851674emoNN.pdf

REQUEST FOR QUOTES

RFQ No. 27-2210-3017

Title: DEMOLITION OF ATHLETIC FIELD LIGHTING SYSTEMS

Issue Date: October 29, 2026

Proposals Due: November 12, 2026 at 2:00 pm

The City of Newport News (the “City”) is seeking bids from qualified firms (the “Bidder” or “Contractor”) to furnish the goods and/or services described herein and bids will be received at https://secure.procurenow.com/portal/nnva/, through the due date and hour displayed above (local prevailing time).

NOTE TO BIDDERS: BE SURE TO GIVE YOURSELF ADEQUATE TIME TO SUBMIT A BID. ANY TECHNICAL DIFFICULTIES OR

UNCERTAINTY WITH THE SUBMITTAL PROCESS SHALL NOT BE CAUSE FOR ACCEPTING A BID THAT WAS NOT SUBMITTED ON TIME.

The City of Newport News does not discriminate in the solicitation or awarding of contracts on the basis of race, religion, faith-based organizations, color, national origin, age, disability or any other basis prohibited by state or federal law. The Hampton

Roads Planning District Commission’s Regional Construction Standards, Sixth Edition, June 2016, are hereby referenced and are part of the Bid Documents, except as may be modified by the Owner or by Special Provisions of this Project or as may be shown by bold type for additions and strike-through for deletions. Copies of the Regional Construction Standards may be purchased at the offices of the HRPDC, 723 Woodlake Drive, Chesapeake, VA 23320 (Telephone 757-420-8300) or Executive Tower, Suite 1-C, 2101 Executive Drive, Hampton, VA 23666 (Telephone 757-262-0094). The latest edition of the Regional Construction Standards and Publication Updates may be downloaded at the HRPDC website http://www.hrpdcva.gov/Regional Construction

Stnds/REGCONST_Home.asp. Bidders must be aware that these Bid Documents incorporate a number of changes, which supplement, modify, or replace language and/or Standard Details found in the HRPDC Regional Construction Standards. Details shown on the Drawings replace corresponding Standard Details found in the Regional Construction Standards. Changes from the

Regional Construction Standards that appear in these Bid Documents may be shown as bold for additions, and strikethroughs for deletions. Also, see Section 110 for additional references to Special Technical Provisions incorporated into this Project.

Contracting Officer: Mike White, Senior Contract Specialist whitemt1@nnva.gov

Assistant: Japonica Wilkes, Procurement Services Specialist wilkesjd@nnva.gov

Office of Purchasing

City of Newport News

2400 Washington Avenue, 4th Floor

Newport News, Virginia 23607

757-926-8721

City of Newport News

REQUEST FOR QUOTES

Demolition of Athletic Field Lighting Systems

I. Introduction II. Scope of Work/Project Overview

III. General Information IV. Special Provisions (Section 110) V. Quote Form Information

VI. Quote Form VII. Vendor Questionnaire

Attachments:

A - Scope of Work

B - Newport News Construction Standards - Section 101-110

RFQ #27-2210-3017 Demolition of Athletic Field Lighting Systems

1. Introduction

1.1. Summary

The City of Newport News (the “City” or "Owner") is seeking quotes from qualified firms (the

“Bidder” or “Contractor”) to furnish the goods and/or services described herein and quotes will be received via the City’s e-Procurement Portal, OpenGov Procurement

(https://secure.procurenow.com/portal/nnva), to be received no later than Thursday, November

12, 2026 at 2:00 pm (local prevailing time).

The purpose of this Request for Quotes (RFQ) is to solicit quotes to provide for the demolition of athletic field lighting systems at two athletic fields within the City.

NOTE TO BIDDERS: BE SURE TO GIVE YOURSELF ADEQUATE TIME TO SUBMIT

A BID. ANY TECHNICAL DIFFICULTIES OR UNCERTAINTY WITH THE

SUBMITTAL PROCESS SHALL NOT BE CAUSE FOR ACCEPTING A BID THAT

WAS NOT SUBMITTED ON TIME.

The City of Newport News does not discriminate in the solicitation or awarding of contracts on the basis of race, religion, faith-based organizations, color, national origin, age, disability or any other basis prohibited by state or federal law. The Hampton Roads Planning District

Commission’s Regional Construction Standards, Sixth Edition, June 2016, are hereby referenced and are part of the Bid Documents, except as may be modified by the Owner or by Special

Provisions of this Project or as may be shown by bold type for additions and strike-through for deletions. Copies of the Regional Construction Standards may be purchased at the offices of the

HRPDC, 723 Woodlake Drive, Chesapeake, VA 23320 (Telephone 757-420-8300) or Executive

Tower, Suite 1-C, 2101 Executive Drive, Hampton, VA 23666 (Telephone 757-262-0094). The latest edition of the Regional Construction Standards and Publication Updates may be downloaded at the HRPDC website http://www.hrpdcva.gov/Regional Construction

Stnds/REGCONST_Home.asp. The City’s Construction Standards, which are a modified version of the HRPDC Regional Construction Standards, Division 1, Sections 101 through

109 are provided in Section 7, Attachments. Bidders must be aware that these Bid Documents incorporate a number of changes, which supplement, modify, or replace language and/or

Standard Details found in the HRPDC Regional Construction Standards. Details shown on the

Drawings replace corresponding Standard Details found in the Regional Construction Standards.

Changes from the Regional Construction Standards that appear in these Bid Documents may be shown as bold for additions, and strikethroughs for deletions. Also, see Section 110 for additional references to Special Technical Provisions incorporated into this Project.

1.2. Timeline

Release Project Date: October 29, 2026

Question Submission Deadline: November 9, 2026, 12:00pm

Bid Submission Deadline: November 12, 2026, 2:00pm

1.3. Contact Information

Project Contact:

Mike White https://secure.procurenow.com/portal/nnva

Senior Contract Specialist

2400 Washington Ave

Newport News, VA 23607

Email: whitemt1@nnva.gov

Phone: (757) 926-8034

Secondary Contact:

Japonica Wilkes

Procurement Services Specialist

2400 Washington Avenue

Newport News, VA 23607

Email: wilkesjd@nnva.gov

Phone: (757) 926-8043

2. Scope of Work/Project Overview

2.1. Scope of Work

Scope of Work for this project can be viewed and downloaded in the Attachments section.

https://procurement.opengov.com/portal/nnva/projects/318859/document?section=3016703

3. General Information

3.1. Questions

Questions regarding this Request for Quotes (RFQ) must be submitted in writing through the

OpenGov Procurement Question/Answer Tab via the City's e-Procurement portal, on or before, Monday, November 9, 2026 by 12:00 pm. Please include the section title for each question, if applicable, in order to ensure that questions asked are responded to correctly. All questions submitted and answers provided shall be electronically distributed to bidders following this solicitation on the City's e-Procurement Portal received prior to the date and time as provided for in this solicitation.

Direct contact with others besides the Office of Purchasing, including other City departments and the City consultants, on the subject of this bid is expressly forbidden except with the foreknowledge and permission of the contracting officer. Violation may result in a determination that your firm is ineligible for award.

3.2. Pre-Bid Conference

There is not a pre-bid conference scheduled for this project.

3.3. Site Visit

A City sponsored site visit is NOT scheduled related to this RFQ. Each Bidder is strongly encouraged to visit the sites on their own before submitting a quote. Any questions regarding the scope of work shall be submitted via OpenGov prior to the question submission deadline. It is the responsibility of each Bidder before submitting a quote:

A. To examine thoroughly the Bid Documents;

B. To become familiar with and satisfy the Bidder as to the general, local and site conditions that may affect cost, progress, performance, or furnishing of the Work;

C. To study and carefully correlate the Bidder’s knowledge and observations with the Bid

Documents and such other related data; and, D. To promptly notify the Owner of all conflicts, errors, ambiguities or discrepancies which the

Bidder has discovered in or between the Bid Documents and such other related documents or field/site conditions.

3.4. Contractor Qualifications

Firms shall have the capability in all respects to fully perform the services or provide the goods specified and have the experience necessary to assure good faith performance of the contract.

3.5. Contract/Agreement

Issuance of a Purchase Order shall constitute the contract.

3.6. Invoicing and Payment

Invoices shall be sent to: Department of Finance, Accounts Payable, 2400 Washington Avenue, 6th Floor, City Hall, and Newport News, VA 23607. No service fees or additional costs will be paid by the City during the term of the contract unless allowed in the contract.

Payment will be authorized following receipt of a valid invoice which must minimally include the Purchase Order Number, Purchase Order Line Item Number(s), Contract number (if provided by the City), Description of Goods and Services, Delivery Date(s) of Goods or Services, Unit

Prices and Total Price. Invoices may be submitted after completion of project.

3.7. Insurance

The Contractor shall maintain adequate liability insurance, which shall protect and save harmless the City of Newport News, Virginia, and its officials from all suits and actions of every kind and description arising from injury or damage to persons and property in the prosecution of said work or in failure to properly safeguard same, and from all claims arising under the workmen's compensation laws. Following award of the contract, the Contractor shall furnish proof of said insurance prior to commencement of services.

Prior to submitting a quote, ensure that your firm fully understands the City’s insurance requirements, your carrier is properly rated and that your carrier can provide the required insurance and endorsements.

Contractor shall have seven (7) days from the date of the City’s request to provide insurance certificates and endorsements. Failure to provide the certificates and endorsements within this timeframe may be cause for the City to rescind award of a contract and hold the original

Bidder/Offeror liable for excess costs.

Insurance requirements are specified herein in section 103 of the Attachment entitled "Regional

Construction Standards Sections 102-110."

3.8. Bonds

The City reserves the right to require the successful Contractor to provide a performance bond and labor and material payment bond before award of this project. Where prompted in the

Questionnaire, Bidder shall state the total cost of these bonds that would be passed on to the

City, should the City decide to require them.

4. Special Provisions (Section 110)

4.1. Scope of Work

Contractor is responsible for demolition of the athletic field lighting systems at Sedgefield

Elementary School – 804 Main Street, Newport News, VA 23605 and at Riverside Elementary

School – 1100 Country Club Road, Newport News, VA 23606. Contractor shall also remove and legally dispose of all debris, and shall clear, grade and seed any of the areas disturbed.

4.2. Hampton Roads Planning District Commission Regional Construction Standards

Prior to construction, the Contractor is required to obtain a copy of the Hampton Roads Planning

District Commission Regional Construction Standards, Sixth Edition, from the Hampton Roads

Planning District Commission located in Chesapeake, Virginia.

Note: The attached Newport News Construction Standards document contains modifications, additions, or deletions modified by the Owner or by Special Provision to the HRPDC Regional

Construction Standards and are hereby incorporated into the contract documents.

4.3. Newport News City Code References

Certain sections of these Contract Documents contain references to the Newport News City

Code, Article XX. Office of Purchasing.

4.4. Modifications to Regional Construction Standards (Division 1)

As listed in the Newport News Construction Standards, on Pages 110-2 through 110-28.

5. Quote Form Information

5.1. Quote Information

Bidder acknowledges that estimated quantities are not guaranteed, and are solely for the purpose of comparison of quotes, and final payment for all Unit Price quote items will be based on actual quantities provided, determined as provided in the Contract Documents. The prices quoted shall include without exception all materials, supervision, labor, equipment, appliances, clean-up, incidental items, applicable sales, use and other taxes, insurance, building permit or fees, and the

Contractor's labor, overhead, profit, mobilization and other mark-ups, and in full accordance with the Contract Documents. Include allowance for waste where appropriate. The unit prices shall be maintained throughout the Contract Time.

5.2. Award

The City will make the award based on Total Bid to the lowest responsive and responsible bidder. The City reserves the right to conduct any test it may deem advisable and make all evaluations. The City also reserves the right to reject any or all quotes, to award whole or in part, and to waive informalities prior to making the award, whenever it is deemed to be in its best interest.

6. Quote Form

In compliance with the Bid Documents titled, RFQ #27-2210-3017, Demolition of Athletic Field

Lighting Systems, and all Addenda issued to date, all of which are part of this quote, the Bidder hereby proposes to furnish all items including materials, supervision, labor, and equipment in strict accordance with Contract Documents for the sum provided in their quote. Refer to the

Quote Form Information section for additional quote information.

Line Item Description Quantity Unit of

Measure Unit Cost Total

1 Demolition of athletic field lighting systems per scope of work at

Sedgefield Elementary School – 804

Main Street, Newport News, VA

23605 and at Riverside Elementary

School – 1100 Country Club Road, Newport News, VA 23606.

1 Each

TOTAL

7. Vendor Questionnaire

All attachments requested to be uploaded below are limited to the following file types:

• .pdf (Portable Document Format file) - Recommended

• .doc and .docx (Microsoft Word document)

• .xls and .xlsx (Microsoft Excel spreadsheet)

• .bmp (Bitmap Image File)

• .jpg and .jpeg (JPEG Image)

The viability and accessibility of these attachments is entirely the responsibility of the

Offeror. Attachments that are not accessible cannot be considered during the review and evaluation of the proposal, which may result in that proposal being determined non-responsive and not being further considered for award.

7.1. Primary Contact*

Please provide the following information for the main contact for all communication regarding this solicitation:

Name

Title

Phone Number

Email Address *Response required

7.2. Secondary Contact - OPTIONAL

Please provide the following information for the secondary contact for all communication regarding this solicitation:

Name

Title

Phone Number

Email Address

7.3. Payment Address*

Please provide the payment address for your organization.

*Response required

7.4. Previous Names

What are prior names of this Bidder, if any?

7.5. Authorization to Transact Business in Virginia*

Please provide your State Corporation Commission (SCC) Identification Number. If the

Firm/Company is not required to have/maintain registration, please provide the reason. If the

Firm/Company is in the process of registering with the SCC, please state so.

For more information on registration and requirements, please visit https://www.scc.virginia.gov/.

*Response required

7.6. Payment Terms

Please provide the payment terms for this project. If payment terms are not provided, then the terms shall be "Net 30 Days".

https://www.scc.virginia.gov/

7.7. Years in Business*

How many years has this Bidder been in business as a Contractor under its present business name?

*Response required

7.8. Experience*

How many years’ experience in this type of demolition work has this Bidder had?

*Response required

7.9. Project Managers Experience*

List the Bidder's crew foremen and supervisors proposed for this Project and their years of related experience.

Be sure to include the following information for each individual:

• Name

• Years of experience

• Dates of employment with Bidder *Response required

7.10. Failure to Complete*

Has this Bidder ever failed to complete any work awarded to it?

If yes, give name of Owner, name of Bonding Company, and circumstances.

*Response required

7.11. Bond Cost*

The City reserves the right to require the successful Contractor to provide a performance bond and labor and materials payment bond before award of this project. Please provide the total cost of these bonds that would be passed on to the City, should the City decide to require them *Response required

7.12. Anti-Collusion Certification*

By submitting a response to this solicitation, the Bidder certifies that this quote is made without prior understanding, agreement, or connection with any corporation, firm, or person submitting a proposal for the same product and that this quote is in all respects bona fide, fair and not the result of any act of fraud or collusion with another person or firm engaged in the same line of business or commerce. The Bidder understands collusive bidding is a violation of Federal law and that any false statement hereunder constitutes a felony and can result in fines, imprisonment, as well as civil damages.

☐ Please confirm

*Response required

7.13. Certification Regarding Debarment

This is to certify that this person/firm/corporation is not now debarred by the Federal

Government or by the Commonwealth of Virginia or by any other state, or by any town, city, or county, from submitting Bids, nor are they an agent of any person or entity that is now so debarred.

☐ Please confirm

7.14. Debarment*

Is the Bidder debarred by the Federal Government or by the Commonwealth of Virginia or by any other state, or by any town, city or country?

If yes, please enter "Yes" and provide an explanation.

If no, please enter "No."

*Response required

7.15. Judgements*

Has this Bidder ever had any judgements entered against it for the breach of a contract for related services?

If yes, please provide details.

*Response required

7.16. Insurance Certificate*

Please confirm your firm can provide a Certificate of insurance that includes Liability-Property, Liability-Personal Injury, Vehicle and Equipment, and other endorsements required by the City.

☐ Please confirm

*Response required

7.17. Safety Certification*

The Bidder hereby attests that the project has been carefully evaluated for the safety risks it presents and all safety procedures required based on these risks by Virginia Occupational Safety

& Health, referenced in the Bid document, will be implemented. Virginia Occupational Safety &

Health and all other applicable Federal, State and local laws referenced in the Bid document, will be implemented. All workers on this project will be properly trained on the use of safety equipment and safe work practices.

☐ Please confirm

*Response required

7.18. Certification of Compliance with Immigration Laws and Regulations* Bidders certifies that they do not, and will not during the performance of this contract, employ illegal alien workers or otherwise violate the provisions of the Federal Immigration Reform and

Control Act of 1986.

☐ Please confirm

*Response required

7.19. Clear Understanding*

Have you or your authorized representative, personally inspected the location of the proposed

Work, and do you have a clear understanding of the requirements of the Bid Documents?

☐ Yes

☐ No

*Response required

7.20. Authorization*

In accordance with the terms, conditions and specifications of this Request for Quotes, the authorized person(s) agrees to furnish the items and/or services requested. The authorized person(s) acknowledges that the quote is valid for a period of 90 days from the due date and certifies he/she has read, understands, and agrees to all terms, conditions, and requirements of this Request for Quotes, and is authorized to contract on behalf of firm submitting the response.

Bidder hereby authorizes and consents to any person, firm or corporation to furnish any information requested by the Owner in verification of this statement of contractor's qualifications.

Also, if it is the apparent low Bidder, the Bidder hereby agrees to furnish the Owner upon request, a complete and current financial statement.

In the space below, enter the name and contact email of the person who has signature authority for the Bidder's company, and is hereby agreeing to the statements above.

*Response required

7.21. Attachment Confirmation*

Bidder has thoroughly reviewed and understood all attachments to this RFQ.

☐ Please confirm

*Response required

7.22. Additional Confirmations*

We agree to enter into an Agreement with the City of Newport News, Virginia within seven (7) days of the notice of award for the price named in our quote.

It is expressly agreed by us that the City of Newport News, Virginia shall have the right to reject any and all quotes and to waive any minor non-substantive errors in the quote and accept the quote in the City of Newport News best interests.

The Bidder has read all sections under "Instructions to Bidders."

By confirming, Bidder acknowledges any strike-throughs contained herein, unless hand-written.

☐ Please confirm

*Response required

7.23. Contractor's License

7.23.1. Contractor's License Confirmation*

Under Title 54.1, Chapter 11, Code of Virginia, a Contractor that for a fixed price, commission, fee, or percentage undertakes to bid upon, or accepts, or offers to accept, orders or contracts for performing, managing, or superintending in whole or in part, the construction, removal, repair or improvement of any building or structure permanently annexed to real property owned, controlled, or leased by him or another person or any other improvements to such real property is required to hold a business license issued by the Virginia Board for Contractors. Licenses are issued in one of three license classes; A, B, or C as follows:

A. One hundred fifty thousand dollars ($150,000) or more, or the total value of all such construction, removal, repair or improvements undertaken by such person within any twelve-month period is one million dollars ($1,000,000) or more shall show evidence of being licensed as a Class A Contractor.

B. Thirty thousand dollars ($30,000.00) or more, but less than one hundred fifty thousand dollars

($150,000) or the total value of all such construction, removal, repair or improvements undertaken by such person within any twelve-month period is two hundred fifty thousand dollars ($250,000) or more, but less than one million dollars ($1,000,000) shall show evidence of being licensed as a Class B Contractor.

C. Over one thousand dollars ($1,000) but less than thirty thousand dollars ($30,000) or the total value of all such construction, removal, repair, or improvements undertaken by such person within any twelve-month period is no more than two hundred and fifty thousand dollars

($250,000) shall show evidence of being licensed as a Class C Contractor.

The City shall require master certification as a condition of licensure or certification of electrical, plumbing and heating, ventilation and air conditioning Contractors.

In addition, a valid business license from the City may be required.

☐ Please confirm

*Response required

7.23.2. Contractor's License Class and Number*

Please provide the License Class(es) and numbers held by this organization, or if licensing is not required, state in the space below: "Licensing not required under Virginia state code."

A. "License Class A Virginia Contractor No. _________."

B. "License Class B Virginia Contractor No. _________."

C. "License Class C Virginia Contractor No. _________."

D. Classification/Specialty ________________________.

*Response required

7.23.3. Contractor's License Documents

Please upload a copy of the contractor's licenses held by your organization.

7.24. Small, Women-Owned, Minority-Owned (SWaM) and Service Disabled Veteran-Owned Business

7.24.1. SWaM Status *

Please review the City's SWaM program. This document is provided for informational purposes only.

A certified SWaM Business is one that holds a current certification from the Virginia

Department of Small Business and Supplier Diversity (SBSD), the U.S. Small Business

Association (SBA), the Women’s Business Enterprise National Council (WBENC), National

Minority Supplier Development Council (NMSDC) or from other U.S. State and some Local

Government Supplier Diversity Programs.

Is your company a certified Small, Woman or Minority Owned (SWaM) Business or

Disadvantaged Business Enterprise?

☐ Yes

☐ No

*Response required https://www.nnva.gov/DocumentCenter/View/41261/SWaM-Informational-Document-OpenGov-1025

7.24.2. Certification Type

What is your company’s certification type?

Select all that apply

☐ Small Business

☐ Woman-owned Business

☐ Minority-owned Business

☐ Service Disabled Veteran (SDV)

☐ Disadvantaged Business Enterprise (DBE)

7.24.3. Certification Information

If applicable, please provide the Certification Entity/Agency and the Certification Number(s).

7.24.4. SWaM Certificate/Supporting Documentation

If applicable, attach any supporting documentation, including certificates, in regards to your company's SWaM status.

7.24.5. Subcontracting

Contractors (including SWaM and non-SWaM firms) are encouraged to offer subcontracting opportunities to SWaM businesses to the greatest extent possible.

If applicable, please state the anticipated dollars that you intend to subcontract to each business type if a contract is awarded to your firm, similar to the format indicated below:

Total dollars to be sub-contracted: Company Name:

Total Small Business $______________ _____________________

Total Woman-Owned $______________ _____________________

Total Minority-Owned $______________ _____________________

Total SDV Dollars $______________ _____________________

Total DBE Dollars $______________ _____________________

For your reference a link to the Virginia Department of Supplier Diversity (SBSD) SWAM

Directory is provided here: https://www.sbsd.virginia.gov/directory/

Other Resources:

• National Minority Supplier Development Council www.nmsdc.org

• Carolina-Virginia Minority Supplier Diversity www.cvmsdc.org

• Small Business Administration www.sba.gov

If your firm cannot subcontract any work to SWaM businesses, please elaborate on why subcontracting opportunities are not available or practical.

7.25. Document Submittals

In this section, please download and/or upload the appropriate documents to be included with the quote.

7.25.1. References*

Attach a list of a minimum of three (3) projects similar in character and scope to the Work specified under this Contract which have been successfully completed by this Bidder and proposed subcontractors or employees with principal roles in this contract during the past five years.

(The term "completed" means accepted and final payment received from the Owner or authorized representative).

Contractor shall provide references that include the following information:

https://www.sbsd.virginia.gov/directory/ http://www.nmsdc.org/ http://www.cvmsdc.org/ http://www.sba.gov/

Location and type of work

Owner's name/address

Contact person (Name and telephone)

Date completed

Contract price

Failure to provide the above detail may deem the bid non-responsive.

The City reserves the right to ask for additional information.

• Construction_Project_Solici...

*Response required

7.25.2. W-9*

Please upload a completed copy of the W-9 for your organization.

*Response required

7.25.3. Supporting Documentation

Please submit any supporting documentation (i.e. descriptive literature, specifications, photographs, diagrams, etc.) that you would like to include with your quote.

https://government-project.s3.us-west-2.amazonaws.com/17408/ac4b1952-755f-4b74-864f-3cc32ee1aafa_Construction_Project_Solicitation_Reference_Form_6.2.pdf