8659-0-2017-BO Evaluation Panel Report.pdf
PDF 291 KB Posted
- Solicitation number
- 8659-0-2017-BO
- Issued by
- Dane County, Madison City, Wisconsin
About this file
This is an Evaluation Panel Report prepared by the City of Madison Finance Department Purchasing Services for Request for Proposal (RFP) 8659-0-2017-BO regarding the James Madison Park Master Plan and Shelter Design. The RFP was issued on August 14, 2017, with three addenda issued prior to the September 8, 2017 proposal deadline. The project seeks qualified consultants to update the park master plan and prepare shelter design for James Madison Park located at 614 East Gorham Street in Madison, Wisconsin. Five proposals were received by the deadline from Dorschner Associates Inc, Engberg Anderson Architects, HBK Engineering LLC, Ken Saiki Design, and MSA. The evaluation team conducted independent assessments based on established criteria, met on September 15, 2017 to discuss findings, and selected two firms for interviews: Ken Saiki Design and MSA. Ken Saiki Design was awarded the contract as the final selection.
The evaluation criteria included project experience, project team members, master plan approach, shelter design approach, engagement plan approach, familiarity with regulatory approval projects, project schedule, technical proposal total, cost, and local vendor preference. Ken Saiki Design achieved the highest composite score of 786.62, followed by MSA with 673.7. The evaluation panel determined that Ken Saiki Design possessed a team with extensive relevant previous experience and presented a detailed and easily understood public engagement strategy, which was identified as a major focus of the RFP. The local purchasing ordinance did not impact the final bid outcome.
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Other files
| File | Type | Posted |
|---|---|---|
| Addendum 3.pdf | ||
| Addendum 2.pdf | ||
| 8659-0-2017-BO James Madison Park Master Plan and Shelter Design.pdf | ||
| Attachment 8 - James Madison Park Shelter Building.pdf | ||
| Addendum 1.pdf |
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Text version
Finance Department
Purchasing Services 210 Martin Luther King Jr. Blvd., Rm. 407 Madison, WI 53703-3346 Phone (608) 266-4521
EVALUATION SUMMARY REPORT
RFP 8659-0-2017-BO
James Madison Park Master Plan and Shelter Design
October 2, 2017
Background and Project Description
The City of Madison Finance Department sought proposals from qualified consultants to update the park master plan and prepare a park shelter design for James Madison Park, located at 614 East Gorham Street in Madison, WI.
RFP Schedule
The Request for Proposal was issued on August 14, 2017. Three (3) addenda were issued. Proposals were due on September 8, 2017.
Summary of Evaluation Team Activity
1. Five responses were received on time by Purchasing Services.
a. Dorschner Associates Inc
b. Engberg Anderson Architects
c. HBK Engineering LLC
d. Ken Saiki Design
e. MSA
2. The following is the final composite scores:
Criteria Dorschner
Associates Inc
Engberg Anderson Architects
HBK
Engineering
LLC
Ken Saiki
Design MSA
Project Experience 72.5 101.25 67.5 117.5 95
Project Team Members 62.5 60 52.5 85 75
Master Plan Approach 80 117.5 97.5 160 150
Shelter Design
Approach 45.83 46.67 34.17 56.67 56.67
Engagement Plan
Approach 45 55 35.83 90.83 60
Familiarity with regulatory approval projects 70 71.25 53.75 107.5 88.75
Project Schedule 31.25 7.5 6.25 33.75 33.75
Technical Proposal
Total 407.08 459.17 347.5 651.25 559.17
Cost 100 65.57 97.99 85.37 64.53
Local Vendor Preference 50 50 0 50 50
GRAND
TOTAL 557.08 574.74 445.49 786.62 673.7
3. Evaluation team members first conducted evaluations of proposals independently based on criteria that had been previously established. The evaluation team then met on September 15th to discuss all qualitative and quantitative aspects of each proposal. Purchasing staff scored the Local Vendor Preference and Cost section of the proposals.
It was determined at the meeting on September 15th that the panel would interview two teams, Ken Saiki Design and MSA.
Dorschner Associates Inc had a well thought out team that had some relevant project experience, however, the panel felt as though the project approach was lacking and could have been more specific to the City of Madison.
HBK Engineering had a satisfactory project approach, but the team was missing a detailed engagement strategy and relevant experience.
Engberg Anderson had an experienced team, but the panel was concerned about the schedule, and the length of time allowed for completing this project. The panel also felt the team lacked a strong engagement strategy.
MSA was interviewed, and the panel felt they had a very strong team with a great deal of relevant previous experience. The panel was concerned that MSA did not provide a comprehensive engagement strategy, which was a major focus of this
RFP.
Ken Saiki Design had a team with a great deal of previous experience. More importantly, the panel felt that the team’s public engagement strategy was very detailed and easy to understand.
4. Final selection of the evaluation team: Ken Saiki Design
5. The local purchasing ordinance did not change the outcome of this bid.
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