8638 Bid.doc

State of Nevada

Brian Sandoval

Department of Administration

Governor

Purchasing Division

515 E. Musser St., Room 300

Jeffrey Haag Carson City, NV 89701

Administrator

THE NEVADA STATE PURCHASING DIVISION IS SOLICITING BIDS FOR

A ONE YEAR OPEN TERM CONTRACT FOR GLASS BEADS FOR WATERBORNE TRAFFIC PAINT

INVITATION TO BID NO. 8638

F.O.B. Department of Transportation, Statewide

Release Date:

Requisition No. OTC Company Name: ____________________________________________________________________

Contact Name: _________________________________________ Address: __________________________________________________________________________

City: ___________________________________________ State: ___________Zip: ______________

Telephone (_____) __________________________ Fax (_____) ____________________________ E-Mail Address: _____________________________________________________________________

Delivery (days ARO) ____________________________________ Payment Terms _______________

(The delivery information and payment terms above must also be entered into NevadaEPro. Failure to provide the information will cause the default delivery to be 15 days and payment terms of Net 45)

No "All or None" bids will be considered in making awards. Minimum orders, for the entire bid, will be considered. State minimum order required, $_____________, if applicable.

PROJECT OVERVIEW TC "1. PROJECT OVERVIEW" \f C \l "1" The purpose of this solicitation is to obtain competitive pricing for glass traffic beads for use with waterborne traffic paint. This solicitation is requesting FOB destination pricing to locations as indicated; freight pricing must be incorporated into unit price. Award may be made to multiple vendors. Price increases will not be allowed during term of the contract period. Contract period shall be from date of award through August 31, 2019 with the option of up to three one (1) year extensions provided the extension is in the best interest of the State.

ITEM SPECIFICATIONS TC "3. ITEM SPECIFICATIONS" \f C \l "1"

Specifications for Traffic Beads for Waterborne Traffic Paints

1.

Scope This specification covers glass beads to be gravity dropped upon 8-25 mils (1.4-4.4 M2/L, 57-179 ft2/gal) of waterborne traffic paint. These beads shall be applied at a rate of 0.67-1.33 Kg/L or (9-12 lb/gal) of traffic paint.

2.

Applicable Documents:

2.1 The following documents, of the issue as stated on date of invitation to bid or request for proposal, form a part of this specification to the extent specified herein:

2.1.1 Federal Specifications

TT-B-1325 - Beads (Glass Spheres) Retro reflective

2.1.2 Nevada Specifications Nevada Department of Transportation Standard Specifications for Road and Bridge Construction 2014 Edition or latest Edition and applicable Pull Sheets.

2.2 Other Publications - The following documents form a part of this description to the extent specified herein. Unless a specific issue is identified, the issue in effect on date for invitation for bids or request for proposal shall apply.

2.2.1 American Society for Testing and Materials (ASTM) Standards:

D 1155 - Standard Test Method for Roundness of Glass Spheres

D 1214 - Standard Test Method for Sieve Analysis of Glass Spheres

3. Requirements:

3.1

Quality Assurance Control:

The beads shall be segregated into maximum lots of 20,000 Kg (44,000 lb). The manufacturer shall test each lot for compliance to the specification requirements listed in Table II, entitled ‘Test Methods”. Lot analysis shall be retained for at least two (2) years.

3.2 Appearance:

When tested as specified in Paragraph 4.3, the glass spheres shall be colorless; clean; transparent; free from milkiness or excessive air bubbles; and essentially clean from surface scarring or scratching.

3.3 Roundness:

When tested as specified in Paragraph 4.4, the traffic beads shall have a minimum of eighty percent (80%) rounds overall.

3.4 Embedment Coating:

When tested as specified in Paragraph 4.5, the traffic beads shall be embedment coated with a material, which enhances adherence of these beads in the waterborne traffic paint.

3.5 Specific Gravity:

When tested as specified in Paragraph 4.6, the traffic beads shall have a specific gravity of two and forty-four one-hundredths (2.44) to two and fifty-six one hundredths (2.56) at twenty-five degrees Centigrade (25°C) (seventy-seven degrees Fahrenheit (77°F)).

3.6 Visual Requirements:

3.6.1 Referee Method:

When tested as specified in Paragraph 4.3, the glass beads shall have a minimum of eighty percent (80%) rounds and shall satisfy the specification requirements described in Paragraph 3.2 - Appearance.

3.6.2 Alternate Method:

When tested as specified in Paragraph 4.4, the traffic beads shall comply with the specification requirements described in Paragraph 3.3 Roundness.

3.7 Moisture Content

When tested as specified in Paragraph 4.7 the moisture content shall not exceed one one-hundredth percent (0.01%).

3.8

Moisture Resistance:

When tested as specified in Paragraph 4.8, the traffic beads shall flow freely with minimal resistance.

3.9 Refractive Index:

When tested as specified in Paragraph 4.9, the Index of Refraction shall be a minimum of one and five-tenths (1.5).

3.10 Reduction in Luster or `Reflective Power

When tested as specified in Paragraph 4.10, the reduction in luster or reflective power of the beads shall be minimal.

3.11 Gradation:

When tested as specified in Paragraph 4.11, the traffic beads delivered shall comply with the gradation requirements specified in Table I, entitled “Gradation Requirements for Type A Traffic Beads.”

Table I

Gradation Requirements for Type A Traffic Beads

US Standard Sieve Size:

No.

Size of Openings Percent Retained (In) (μm) (By Mass)

0.0331 850 3-10

0.0234 600 20-40

0.0175 450 30-50

0.0117 300 15-35

0.0070 180 0-10

Pan

0-2

3.12 Health and Environmental:

Provide certified independent laboratory test results verifying the glass used for traffic beads do not contain heavy metals in excess of two hundred parts per million (200 ppm) of Arsenic (As) or Lead (Pb), determined in accordance with Environmental Protection Agency (EPA) Test Methods 3052, 6010B, or 6010C.

Provide certified laboratory test results for every fifty thousand pounds (50,000 lbs.) of glass beads or portion thereof.

Provide a unique numbering system to identify each batch of beads and related test results. Submit test results with each load of glass beads delivered to Nevada Department of Transportation (NDOT) District locations.

3.13 Delivery:

All deliveries shall be on a solidly constructed 42-inch x 42-inch Winged Pallet able to withstand the load. Load packaging (see below) shall be centered upon pallet. All deliveries shall be by flatbed truck only.

3.14 Glass Bead Packaging:

When product delivery requirements call for “supersacks”, delivery shall be in 38-inch x 38-inch bag constructed of 220 GSM coated polypropylene, UV treated fabric with internal baffles of 220 GSM coated fabric. Each bag shall be equipped with 4/2-inch x 10-inch polypropylene lifting loops, one at each corner with loops sewn from top to bottom of main seam. All seams shall be perimeter banded and sift-proofed with 2-sided filler cord. Inlet spout shall be 20-inch diameter with web tie. Outlet spout shall be 10-inch diameter, iris style outer closure with web tie.

4.

Methods of Sampling and Testing:

4.1 Sample Collection Procedures

NEVADA DEPARTMENT OF TRANSPORTATION (“The Department”) shall randomly sample each lot of beads upon delivery. One 3-lb sample per lot shall be taken and delivered to the Progress Laboratory in the District or to the Headquarters Laboratory in Carson City, Nevada for testing. The beads shall not be used until tested. Any lot that fails any of the testing procedures will be returned to the Manufacturer at no cost to “The Department.” “The Department” reserves the right to have an inspector present to observe the manufacturing process. “The Department” reserves the right to require manufacturer’s reports of batches delivered to field locations.

4.2 Test Methods:

Samples shall be tested as specified in Table II, entitled “Test Methods.” Unless otherwise specified, tests shall be performed at standard conditions, which are twenty-five degrees with two degrees Centigrade tolerance (25°C ± 2°C) (seventy-seven degrees Fahrenheit with nine degrees Fahrenheit tolerance (77°F ± 9°F) and fifty percent Relative Humidity with five percent tolerance (50% ± 5% Relative Humidity). Test results shall be evaluated for conformance to specification requirements. Traffic Beads represented by the sample shall be unacceptable if any test result does not conform to the corresponding requirement in Section 3.

TABLE II - TEST METHODS

Paragraph

ASTM

Method Test Paragraph

4.3 Appearance

Pour some of the sample remaining after splitting for Sieve Analysis – Gradation (Paragraph 4.10) on a strip of transparent tape. Place the bead-laden tape under a Microfiche Reader. Count the number of Traffic Beads in ten (10) fractions for a total of one hundred (100) beads counted. Count the number of traffic beads in each 10-bead fraction that failed to meet specification requirements for roundness; color; transparency; that are milky; contain excessive air bubbles; surface scarring or scratching; and angular particles. Subtract the traffic beads which failed to meet specification requirements from the total traffic beads counted. Record this number as the percentage of traffic beads meeting Visual Requirements.

4.4

Roundness:

Beads shall be tested using ASTM D 1155 or an approved equal.

4.5 Embedment Coating:

The traffic beads shall be tested for embedment coating by any approved method using Dansyl Chloride.

4.6 Specific Gravity:

Dry one hundred grams (100.000 g) of traffic beads in an oven at one hundred five degrees Centigrade with two degrees Centigrade tolerance (105°C ± 2°C) (two hundred twenty-one degrees Fahrenheit with seven degrees Fahrenheit tolerance (221°F ± 7°F)). Cool the sample in a dessicator. Reheat the sample for one Hour (1 Hr.) in the oven, cool in a desiccator and reweigh. Repeat the heating and cooling of the sample until constant weight is achieved. Constant weight is achieved when the difference of two (2) successive weightings differ by less than 10 milligrams (10 mg (0.010 g)). Weigh a sixty-gram (60.000-g) test sample from the original one hundred-gram (100-g) sample cooled to constant weight in a desiccator. Slowly pour the test sample into a one hundred-milliliter (100-mL) graduated cylinder containing fifty milliliters (50 mL) of reagent-grade Xylene. Make certain that air is not entrapped among the beads.

Calculate the Specific Gravity as follows:

Specific Gravity = M/(V-50)

M = Mass of Sample

V = Total Volume (Xylene Level after Addition)

Evaluate for Compliance With Paragraph 3.5.

4.7 Moisture Content:

The moisture content shall not exceed one one-hundredth (0.01) percent when tested at one hundred five degrees Centigrade (105°C) (two hundred twenty-one degrees Fahrenheit (221°F)) for 3 hours.

4.8 Moisture Resistance:

Test for moisture resistance by placing 900 g (2 lb.) of beads in reserved in an unbleached, washed cotton bag approximately 260 mm by 430 mm (10" by 17") (thread count 48 by 48, per 25 mm( 2” by 2", per 1"). Then immerse the sample in distilled water at room temperature ((21°-22°C) (70°-72°F)) for 30 seconds or until the spheres are completely covered. Then remove the sample and remove excess water by twisting the neck of the bag. After 2 hours, with the bag suspended at room temperature, thoroughly mix the sample and transfer it to a clean, dry funnel (150 mm top diameter), 120 mm depth to 10 mm stem inside diameter). The entire sample shall flow through the funnel with light tapping of the stem permissible only to initiate flow.

4.9

Refractive Index:

The beads shall be tested by the liquid immersion method (Becke Line Method or an approved equal) at a temperature of twenty-five degrees Centigrade with five degrees Centigrade tolerance (25°C ± 5 (seventy-seven degrees Fahrenheit with a nine degrees Fahrenheit tolerance (77°F ± 9°F)).

4.10 Reduction in Luster or Reflective Power:

After refluxing a fifty-gram (50-gm) sample of beads in a Soxhlet Extractor for eight (8) hours with distilled water the reduction in luster or reflective power of the beads shall be minimal.

4.11 Gradation:

Gradation shall be tested according to ASTM D 1214 or an approved equal.

4.12 Health and Environmental:

Provide certified independent laboratory test results in accordance with Section 3.12.

5.

Traffic Bead Deliveries: Traffic Beads to be delivered to the following locations in 1800 or 2400-pound bags. Size and type of delivery bags will be specified at time of order. Provide delivery bags according to the requirements of each location. Contact the Department Maintenance staff at each location to determine the type of delivery bag required. Delivery bags known as “supersacks” may be required that can be hoisted by forklift with top and bottom closures, as delineated in Section 3.14, to allow deposition of beads in storage containers by gravity feed, vacuum transfer or other method. Packaging will not be accepted that leads to spillage or aeration of the beads during transfer process. Quantities specified are estimates only for bid purposes, actual quantities may vary by type and not all types specified may be ordered.

District I: LAS VEGAS Nevada Department of Transportation

6610 Ullom Drive Las Vegas, NV 89118 Quantity

In

Unit

Extended

DESCRIPTION Pounds Packaging

Price Amount

District I: PANACA MAINTENANCE STATION

SR 319 LINCOLN COUNTY M.P. - 51.61

Nevada Department of Transportation

DESCRIPTION

Pounds Packaging

Price

Amount

District I: TONOPAH Nevada Department of Transportation

805 Erie Main

Tonopah, NV 89049

Pounds Packaging

Price

Amount

District II:

RENO

Nevada Department of Transportation

310 Galletti Way

Sparks, NV 89431

Packaging

Attachment, Table I

District III: ELKO

1951 Idaho Street

Elko, NV 89801

Packaging

Attachment, Table I

District III: ELY

1401 Avenue F

Ely, NV 89301

Packaging

Price Amount

Attachment, Table I

District III: AUSTIN MAINTENACE STATION

@ The Jct. of US 50 & SR 305, LA, MP 31.00

Austin, NV 89310

Packaging

Price Amount

Attachment, Table I

District III: EUREKA MAINTENACE STATION

On US 50, EU, MP 36.75

Eureka, NV 89316

Packaging

Price Amount

Attachment, Table I

District III: WINNEMUCCA

725 Fourth Street

Winnemucca, NV 89446

Packaging

Price Amount

Attachment, Table I

Additional Requirements

1) Traffic Beads shall be delivered within 30 days of placement of order. A liquidated damage charge of one cent ($.01) per day, per lb. for each day beyond the 30-day delivery deadline will either be reflected on the invoice by the vendor as a credit line item, OR deducted from the invoice upon payment by the using agency. Quantity and order date will be confirmed by E-mail from NDOT to the vendor. Vendor must confirm delivery date by return E-mail. Failure to comply with this stipulation and failure to complete delivery of beads because of assessed liquidated damages will be cause for immediate termination of this contract. (

2) Price increases WILL NOT be honored during the term of the contract. Any vendor awarded a contract as a result of this bid who feels, because of price increases from their supplier, they cannot honor a price, must notify State Purchasing in writing, requesting their contract be cancelled. The State of Nevada will then obtain the product from the next lowest bidder.

3) Purchase orders issued as a result of this bid will be processed for payment by the Nevada Department of Transportation as each order is delivered and invoiced complete. Purchases will be made by the using agency by issuing an Asphalt Purchase Requisition (or equal paperwork) to the vendor for each delivery at the time it is made. Invoices shall be sent direct to the district engineer in each district attached to the corresponding purchase order and shall be paid direct to the vendor by the using agency. Invoices shall show the REQUISITION OR PURCHASE ORDER NUMBER AND THE DELIVERY TICKET NUMBER.

4) Quantities specified hereinbefore are approximate estimates of usage only; therefore, the State of Nevada, Division of Purchasing OR the Department of Transportation, SHALL NOT be obligated in any way whatsoever implied or otherwise to a definite quantity during the entire period of the contract.

5) This contract is primarily for use by the Nevada Department of Transportation, however, orders may be placed by the Nevada State Purchasing Division or other State agencies, Cities, Counties or political subdivisions should the need arise.

6) ADHERANCE TO SPECIFICATIONS: Deviations to any of the requirements set forth in this bid shall be stated on a separate sheet and attached to this bid. Unless so stated by the bidder, the State of Nevada shall assume that all requirements have been met and shall hold the bidder to each part of the specification.

7) Contractor, in bidding on and in the performance of this contract, shall be solely responsible for complying with all laws, including but not limited to, codes, statutes, regulations and ordinances of the City, County, State and Federal governments.

8) The State of Nevada, Division of Purchasing, reserves the right to have successful bidder furnish sample(s) of the traffic beads bidding.

9) The State of Nevada shall reserve the right of inspection, approval and final acceptance upon completion of the delivery by the contractor.

10) Bidders are especially cautioned to RECHECK BID PRICES FOR ERRORS prior to submitted bid as changes in bid prices after opening date and hour of bid due to an error WILL NOT BE PERMITTED OR ACCEPTED. Bidder shall be required to furnish traffic beads at price or prices bid on or be penalized by being removed from bidder’s list for a period of one year.

11) For purposes of addressing questions concerning this solicitation, the sole contact will be the Purchasing Division’s designee. Upon issuance of this solicitation, employees and representatives of the agencies identified herein will not answer questions or otherwise discuss the contents of this request with any prospective vendors or their representatives. Failure to observe this restriction may result in disqualification of any bid. This restriction does not preclude discussions between affected parties for the purpose of conducting business unrelated to this procurement.

12) No proposal will be considered unless accompanied by a Commercial General Liability Insurance policy in the amount of $1,000,000.00 per occurrence, and maintained for the duration of this contract, for bodily injury, property damage, including but not limited to personal injury, sickness, disease or death or damage to or destruction of the property of persons arising directly or indirectly out of or in connection with the performance under this contract by the Contractor, his agents, representatives, employees, or subcontractors. The policies are to contain or be endorsed to contain, the following provisions:

1. The State of Nevada, its officers, officials, employees and volunteers are to be covered as additional insured’s as respects: liability arising out of activities performed by or on behalf of the Contractor and said coverage shall contain no special limitations on the scope of protection afforded the State.

2. The Contractor’s insurance coverage shall be the primary insurance as respects the State. Any insurance maintained by the State shall be excess and shall not contribute with the primary.

3. The insurance companies that provide Commercial General Liability coverage shall waive their rights of subrogation against the additional insured, the State of Nevada, its elected or appointed officers, officials, agents and employees for losses paid under the terms of the policy which arise from work performed by the named insured for the State of Nevada.

4. Each policy required by this clause shall be endorsed to state that coverage shall not be suspended, voided, canceled by either party, reduced in coverage or limits except after 30 days prior notice to the State of Nevada.

5. Nothing contained in these requirements is to be construed as limiting the extent of the Contractor’s total responsibility for payment of claims arising from the actions of a third party when such actions might be taken as a result of the Contractor’s operations under this contract.

6. The State of Nevada is not liable for the payment of any deductibles or assessments on any insurance policies purchased by the Contractor.

VENDOR AUTHORIZATION AND COMPLIANCE CERTIFICATION

I have read, understand and agree to comply with the specifications, terms and conditions specified in this ITB. Checking “YES” indicates compliance, while checking “NO” indicates non-compliance and must be detailed below. In order for any exceptions to be considered they MUST be documented.

YES _______ I agree.

NO _______ I do not agree, Exceptions below:

SIGNATURE _________________________________________

Vendor

Date

PRINT NAME _________________________________________

Vendor

EXCEPTION SUMMARY

Attached additional sheets if necessary

(PROVIDE A DETAILED EXPLANATION)

Revised 05/2012

_967965904.doc