861730-event.pdf

Awarded To: Honeystone Concrete Services LLC Bid Awarded to Honey Stone Concrete Properties, LLC

Chipping and Hauling of Woody Material at Mountain Green, UT Chipping and hauling woody material for Spring cleanup for Mountain Green, UT. This event will be open for preview only until 5/18/2020. On 5/18/2020 vendors may add their bids until 5/21/2019.

Released 4/20/2020 2:00 PM MDT Type Request for Quote Open 5/18/2020 12:00 AM MDT Number JH20-123 Close 5/21/2020 2:00 PM MDT Currency US Dollar

Sealed Until 5/21/2020 2:00 PM MDT

Contacts Jeff Hammer jhammer@utah.gov

Commodity Codes Commodity Code Description

70111 Removal services for ornamental plants or bushes or trees including tree and shrub removal services and lop and scatter and chaining and harrow and bullhog

22 May 202022 May 2020 mailto:jhammer@utah.gov mailto:jhammer@utah.gov mailto:jhammer@utah.gov

Issuing Procurement Unit State of Utah Division of Purchasing Conducting Procurement Unit State of Utah Division of Forestry, Fire and State Lands

REQUEST FOR QUOTES

Chipping and Hauling of Woody Material at Mountain Green, UT

SOLICITATION #JH20-123

This Request for Quotes "RFQ" is issued in accordance with State of Utah Procurement Code and the Utah Administrative Code. If any provision of this RFQ conflicts with the Utah Procurement Code or the Utah Administrative Code, then Utah Procurement Code and then Utah Administrative Code will take precedence.

Purpose of this Solicitation: The purpose of this RFQ is to enter into a purchase order with the responsive and responsible vendor that submits the lowest cost to provide: chipping and hauling woody material as part of an annual Chipper Day sponsored by Forestry, Fire and State Land for Mountain Green, Utah.

This event will be open for preview only until 5/18/2020. On 5/18/2020 vendors may add their bids until the closing date and time.

Closing date and time

The closing date and time for this sourcing event is May 21, 2020 at 2 p.m. Mountain Time. If your time is different from that shown, your profile may be set to a different time zone. Please see the attachment titled "Changing Your Time Zone" in the Buyer Attachments section for directions on how to update your profile. It is your responsibility to make sure you submit your response by the date and time indicated above.

Background:

The residents of Mountain Green, Utah have removed vegetation on their properties for the purpose of wildfire fuel reduction.

Residents will have spent approximately one (1) month thinning vegetation on their property and piling it at the end of the driveways.

Residents must have their woody material stacked at the end of their driveway by May 16, 2020, after which point Contractors will be able to visit and bid on the project. Contractors will not be responsible for chipping material that was piled by residents after May 16, 2020.

Mountain Green Chipper Days are Forestry, Fire and State Lands' (FFSL) most participated chipper days of the year. The Chipper Days event continues to be successful in part because of the efficiency and courtesy of the chipper contractors we hire.

Solicitation Number: The solicitation number for this RFQ is Solicitation #JH20-123. This solicitation number must be referred to on all quotes, correspondence, and documentation submitted to the State relating to this RFQ.

Evaluation of Quotes: Each quote received shall be evaluated for responsiveness in as outlined in the Utah Procurement Code. This RFQ shall be evaluated by the objective criteria described in this RFQ. Quotes submitted must comply with the specification identified in this RFQ. Any quote that does not comply with the prerequisite and questions sections will be deemed non-responsive and will be rejected.

Multiple or alternate quotes will not be accepted. If a vendor submits multiple or alternate quotes, the State will only accept the bidder's primary bid and will not accept any other bids constituting multiple or alternate bids.

Any exceptions to the content of this RFQ, including the specifications, must be protested in writing to the Division of Purchasing prior to the closing date.

Vendors must review each section of this RFQ carefully before submitting a quote.

The Division of Purchasing may solicit other quotes via email, phone, or other methods as permitted by the Utah Procurement Code or applicable Administrative Rules.

Vendors are prohibited from communications regarding this RFQ with the conducting procurement unit staff, evaluation committee members, or other associated individuals EXCEPT the State of Utah Division of Purchasing procurement officer overseeing this RFQ.

Description

Wherever in this RFQ an item is defined by using a trade name, brand name, or a manufacturer and/or model number, it is intended that the words, “or equivalent” apply; and invites the submission of equivalent products by the Bidders.

Required to View Event

Prerequisites Required to Enter Bid

1. Review the attached General Provisions.

2.

The mandatory minimum requirements are the objective criteria in which the conducting procurement unit will evaluate Quotes. Vendors must demonstrate the ability to meet or exceed the mandatory minimum requirements by completing the questions in Group 4: Mandatory Minimum Requirements

3. Vendors must provide their costs for this RFQ as required by this prerequisite.

4. Bids will be opened publicly in accordance with Utah Code 63G-6a-604.

22 May 202022 May 2020

Buyer Attachments

1. Claim of Business Confidentiality Form

2. Changing your Time Zone

3. Attachment A: Terms and Conditions for Services (Purchase Orders)

4. Attachment B: Scope of Work

5. 2020 Mountain Green Chipper Day Addresses

22 May 202022 May 2020 https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/861730-385387088confidentialityclaimform%20%281%29.doc?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1653246783&Signature=mFcieYc59nEffGk6zc6tNUo5OXk%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/861730-385387088confidentialityclaimform%20%281%29.doc?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1653246783&Signature=mFcieYc59nEffGk6zc6tNUo5OXk%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/861730-566044729Changing%20Your%20Time%20Zone.pptx?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1653246783&Signature=ETIA9ifbDWjgwe4ov%2BeYbn2zKcU%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/861730-566044729Changing%20Your%20Time%20Zone.pptx?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1653246783&Signature=ETIA9ifbDWjgwe4ov%2BeYbn2zKcU%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/861730-894705039termsposervice-051319%20%281%29_UpdatedNH.docx?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1653246783&Signature=4jstDhkaOJD0W2O%2BI5i%2Bb%2F%2BQrfw%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/861730-894705039termsposervice-051319%20%281%29_UpdatedNH.docx?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1653246783&Signature=4jstDhkaOJD0W2O%2BI5i%2Bb%2F%2BQrfw%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/861730-935427240Attachment%20B%20Scope%20of%20Work.docx?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1653246783&Signature=4bORvyX1O3gHJMGuR0zkaYgO5Y0%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/861730-935427240Attachment%20B%20Scope%20of%20Work.docx?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1653246783&Signature=4bORvyX1O3gHJMGuR0zkaYgO5Y0%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/861730-9476287162020%20Mountain%20Green%20Chipper%20Day%20Addresses.xlsx?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1653246783&Signature=fVz02tpbGtnx9XjznvOUmGgd6v4%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/861730-9476287162020%20Mountain%20Green%20Chipper%20Day%20Addresses.xlsx?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1653246783&Signature=fVz02tpbGtnx9XjznvOUmGgd6v4%3D

Questions Required Questions

Group 1: Acceptance of Prerequisites

1.1 Is Vendor presently or has Vendor ever been debarred, suspended, proposed for debarment, or declared ineligible by any governmental department or agency, whether international, national, state, or local?

1.2

If Offeror has any information that is not already provided within its proposal that if known to the State would impact the State’s determination on offeror’s responsiveness for a contract award (i.e., legal action, recent turn-over in major personnel, loss of a major contract, any alleged violations of federal, state or local regulations, etc.), please mark “yes” to this question and upload such information in the space provided below. Otherwise, please mark “no”. Please see UCA 63G-6a-709 for additional details.

1.3 Please upload information impacting Offeror’s responsiveness here.

1.4

Vendor acknowledges that it must acquire and maintain all applicable federal, state, and local licenses before the contract is entered into. Licenses must be maintained throughout the entire contract period. Persons doing business as an Individual, Association, Partnership, Corporation, or otherwise shall be registered with the Utah State Division of Corporations and Commercial Code. NOTE: Forms and information on registration may be obtained by calling (801) 530-4849 or toll free at 877-526-3994, or by accessing:

www.commerce.utah.gov.

1.5 Vendor acknowledges that it has uploaded a document providing a point-by-point response to the following prerequisites: the mandatory minimum requirements prerequisite and any other prerequisite that required a document to be uploaded.

1.6 Vendor certifies that the procurement item it provides meets or exceeds the specifications/product requirements provided in this RFQ.

1.7 Does Vendor have an outstanding tax lien in the State of Utah?

Group 2: Vendor Information

2.1 Please provide your firm's legal company name.

2.2 Please provide your federal tax identification number. (If the vendor is sole proprietor please do not provide your social security number.)

2.3 Please provide your firm's contact information for this contract, including the name, phone number, and email address of your firm's authorized representative.

2.4 Please provide your ordering address and the remit to address. Please clearly identify each address.

2.5 Please provide your firm's State of Utah Sales Tax ID Number. If you do not have a State of Utah Sales Tax ID Number, please write "N/A".

2.6 Identify your firm's type of business.

2.7 Is Offeror (owners, principles, partners) a retiree currently receiving benefits through the Utah Retirement Systems (URS)?

Group 3: Vendor's Submission

3.1

Vendor understands and acknowledges that its response, including all uploaded documents, will not be considered received by the State of Utah unless the Vendor clicks submit. Even if Vendor uploads all required documents and responds to all required questions its response will not be considered if it does not click submit. Offeror acknowledges that after completing the solicitation it must click on the link in the left hand menu bar labeled “Review & Submit”, then check the box under the “Certification” heading to certify their bid. Then click the blue box labeled “Submit Response” in order to submit their bid. Once the response has been submitted, Vendor will receive a confirmation that the response was successfully submitted.

Vendors who fail to submit their response will not have their response reviewed and will be ineligible for further consideration under this solicitation.

Group 4: Mandatory Minimum Requirements

4.1 Vendor acknowledges they must be capable of chipping woody material between 1.5 - 10 inches in diameter.

Product Line Items Product Line Items

There are no Items added to this event.

Service Line Items Service Line Items

1.

# Item Name, Commodity Code, Description Allow

Alternates Qty. UOM Requested Service Delivery

S1 Chipping and Hauling of Woody Material at Mountain Green, UT 1 LS - Lump Sum

Chipping and hauling woody material according to Attachment B Scope of Work