852188weldPage.pdf

2027-501-01 WELDING SHOP 1

Page County, Virginia

2027-501-01

Request for Qualifications

Welding Shop

RFQ Issue Date: Thursday, October 29, 2026

Questions Deadline Thursday, November 12, 2026, at 5:00 PM

Responses to Questions: Thursday, November 19, 2026, by 5:00 PM

Submission Deadline: Monday, November 30, 2026, by 2:00 PM

Procurement Contacts: Cindy Stidham, Purchasing Agent

540-743-4998 cstidham@pagecounty.virginia.gov

Tyler Olsen, Finance Director

540-843-3433 tolsen@pagecounty.virginia.gov

The County of Page (County) is requesting Statements of Qualifications (SOQs) from qualified Offerors to provide design-build services for a new 2,500-square-foot welding shop at the Page County

Technical Center. The shop will accommodate 20 students and one instructor and include 20 welding stations, equipment storage, a handwashing sink, and a changing area with lockers. The work will include, but is not limited to, relocating existing welding stations and equipment, installing soundproofing, constructing a concrete pad, installing a roll-up door, and creating a gravel access drive. This solicitation is the first phase of a two-phase design-build procurement process. The County will evaluate Statements of Qualifications and shortlist qualified Offerors who will be invited to submit technical and cost proposals in response to a subsequent Request for Proposals (RFP).

All questions and inquiries related to this solicitation shall be directed to Cindy Stidham, Purchasing

Agent, no later than 5:00 PM on Thursday, November 12, 2026. All questions shall be submitted in writing (email is preferred).

All SOQs shall be received no later than 2:00 PM on Monday, November 30, 2026. SOQs can be mailed, hand delivered or submitted electronically on eVA. Mailed SOQs should be labeled “RFQ 2027-

501-01” and sent to Cindy Stidham, County of Page, 103 S Court Street, Suite F, Luray, VA 22835.

SOQs that are hand delivered must be brought to the Finance Department, located at 103 S Court

Street, Room 210, Luray, VA 22835.

mailto:cstidham@pagecounty.virginia.gov mailto:tolsen@pagecounty.virginia.gov

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Table of Contents

Introduction

Statement of Needs

Anticipated Timeline

Inquiries and Addenda

SOQ Requirements and Submission

SOQ Evaluation Criteria

SOQ Deadline and Opening

Short List of Offerors

Special Terms and Conditions

General Terms and Conditions

Response Form (Attachment A)

References (Attachment B)

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Introduction

The purpose of this Request for Qualifications (RFQ) by the County of Page, Virginia (County) is to solicit

Statements of Qualifications (SOQs) from interested Offerors to serve as the design-builder for a welding shop at Page County Technical Center. The purpose of this RFQ is to solicit information that will enable the County to determine which Offerors: (a) are best qualified to successfully execute the design and construction of the project; and (b) will be invited to submit proposals in response to the

County’s Request for Proposals (RFP).

This RFQ is being issued in accordance with Virginia Code § 2.2-4382 and with the County’s design-build procedures as adopted by Resolution from the Board of Supervisors of Page County, effective

December 1, 2025.

The County will use a two-phase selection process for the selection of a design-builder for the project.

This RFQ represents the first phase in the selection process, during which Offerors will submit SOQs for the project. Upon completion of this first step, the County intends to shortlist at least three (3)

Offerors. Only the shortlisted Offerors will receive the RFP and be allowed to submit a proposal. In the event the SOQs of fewer than three (3) Offerors are determined to be qualified, then the County reserves the right not to proceed to the second phase of the design-build procurement process.

The second phase of the selection process will entail the submission of two (2) separately sealed parts:

a technical proposal and a cost proposal from each shortlisted Offeror. While the RFP will contain specific requirements for separately sealed technical and cost proposals, the County anticipates that:

(a) technical proposals will include the Offeror’s design plans and a project schedule; and (b) cost proposals will include the price to construct the design included in the technical proposal. The final fixed price for the project will be determined upon completion of the final design. The County further anticipates that upon completion of the evaluations of the separately sealed technical and cost proposals, the County will recommend the top-ranked Offeror for an award of a contract.

Offerors are on notice that the County may negotiate and award a design-build contract to an Offeror if, upon a written determination, the County determines that such Offeror is the only Offeror fully qualified to perform the proposed design-build contract, or that such Offeror is clearly more highly qualified than the others under consideration.

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Statement of Needs

Anticipated Project

Offeror shall provide all designs, labor, superintendence, materials, tools, equipment, supplies, incidentals, and other ancillary items necessary for complete turnkey development of the welding shop, which includes the items listed below.

A. DESIGN AND CONSTRUCTION

1. Design and construct an approximately 2,500-square foot shop, located on the east side of the Health Sciences Building near door No. 8, and connect to the existing classroom, as shown on the Diagram PDF.

2. Shop space should be designed for 20 students and 1 instructor and include a large handwashing sink and storage for equipment and tools.

3. Relocate 15 existing welding stations and ancillary equipment and create 5 new stations.

4. Soundproof the west side of the shop, near the existing Health Sciences Building.

5. In between the existing classroom and the new shop space, build a changing area with 20 half lockers.

6. Install HVAC system and ensure proper ventilation in the shop.

7. Create a 20-foot by 30-foot concrete pad on the north side of the shop.

8. Install fending around the concrete pad.

9. Install a roll-up door on the north side of the shop, connecting to the concrete pad.

10. Create a gravel access drive from the cul-de-sac to the concrete pad.

B. SCHEDULE

1. Mobilization in May 2027 is anticipated to be feasible.

2. Construction for site work and utilities may begin while school is in session.

3. Coordinate connection points and construction phasing to ensure work affecting the existing school facilities occurs while school is out of session.

The County anticipates that a pre-engineered steel building system may provide an efficient and cost-effective solution for the welding shop; however, offerors may propose alternative building systems that can demonstrate equal or superior performance, durability, and value.

Offeror’s Qualifications

Offerors must demonstrate the experience, expertise, and capacity necessary to successfully deliver a welding shop project of this size and complexity. SOQs shall address the following areas:

A. RELEVANT EXPERIENCE AND EXPERTISE

1. Demonstrate experience completing projects within the past ten years that are comparable in program, size, and complexity to the proposed welding shop. Relevant experience may include vocational or technical education shops, maintenance facilities, light industrial workshops, or similar buildings, regardless of project delivery method.

2. Demonstrate knowledge of structural systems suitable for welding shops, including pre-engineered steel buildings and equivalent alternatives.

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3. Demonstrate an understanding of applicable accessibility, occupational safety, building code, fire protection, and other regulatory requirements relevant to the proposed welding shop.

4. Demonstrate experience evaluating existing facilities and identifying modifications or upgrades necessary to accommodate the proposed construction and intended use, including electrical service, plumbing, HVAC, fire protection, restroom facilities, utilities, accessibility, and other applicable code, safety, or capacity requirements.

5. Demonstrate experience completing projects within established budgets.

B. PROFESSIONAL TEAM

1. Identify key personnel who will be assigned to the project, including their roles, relevant experience, and professional credentials.

2. Demonstrate key personnel’s ability to design, construct, supervise, and coordinate projects of similar size and scope.

C. AVAILABILITY

Offerors must demonstrate they have the staffing, resources, and current project capacity to undertake and complete this project within the County’s required schedule.

D. REFERENCES

Using Attachment B, provide a list of current or recent client references from the past ten years for similar projects and include a brief description of the work.

Requirement to Keep Team Intact

The team proposed by the Offeror shall remain in place for the duration of the procurement and, if awarded, the design-build contract. If a key team member becomes unavailable for reasons beyond the Offeror’s control, the Offeror shall promptly submit a written request identifying a proposed replacement with equal or greater qualifications for approval by the County Administrator or designee.

Unauthorized changes may result in elimination from further consideration.

Anticipated Timeline

RFQ Issue Date: Thursday, October 29, 2026

Questions Deadline: Thursday, November 12, 2026, at 5:00 PM

Responses to Questions: Thursday, November 19, 2026, by 5:00 PM

SOQ Submission Deadline: Monday, November 30, 2026, at 2:00 PM

Anticipated Release of Shortlist: Thursday, December 10, 2026

Anticipated RFP Release Date: Thursday, December 10, 2026

Technical and Cost Proposals Deadline: Tuesday, January 19, 2027, at 2:00 PM

Anticipated Contract Award Date: Wednesday, February 17, 2027

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Inquiries and Addenda

A. All questions shall be provided in writing, via email, to the procurement contacts listed on the first page of this solicitation. All questions shall be submitted no later than the day and time listed in the anticipated timeline, unless changed by an addendum. This deadline will allow ample time to answer all questions and issue any addenda, if necessary.

B. Addenda may occur prior to the SOQ submission. It is the Offeror’s responsibility to check eVA or the County website (pagecounty.virginia.gov, under Bid Postings) frequently to ensure that all solicitation information is complete and accurate.

C. The County will attempt to notify all Offerors; however, it is ultimately the responsibility of each company to check eVA or the County website for addenda or other documents pertinent to the solicitation.

D. No addenda will be issued later than two (2) business days prior to the date of receipt for

SOQs, except:

1. Any addendum withdrawing this solicitation; or

2. Any addendum that includes postponement of the date of receipt for SOQs.

E. Each Offeror shall ascertain before submitting a response how many addenda, if any, were issued.

F. Each Offeror shall certify on the Response Form the number of addenda received.

SOQ Requirements and Submission

A. Submissions shall include the following:

1. Response Form (Attachment A)

2. References (Attachment B)

3. Statement of Qualifications

Offeror shall address the areas listed in the Offeror’s Qualifications section.

B. SOQs shall be marked “2027-501-01” and be received by the date and time specified in the anticipated timeline, unless changed by an addendum.

C. SOQ Submission

1. SOQs can be mailed to Cindy Stidham, County of Page, 103 South Court Street, Suite F, Luray, VA 22835.

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2. SOQs can be hand delivered to the Finance Department located at 103 South Court Street, Room 210, Luray, VA 22835.

3. SOQs can be submitted electronically on eVA; however, offerors must be registered in eVA to do so. Immediately below are how to access the instructions for submitting an electronic

SOQ.

i. Go to eva.virginia.gov.

ii. Click on “I sell to Virginia;”

iii. Click on “eVA Supplier Training;” and

iv. Click on “Viewing and Responding to Solicitations Video.”

SOQ Evaluation Criteria

Each SOQ will be evaluated according to the following criteria:

Relevant Experience and Expertise 40

This criterion considers the Offeror’s ability to demonstrate relevant experience and expertise with designing and constructing welding shops, pre-engineered steel buildings, or equivalent structures.

Professional Team 20

This criterion considers the Offeror’s key personnel assigned to the project and their ability to design, construct, supervise, and coordinate projects of similar size and scope.

Availability 20

This criterion considers the Offeror’s demonstration of their ability to complete this project in a timely manner.

References 20

This criterion considers the references’ experiences with the Offeror on projects of similar size and scope.

Total 100

As part of the evaluation process, the County may ask questions of a clarifying nature from Offerors as required. The County may also request an oral presentation to explain their response and answer questions.

The County reserves the right to cancel this solicitation at any time or reject any or all SOQs received as a result of this solicitation if it is in the best interest of the County. The County reserves the right to waive any informality in any SOQ.

SOQ Deadline and Opening

A. The deadline for SOQs is listed on the first page of this solicitation and in the foregoing anticipated timeline. Any changes to the deadline will be addressed by an addendum.

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B. SOQs will not be opened publicly.

C. Late SOQs will be marked as such and will not be accepted or opened. They will remain in the procurement file, unopened.

D. In the event that the Page County Government Center is closed during the scheduled deadline for SOQs, the County will notify the public of the closure with a post on the County website

(pagecounty.virginia.gov) and on the County’s Facebook page. The submission deadline will automatically be rescheduled for the next business day at the same time.

Short List of Offerors

The evaluation of SOQs shall result in a short list of at least three (3) Offerors to receive the RFP. An

Offeror may be denied prequalification only as specified under § 2.2-4317 or those capabilities or qualifications beyond licensure set out in the RFQ, but the short list shall consist of those deemed best qualified. It is possible for an Offeror to be found qualified, but not be selected to the short list.

The County shall advise in writing each Offeror which sought prequalification whether that Offeror has been prequalified. In the event that an Offeror is denied prequalification, the written notification to such Offeror shall state the reasons for such denial.

The County shall send an RFP to the Offerors on the short list for the project and request formal proposals from them.

2027-501-01 WELDING SHOP 9

Special Terms and Conditions

A. AWARD: The County of Page shall issue a RFP to the offerors shortlisted through the RFQ process. The RFP shall establish the evaluation criteria, relative weights, scoring methodology, and basis for award. Offerors shall submit separate sealed technical and cost proposals in accordance with the RFP. Technical proposals shall be evaluated without access to the cost proposals. Cost proposals shall remain sealed until the technical evaluation and any required design adjustments are complete. The County shall evaluate technical proposals based on the criteria established in the RFP. The County may request adjustments to technical proposals to ensure compliance with the RFP requirements and to incorporate project improvements or additional details, as permitted by applicable procedures. Following completion of the technical evaluation and any required adjustments, offerors may submit permitted revisions to their cost proposals in accordance with the RFP. The County shall evaluate cost proposals using the scoring methodology established in the RFP and combine the resulting cost scores with the technical scores to determine each offeror's total score. The contract shall be awarded to the offeror receiving the highest total score, subject to the requirements of the RFP and applicable law. The RFP shall specify the technical and cost scoring methods, the relative weight of each component, and the method for resolving ties. Should the County determine in writing and in its sole discretion that only one offeror is fully qualified, or that one offeror is clearly more highly qualified and suitable than the others under consideration, the County may proceed in accordance with applicable law and the state design-build procedures. The County reserves the right to reject proposals or cancel the solicitation to the extent permitted by applicable law and the terms of the solicitation.

B. TERMINATION OF CONTRACT: Subject to the provisions below, the purchasing department or agency reserves the right to cancel and terminate any resulting contract, in part or in whole, without penalty, upon thirty (30) days written notice to the contractor. Any contract cancellation notice shall not relieve the contractor of the obligation to deliver and/or perform on all outstanding orders issued prior to the effective date of cancellation.

1. Termination for Convenience: In the event that the contract is terminated upon request and for the convenience of the County of Page without the required thirty (30) days advance notice, then the County shall be responsible for payment of services up to the termination date.

2. Termination for Cause: Termination by the County for cause, default, or negligence on the part of the contractor shall be excluded from the foregoing provision. Termination costs, if any, shall not apply. The County may hold the contractor responsible for any resulting additional purchase and administrative costs. The thirty (30) day advance notice requirement is waived in the event of Termination for Cause.

3. Termination Due to Unavailability of Funds: Agreements are made subject to the appropriation of funds by the Board of Supervisors of Page County and are null and void in the event of non-appropriation by the Board of Supervisors. Non-appropriation of funds shall not be deemed a cancellation and shall terminate this agreement without recourse and with no liability on the part of the County.

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4. Termination Due to Suspension or Debarment: In the event that the contractor is suspended or debarred by any local or state agency of the Commonwealth or the U.S. federal government during the term of a contract, the County may terminate the contract without advance notice at no penalty to the County. The County shall be responsible for payment of services up to the termination date.

C. CONTRACTOR’S TITLE TO MATERIALS: No materials or supplies for the work shall be purchased by the contractor or by any subcontractor subject to any chattel mortgage or under a conditional sales or other agreement by which an interest is retained by the seller. The contractor warrants that he has clear title to all materials and supplies for which he invoices for payment.

D. EXTRA CHARGES NOT ALLOWED: The contract price shall be for complete installation ready for the County of Page’s use, and shall include all applicable freight and installation charges; extra charges will not be allowed.

E. FINAL INSPECTION: At the conclusion of the work, the contractor shall demonstrate to the authorized owner’s representative that the work is fully operational and in compliance with contract specifications and codes. Any deficiencies shall be promptly and permanently corrected by the contractor at the contractor’s sole expense prior to final acceptance of the work.

F. INDEMNIFICATION: Contractor must indemnify, keep and save harmless, and defend the County of Page, its agents, officials, and employees against claims that may accrue or arise against the

County as a result of the performance of the work under this contract, if the claim was caused by the negligence, error, or omission of the contractor, its employees, its subcontractor, or its subcontractor’s employees. Upon request by the County, the contractor must at its own expense appear, defend, and pay all attorney’s fees and all costs and other expenses related to the claim.

If, related to a claim, any judgment is rendered against the County or a settlement reached that requires the County to pay money, the contractor must at its own expense satisfy and discharge the same. Contractor expressly understands and agrees that any performance bond or insurance protection required by this contract, or otherwise provided by the contractor, does not limit the contractor’s responsibility to indemnify, keep and save harmless, and defend the County as provided in this contract.

G. LICENSES, PERMITS, AND FEES: All proposals submitted shall have included in price the cost of any business or professional licenses, permits, or fees required by the County of Page or the

Commonwealth of Virginia. The offeror must have all necessary licenses to perform the services in the County of Page and Commonwealth of Virginia and, if practicing as other than an individual, be authorized to do business in the Commonwealth of Virginia.

H. SAFETY AND OSHA STANDARDS: All parties performing services for the County of Page shall comply with all Occupational Safety and Health Administration (OSHA), State Occupational Health

Standards, and any other applicable rules and regulations. All parties shall be held responsible for the training, supervision, and safety of their employees. Any unsafe acts or hazardous conditions that may cause injury or damage to any persons or property within and around the work site areas under this contract shall be remedied per the regulatory agency’s guidelines.

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General Terms and Conditions

A. PURCHASING MANUAL: This solicitation is subject to the provisions of the County of Page

Purchasing Manual and Resolution and any changes or revisions thereto, which are hereby incorporated into this contract in their entirety. The process for filing a complaint about this solicitation is in section 17 of the Purchasing Manual and Resolution. A copy of the manual is available for reviewing at the Finance Department office and is accessible on the Internet at pagecounty.virginia.gov.

B. APPLICABLE LAWS AND COURTS: This solicitation and any resulting contract shall be governed in all respects by the laws of the Commonwealth of Virginia, without regard to its choice of law provisions, and any litigation with respect thereto shall be brought in the circuit courts of the

Commonwealth. The department or agency and the contractor are encouraged to resolve any issues in controversy arising from the award of the contract or any contractual dispute using

Alternative Dispute Resolution (ADR) procedures (Code of Virginia, § 2.2-4366). The contractor shall comply with all applicable federal, state and local laws, rules and regulations.

C. ANTI-DISCRIMINATION: By submitting their SOQs, offerors certify to the County of Page that they will conform to the provisions of the Federal Civil Rights Act of 1964, as amended, as well as the

Virginia Fair Employment Contracting Act of 1975, as amended, where applicable, the Virginians

With Disabilities Act, the Americans With Disabilities Act, and § 2.2-4311 of the Virginia Public

Procurement Act (VPPA). If the award is made to a faith-based organization, the organization shall not discriminate against any recipient of goods, services, or disbursements made pursuant to the contract on the basis of the recipient’s religion, religious belief, refusal to participate in a religious practice, or on the basis of race, age, color, gender, sexual orientation, gender identity, or national origin and shall be subject to the same rules as other organizations that contract with public bodies to account for the use of the funds provided; however, if the faith-based organization segregates public funds into separate accounts only the accounts and programs funded with public funds shall be subject to audit by the public body.

In every contract over $10,000, the provisions in 1 and 2 below apply:

1. During the performance of this contract, the contractor agrees as follows:

a. The contractor will not discriminate against any employee or applicant for employment because of race, religion, color, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, status as military family, or any other basis prohibited by state law relating to discrimination in employment, except where there is a bona fide occupational qualification reasonably necessary to the normal operation of the contractor.

b. The contractor, in all solicitations or advertisements for employees placed by or on behalf of the contractor, will state that such contractor is an equal opportunity employer.

c. Notices, advertisements, and solicitations placed in accordance with federal law, rule, or regulation shall be deemed sufficient for the purpose of meeting the requirements of this section.

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2. The contractor will include the provisions of 1 above in every subcontract or purchase order over $10,000, so that the provisions will be binding upon each subcontractor or vendor.

D. ETHICS IN PUBLIC CONTRACTING: By submitting their SOQs, offerors certify that their SOQs are submitted without collusion or fraud and that they have not offered or received any kickbacks or inducements from any other offeror, supplier, manufacturer or subcontractor in connection with their SOQs, and that they have not conferred on any public employee having official responsibility for this procurement transaction any payment, loan, subscription, advance, deposit of money, services or anything of more than nominal value, present or promised, unless consideration of substantially equal or greater value was exchanged.

E. IMMIGRATION REFORM AND CONTROL ACT OF 1986: Applicable for all contracts over $10,000:

By entering into a written contract with the County of Page, the Contractor certifies that the

Contractor does not, and shall not during the performance of the contract for goods and services in the Commonwealth of Virginia, knowingly employ an unauthorized alien as defined in the federal

Immigration Reform and Control Act of 1986.

F. DEBARMENT STATUS: By participating in this procurement, the Offeror certifies that they are not currently debarred by the County of Page from submitting a response for the type of goods and/or services covered by this solicitation. Offeror further certifies that they are not debarred from filling any order or accepting any resulting order, or that they are an agent of any person or entity that is currently debarred by the County of Page.

If an Offeror is created or used for the purpose of circumventing a debarment decision against another Offeror, the nondebarred Offeror will be debarred for the same time period as the debarred

Offeror.

G. ANTITRUST: By entering into a contract, the contractor conveys, sells, assigns, and transfers to the

County of Page all rights, title, and interest in and to all causes of action it may now have or hereafter acquire under the antitrust laws of the United States and the Commonwealth of Virginia, relating to the particular goods or services purchased or acquired by the County of Page under said contract.

H. CLARIFICATION OF TERMS: If any prospective offeror has questions about the specifications or other solicitation documents, the prospective offeror should contact the procurement contact whose name appears on the first page of the solicitation no later than the due date provided. Any revisions to the solicitation will be made only by addendum.

I. PAYMENT:

1. To Prime Contractor:

a. Contractor warrants having clear title to all materials and supplies by submission of invoice being presented for payment.

b. Contractor shall provide a W-9 form with the initial invoice or earlier.

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c. Payment will be made within thirty (30) days after receipt of proper invoice, or thirty (30) days after receipt of all goods or inspection and acceptance of work, whichever is later.

d. Payment shall not preclude the County of Page from making a claim for adjustment on any item later found not to have been in accordance with the contract.

e. The following shall be deemed to be the date of payment: the date of postmark in all cases where payment is made by mail.

f. Unreasonable Charges. Under certain emergency procurements and for most time and material purchases, final job costs cannot be accurately determined at the time orders are placed. In such cases, contractors should be put on notice that final payment in full is contingent on a determination of reasonableness with respect to all invoiced charges.

Upon determining that invoiced charges are not reasonable, the County of Page shall notify the contractor of defects or improprieties in invoices within fifteen (15) days as required in

Code of Virginia, § 2.2-4351. The provisions of this section do not relieve the County of

Page of its prompt payment obligations with respect to those charges which are not in dispute (Code of Virginia, § 2.2-4363).

2. To Subcontractors:

a. Any mention of the term “subcontractor(s)” in this section shall include any and all sub-tier contractors.

b. By submitting an invoice to the County, the contractor agrees that all subcontractors have been paid or will be paid, and the Contractor shall be responsible for resolving any and all claims submitted by subcontractors.

J. PRECEDENCE OF TERMS: In the event there is a conflict between any of the General Terms and

Conditions and any Special Terms and Conditions in this solicitation, the Special Terms and

Conditions shall apply.

K. QUALIFICATIONS OF OFFERORS: The County of Page may make such reasonable investigations as deemed proper and necessary to determine the ability of the offeror to perform the services/furnish the goods and the offeror shall furnish to the County all such information and data for this purpose as may be requested. The County reserves the right to inspect offeror’s physical facilities prior to award to satisfy questions regarding the offeror’s capabilities. The County further reserves the right to reject any SOQ if the evidence submitted by, or investigations of, such offeror fails to satisfy the County that such offeror is properly qualified to carry out the obligations of the contract and to provide the services and/or furnish the goods contemplated therein.

L. TESTING AND INSPECTION: The County of Page reserves the right to conduct any test or inspection it may deem advisable to assure goods and services conform to the specifications.

M. ASSIGNMENT OF CONTRACT: A contract shall not be assignable by the contractor in whole or in part without the written consent of the County of Page.

N. CHANGES TO THE CONTRACT: Changes can be made to the contract in any of the following ways:

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1. The parties may agree in writing to modify the terms, conditions, or scope of the contract. Any additional goods or services to be provided shall be of a sort that is ancillary to the contract goods or services, or within the same broad product or service categories as were included in the contract award. Any increase or decrease in the price of the contract resulting from such modification shall be agreed to by the parties as a part of their written agreement to modify the scope of the contract.

2. The purchasing department or agency, with the approval of the County Administrator, may order changes within the general scope of the contract at any time to the contractor. Changes within the scope of the contract include, but are not limited to, things such as services to be performed, the method of packing or shipment, and the place of delivery or installation. The contractor shall comply with the notice upon receipt, unless the contractor intends to claim an adjustment to compensation, schedule, or other contractual impact that would be caused by complying with such notice. In that case the contractor shall, in writing, promptly notify the purchasing department or agency of the adjustment to be sought, and before proceeding to comply with the notice, shall await the department’s or agency’s written decision affirming, modifying, or revoking the prior written notice. If the department or agency, with the approval of the County Administrator, decides to issue a notice that requires an adjustment to compensation, the contractor shall be compensated for any additional costs incurred as the result of such order and shall give the department or agency a credit for any savings. Said compensation shall be determined by one of the following methods:

a. By mutual agreement between the parties in writing; or

b. By agreeing upon a unit price or using a unit price set forth in the contract, if the work to be done can be expressed in units, and the contractor accounts for the number of units of work performed, subject to the County’s right to audit the contractor’s records and/or to determine the correct number of units independently; or

c. By ordering the contractor to proceed with the work and keep a record of all costs incurred and savings realized. A markup for overhead and profit may be allowed if provided by the contract. The same markup shall be used for determining a decrease in price as the result of savings realized. The contractor shall present the County with all vouchers and records of expenses incurred and savings realized. The County shall have the right to audit the records of the contractor as it deems necessary to determine costs or savings. If the parties fail to agree on an amount of adjustment, the question of an increase or decrease in the contract price or time for performance shall be resolved in accordance with the procedures for resolving disputes provided by the Disputes Clause of this contract or, if there is none, in accordance with the disputes provisions of the Code of Virginia § 2.2-4363. Neither the existence of a claim nor a dispute resolution process, litigation or any other provision of this contract shall excuse the contractor from promptly complying with the changes ordered by the purchasing department or agency or with the performance of the contract generally.

O. DEFAULT: In case of failure to deliver goods or services in accordance with the contract terms and conditions, the County of Page may terminate this agreement after verbal or written notice without penalty. Upon termination, the County may procure the goods or services contracted for from other

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sources and hold the contractor responsible for any resulting additional purchase and administrative costs. This remedy shall be in addition to any other remedies which the County may have.

P. INSURANCE: By signing and submitting a SOQ under this solicitation, the offeror certifies that if awarded the contract, it will have the following insurance coverage at the time the contract is awarded. For construction contracts, if any subcontractors are involved, the subcontractor will have workers’ compensation insurance in accordance with §§ 2.2-4332 and 65.2-800 et seq. of the Code of Virginia. The offeror further certifies that the contractor and any subcontractors will maintain these insurance coverages during the entire term of the contract and that all coverage will be provided by companies authorized to sell insurance in Virginia by the Virginia State

Corporation Commission.

Minimum Insurance Coverages and Limits:

1. Workers’ Compensation – Statutory requirements and benefits. Coverage is compulsory for employers of three or more employees, to include the employer. Contractors who fail to notify the County of increases in the number of employees that change their workers’ compensation requirements under the Code of Virginia during the course of the contract shall be in noncompliance with the contract.

2. Employer’s Liability – $100,000

3. Commercial General Liability – $1,000,000 per occurrence and $2,000,000 in the aggregate.

Commercial General Liability is to include bodily injury and property damage, personal injury, and advertising injury, products and completed operations coverage. The County of Page shall be added as an additional insured to the policy by an endorsement.

4. Automobile Liability – $1,000,000 combined single limit. (Required only if a motor vehicle not owned by the County is to be used in the contract. Contractor must assure that the required coverage is maintained by the Contractor (or third party owner of such motor vehicle.)

Profession/Service Limits

Accounting $1,000,000 per occurrence, $3,000,000 aggregate

Architecture $2,000,000 per occurrence, $6,000,000 aggregate

Asbestos Design, Inspection, or $1,000,000 per occurrence, $3,000,000 aggregate

Abatement Contractors

Health Care Practitioner (to include

Dentists, Licensed Dental Hygienists, Optometrists, Registered or Licensed

Practical Nurses, Pharmacists, Physicians, Podiatrists, Chiropractors, Physical Therapists, Physical

Therapist Assistants, Clinical

Psychologists, Clinical Social Workers, Professional Counselors, Hospitals, or

Health Maintenance Organizations.) Code of Virginia § 8.01-581.15

Insurance/Risk Management $1,000,000 per occurrence, $3,000,000 aggregate

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Landscape/Architecture $1,000,000 per occurrence, $1,000,000 aggregate

Legal $1,000,000 per occurrence, $5,000,000 aggregate

Professional Engineer $2,000,000 per occurrence, $6,000,000 aggregate

Surveying $1,000,000 per occurrence, $1,000,000 aggregate

Q. PROPRIETARY AND CONFIDENTIAL INFORMATION: Offerors may designate specific portions of their SOQ as proprietary or confidential. All such information should be clearly marked in the complete SOQ. Offerors must also submit a redacted version of the SOQ with any proprietary or confidential information removed. The redacted version will be used for public disclosure in accordance with the Virginia Freedom of Information Act (FOIA). Marking the entire SOQ as confidential will not be accepted. While the County will make reasonable efforts to protect designated information, it cannot guarantee confidentiality if disclosure is required by law.

R. ANNOUNCEMENT OF AWARD: Upon the award or the announcement of the decision to award a contract as a result of this solicitation, the County will publicly post such notice in eVA

(eva.virginia.gov) and on its website (pagecounty.virginia.gov) for a minimum of 10 days.

S. DRUG-FREE WORKPLACE: Applicable for all contracts over $10,000:

During the performance of this contract, the contractor agrees to (i) provide a drug-free workplace for the contractor's employees; (ii) post in conspicuous places, available to employees and applicants for employment, a statement notifying employees that the unlawful manufacture, sale, distribution, dispensation, possession, or use of a controlled substance or marijuana is prohibited in the contractor's workplace and specifying the actions that will be taken against employees for violations of such prohibition; (iii) state in all solicitations or advertisements for employees placed by or on behalf of the contractor that the contractor maintains a drug-free workplace; and (iv) include the provisions of the foregoing clauses in every subcontract or purchase order of over

$10,000, so that the provisions will be binding upon each subcontractor or vendor.

For the purposes of this section, “drug-free workplace” means a site for the performance of work done in connection with a specific contract awarded to a contractor, the employees of whom are prohibited from engaging in the unlawful manufacture, sale, distribution, dispensation, possession, or use of any controlled substance or marijuana during the performance of the contract.

T. NONDISCRIMINATION OF CONTRACTORS: An Offeror shall not be discriminated against in the solicitation or award of this contract because of race, religion, color, sex, sexual orientation, gender identity, national origin, age, disability, faith-based organizational status, any other basis prohibited by state law relating to discrimination in employment or because the offeror employs ex-offenders unless the County department, agency, or institution has made a written determination that employing ex-offenders on the specific contract is not in its best interest. If the award of this contract is made to a faith-based organization and an individual, who applies for or receives goods, services, or disbursements provided pursuant to this contract objects to the religious character of the faith-based organization from which the individual receives or would receive the goods, services, or disbursements, the County shall offer the individual, within a reasonable period of time after the date of his objection, access to equivalent goods, services, or disbursements from an alternative provider.

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U. AVAILABILITY OF FUNDS: It is understood and agreed between the parties herein that the County shall be bound hereunder only to the extent that the Board of Supervisors of Page County has appropriated funds that are legally available or may hereafter become legally available for the purpose of this agreement.

V. BID PRICE CURRENCY: Unless stated otherwise in the solicitation, offerors shall state bid/offer prices in US dollars.

W. AUTHORIZATION TO CONDUCT BUSINESS IN THE COMMONWEALTH: A contractor organized as a stock or nonstock corporation, limited liability company, business trust, or limited partnership or registered as a registered limited liability partnership shall be authorized to transact business in the Commonwealth as a domestic or foreign business entity if so required by Title 13.1 or Title 50 of the Code of Virginia or as otherwise required by law. Any business entity described above that enters into a contract with the County pursuant to the Virginia Public Procurement Act and Page

County Purchasing Manual and Resolution shall not allow its existence to lapse or its certificate of authority or registration to transact business in the Commonwealth, if so required under Title 13.1 or Title 50, to be revoked or cancelled at any time during the term of the contract. The County may void any contract with a business entity if the business entity fails to remain in compliance with the provisions of this section.

X. CIVILITY IN COUNTY WORKPLACES: The contractor shall take all reasonable steps to ensure that no individual, while performing work on behalf of the contractor or any subcontractor in connection with this agreement (each, a “Contract Worker”), shall engage in 1) harassment (including sexual harassment), bullying, cyber-bullying, or threatening or violent conduct, or 2) discriminatory behavior on the basis of race, sex, color, national origin, religious belief, sexual orientation, gender identity or expression, age, political affiliation, veteran status, or disability.

For purposes of this section, “County workplace” includes any location, permanent or temporary, where a County employee performs any work-related duty or is representing his or her department or agency, as well as surrounding perimeters, parking lots, outside meeting locations, and means of travel to and from these locations. Communications are deemed to occur in a County workplace if the Contract Worker reasonably should know that the phone number, email, or other method of communication is associated with a County workplace or is associated with a person who is a

County employee.

The County of Page may require, at its sole discretion, the removal and replacement of any

Contract Worker who the County reasonably believes to have violated this section.

This section creates obligations solely on the part of the contractor. Employees or other third parties may benefit incidentally from this section, but the parties to this agreement intend this section to be enforceable solely by the County and not by employees or other third parties.

Y. CONTRACT EXTENSIONS: In the event that the original term and all renewals of this contract expire prior to the award for a new contract for similar goods and/or services, the County of Page may, with written consent of the Contractor, extend this contract for such a period as may be necessary to afford the County of Page a continuous supply of the identified goods and/or services.

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Z. FORCED OR INDENTURED CHILD LABOR: Applicable in all solicitations and contracts over

$10,000:

During the performance of this contract, the use of forced or indentured child labor is prohibited.

Any Prime Contractor shall include such prohibition in every subcontract that exceeds $10,000 and shall be binding upon each subcontractor or vendor.

For the purposes of this section, “forced or indentured child labor” means all work or service exacted from any person younger than 18 years of age under the menace of any penalty for the nonperformance of such work or service and for which such person does not offer himself voluntarily or performed by any person younger than 18 years of age pursuant to a contract the enforcement of which can be accomplished by process or penalties.

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Response Form (Attachment A)

Offeror Information

Company Name

Mailing Address

Payment Address (if different from

Mailing Address)

Firm Telephone Number

Federal Employer Identification

Number (FEIN)

Social Security Number (only if a

FEIN is not provided)

Representative Name and Title

Representative Telephone Number

Representative Email Address

Qualifications

A. YEARS IN BUSINESS: Indicate the length of time the company has provided the types of good(s) and/or service(s) required for this contract.

_______ years _______ months

B. AUTHORIZATION TO TRANSACT BUSINESS IN VIRGINIA

SCC Identification Number: _______________________________________________________ or

Company is not required to have/maintain registration because:

C. CONTRACTOR REGISTRATION: If a contract for construction, removal, repair, or improvement of a building or other real property is for $120,000 or more, or if the total value of all such contracts undertaken by offeror within any 12-month period is $750,000 or more, the offeror is required under Title 54.1-1100, Code of Virginia (1950), as amended, to be licensed by the

State Board of Contractors as a “CLASS A CONTRACTOR.” If such a contract is for $10,000 or more but less than $120,000, or if the total value of all such contracts undertaken by offeror within any 12-month period is $150,000 or more, but less than $750,000, the offeror is required to be licensed as a “CLASS B CONTRACTOR.” If such a contract is over $1,000 but

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less than $10,000, or if the contractor does less than $150,000 in business in a 12-month period, the offeror is required to be licensed as a “CLASS C CONTRACTOR.” The board shall require a master tradesmen license as a condition of licensure for electrical, plumbing and heating, ventilation and air conditioning contractors. The offeror shall insert his or her contractor license number:

Licensed Class A Virginia Contractor No. _______________ Specialty __________________

Licensed Class B Virginia Contractor No. _______________ Specialty __________________

Licensed Class C Virginia Contractor No. _______________ Specialty __________________

Addenda

Offeror hereby acknowledges receipt of and incorporation of all requirements of any addenda issued for this RFQ:

Addendum No. _______ Dated ______________

Addendum No. _______ Dated ______________

Authorization and Acknowledgment

In accordance with the terms and conditions of this solicitation, the undersigned certifies that they have read, understand, and agree to all terms, conditions, and requirements of this solicitation.

The undersigned further certifies that they are authorized to contract on behalf of the company identified below.

Signature: _________________________________ Date: __________________________________

Printed Name: ______________________________Title: ___________________________________

Company Name: ___________________________________________________________________

(This form must be signed. All signatures must be original and not photocopies.)

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References (Attachment B)

Offeror Name: __________________________________________________________________

Provide below a list of current or recent client references from the past ten years, either commercial or governmental, for which your company has provided goods or services similar in scope and complexity to those requested in this solicitation. References should demonstrate your company’s experience and capability in performing work of comparable size and nature.

To list additional references, copy this page.

Reference

Company: ______________________________ Contact Person: _______________________________

Phone: ________________________________ Email: ________________________________________

Cost: __________________________________ Dates of Service: _______________________________

Project Size and Description: ____________________________________________________________

Phone: ________________________________ Email: ________________________________________

Cost: __________________________________ Dates of Service: _______________________________

Project Size and Description: ____________________________________________________________

Phone: ________________________________ Email: ________________________________________

Cost: __________________________________ Dates of Service: _______________________________

Project Size and Description: ____________________________________________________________