86614322Q00003 Responses to Offeror Questions.xlsx
XLSX spreadsheet 13 KB Posted
- Attached to
- COVID At-Home Testing Services
- Solicitation number
- 86614322Q00003
About this file
This document presents a request for quotations from the Department of Housing and Urban Development for at-home COVID testing services. HUD requires a contractor to provide rapid antigen at-home testing for HUD employees and visitors, with proctored administration available 24/7. Testing volume may range from 500 tests per week to 2,500 per month. The contractor must submit pricing and availability by March 28, 2022. Questions are due by March 16, 2022. HUD intends to award a firm fixed-price small business set-aside contract for an initial period of performance from April 2022 to September 2022, with the option to extend. There is no incumbent for these services.
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| File | Type | Posted |
|---|---|---|
| Sol_86614322Q00003 Rev2.pdf | ||
| Solicitation 86614322Q00003 Rev1.pdf | ||
| Solicitation 86614322Q00003.pdf |
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Text version
QA
| SOLICITATION 86614322Q00003 QUESTIONS AND ANSWERS | |||||
| # | Solicitation Section | Relevant Page Number | Referenced Task/Requirement | Vendor Question | Government Response |
| Q1 | Section One: Statement of Objectives | Page 6, Section 4.0, Performance Objectives | Conduct proctored COVID-19 PRC testing on all HUD-approved employees | Would the government please clarify the observed testing requirement: Does HUD require the contractor to provide both Rapid Antigen and PCR observed testing or just Rapid Antigen observed testing? | Just Rapid Antigen observed testing. |
| Q2 | Section One: Statement of Objectives | Page 6, Section 4.0, Performance Objectives | Comply with HUD technology, security, data and interoperability, identity management, accessibility, and service desk requirements. | Will the government please further clarify or provide further information on HUD’s technology, security, data and interoperability, identity management, accessibility, and service desk requirements? | Clauses are included regarding technology, accessibility, and security. The successful vendor will be required to sign non-disclosure agreements regarding sensitive information related to HUD employees as well. |
| Q3 | Section One: Statement of Objectives | Page 4, Section 3.1, Technical Requirements | What mechanism will the government utilize to schedule, reschedule and/or cancel observed testing appointments? (For example, will HUD personnel self-register on contractor provided portal or will HUD provide a roster/schedule?) | The contractor solution should have the capability for both. We anticipate providing a roster, but it will change so employees must have the ability to update registration as appropriate. | |
| Q4 | Section One: Statement of Objectives | Will routine/scheduled observed testing be expected on declared federal holidays or any other day designated by Federal law, Executive Order or Presidential Proclamation? | No. | ||
| Q5 | Section One: Statement of Objectives | Page 8, Section 9.0, Place of Performance | The contractor shall perform full all work for HUD's COVID-19 testing at their facility | The contractor shall perform full all work for HUD’s COVID-19 testing at their facility. Q - Please clarify this statement? Will the facility provide a room or an area to test from? | This statement means that the Contractor shall perform all work at the Contractor's own facility. |
| Q6 | Section One: Statement of Objectives | Page 5, Section 3.1, Technical Requirements | Proctors must be available 24/7 to administer testing upon request. | Is this paragraph stating, “Proctors must be available 24/7 to administer upon request” and “the contractor must have 24-hour coverage” Could you please clarify? | Testing should be available 24/7 in the event employees need to test prior to or on travel, etc. Please note that page 31 contains a contract clause related to gaining access to HUD IT systems if required and is not directly related to testing services under this contract. |
| Q7 | Section One: Statement of Objectives | Page 4, Section 3.1, Technical Requirements | Results roughly 15 minutes after administration with certified observer provided by contractor. | We are alternating between suppliers – one resulting in 15 minutes and the other resulting in 20 minutes. Would the 20-minute test suffice? As we are finding it more readily available and with less issues of the tubes not having fluid upon arrival to the employee. | Yes, 15-20 minutes would be acceptable. |
| Q8 | Section One: Statement of Objectives | Page 5, Section 3.1, Technical Requirements | For contract tracing, contractor must meet CDC guidance and state and local reporting requirements. | Is contact tracing a requirement? If yes, will if be required for every positive result. | Contract tracing is not a requirement. |
| Q9 | Section One: Statement of Objectives | Page 3, Scope | Will the offeror proctor approximately 500 tests per week and upto 2,500 per month, or will some of the testing not require a proctor? | Number of tests needed per week will vary based on number of employees and transmission status. Venor must be able to support at least 500 tests a week (this number may be lower or higher best on need and transmission status). All testing would be proctored. | |
| Q10 | Section One: Statement of Objectives | Page 3, Scope | To ensure the offeror has the proper quantity of tests pre-award, will the government confirm the number of employees in HUD's designated testing program? | This number will vary weekly based on employee vaccination status and transmission status. The requirement is to provide a minumum of 500 per week, if needed, but the actual amount needed may be less or higher. | |
| Q11 | Section One: Statement of Objectives | Page 6, Section 4.0, Performance Objectives | Conduct proctored COVID-19 PCR testing on all HUD-approved employees | Please confirm all test will be antigen tests and there is not a requirement for PCR tests. | HUD requires Rapid Antigen testing only. SOO has been updated to reflect this. |
| Q12 | Section One: Statement of Objectives | Page 5, Section 3.1, Technical Requirements | Proctors must be available 24/7 to administer testing upon request. | To ensure the best price to the government in addition to proper staffing levels, can you provide an estimate on how many calls will be received outside of standard business hours? (Page 5) | We assume very limited number of calls will be received outside normal business hours. Typically this would be employees on travel or traveling. I would say less then 40-50 per month as a high estimate. |
| Q13 | Section Two: Contract Terms and Conditions | Page 37 Para (a) Using software tools and processes capable of detecting all known viruses: Which viruses are the contractors testing for? | Please note that this is a contract clause that deals with IT virus detection. This clause states that if you provide any files to the Department, you must ensure that the file is free of any and all computer viruses before you send it. | ||
| Q14 | Section Three: Attachments | Page 39, Attachment One, Fee Schedule | On the fee schedule on p.39 is the quantity amount weekly, biweekly, monthly or the total for 6 months? | The at-home testing is 500 per week. All others are per option period. The fee schedule has been revised for clarity. | |
| Q15 | General Information | We are hoping to find out if there is (was) an incumbent contractor performing these services, or if this is a brand new contract. If there is an incumbent, could you please provide the current / previous contract number? | This is a new HUD requirement. There is no incumbent for these services. |
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