864252603 Refurbished Mammography Equipment.docx

IFB/RFQ Number: 864252603

Issue Date: 12/01/2025

Description: Medical radiological diagnostic systems

Using Agency: Randolph Community College

OFFER AND ACCEPTANCE

The State seeks offers for the goods and/or related services described in this solicitation. The State’s acceptance of any offer must be demonstrated by execution of the acceptance found below and any subsequent Request for Best and Final Offer, if issued. Acceptance shall create a contract having an order of precedence as follows: In cases of conflict between documents comprising the contract, the order of precedence shall be (1) Best and Final Offers, if any, (2) special terms and conditions specific to this IFB/RFQ, (3) specifications, (4) Department of Information Technology Terms and Conditions of this IFB/RFQ, and (5) the agreed portions of the awarded Vendor’s offer. No contract shall be binding on the State until an encumbrance of funds has been made for payment of the sums due under the contract.

EXECUTION

In compliance with this Invitation for Bid / Request for Quote, and subject to all the conditions herein, the undersigned offers and agrees to furnish any or all Services or goods upon which prices are offered, at the price(s) offered herein, within the time specified herein. By executing this offer, I certify that this offer is submitted competitively and without collusion.

Failure to execute/sign offer prior to submittal shall render offer invalid. Late offers are not acceptable.

OFFEROR:

Offer valid for sixty (60), days from date of offer opening unless otherwise stated here: ____ days

ACCEPTANCE OF OFFER

If any or all parts of this IFB/RFQ are accepted, an authorized representative of Randolph Community College shall affix their signature hereto. A copy of this acceptance will be forwarded to the successful vendor(s).

FOR STATE USE ONLY

Offer accepted and contract awarded this ______ day of _____________________, 20____, as indicated on attached certification, by _____________________________________________ (Authorized representative of Randolph Community College).

TABLE OF CONTENTS

INTENT, USE, DURATION AND SCOPE

The purpose of this Invitation for Bid / Request for Quote is to obtain pricing for and procure a refurbished three-dimensional mammography imaging system and supporting equipment for Randolph Community College.

Randolph Community College intends to procure a refurbished three-dimensional mammography system to support Radiography student instruction, program accreditation requirements, and current Full-Field Digital Mammography (FFDM) standards. The equipment will be used for hands-on training, competency development, and demonstration of two-dimensional imaging, three-dimensional tomosynthesis imaging, and synthesized two-dimensional “C-View” imaging modes in a supervised, non-clinical laboratory environment. The system must meet or exceed the performance of a refurbished Hologic Selenia Dimensions mammography unit and include all necessary accessories, workstation components, quality-control (QC) phantoms, and Digital Imaging and Communications in Medicine (DICOM) connectivity. Supporting items such as the uninterruptible power supply (UPS), compression paddles, clinical display monitors, and storage rack are required for full instructional and operational use. Installation, testing, and vendor-supported application training are part of the required scope of work.

The system must integrate with Randolph Community College’s existing picture archiving and communication system (PACS) and meet all state radiation-safety and shielding requirements as outlined in the Diagnostic Physics Incorporated (DPI) shielding plan. Randolph Community College anticipates a functional lifespan of seven to twelve years, with at least five years of full instructional use for the Radiography program. The selected vendor must provide acceptable warranty coverage, technical service support, and all documentation appropriate for refurbished medical imaging equipment. Room preparation, electrical upgrades, and radiation-shielding installation will be completed by Randolph Community College prior to delivery. The overall procurement goal is to acquire safe, reliable, accreditation-ready imaging equipment at the best value through a compliant and competitive solicitation process.

GENERAL INFORMATION

2.1. MANDATORY SITE VISIT

Instructions: It shall be MANDATORY that each Vendor representative be present for a pre-offer site visit on December 11,2025. Attendees must meet promptly at 02:00 pm Eastern Time at 606 Industrial Park Avenue, Asheboro, North Carolina, 27205, Robert S. Shackleford Allied Heath Center, room number 105. All attendees must sign in upon arrival. LATE ARRIVALS WILL NOT BE ALLOWED TO SIGN IN, NOR SHALL THEIR OFFER BE CONSIDERED. Late arrivals may be excluded from the meeting room until all on-time attendees have completed sign-in and the sign-in sheet secured. Once the sign-in process is complete, all other persons wishing to attend may do so to the extent that space and circumstances allow. On-time attendance will be strictly enforced.

The purpose of this visit is for all prospective Vendors to apprise themselves with the conditions and requirements which will affect the performance of the work called for by this IFB/RFQ. Vendors must stay for the duration of the site visit. No allowances will be made for unreported conditions that a prudent Vendor would recognize as affecting the work called for or implied by this offer.

Vendors are cautioned that any information released to attendees during the site visit, other than that involving the physical aspects of the facility referenced above, and which conflicts with, supersedes, or adds to requirements in this IFB/RFQ, must be confirmed by written addendum before it can be considered to be a part of this offer.

2.2. VENDOR QUESTIONS

All inquiries regarding the solicitation specifications or requirements are to be addressed to the contact person listed on Page One of this solicitation. Vendor contact regarding this Solicitation with anyone other than the contact person listed on Page One of this Solicitation may be grounds for rejection of said Vendor’s offer.

Written questions concerning this Solicitation will be received until December 18, 2025 at 5:00 pm Eastern Time. They must be submitted to the contact person listed on Page One of this Solicitation via cghussey@randolph.edu. Please enter “Questions Solicitation 864252603” as the subject for the message. Questions should be submitted in the following format:

RFP Section, Page Number

2.3. ADDENDA

The State may issue addenda if Vendor questions are permitted as described above, or if additional terms, specifications, or other changes are necessary for this procurement. It is important that all Vendors bidding on this IFB/RFQ periodically check the NC eVP for any and all Addenda that may be issued prior to the offer opening date. All addenda shall become an Addendum to this IFB/RFQ.

2.4. OFFER SUBMITTAL

IMPORTANT NOTE: Vendor shall bear the risk for late submission due to unintended or unanticipated delay—whether submitted electronically, delivered by hand, U.S. Postal Service, courier or other delivery service. Vendor must include all the pages of this solicitation in their response. It is the Vendor’s sole responsibility to ensure its offer has been delivered to this Office by the specified time and date of opening. Any proposal delivered after the proposal deadline will be rejected.

Offer Submission Details:

Electronic Submittals Sealed offers, subject to the conditions made a part hereof, will be received until 2:00pm Eastern Time on the day of opening and then opened, for furnishing and delivering the commodity as described herein. Offers must be submitted with the Execution page signed and dated by an official authorized to bind the Vendor’s firm. Failure to return a signed offer shall result in disqualification.

Attempts to submit a proposal via facsimile (FAX) machine, telephone or email in response to this RFP shall NOT be accepted.

a) All File names should start with the vendor’s name first, in order to easily determine all the files to be included as part of the vendor’s response. For example, files should be named as follows: Vendor Name-your file name.

b) File contents SHALL NOT be password protected, the file formats must be in .PDF, .jpeg, or png format, and shall be capable of being copied to other sources.

c) If the vendor’s proposal contains any confidential information (as defined in Attachment B, Paragraph #18), then the vendor must provide one (1) signed, original electronic offer and one (1) redacted electronic copy.

2.5. BASIS FOR REJECTION

Pursuant to 9 NCAC 06B.0401, the State reserves the right to reject any and all offers, in whole or in part; by deeming the offer unsatisfactory as to quality or quantity, delivery, price or service offered; non-compliance with the specifications or intent of this solicitation; lack of competitiveness; error(s) in specifications or indications that revision would be advantageous to the State; cancellation or other changes in the intended project, or other determination that the proposed requirement is no longer needed; limitation or lack of available funds; circumstances that prevent determination of the best offer; or any other determination that rejection would be in the best interest of the State. Vendor contact regarding this IFB with anyone other than Christopher Hussey may be grounds for rejection of said Vendor’s offer.

2.6. LATE OFFERS

Regardless of cause, late offers will not be accepted and will automatically be disqualified from further consideration. It shall be the Vendor’s sole risk to ensure delivery at the designated office by the designated time. Late offers will not be opened and may be returned to the Vendor at the expense of the Vendor or destroyed if requested.

2.7. NON-RESPONSIVE OFFERS

Vendor offers will be deemed non-responsive by the State and will be rejected without further consideration or evaluation if statements such as the following are included:

1. “This offer does not constitute a binding offer”,

1. “This offer will be valid only if this offer is selected as a finalist or in the competitive range”,

1. “Vendor does not commit or bind itself to any terms and conditions by this submission”,

1. “This document and all associated documents are non-binding and shall be used for discussion purposes only”,

· “This offer will not be binding on either party until incorporated in a definitive agreement signed by authorized representatives of both parties”, or

· A statement of similar intent.

2.8. NOTICE TO VENDORS

The State objects to and will not be required to evaluate or consider any additional terms and conditions not previously agreed to by the State and submitted with an Offeror’s response. This applies to any language appearing in or attached to the document as part of the Offeror’s response. By execution and delivery of this Invitation for Bids / Request for Quote and response(s), the Offeror agrees that any additional terms and conditions, whether submitted purposely or inadvertently, shall have no force or effect.

2.9. E-PROCUREMENT SOLICITATION

This is an E-Procurement solicitation. See Paragraph #47 of the attached Department of Information Technology Terms and Conditions.

2.10. DISTRIBUTORS AND RESELLERS

“Resellers” as used herein, refers to businesses that routinely sell or distribute Vendor’s Products, and may include “Distributors”, “Value Added Resellers” (VARs), “Original Equipment Manufacturers” (OEMs), Channel Partners, or such other designations. These businesses must be approved by the State prior to placement of any orders. Any contract established will be subject to this solicitation and any resulting Agreement(s), and to the terms and conditions of the State’s competitive bidding process.

The Agency acknowledges that the Reseller has merely purchased the Third-Party Items for resale or license to the Agency, and that the proprietary and intellectual property rights to the Third Party Items are owned by parties other than the Reseller (“Third Parties”). The Agency further acknowledges that except for the payment to the Reseller for the Third-Party Items, all of its rights and obligations with respect thereto flow from and to the Third Parties. The Reseller shall provide the Agency with copies of all documentation and warranties for the Third-Party Items which are provided to the Reseller. The Reseller shall assign all applicable third-party warranties for Deliverables to the Agency.

2.11. POSSESSION AND REVIEW

During the evaluation period and prior to award, possession of the bids and accompanying information is limited to personnel of the issuing agency, and to the committee responsible for participating in the evaluation. Vendors who attempt to gain this privileged information, or to influence the evaluation process (i.e. assist in evaluation) will be in violation of purchasing rules and their offer will not be further evaluated or considered.

After award of contract the complete bid file will be available to any interested persons with the exception of trade secrets, test information or similar proprietary information as provided by statute and rule. Any proprietary or confidential information, which conforms to exclusions from public records as provided by N.C.G.S. §132-1.2 must be clearly marked as such in the offer when submitted.

2.12. BEST AND FINAL OFFERS (BAFO)

The State may establish a competitive range based upon evaluations of offers, and request BAFOs from the Vendor(s) within this range; e.g. “Finalist Vendor(s)”. If negotiations or subsequent offers are solicited, the Vendor(s) shall provide BAFO(s) in response. Failure to deliver a BAFO when requested shall disqualify the non-responsive Vendor from further consideration. The State will evaluate BAFO(s), oral presentations, and product demonstrations as part of the Vendors’ respective offers to determine the final rankings.

2.13. AWARD

It is the general intent to award this contract to one Vendor. As provided by statute, award will be based on Best Value Analysis Selection Method in accordance with N.C.G.S. §143B-1350(h), which provides that the offer must be in substantial conformity with the specifications herein, and 09 NCAC 06B.0302.

A link to the NC Electronic Vendor Portal (eVP) allows the public to retrieve contract award information electronically from the web site: https://evp.nc.gov/ Results may be found by searching by IFB number or agency name. This information may not be available for several weeks dependent upon the complexity of the acquisition and the length of time to complete the evaluation process.

2.14. POINTS OF CONTACT

Contact by the Offeror with the persons shown below for contractual and technical matters related to this IFB/RFQ is only permitted if expressly agreed to by the purchasing lead named on page 5, or upon award of contract:

Name of Vendor:

Street:

City, State, Zip:

Attn:

Email:

Name of Vendor:

Street:

City, State, Zip:

Attn:

Email:

Name of Vendor:

Street:

City, State, Zip:

Attn:

Email:

Name of Vendor:

Street:

City, State, Zip:

Attn:

Email:

SPECIFICATIONS

3.1. VENDOR STANDARD AGREEMENT(S)

The terms and conditions of Vendor’s standard services, license, maintenance or other agreement(s) applicable to Services, Goods, Software and other Products acquired under this Agreement may apply to the extent such terms and conditions do not materially change the terms and conditions of this Agreement. In the event of any conflict between the terms and conditions of this Agreement and the Vendor’s standard agreement(s), the terms and conditions of this Agreement relating to audit and records, jurisdiction, choice of law, the State’s electronic procurement application of law or administrative rules, the remedy for intellectual property infringement and the exclusive remedies and limitation of liability in the DIT Terms and Conditions herein shall apply in all cases and supersede any provisions contained in Vendor’s relevant standard agreement or any other agreement. The State shall not be obligated under any standard license and/or maintenance or other Vendor agreement(s) to indemnify or hold harmless the Vendor, its licensors, successors or assigns; nor arbitrate any dispute, nor pay late fees, legal fees or other similar costs.

For Vendor Completion:

_____ The Vendor represents and warrants that the terms and conditions of Vendor’s standard license, maintenance, or other agreement(s) do not apply to this procurement. No vendor agreement, standard or otherwise is incorporated into this RFQ #xxxxxxx.

_____ The Vendor standard license, maintenance, or other agreement(s) is provided with the RFQ response and shall be incorporated into this RFQ #xxxxxxx based on the outcome of a legal review.

3.2. VENDOR UTILIZATION OF WORKERS OUTSIDE U.S. – DISCLOSURE STATEMENT

In accordance with the Statewide Information Security Manual (SISM), the State restricts the location of information systems that receive, process, store, or transmit State and Federal data to the United States which includes the following areas: US States, US Territories, US Embassies, and US Military installations (stateside or overseas). This restriction applies to the Vendor and to any subcontractors engaged to provide Services under this Agreement or with access to State Data. The Vendor must ensure that its subcontractor agreements contain the same restrictions and will be responsible for monitoring and enforcing subcontractor compliance at all times.

Pursuant to N.C.G.S. §143B-1361(b), the Vendor must complete and return this Disclosure Statement Attachment F with its solicitation response. The Vendor may attach additional pages to its response if needed. The State of North Carolina will evaluate Disclosure Statement Attachments for additional risks, costs, and other factors associated with its service prior to making an award for any such Vendor’s offer. The Vendor must provide the following information in its bid response:

Vendor to complete:

a. The location of work performed under a state contract by the Vendor, any subcontractors, employees, or other persons performing the contract and whether any of this work will be performed outside the United States.

b. The corporate structure and location of corporate employees and activities of the Vendor, its affiliates or any other subcontractors.Click here to enter text.

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c. Vendor agrees to provide notice of the relocation of the Vendor, employees of the Vendor, subcontractors of the Vendor, or other persons performing Services under a state contract outside of the United States in the event such relocation occurs during the contract term.Click here to enter text.

d. Vendor agrees that any Vendor or subcontractor providing call or contact center Services to the State of North Carolina shall disclose to inbound callers the location from which the call or contact center Services are being provided.Click here to enter text.

e. Will any work under this contract be performed outside the United States?

YES NO

The use of resources or workers located outside the United States is a critical security exception that must be escalated to the State Chief Information Officer for review pursuant to N.C.G.S. §143B-1376(c) and §143B-1320(c). These critical security exceptions are approved only in rare and extenuating circumstances. Vendor should account for this when preparing its response.

3.3. E-VERIFY

Pursuant to N.C.G.S. § 143B-1350(k), the State shall not enter into a contract unless the awarded Vendor and each of its subcontractors comply with the E-Verify requirements of N.C.G.S. Chapter 64, Article 2. Vendors are directed to review the foregoing laws. Any awarded Vendor must submit a certification of compliance with E-Verify to the awarding agency, and on a periodic basis thereafter as may be required by the State.

3.4. PRODUCT MAKE AND MODEL

Manufacturer’s name and model/catalog numbers used are for the purpose of identification and to establish quality level desired. Such references are not intended to be restrictive and comparable products of other manufacturer will be considered. However, Vendors are cautioned that any deviation from specifications must be pointed out in its offer.

3.5. DESCRIPTIVE LITERATURE

All offers shall include specifications and technical literature sufficient to allow the State to determine that the equipment meets all requirements. This technical literature will be the primary source for bid evaluation. If a requirement is not addressed in the technical literature it must be supported by additional documentation and included with the bid. Bid responses without sufficient technical documentation may be rejected.

3.6 SECURITY SPECIFICATIONS

This equipment does not involve a cloud-hosted solution and does not store, process, or transmit state-restricted data outside RCC’s controlled PACS environment. Therefore, VRAR, SOC 2, ISO 27001, and other cloud-service assessments do not apply

3.7 PRODUCT RECALL

Vendor assumes full responsibility for prompt notification of both the contract administrator and purchaser of any product recall in accordance with the applicable state and federal regulations.

3.8. WARRANTY

Vendor warrants that all equipment furnished under this IFB will be new or refurbished, of good material and workmanship. The warranty will be for a minimum period of ninety (90) days from date equipment is put into operation. Such warranty shall cover the cost of all defective parts replacement, labor, freight, and technicians travel at no additional cost to the State.

The report of a problem does not presuppose that every call must result in an “on-site” visit for service/repair. The Vendor and/or service sub-contractor shall utilize best efforts to resolve problems in a timely fashion through the use of acceptable servicing methods to include, but not limited to, verbal problem analysis and remote diagnosis. The warranty requirement does not impose any additional duty on the State to make other than normal and good faith problem resolution efforts or expenditures of time. Vendor is responsible for compliance with warranty terms by any third-party service provider.

Service Response time Requirement The Vendor shall provide on-site service within forty-eight (48) to seventy-two (72) hours after receiving a service request during the warranty and maintenance periods. “On-site service response time” is defined as the arrival of a qualified service technician at Randolph Community College’s facility when remote troubleshooting cannot resolve the issue.

Is Vendor authorized by manufacturer to repair equipment offered during the warranty period?

|_| YES |_| NO

Will Vendor provide warranty service? |_| YES |_| NO, an authorized third party will perform warranty service Contact information for warranty service provider:

3.9. INSTALLATION AND SAFETY REQUIREMENTS

The mammography equipment operates at high power levels (40,000–50,000 watts), and the room’s existing radiographic system operates at approximately 150,000 watts. Due to the risks associated with improper installation—including electrical damage, equipment failure, radiation safety risks, and potential harm to students, faculty, and staff—the following requirements apply:

A. Certified and Experienced Installers:

Installation must be performed by OEM-trained and certified mammography equipment installers or individuals holding equivalent recognized certification in medical imaging equipment installation.

B. Licensed Electrical Work:

Any electrical integration must be performed by a licensed electrician experienced in high-voltage medical imaging equipment and must comply with all state and local electrical codes.

C. High-Voltage Integration Requirements:

The Vendor must ensure correct wiring and electrical load distribution to prevent damage to existing X-ray systems and associated equipment. The Vendor must provide documentation showing the mammography unit has been refurbished and tested to meet OEM electrical and safety specifications.

D. Safety and Regulatory Compliance:

Installation must meet all requirements for:

· radiation safety,

· shielding as specified in the Diagnostic Physics Incorporated plan,

· OEM performance specifications, and

· acceptance testing by a qualified medical physicist.

E. Risk Mitigation:

The Vendor must certify that improper installation or refurbishment could result in electrical hazards, and therefore the equipment provided must be installed and validated by qualified individuals to prevent risk to students, faculty, and the facility.

3.10. MAINTENANCE

Vendor must offer at least one (1) additional year of annual maintenance for use after the initial one-year warranty period expires. The State may elect to receive approved provider’s then-current maintenance service upon payment of applicable annual maintenance fees, beginning at the end of the warranty period. Maintenance services may be renewed upon written notice by the State prior to the contract anniversary date. Escalation of annual maintenance fees shall not exceed 5% per year. Any maintenance agreements shall be subject to the terms of this contract. For this period support must be provided 8:00 am to 5:00 pm Monday through Friday.

Service Response time Requirement The Vendor shall provide on-site service within forty-eight (48) to seventy-two (72) hours after receiving a service request during the warranty and maintenance periods. “On-site service response time” is defined as the arrival of a qualified service technician at Randolph Community College’s facility when remote troubleshooting cannot resolve the issue.

For completion by Vendor: Vendor’s maximum response time to this location after receipt of service call: ____________________________ hours Describe in detail the items and services to be covered under the extended maintenance:

3.11.DELIVERY

Successful Vendor will complete the scope of work including delivery of goods, installation, and software installation, with all equipment and software working to manufacturer or developer standards, within ninety (90) consecutive calendar days after receipt of purchase order to the following location(s): Robert S. Shackleford Building Room 126 at 606 Industrial Park Avenue, Asheboro, NC, 27205.

For completion by Vendor: Delivery of goods will be made from __________________________ (city, state) within ______ consecutive days after receipt of order. Installation will be made within ______ consecutive days after receipt of order.

Delivery shall not be considered to have occurred until installation has been completed. Upon completion of the installation, the Vendor shall remove and properly dispose of all waste and debris from the installation site. Vendor shall be responsible for leaving the installation area clean and ready to use.

If circumstances beyond the control of the contractor result in a late delivery [or installation], it is the responsibility and obligation of the contractor to notify the Purchasing Agent listed on the purchase order, in writing, immediately upon determining delay of shipment. The written notification should indicate the anticipated delivery dated.

3.12. VENDOR QUALIFICATIONS

To ensure safe and compliant installation of medical imaging equipment, the Vendor must meet the following minimum qualifications:

A. Vendor Experience:

The Vendor must have a minimum of three (3) years documented experience selling, installing, and servicing mammography or radiographic imaging systems.

B. Certified Installers:

Installation must be performed by individuals who are OEM-trained and certified or certified through an industry-recognized program for mammography installation.

C. Certified Service Technicians:

The Vendor must provide documentation showing that service and maintenance will be performed by certified medical imaging equipment technicians.

If subcontractors are used, the Vendor must disclose:

· Subcontractor company name

· Certifications held

· Geographic location

· Response-time commitments D. References:

Vendor must provide three (3) references for similar refurbished or reconditioned mammography installations completed within the past five years.

E. Regulatory Compliance:

The Vendor must certify that all equipment installation will meet:

· State radiation safety requirements

· Diagnostic shielding plan specifications

· OEM performance standards

· Any required acceptance testing by a qualified medical physicist F. Service Plan:

The Vendor must provide a detailed service plan identifying:

· Who performs routine maintenance

· Whether service is subcontracted

· Travel time to site

· Parts availability

· On-site response time (48–72 hours required) Vendors must complete and submit Attachments A–E as part of their Offer. Failure to submit any required attachment may result in the Offer being deemed non-responsive.

3.13 SPECIFICATIONS

Manufacturer names and model numbers are provided solely to establish the required minimum level of quality, performance, safety, and functionality. These references are not intended to be restrictive. Vendors may propose equivalent or superior equipment; however, any deviations from the specifications must be clearly identified in the Offer. Vendors proposing alternate systems must provide detailed documentation demonstrating that the proposed equipment meets or exceeds all functional, imaging, safety, performance, and interoperability requirements of the referenced Hologic Selenia® Dimensions® 3D Mammography System. The College reserves the right to determine whether proposed alternates are acceptable. All installation, electrical work, safety compliance, acceptance testing, and installer certification requirements shall be performed in accordance with Sections 3.9 and 3.12 of this IFB.

A. Refurbished / Reconditioned Mammography System

1. System must be equivalent to the Hologic Selenia Dimensions 3D Mammography System with tomosynthesis, C-View, and CAD capability.

2. Model Year Requirement: The mammography system must be a 2014 model year or newer. Vendor must provide documentation verifying the original manufacturing year.

3. All electrical components must be fully refurbished and tested to OEM specifications.

4. Cosmetic components may be reconditioned but must be free of cracks, dents, warping, or shielding defects.

5. Vendor must provide the following refurbishment documentation at delivery: refurbishment checklist; electrical safety testing results; component replacement list; and final OEM-equivalent QC and calibration results.

6. The system must be installed to maintain full functional compatibility with RCC’s electrical and imaging environment.

B. Software and Functional Capabilities

1. Must support digital breast tomosynthesis (3D), 2D FFDM imaging, C-View synthesized 2D imaging, diagnostic and screening workflows, and dynamic tube head motion.

2. Must include all required legal, valid, and transferable software licenses.

3. Software must support all DICOM and IHE integration requirements listed in Section E.

C. X-ray Gantry Requirements

1. Constant-potential, high-frequency generator equivalent to OEM specifications.

2. Tungsten bi-angular X-ray tube with high heat capacity.

3. Rhodium, silver, and aluminum filtration.

4. Auto-retracting linear anti-scatter grid.

5. Gantry mechanical movement must meet OEM integrity and safety specifications.

D. Acquisition Workstation

1. Multi-core Intel processor.

2. Minimum 16 GB RAM.

3. Minimum 2 TB internal storage.

4. NVIDIA GPU capable of tomosynthesis reconstruction.

5. Windows 10 64-bit operating system.

6. Must include: 1.2 MP technologist control monitor; pull-out keyboard drawer; keyboard and mouse; technologist X-ray shield.

7. Must include all OEM-required imaging applications, drivers, and connectivity software.

E. Connectivity and PACS Integration

1. Must fully support the following DICOM services: Modality Worklist (MWL), Storage, Storage Commitment, Query/Retrieve, Print, Modality Performed Procedure Step (MPPS), and Radiation Dose Structured Report (RDSR).

2. Must support IHE Scheduled Workflow and Mammography Profiles.

3. System must be fully compatible with IQ-View PACS.

4. Vendor must demonstrate successful transmission of test images to RCC PACS during installation.

F. Required Accessories

1. Screening paddles: 24 × 29 cm, 18 × 24 cm, and small breast paddle.

2. Diagnostic paddles: 10 cm spot paddle; 10 cm magnification paddle; 7.5 cm QC paddle.

3. Magnification stand with magnification platform.

4. Flat-field phantom that is in current calibration.

5. ACR tomosynthesis geometry phantom.

6. Dimensions interconnect cabling kit.

7. 2D fixed face shield and retractable 3D face shield.

8. User manuals, service manuals, maintenance manuals, and QC manuals.

G. Detector Requirements

1. Digital image receptor equivalent to a Hologic 24 × 29 cm selenium detector.

2. Detector specifications must include: amorphous selenium TFT detector; matrix sizes of 2560 × 3328 (18 × 24 cm) and 3328 × 4096 (24 × 29 cm); pixel size of 0.070 mm; limiting spatial resolution of 7.1 lp/mm.

3. Vendor must provide detector QC documentation, including detector uniformity test results, bad-pixel map, and performance testing results.

H. Technologist Monitor (17-inch)

1. Must include a minimum 17-inch flat-panel color monitor with minimum resolution of 1280 × 1024.

2. Monitor must be free of scratches, dead pixels, and artifacts.

I. Clinical Display (2MP)

1. Must include a minimum 21.3-inch diagnostic monitor.

2. Minimum resolution must be 1600 × 1200 (2MP).

3. Must include mounting hardware compatible with the mammography gantry.

4. Monitor must be free of display defects.

J. Universal AWS Shield

1. Shield must be included and must be compatible with the acquisition workstation.

K. Uninterruptible Power Supply (UPS)

1. Must support controlled shutdown of the acquisition workstation.

2. Must provide at least 5 minutes of backup runtime at operational load.

3. Must include all required power and communication cables.

L. Monitor Mounting Hardware

1. Must include hardware required to mount the 2MP monitor to a fixed pole compatible with Hologic Avia 3000, 6000, and 9000 systems.

2. Hardware must support safe and aligned installation.

M. Paddle Storage Rack

1. Rack must be wall-mounted and felt-lined, designed to store 3–4 compression paddles.

2. Must include mounting brackets and paddle labels.

3. Approximate dimensions: 36¼ inches wide × 7 inches high × 4 inches deep.

4. Must be securely installed by qualified personnel.

N. C-View License

1. Must include a valid C-View license that supports C-View synthesized 2D images, Tomo HD mode, and Combo HD mode.

O. CAD Software

1. Must include Image Checker CAD license and Citra Advanced CAD display license.

2. Must support 2D FFDM and synthesized images.

3. Must include documentation confirming workstation compatibility.

P. PACS Compatibility

1. Must be fully compatible with IQ-View PACS.

2. Vendor must complete DICOM test transmissions and verify successful image display.

Q. Equivalent Systems (“Or Equal”)

1. Alternate systems may be offered if the vendor demonstrates they meet or exceed all imaging, performance, detector, accessory, software, and PACS compatibility requirements described above.

2. Final determination of equivalency rests with the College.

FURNISH AND DELIVER

Total Cost:

4.1. OPTIONAL COSTS

ADDITIONAL INFORMATION

5.1. HISTORICALLY UNDERUTILIZED BUSINESSES

“Historically Underutilized Businesses (HUBs) consist of minority, women and disabled business firms that are at least fifty-one percent owned and operated by an individual(s) of the aforementioned categories. Also included in this category are disabled business enterprises and non-profit work centers for the blind and severely disabled.” http://ncadmin.nc.gov/businesses/hub Pursuant to N.C.G.S. §§143B-1361(a), 143-48 and 143-128.4, the State invites and encourages participation in this procurement process by businesses owned by minorities, women, disabled, disabled business enterprises and non-profit work centers for the blind and severely disabled. This includes utilizing subcontractors to perform the required functions in this IFB/RFQ.

Is Vendor a Historically Underutilized Business? |_| YES |_| NO If “YES”, specify classification. ___________________________

5.2. RECYCLED CONTENT

In an effort to support the sustainability efforts of the State of North Carolina Executive Order Number 156, we solicit your cooperation.

Does the packaging of the items offered in response to this IFB/RFQ contain recycled content?

|_| YES |_| NO

If Vendor answered “YES” above, indicate the following:

Percentage of recycled content: _________ Can the packaging be recycled? |_| YES |_| NO Do items offered in response to this solicitation contain recycled content? |_| YES |_| NO If Vendor answered “YES” above, indicate the material and content percentage of applicable items.

Material: ___________________________ Percentage of recycled content: ________ State how items may be disposed of or recycled at the end of use?

5.3. ENERGY STAR PRODUCTS

“ENERGY STAR® is a government-backed program helping businesses and individuals protect the environment through superior energy efficiency.” http://www.energystar.gov/ Do products offered meet Energy Star specifications of energy efficiency? |_| YES |_| NO

6.0 DEPARTMENT OF INFORMATION TECHNOLOGY INSTRUCTIONS TO VENDORS

1) READ, REVIEW AND COMPLY: It shall be the Vendor’s responsibility to read this entire document, review all enclosures and attachments, and comply with all requirements specified herein.

2) DEFINITIONS:

NCDIT: The North Carolina Department of Information Technology, formerly Office of Information Technology Services NCDIT CONVENIENCE CONTRACT: A contract that is used for the procurement of IT goods or Services. These contracts are in place for the convenience of the state and use of them is optional.

OPEN MARKET CONTRACT: A contract for the purchase of goods or Services not covered by a term, technical, or convenience contract.

TERM CONTRACT: A contract in which a source of supply is established for a specified period of time for specified Services or supplies; usually characterized by an estimated or definite minimum quantity, with the possibility of additional requirements beyond the minimum, all at a predetermined unit price

· THE STATE: Is the state of North Carolina and its agencies.

VENDOR: Company, firm, corporation, partnership, individual, etc., submitting a response to a solicitation.

3) PROMPT PAYMENT DISCOUNTS: Vendors are urged to compute all discounts into the price offered. If a prompt payment discount is offered, it will not be considered in the award of the contract except as a factor to aid in resolving cases of identical prices.

4) INFORMATION AND DESCRIPTIVE LITERATURE: Vendor is to furnish all information requested and in the spaces provided in this document. Further, if required elsewhere in this IFB/RFQ, each Vendor must submit with their offer sketches, descriptive literature and/or complete specifications covering the products offered. Only information that is received in response to this RFQ will be evaluated. Reference to information previously submitted or Internet Website Addresses (URLs) will not satisfy this provision. Offers, which do not comply with these requirements, will be subject to rejection.

5) RECYCLING AND SOURCE REDUCTION: It is the policy of this State to encourage and promote the purchase of products with recycled content to the extent economically practicable, and to purchase items, which are reusable, refillable, repairable, more durable, and less toxic to the extent that the purchase or use is practicable and cost-effective. We also encourage and promote using minimal packaging and the use of recycled/recyclable products in the packaging of commodities purchased. However, no sacrifice in quality of packaging will be acceptable. The company remains responsible for providing packaging that will protect the commodity and contain it for its intended use. Companies are strongly urged to bring to the attention of the relevant purchasers in the State those products or packaging they offer which have recycled content and that are recyclable.

6) CLARIFICATIONS/INTERPRETATIONS: Any and all questions regarding this document must be addressed to the purchaser named on the cover sheet of this document. Do not contact the user directly. Any and all revisions to this document shall be made only by written addendum from NCDIT. The Vendor is cautioned that the requirements of this IFB/RFQ can be altered only by written addendum and that verbal communications from whatever source are of no effect.

7) ACCEPTANCE AND REJECTION: The State reserves the right to reject any and all offers, to waive any informality in offers and, unless otherwise specified by the Vendor, to accept any item in the offer. If either a unit price or an extended price is obviously in error and the other is obviously correct, the incorrect price will be disregarded.

8) AWARD OF CONTRACT: Responsive offers will be evaluated and acceptance may be made in accordance with Best Value procurement practices as defined by N.C.G.S. §143-135.9, and in accordance with N.C.G.S. §143B-1350(h), which provides that the offer must be in substantial conformity with the specifications herein, and 09 NCAC 06B.0302. Unless otherwise specified by the State or the Vendor, the State reserves the right to accept any item or group of items on a multi-item offer. In addition, on agency specific or term contracts, NCDIT reserves the right to make partial, progressive or multiple awards: where it is advantageous to award separately by items; or where more than one supplier is needed to provide the contemplated requirements as to quantity, quality, delivery, service, geographical areas; other factors deemed by NCDIT to be pertinent or peculiar to the purchase in question.

9) SAMPLES: Sample of items, when required, must be furnished as stipulated herein, free of expense, and if not destroyed will, upon request be returned at the Vendor’s expense. Written request for the return of samples must be made within 10 days following date of offer opening. Otherwise the samples will become the property of the State. Each individual sample must be labeled with the Vendor’s name, offer number, and item number. A sample, on which an award is made, will be retained until the contract is completed, and then returned, if requested, as specified above.

10) MISCELLANEOUS: Masculine pronouns shall be read to include feminine pronouns and the singular of any word or phrase shall be read to include the plural and vice versa.

11) PROTEST PROCEDURES: When an offeror wants to protest a contract awarded pursuant to this solicitation that is over $25,000 they must submit a written request to the issuing agency at the address given in this document. This request must be received in this office within fifteen (15) calendar days from the date of the contract award, and must contain specific sound reasons and any supporting documentation for the protest. Note: Contract award notices are sent only to those actually awarded contracts, and not to every person or firm responding to this solicitation. IFB/RFQ status and Award notices are posted on at https://evp.nc.gov/. All protests will be governed by NCAC Title 9, Department of Information Technology (formerly Office of Information Technology Services), Subchapter 06B Sections .1101 - .1121.

12) VENDOR REGISTRATION AND SOLICITATION NOTIFICATION SYSTEM: Vendor Link NC allows Vendors to electronically register with the State to receive electronic notification of current procurement opportunities for goods and services available on the NC Electronic Vendor Portal (eVP) at the following web site: https://evp.nc.gov/

13) DIGITAL IMAGING: The State will digitize the Vendor’s response if not received electronically, and any awarded contract together with associated contract documents. This electronic copy shall be a preservation record and serve as the official record of this solicitation with the same force and effect as the original written documents comprising such record. Any printout or other output readable by sight shown to reflect such record accurately is an "original."

7.0 DEPARTMENT OF INFORMATION TECHNOLOGY TERMS AND CONDITIONS

1) DEFINITIONS: As used herein;

a) Deliverable/Product Warranties shall mean and include the warranties provided for products or deliverables licensed to the State in Paragraphs 7 and 8, and included in Paragraph 29 c) of these Terms and Conditions unless superseded by a Vendor’s Warranties pursuant to Vendor’s License or Support Agreements.

b) Purchasing State Agency or Agency shall mean the Agency purchasing the goods or Services.

c) Services shall mean the duties and obligations accepted by the Vendor to carry out the requirements, and meet the specifications, of this procurement.

d) State shall mean the State of North Carolina, the Department of Information Technology as an Agency or in its capacity as the Award Authority.

2) STANDARDS: Manufactured items and/or fabricated assemblies comprising Deliverables shall meet all requirements of the Occupational Safety and Health Act (OSHA), and State and federal requirements relating to clean air and water pollution, if applicable. Vendor will provide and maintain a quality assurance system or program that includes any Deliverables and will tender to the State only those Deliverables that have been inspected and found to conform to the requirements of this Contract. All manufactured items and/or fabricated assemblies comprising Deliverables are subject to operation, certification or inspection, and accessibility requirements as required:

· by State or federal Regulation,

· by the Chief Information Officer’s (CIO) policy or regulation, or

· acceptance with appropriate standards of operations or uses of said Deliverables as may be shown by…