Government is not obligated to pay the total amount specified.

See Section G.8 for FFP and FP-FUR Ordering Procedures. See Section G.9 for Contractor Notification

Requirements. See Section G.10 HUDAR 2452.232-74 NOT TO EXCEED LIMITATION.

All funding will be obligated on Task Orders.

PD&R RFQ Number: 86614623Q00003

Base Year

CLIN Description

Est.

Annual

Qty U/I

Unit

Price Total Price

Obligated

Amount

5.1 Editing Support

Services and Standards

0001AA

5.1.1 Proofreading

8,800

PG $$

5.1.2 Copyediting Levels

0001AB

5.1.2.1 Light

0001AC

5.1.2.2 Medium

0001AD

5.1.2.3 Heavy

9,325

0001AE

5.1.2.4 Technical Editing

6,275

5.1.3 Editorial Standards

5.1.4 Comprehensive

Housing Analysis and

Other Reports

0001AF

5.1.5 Cityscape

3,600

0001AG

5.1.6 Secretary's Award

Brochures

EA $$

5.1.7 Distribution Services

0001AH

5.1.7.2 Mail Cityscape

(Avg Lot - 2650 mailings)

0001AI

5.1.8 Manage Peer

Reviews

0001AJ

5.1.9 Project Management

NSP NSP *NSP

5.1.9.1 Orientation Meeting

EA

5.1.9.2 Management Plan

5.1.9.3 Monthly Progress

Reports and Ongoing

Communication

5.1.9.4 Annual Report

BASE YEAR TOTAL PRICE

*Project Management (including subtasks) are not separately priced.

PD&R RFQ Number: 86614623Q00003

Option 1

Estimated

Annual Qty U/I

Unit

Price Total Price

Obligated

Amount

5.1 Editing Support Services

and Standards

$0.00

0002AA

PG

$0.00 $0.00

5.1.2 Copyediting Levels

0002AB

$0.00 $0.00

0002AC

$0.00 $0.00

0002AD

$0.00 $0.00

0002AE

$0.00 $0.00

5.1.4 Comprehensive Housing

Analysis and Other Reports

0002AF

$0.00 $0.00

0002AG

$0.00 $0.00

5.1.7 Distribution Services

0002AH

$0.00 $0.00

0002AI

5.1.8 Manage Peer Reviews

0002AJ 5.1.9 Project Management - NSP NSP *NSP

Update

OPTION 1 TOTAL PRICE $0.00

PD&R RFQ Number: 86614623Q00003

Option 2

Estimated

Annual Qty U/I

Unit

Price Total Price

Obligated

Amount

0003AA

$0.00 $0.00

5.1.2 Copyediting Levels

0003AB

$0.00 $0.00

0003AC

$0.00 $0.00

0003AD

$0.00 $0.00

0003AE

0003AF

$0.00 $0.00

0003AG

$0.00 $0.00

5.1.7 Distribution Services

0003AH

$0.00 $0.00

0003AI

0003AJ 5.1.9 Project Management - NSP NSP *NSP

OPTION 2 TOTAL PRICE $0.00

PD&R RFQ Number: 86614623Q00003

Option 3

Estimated

Annual Qty U/I

Unit

Price Total Price

Obligated

Amount

0004AA

$0.00 $0.00

5.1.2 Copyediting Levels

0004AB

$0.00 $0.00

0004AC

$0.00 $0.00

0004AD

$0.00 $0.00

0004AE

0004AF

$0.00 $0.00

0004AG

$0.00 $0.00

5.1.7 Distribution Services

0004AH

$0.00 $0.00

0004AI

0004AJ 5.1.9 Project Management - NSP NSP *NSP

OPTION 3 TOTAL PRICE $0.00

PD&R RFQ Number: 86614623Q00003

Option 4

Estimated

Annual Qty U/I

Unit

Price Total Price

Obligated

Amount

0005AA

$0.00 $0.00

5.1.2 Copyediting Levels

0005AB

$0.00 $0.00

0005AC

$0.00 $0.00

0005AD

$0.00 $0.00

0005AE

0005AF

$0.00 $0.00

0005AG

$0.00 $0.00

5.1.7 Distribution Services

0005AH

$0.00 $0.00

0005AI

0005AJ 5.1.9 Project Management - NSP NSP *NSP

5.1.9.4 Annual Report 1 EA

OPTION 4 TOTAL PRICE $0.00

Description Period of Performance Contract Line Item (CLIN) Total Estimated Amount

Base Year July 9, 2023-July 8, 2024 CLIN 0001 $0.00

Option Period 1 July 9, 2024-July 8, 2025 CLIN 0002 $0.00

Option Period 2 July 9, 2025-July 8, 2026 CLIN 0003 $0.00

Option Period 3 July 9, 2026-July 8, 2027 CLIN 0004 $0.00

Option Period 4 July 9, 2027-July 8, 2028 CLIN 0005 $0.00

TOTAL: BASE + 4 OPTIONS EST VALUE $0.00

PD&R RFQ Number: 86614623Q00003

B.4 MINIMUM AND MAXIMUM QUANTITIES AND AMOUNTS

B.4.1 HUDAR 2452.216-76 MINIMUM AND MAXIMUM QUANTITIES AND AMOUNTS FOR

ORDER DEC 2012

The minimum quantity and/or amount to be ordered under this contract shall not be less than the minimum quantity and/or amount shown in the following table. The maximum quantity and/or amount to be ordered under this contract shall not exceed the maximum quantity and/or amount shown in the table.

Entire Contract Period (Base Period, plus 4 Option Periods)

Minimum Amount Maximum Amount

30% of the Base Year Amount $Completed upon Award

The minimum and maximum amounts for this contract are stated in the table above and apply to the total contract period including all option periods.

B.4.2 MAXIMUM LIMITS ON INDIVIDUAL ORDERS OR SERIES OF ORDERS

The maximum quantities for a single order or a series of orders placed within one year will not exceed thirty

(30%) of the maximum amount without the agreement of the contractor and the government.

(End of clause)

SECTION D – PACKAGING AND MARKING Editing Support Services

PD&R RFQ Number: 86614623Q00003

SECTION C - DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

Editing Support Services

Vision Statement

To obtain professional editing support, and dissemination and distribution services for a variety of publications and documents.

1 General Information

1.1 Introduction

The U.S. Department of Housing and Urban Development (HUD), Office of Policy Development and Research

(PD&R) is seeking contract services to provide professional editorial support services and implementation of effective information dissemination and distribution for a variety of publications and documents that include but are not limited to brochures, flyers, posters, articles, newsletters, reports, guides, PowerPoint presentations, workbooks, summaries, studies, periodicals, and other promotional materials.

1.2 Background

PD&R maintains information on housing needs, market conditions and existing programs, conducts research on housing and community development issues, and provides data and analysis to help inform policy decisions. The

Research Utilization Division (RUD) within PD&R through printed and electronic means are responsible to make available to HUD’s constituents and customers access to policy development and research initiatives and research publications. Prior to publication, all products require professional editing and formatting. PD&R has required these services for decades and continues today as PD&R produces more publications and documents.

1.3 Constraints

The services identified in this PWS will adhere to the rules, regulations, laws, standards, and conventions identified by HUD as well as within the Federal Government.

1.4 Description of Services

The purpose of this editing support services contract is to provide finished products in final form based upon information furnished by PD&R and to facilitate the mailing of materials (i.e. Cityscape) furnished by HUD/GPO.

The main area of content for this contract is editing and formatting of original research reports and other research documents and publications.

The Contractor shall provide editorial services for a variety of HUD publications and documents that includes, but not limited to: brochures, flyers, posters, articles, newsletters, reports, guides, PowerPoint presentations, workbooks, summaries, studies, periodicals, and other promotional materials. Formatting and proofreading of publications, reports, brochures and other print and web projects text shall also be included with the editorial services. The definitions of all levels of copyediting, technical editing and terms are defined in Paragraph 2.1. The performance standards for these editorial services are listed in 5.4.

SECTION D – PACKAGING AND MARKING Editing Support Services

PD&R RFQ Number: 86614623Q00003

5.1 Editing Support Services and Standards

5.1.2 Copyediting Levels

5.1.2.1 Light

5.1.2.2 Medium

5.1.2.3 Heavy

5.1.2.4 Technical Editing

5.1.3 Editorial Standards

5.1.4 Comprehensive Housing Analysis and Other Reports

5.1.5 Cityscape

5.1.6 Secretary's Award Brochures

5.1.7 Distribution Services

5.1.7.1 Mail Cityscape

5.1.8 Manage Peer Reviews

5.1.9 Project Management -

5.1.9.1 Orientation Meeting

5.1.9.2 Management Plan

5.1.9.3 Monthly Progress Reports and Ongoing Communication

1.5 Non-Personal Services

The Government will neither supervise Contractor employees nor control the method by which the Contractor performs the required tasks. Under no circumstances shall the Government assign tasks to, or prepare work schedules for, individual Contractor employees. It shall be the responsibility of the Contractor to manage its employees and to guard against any actions that are of the nature of personal services or give the perception of personal services.

If the Contractor believes that any actions constitute, or are perceived to constitute personal services, it shall be the

Contractor's responsibility to notify the Contracting Officer (CO) immediately. These services shall not be used to perform work of a policy, decision making, or management nature, i.e. inherently Government functions. All decisions relative to programs supported by the Contactor shall be the sole responsibility of the Government.

1.6 Period of Performance

The period of performance shall be for one based period of 12 months and four 12-month option periods.

1.7 Place of Performance

The services to be performed under this contract shall be performed at the contractor's facility.

1.8 Hours of Operation

The Contractor is responsible for providing services Monday thru Friday except for Federal holidays or when the

Government facility is closed due to local or national emergencies, administrative closing, or similar Government directed facility closings Government agencies will not be available during scheduled holidays, inclement weather, weekends, and after duty hours.

SECTION D – PACKAGING AND MARKING Editing Support Services

PD&R RFQ Number: 86614623Q00003

The Contractor shall at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within the contract when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce is essential.

1.9 Special Qualifications

NA

1.10 Post Award/Kickoff Conference

The Contractor shall attend any post award conference convened by the contracting activity or contract administration office in accordance with FAR Subpart 42.5 and HUDAR 2452.237-79, POST AWARD

CONFERENCE Alternate I

1.11 Status Meetings

The Contracting Officer, Contract Officer’s Representative (COR) and other Government personnel, as appropriate may meet periodically with the Contractor to also review Contractor performance, requirement status, etc. At these meetings, the Contracting Officer will apprise the Contractor of how the Government views the Contractor's performance or progress of the requirement. The contractor shall apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government. Post Award Conference and subsequent meetings may be held via teleconference.

1.12 Contractor Travel

This is a fixed-priced contract. All travel costs shall be in the fixed unit prices.

1.13 Transition In

1.14 Transition Out

2.0 Definitions and Acronyms

2.1 Definitions

Business/Work Days - Every official work day of the week which are days between and including Monday to

Friday. This does not include public holidays and weekends.

Calendar Day - Any day of the week.

Contractor - A supplier or vendor awarded a contract to provide specific supplies or service to the Government.

The term used in this contract refers to the prime.

Contracting Officer (CO) - A person with authority to enter into, administer, and/or terminate contracts and make related determinations and findings on behalf of the Government. Note: the only individual who can legally bind the Government.

SECTION D – PACKAGING AND MARKING Editing Support Services

PD&R RFQ Number: 86614623Q00003

Contracting Officer’s Representative (COR)- An employee of the U.S. Government appointed by the

Contracting Officer to perform contract administration activities regarding technical issues. This individual has authority to provide technical direction to the Contractor if direction is within the scope of the contract, does not constitute a change and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

Defective Service - A service output that does not meet the standard of performance associated with the

Performance Work Statement.

Deliverable -Anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

Formatting- Arranging the text and graphic design elements (charts, exhibits, photos, footnotes, headlines, subhead lines, section/chapter names, headers/footers, etc.) contained in a publication or report to ensure consistent treatment of the general physical appearance of the publication. This includes but is not limited to margins, spacing, layout, and overall consistent flow of the documents text.

Government Furnished Property (GFP) - Government-furnished property means property in the possession of, or directly acquired by, the Government and subsequently furnished to the Contractor for performance of a contract. Government-furnished property includes, but is not limited to, spares and property furnished for repair, maintenance, overhaul, or modification. Government-furnished property also includes contractor-acquired property if the contractor-acquired property is a deliverable under a cost contract when accepted by the Government for continued use under the contract.

Page- A page contains 250 words in 12-point Courier font, to determine the total number of pages divide the total number of words in a piece by 250.

Performance Assessment – A planned and systematic pattern of all government actions to provide confidence that adequate technical requirements are established, products and services conform to established technical requirements, and satisfactory performance is achieved.

Performance Requirements Summary (PRS) - A listing of the performance requirements under the contract that are to be evaluated by the Government on a regular basis, performance indicators for these requirements, performance standards for these requirement and surveillance methods to be used to determine if performance standards are met.

Performance Standard - The Contractor's performance level required by the Government.

Performance Work Statement (PWS) - A statement of work for performance-based acquisitions that describe the required results in clear, specific and objective terms with measurable outcomes.

Physical Security - Actions that prevent the loss or damage of Government property.

Proofreading- Involves only reading the provided text and supplying comments and/or basic input on blatant grammatical and punctuation errors as well as identifying errors such as missing text or overall structural errors and input on the overall presentation of the material in how well or how poorly its written and presented. Proofreading is NOT editing.

Quality Assurance (QA) - Policies and procedures adopted by the Government to ensure that supplies and services acquired under Government contracts conform to the contracts quality requirements.

SECTION D – PACKAGING AND MARKING Editing Support Services

PD&R RFQ Number: 86614623Q00003

Quality Assurance Surveillance Plan (QASP) - A plan describing how the agency will survey, observe, test, sample, evaluate and document the Contractor's performance in meeting critical performance standards identified in the contract.

Quality Control (QC) - All necessary measures taken by the Contractor to assure that the quality of an end product of service shall meet contract requirements.

Service Contract - A contract that directly engages the time and effort of a Contractor whose primary purpose is to perform an identifiable task rather than to furnish an end item of supply.

Subcontractor - Any person, other than the prime Contractor, who offers to furnish or furnishes any supplies, material, equipment, or services of any kind under a prime contract or a subcontract entered into in connection with such prime contract, and any person who offers to furnish or furnishes general supplies to the prime contractor or a higher tier subcontractor. The Government does not have privity of contract with a subcontractor.

Work Week - Monday through Friday, unless specified otherwise.

2.2 Acronyms

AQL - Acceptable Quality Level

CFR - Code of Federal Regulations

CO - Contracting Officer

COR - Contracting Officer Representative

COTS - Commercial Off-the-Shelf

CPO - Office of the Chief Procurement Officer of HUD

EA - Each

EST - Eastern Standard Time (U.S.)

ETC - Estimate to Completion

GAO - U.S. General Accounting Office

GPO - Government Printing Office

HUD - U.S. Department of Housing and Urban Development

HUDAR - HUD Acquisition Regulation

IG or OIG - Inspector General (Office of)

IT - Information Technology

IV&V - Independent Validation and Verification

LS - Lump Sum

OCPO - Office of the Chief Procurement Officer

OIG - Office of Inspector General

OMB - Office of Management and Budget

PG - Page

PM - Project Manager

PD&R - Office of Policy Development and Research

POC - Point of Contact

PPM - Project Planning and Management

QA - Quality Assurance

QC - Quality Control

QASP - Quality Assurance Surveillance Plan

QCP - Quality Control Plan

RUD - Research Utilization Division

SF - Standard Form

TBD - To be determined

SECTION D – PACKAGING AND MARKING Editing Support Services

PD&R RFQ Number: 86614623Q00003

U.S.C - United States Code

3.0 Government-Furnished Property and Services

3.1 Government Services

3.2 Facilities

3.3 Equipment

NA.

3.4 Materials

See Section H.2 HUDAR 2452.227-70 GOVERNMENT INFORMATION

3.5 Quality Assurance (QA)

The Government will evaluate the Contractor's performance under this contract in accordance with the Quality

Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the

Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable quality level.

4.0 Contractor-Furnished Items and Services

The Contractor shall furnish, all facilities, equipment, and supplies required to perform the work under this contract that are not listed under Government-Furnished Property and Services.

4.1 Facilities

The contractor shall furnish facilities.

4.2 Equipment

The contractor shall furnish equipment.

4.3 Material

The contractor shall furnish materials.

4.4 Contractor Responsibilities

The Contractor shall only conduct business with designated Government personnel listed as points of contact

(POCs). Names of authorized personnel shall be provided to the Contractor by the Government, in writing, and updated as necessary throughout the contract period. U.S. Government records, copies of original results and

SECTION D – PACKAGING AND MARKING Editing Support Services

PD&R RFQ Number: 86614623Q00003 reports, verified original data, corrected data and corrected supporting final reports which are maintained by the

Contractor remain the property of the U.S. Government. These files/results must be surrendered to the COR.

4.5 Contractor Personnel

See Sections

G.5 HUDAR 2452.237-70 KEY PERSONNEL

G.6 Key Personnel Minimum Experience and Education Requirements

G.7 Project Manager and Alternate Project Manager

4.6 Identification of Contractor Employees

All Contractor/subcontractor personnel shall wear company picture identification badges as to distinguish themselves from Government employees. When conversing with Government personnel during business meetings, over the telephone, or via electronic mail, Contractor/subcontractor personnel shall identify themselves as such to avoid situations arising where sensitive topics might be better discussed solely between Government employees.

Contractors/subcontractors shall identify themselves on any attendance sheet or any coordination documents they may review. Electronic mail signature blocks shall identify their company affiliation. Where practicable, Contractor/subcontractors occupying collocated space with their Government program customer shall identify their work space area with their name and company affiliation, or at a minimum, "Contractor" after name.

4.7 Quality Control

The Contractor shall establish and maintain a complete quality control program that shall ensure services are performed in accordance with this contract. The Contractor shall develop and implement procedures to identify, prevent, and ensure non reoccurrence of defective services. The Contractor's quality control program assures that the work complies with the requirements of the contract. The Contractor shall provide the associated Quality

Control Plan (OCP) to the Government as directed.

4.7.1 Quality Control Plan

The Contractor shall develop, maintain, enforce, and document a (QCP). The QCP shall ensure the Government receives the level of quality that is consistent with the requirements specified in this contract. The QCP shall be sufficiently detailed to provide the Contractor's methodology for identifying and recruiting qualified personnel.

The QCP shall also provide the Contractor's methodology for resolving problems identified by the Government during reviews conducted in accordance with its Quality Assurance Surveillance Plan (QASP). The QCP shall also provide the Contractor's methodology for establishing an internal feedback system for support personnel, and for resolving problems identified by that feedback system. The QCP shall demonstrate and validate that the services or deliverables to be provided under the contract are completed with a level of quality that meets the minimum performance threshold established in the Government's QASP. The QCP shall address Quality Management

Approach, Quality Assurance, Quality Control and Quality Standards. See Section 6.1 for additional details.

5.0 Specific Tasks

5.1 Editing Services and Standards

The Contractor shall provide editorial services for a variety of HUD publications and documents. This includes, but is not limited to: brochures, flyers, posters, articles, newsletters, reports, guides, PowerPoint presentations, workbooks, summaries, studies, periodicals, and other promotional materials. Formatting of publications, reports, SECTION D – PACKAGING AND MARKING Editing Support Services

PD&R RFQ Number: 86614623Q00003 brochures and other print and web projects text shall be included with the editorial services unless specifically excluded by the COR. The editorial services include proofreading, all levels of copyediting, and technical editing.

The COR will identify the editorial service to be performed when assigning work to the Contractor, not all assignments will involve formatting work.

Performance Standards (applicable to subparagraphs 5.1.1, 5.1.2.1, 5.1.2.2, 5.1.2.3, 5.1.2.4, 5.1.4, and 5.1.5

a) Standard: Accuracy must be at 100% for all editing work completed.

AQL: 3% deviation

Proofreading involves only reading the provided text and supplying comments and/or basic input on blatant grammatical and punctuation errors as well as identifying errors such as missing text or overall structural errors and input on the overall presentation of the material in how well or how poorly its written and presented. Proofreading is NOT editing.

5.1.2.1 Light-

Light-Includes correcting faulty spelling, grammar, and punctuation; correcting incorrect language usage; checking specific cross-references for consistency; checking for consistency in spelling, hyphenation, numerals, fonts, and capitalization; checking for proper sequencing (such as alphabetical order) in lists and other displayed material; and checking for consistency in references to figures, tables, and other display elements.

Medium- Includes all tasks of light copyediting. Medium editing will also include: changing text and headings to achieve parallel structure; noting inappropriate figures of speech; ensuring that key terms are handled consistently and that vocabulary lists and the index/bibliographies/references sections contain all of the terms that meet criteria specified by HUD; checking that forewords, executive summaries, and prefaces reflect overall content correctly and consistently; maintaining consistent style and tone in a multi-author manuscript; changing passive voice to active voice, if requested; noting ambiguous or incorrect statements.

Heavy- Often results in much rewriting of the document and includes all medium and light copyediting tasks.

Heavy editing will also include eliminating wordiness and inappropriate jargon: smoothing transitions and moving sentences to improve readability; assigning new levels to section heads to achieve logical structure; suggesting and sometimes implementing additions and deletions to text and noting them at the sentence and paragraph level.

Technical Editing –Includes editing of complex documents for both language and content issues covering heavy copy editing's requirements (as listed above). This involves substantive editing to address the accuracy and completeness of the technical information and to ensure that the text is clear and concise for the intended audience.

a. Layout document and deliver print versions and/or the web-ready electronic file as prepared for web posting.

b. All materials prepared for web posting adhere to the Federal Governments 508 Compliance guidelines.

SECTION D – PACKAGING AND MARKING Editing Support Services

PD&R RFQ Number: 86614623Q00003

c. Electronic submissions use HUD’s standard versions of application programs and formats under Windows

2021. The standard applications used by HUD include MS Office Suite 2021.

d. Documents prepared for printing are in Adobe InDesign format or be InDesign compatible.

e. Documents and electronic files conform to the GPO style guide. The GPO guide can be found at

f. https://www.govinfo.gov/content/pkg/GPO-STYLEMANUAL-2000/pdf/GPO-STYLEMANUAL-2000.pdf

g. Documents and electronic files conform to PD&R style guide. The PD&R style guide can be found at https://www.huduser.gov/portal/About/style-guide-for-reports.pdf

h. Documents and electronic files conform to Chicago Manual of Style.

*Note: if there is a conflict between the GPO style guide, PD&R style guide and/or Chicago Manual of

Style, the GPO style guide will take precedence.

i. Delivered or performed within the time specified in the delivery schedule contained in paragraph 6.0

Deliverables.

j. Documents and electronic files are legible and accurate. Errors are identified and corrected.

k. Word files include the Track Changes saved and named the "QA edit file (i.e. quality assurance editing file).

l. The all required changes in support of clarity and presentation must be provided within five business days after receipt of the CORs comments.

m. The final product reflects the revisions based on the CORs comments.

5.1.4 Comprehensive Housing Analysis and Other Reports

The Contractor shall edit and format the Comprehensive Housing Market Analysis reports (aka comps)—typically about 50 comp reports are assigned annually. The tasks to be performed are those as defined by medium edit. The content for this web-only project will be provided to the Contractor on a weekly basis for text editing. The content will fall into a range of smaller documents at 2 to 20 pages. Comp reports include information resulting from the collection and analysis of housing market data and also reports on housing production, marketing, affordability, foreclosures, and trends throughout the United States. Other housing reports that will require editing are authored by HUD PD&R’s economists and will include: Housing Market Profiles—periodically assigned and are regularly produced quarterly; Regional Reports—produced quarterly and include reports on the 10 HUD regions per quarter;

https://www.govinfo.gov/content/pkg/GPO-STYLEMANUAL-2000/pdf/GPO-STYLEMANUAL-2000.pdf https://www.huduser.gov/portal/About/style-guide-for-reports.pdf

SECTION D – PACKAGING AND MARKING Editing Support Services

PD&R RFQ Number: 86614623Q00003 the National Summary—produced quarterly and the National Housing Market Indicators report—produced monthly.

PD&R’s Economic and Market Analysis Division (EMAD) and the Housing and Demographic Analysis Division together require technical editorial services for five report types (estimated to be 92 reports annually):

• CHMAs (Comprehensive Housing Market Analysis—32 annually

• HMPs (Housing Market Profiles—4 annually/1 per quarter)

• Regional Reports (40 annually/10 per quarter)

• National Housing Market Summaries (4 annually/1 per quarter)

• HMI (Housing Market Indicator) Reports (12 annually/1 per month)

For these reports, editorial services include substantive editing for parallel structure, figures of speech, proper use of key terminology, and proper use of in-text citations; copyediting for basic grammar, clarity, conciseness, and compliance with PD&R and EMAD style guides; cross-referencing information; checking figures in charts and tables; searching and purchase of stock photography; and formatting layouts.

The contractor shall provide proofreading (specified in 5.1) and/or editing at the levels specified in 5.1.2

Copyediting Levels as specified by the COR.

The Contractor shall edit and format three editions of PD&R’s scholarly research journal, Cityscape, annually. The tasks to be performed are those as defined by heavy edit. This publication, which is GPO printed and web posted by

HUD, will range in size from 200 to 400 pages. The goal of Cityscape is to bring high-quality original research on housing and community development issues to scholars, government officials, and practitioners. Cityscape is open to all relevant disciplines, including architecture, consumer research, demography, economics, engineering, ethnography, finance, geography, law, planning, political science, public policy, regional science, sociology, statistics, and urban studies. Cityscape is released in March, July, and November. Editing requested by the

Government for changes after Contractor completion of Cityscape work, the contractor proofreading (specified in

5.1) and/or editing at the levels specified in 5.1.2 Copyediting Levels as specified by the COR.

5.1.6 Secretary's Award Brochures

The Contractor shall update, format and, edit the text of four HUD Secretary’s Award program brochures for the annual HUD/PD&R and partner award competitions. The four awards are presented with the American Institute of

Architects, American Planning Association, National Trust for Historic Preservation, and Public-Philanthropic

Partnership.

Performance Standards

a) Standard: Accurate must be at 100% for all editing work completed

b) Standard: Completes actions within specified deadlines

AQL: Must meet the delivery schedule's deadlines for each task as outlined in the contract's delivery schedule.

SECTION D – PACKAGING AND MARKING Editing Support Services

PD&R RFQ Number: 86614623Q00003

The Contractor shall recommend outlets to PD&R, RUD staff for displaying, posting, mailing, and distributing

PD&R research reports and other PD&R information (i.e. journals, newsletters, brochures, research reports, and policy analysis summaries). The Contractor shall bulk mailing services for the publication Cityscape.

The Contractor shall mail Cityscape as USPS priority mail to subscribers (The current database of subscribers is in the 2,500 to 2,900 range and fluctuates monthly). Highest number of Subscribers has been 2,830. The Cityscape publication is on 7X10” page size, 200-400 pages per issue, soft cover, and perfect bound and is printed by GPO.

1. Contractor shall receive the hard copy of Cityscape from HUD

2.…