851667dbMdNatl.pdf

D/B for Cosca Regional Park Boat House Replacement, Site Accessibility, and Storm Water improvements RFP No. 47-121

The Maryland-National Capital Park & Planning Commission

Prince George’s County Department of Parks & Recreation Capital Planning & Development Division

6600 Kenilworth Avenue, Riverdale, MD 20737 • 301-699-2255

RFP No. 47-121 Design/Build Services for Cosca Regional Park Boat House Replacement, Site Accessibility, and Storm Water Improvements

The Maryland-National Capital Park and Planning Commission (M-NCPPC or The Commission) is requesting proposals from qualified firms to provide design/build services for boat house replacement, site accessibility, and storm water improvements at Cosca Regional Park, located at 11100 Thrift Road, Clinton, MD 20735

A Pre-Proposal Conference and Site Visit has been scheduled for November 16, 2026, at 1:00 P.M. The meeting will take place at 11000 Thrift Road, Clinton, MD 20735, near the existing boathouse structure.

Note: The project site is open and accessible during daylight hours; Offerors are strongly encouraged to visit the site and may do so at their convenience. Access to the interior of the existing structure(s) is prohibited prior to the pre-proposal conference.

SOLICITATION RELEASE DATE: October 28, 2026

PROPOSAL DUE DATE: JANUARY 06, 2027 NO LATER THAN 5 p.m.

THE MARYLAND-NATIONAL CAPITAL PARK AND PLANNING COMMISSION

REQUEST FOR PROPOSALS SUMMARY

RFP Number: RFP No. 47-121

Proposal Name: Design/Build for Cosca Regional Park Boat House Replacement, Site Accessibility, and Storm Water Improvements

Pre-Proposal Meeting:

1:00 p.m. on November 16, 2026, in person at 1000 Thrift Road, Clinton, MD 20735.

Offerors wishing to attend must RSVP via email to Olivia.Proctor@pgparks.com by 5:00 p.m. November 14, 2026. The RSVP should include each attendee’s name, firm name, and email address.

Deadline for Technical Questions:

December 7, 2026, at 5:00 p.m.

Questions must be submitted via e-mail to:

Olivia.Proctor@pgparks.com.

Deadline for Proposals: January 6, 2027, no later than 5:00 p.m.

Proposal Submittal Instructions:

Proposals must be submitted via the Commission’s electronic bid service provider, OpenGov Procurement. The Commission will not accept paper copies of proposals. Follow the link below to submit an electronic Proposal for this Solicitation:

https://procurement.opengov.com/portal/mncppc Oral, telephonic, email, telegraphic and facsimile Proposals will not be accepted. Offerors are cautioned to allow sufficient time to ensure that all proposal documents are successfully uploaded to OpenGov Procurement before the Deadline for Proposals. The OpenGov Procurement solicitation page will close promptly at the date and time of the Deadline for Proposals, and late proposals will not be accepted.

Offerors are to conform to the procurement conditions herein.

Inquiries: All inquiries regarding this solicitation are to be made to:

Olivia Proctor, Construction Procurement Specialist Email: Olivia.Proctor@pgparks.com

MARYLAND RELAY SERVICE:

1 (800) 735-2258 [for the hearing impaired]

TABLE OF CONTENTS

Part 1. GENERAL INFORMATION…………………………………………………4

Part 2. SCOPE OF SERVICES……………………………………………………..15

Part 3. GENERAL CONDITIONS – DESIGN BUILD ……………………………33

Part 4. SPECIAL CONDITIONS ……………………………………………………34

Part 5. PROPOSAL FORMAT AND CONTENT…………………………………..36

Part 6. EVALUATION CRITERIA…………………………………………………...45

Part 7. LIST OF FORMS…………………………………………………………..…47

Part 8. ATTACHMENTS…………………………………………………………..….67

Part 1. GENERAL INFORMATION

A. PRESUBMISSION INFORMATION

1. Vendors are strictly prohibited from utilizing any form of Artificial Intelligence (AI) Bots, automated tools, or virtual assistants during Pre-Proposal/Bid Conferences. All communications and participation in such conferences must be conducted by human representatives of the vendor organization. Vendors who utilize any form of (AI) Bots, automated tools, or virtual assistants during the conference will be removed from the meeting. Reasonable modifications and accommodation will be provided by the Commission upon request with reasonable advance notice.

2. Examination of RFP Documents

Offerors must examine all of the solicitation documents very carefully and must make their proposal after examination of the location and/or nature of the proposed work. The submission of a proposal indicates that the Offeror thoroughly understands all of the terms and conditions, instructions, and specifications of the proposal.

3. Commission Assistance in Proposal Preparation

Commission staff will not assist any Offeror or Offeror's agent in the actual preparation of the proposal. Offerors or their agents will not be permitted to use Commission telephones or other facilities in the preparation of the proposal.

4. Interpretation and Correction of RFP Documents, and RFP Addenda

Should an Offeror require an interpretation or clarification of any provisions of the RFP documents or related information provided by the Commission, or believe that there is an ambiguity, error, inconsistency or discrepancy in these documents or information, the Offeror must notify the Commission in writing at least five (5) working days prior to the date set for receipt of proposals.

An Offeror who fails to request any such interpretation or clarification waives any claim for additional cost or time spent addressing any ambiguity, error, inconsistency or discrepancy in any such documents or information which is found to have been apparent at the time of receipt of proposals.

All interpretations, clarifications, corrections, changes or other directions related to these requests of Offerors will be provided in writing via an Addendum issued by the Commission and posted to the solicitation page on the OpenGov Procurement website. Offerors are solely responsible for checking the solicitation page frequently for Addenda.

Responses to Offeror notifications and inquiries made in any other manner, and especially any oral explanations, instructions or comments provided by any representative of the Commission, will not be binding on the Commission.

If an Offeror omits acknowledgment of Addenda, M-NCPPC may request that the successful Offeror state in writing that the Offeror will be bound by any substantive changes made to the terms of the RFP by the Addenda without any effect on the cost of the project.

5. Extension of Proposal Opening

The Commission may extend the proposal opening date at its option. If the date is extended, the Commission will notify all prospective Offerors by posting on the OpenGov Procurement website.

B. PREPARATION AND SUBMISSION OF PROPOSALS

All proposals must be submitted as indicated in the RFP announcement, and must be:

a. Initialed by the Offeror where there are erasures or other changes in the proposal.

b. Signed in ink by authorized principals with the Offeror's legal name fully stated.

Corporations must give the state in which incorporated, using the phrase "A Corporation organized under the laws of the State of _______". Partnerships must give names of partners, using the phrase "Co-partners, doing business under the firm name of ________". Individuals using a trade name must give the individual name, using the phrase "An individual doing business under the trade name of ____________" (see Form B – Proposal Declaration in Part 7).

c. Submitted in accordance with the format as specified in Part 5. Proposals must follow the prescribed format as to the requirements of content and order of content.

d. Fully completed by the Offeror, including all information requested and any attachments that may be required.

e. Received on or before the time, date and at the location specified in the RFP Announcement herein.

Only Proposals submitted through the OpenGov Procurement Portal will be accepted.

Facsimile or e-mailed Proposals will not be accepted.

M-NCPPC is not liable for any costs incurred by any Offeror in connection with this RFP.

The expenses incurred by the proposer in the preparation, submission, and presentation of the proposal are the sole responsibility of the proposer.

C. BID GUARANTIES, PAYMENT AND PERFORMANCE BONDS AND CERTIFICATES

OF INSURANCE

All bids, where total bid is in excess of $100,000, must be accompanied by a Bid Bond in an amount equal to not less than five percent (5%) of the total amount of the Base Bid, properly executed in favor of the M-NCPPC. A performance bond and a labor and material payment bond, each in the amount of 100 percent of the contract amount, are required for any design/build or construction contract in excess of $100,000.

Acceptable security for bonds includes:

1. A bond in a form satisfactory to the Commission underwritten by an acceptable bonding company. Acceptable bonding companies are those having active claims offices in the District of Columbia; Arlington or Fairfax Counties or the City of Alexandria in Virginia; or Montgomery, Prince George’s or Baltimore Counties in Maryland; and which are licensed by the Maryland Commissioner of Insurance and currently have an ‘A’ or better rating from A.M. Best Company, or a minimum Standard & Poor’s rating of BBBq. The bonding company must have a resident agent named in Maryland.

2. A bank certified check, bank cashier’s check, bank treasurer’s check, or bank trust account.

3. Pledge of securities backed by the full faith and credit of the United States Government or bonds issued by the State of Maryland or Montgomery or Prince George’s Counties in Maryland.

4. Irrevocable Letter of Credit acceptable to the Commission.

5. Alternative security approved by the Secretary-Treasurer.

The length of all contract securities must be consistent with the performance period of the contract.

Bid guaranties will be returned upon request by unsuccessful Offerors.

The successful Offeror must submit the executed performance and payment bonds, all required Certificate of Insurance (COI) and the signed contract documents to the Commission within ten (10) calendar days of receiving a Notice to Proceed (NTP). Failure to provide the items within the specified timeframe may result in the Commission rejecting the proposal, forfeiting the Offeror’s bid guaranty, and awarding the next highest ranked responsive and responsible Offeror.

D. LATE, MODIFICATION, AND WITHDRAWAL OF PROPOSALS

An Offeror can modify or withdraw a Proposal submitted in response to this RFP by sending a written notice to the Commission representative identified in the Request for Proposals Summary on page 2. Such notice must be received before the time and date specified as the Deadline for Proposals.

Timely modifications or withdrawals must be in writing and signed by Offeror. These modifications or withdrawals should include written confirmation, also signed by the Offeror, must be received on or before the date and time established by the established Deadline for Proposals.

Withdrawn Proposals may be resubmitted up to the Deadline for Proposals, provided that they are then fully in conformance with the RFP.

Proposals must be submitted in their final form and cannot be modified or supplemented after the Deadline for Proposals. Late proposals will not be accepted under any circumstances.

E. IRREVOCABILITY OF PROPOSALS

Unless otherwise provided in the RFP, proposals submitted shall be irrevocable for a period of one hundred fifty (150) calendar days following the date of proposal receipt.

F. CONSIDERATION OF PROPOSALS

Proposals will be opened privately. Unless stated otherwise in the RFP or in any Addenda to the RFP, the properly identified Proposals received on time will be reviewed and evaluated by the evaluation committee.

M-NCPPC has the right to reject any or all Proposals and, in particular, to reject a Proposal not accompanied by any data required by the RFP documents or a Proposal deemed incomplete or irregular in any way by M-NCPPC.

G. M-NCPPC’S RIGHTS AND LIABILITIES

M-NCPPC reserves all rights available to it by law in administering this RFP including, without limitation, the right in its sole discretion to:

1. Reject any and all proposals at any time.

2. Terminate consideration or evaluation of any and all proposals at any time.

3. Suspend, discontinue and/or terminate discussions regarding confidentiality agreements, interim agreements and comprehensive agreements at any time prior to the authorized execution of such agreements by all parties.

4. Request and/or receive additional information regarding any proposal.

5. Issue addenda to and/or cancel any RFP.

6. Revise, supplement or withdraw all or any part of this RFP.

7. Request revisions to RFP proposals.

An Offeror who submits a proposal agrees to hold M-NCPPC, their officers, employees, agents, and volunteers harmless and free from all liability, loss, injury, and/or cost and expense which might be incurred by such Offeror in responding to, or because of, the RFP, and agrees to waive any and all claims for damages arising in connection with the procurement process contemplated by the RFP.

An Offeror shall not employ any subcontractor, supplier, or other individual or entity against which M-NCPPC may have reasonable objection. An Offeror shall not be required to employ any subcontractor, supplier or other individual or entity to furnish or perform any of the Work against which Offeror has reasonable objection.

This is notification to prospective Offerors that M-NCPPC has unlimited data rights regarding Proposals submitted in response to its Solicitations. Unlimited data rights mean that the M- NCPPC has the right to use, disclose, reproduce, prepare derivative Works, distribute copies to the public, or perform publicly and display publicly any information submitted by Offerors in response to this or any Solicitation issued by M-NCPPC. However, information that is deemed to be confidential commercial or financial information as defined by the Maryland Public Information Act (MPIA), MD [State Gov.] Code Ann, §§10-611 through 10- 630 will be exempted from disclosure in accordance with MPIA. It is the responsibility of the Offeror to clearly identify each part of its Submission that is confidential commercial or financial information by stamping the bottom right-hand corner of each pertinent page with one-inch bold face letters stating the words "confidential" or “proprietary.” The Offeror agrees that any portion of the Submission that is not stamped as proprietary or confidential will be deemed not to be proprietary or confidential.

H. RECEIPT AND OPENING OF PROPOSALS

Proposals received prior to the date and time specified for the receipt of proposals will be securely kept, unopened. The Commission representative whose duty it is to open the proposals will decide when the specified opening time has arrived.

If the Offeror to whom an award is made should fail to execute a contract or deliver any insurance certificates within the time specified:

1. The award may be annulled and the project awarded to the Offeror ranked second under the evaluation criteria, who shall be required to fulfill all stipulations as if such Offeror were the original Offeror to whom the award was made; or

2. The Commission may reject all remaining proposals.

Unless otherwise stated in the RFP, the Commission reserves the right to award in the aggregate or to make separate awards. The Commission reserves the right, when reviewing proposals for award, to waive minor informalities or irregularities in the proposals and in the proposing procedure. The Offeror to whom the award is made will be notified at the earliest possible date. The Commission reserves the right to reject any or all proposals, and to reject any or all optional items included in the proposal.

I. MISTAKES IN PROPOSALS

After the opening of proposals, Commission staff shall examine all proposals for mistakes.

In cases of apparent mistakes, other than those involving extension of unit prices or other arithmetic errors, when the Commission staff has reason to believe that a mistake may have been made, staff shall request from the bidder a verification of the proposal. If the offeror alleges a mistake, the matter shall be brought to the attention of the Purchasing Manager. Such actions shall be taken prior to the award.

The Purchasing Manager is required to make the administrative determinations necessary in cases of alleged proposal mistakes. The authority permitting correction of proposals is limited to proposals which are responsive as submitted and shall not be used to permit correction of bids to make them responsive.

If the Purchasing Manager knows or has reason to conclude that a mistake in a proposal may have been made, the Purchasing Manager shall require that the offeror confirm the proposal. Confirmation by the offeror of the proposal will be requested when the proposal reflects either an obvious, apparent error on its face or the proposal’s amount is unreasonably lower than those of either the other proposal submitted or the Commission’s cost estimate.

If the offeror fails to respond to a request for confirmation of an apparent mistake within the time allotted to the Purchasing Manager, the proposal may be considered as originally submitted or may be rejected as non-responsive at the discretion of the Purchasing Manager. If the offeror confirms his proposal, the Purchasing Manager shall consider it as originally submitted.

If the offeror alleges a mistake, the Purchasing Manager shall advise to support the allegation by statements concerning the alleged mistake and by all pertinent evidence, such as the bidder’s file copy of the bid, original worksheets and other data used in preparing the bid, such as subcontractor’s and supplier’s quotations, if any, published price lists, and any other evidence which will serve to establish the mistake, the manner in which it occurred, and the bid actually intended.

Additionally:

• A determination may be made permitting the bidder to correct his proposal if the offeror requests permission to do so and clear and convincing evidence establishes both the existence of a mistake, and the offeror intended. In lieu of bid correction, the Commission may permit a low bidder alleging a material mistake of fact to withdraw his bid if there is reasonable proof that a mistake was made, and the intended bid cannot be ascertained.

• A determination may be made permitting the bidder to withdraw his bid if the bidder requests permission to do so and clear and convincing evidence establishes the existence of a mistake. However, if the evidence is clear and convincing both as to the existence of a mistake and as to the bid intended, and if the bid, both uncorrected and corrected, is the lowest bid received, a determination may be made to correct the proposal and not permit withdrawal.

• If the evidence does not warrant a determination under the two paragraphs above, a determination may be made by the Purchasing Manager that a bidder may neither withdraw nor correct his bid.

• Any clerical mistake, apparent on the face of a proposal, may be corrected by the Commission prior to award, if the staff member has first obtained from the Offeror verification of what was intended. Examples of such apparent mistakes are obvious misplacement of a decimal point, typographical errors, and mistakes in the designation of the unit of measure.

Correction shall be reflected in the award document.

• After bid opening an otherwise low bidder shall not be permitted to delete exceptions to the bid conditions or specifications which affect price or substantive obligations.

• Nothing in this Section is intended to prohibit the Commission from accepting a proposal correction resulting in a reduction in price from the proposal opening, provided that such reduction is not conditioned on or does not result in the modification or deletion of any condition contained in the solicitation.

J. BID PROTESTS

Any actual or prospective offeror who is aggrieved in connection with the solicitation of proposals or award of a purchase may protest to the Commission’s Purchasing Manager.

Protesters are urged to seek resolution of their complaints initially with the purchasing agent.

A protest related to an invitation for bids shall be submitted in writing prior to the opening of bids, unless the aggrieved person did not know and should not have known of the facts giving rise to such protest prior to bid opening. The protest shall be submitted in writing and received within 10 calendar days after such aggrieved person knows or should have known of the facts giving rise to the protest.

The protest must include:

• the name and address of the protester.

• identification of the solicitation or purchase.

• statement of reasons for the protest.

• any supporting documentation to substantiate the claim made, unless the documentation is not available within the protest delivery time, in which instance the expected date the material will be available is to be stated; and the remedy sought.

The purchasing agent shall, upon written request, make available to the protester information submitted that bears on the substance of the protest except where information is proprietary or otherwise confidential. The protester shall submit any additional information requested by the Purchasing Manager within five calendar days after receipt of the request for such information. Failure of the protester to respond to a request for information may result in the resolution of the protest on the basis of available information.

The decision of the Purchasing Manager shall be final and conclusive; unless fraudulent, or:

• within 10 calendar days from receipt of the written decision, the protester mails or otherwise furnishes a written appeal to the Executive Director, or

• any person adversely affected by the decision commences an action in court.

The decision of the Executive Director shall be final and binding.

K. ETHICS IN PROCUREMENT

By submitting a Proposal, the Offeror agrees to adhere to the Commission’s policy on ethics in purchasing. This policy prohibits any person from offering, giving, or agreeing to give any Commission employee or former Commission employee gratitude or an offer of employment in connection with any aspect of a Commission procurement. Further, payment or offers to pay contingent fees related to procurement of Commission purchases are prohibited except for retention of bona fide employees or bona fide established commercial selling agencies for the purpose of securing business. Potential offerors are urged to review the ethics policy in detail. Copies may be requested from the Purchasing Division (phone: 301/454-1600).

L. BRAND NAMES OR EQUAL ITEMS

Except as may be specifically indicated to the contrary elsewhere within the bidding or contract documents, the specification by description of or reference to any particular product or item of material or equipment by type, brand name, make, model, catalog number or design description is intended only to establish a standard of quality. Any product, material or equipment of equal quality, which is also the functional equivalent of and possesses the salient characteristics found in the particular item so specified may be substituted upon the approval of the Commission. Unless specifically noted in the solicitation, bidders are not restricted to the specific brand, make or manufacturer named but may offer to the Commission any material that the bidder considers equivalent to that specified or indicated.

The Commission reserves the right to approve as equal, or to reject as not being equal, any article the bidder proposes to furnish which contains major or minor variations from specification requirements even though the article may comply substantially.

The product offered as "or equal" must be clearly disclosed in the bid proposal. If it is not, the Commission will not be under any obligation to examine such product to determine whether it is or is not equal and will do so only when it is determined to be in the best interest of the Commission.

Offerors must submit descriptive literature and/or samples of "or equal" products.

Requests for approval of "or equal" products may be made prior to the time specified for proposal opening. The requirements for such approval are the same as the requirements for substitutions which are covered next.

M. SUBSTITUTIONS

Substitutions are considered to be:

Any change to the specifications in the proposal other than an "or equal" product.

Any change to the specifications after the proposal opening.

No substitution will be considered prior to receipt of proposal unless a written request for approval has been received by the Commission at least five (5) working days prior to the date set for the opening of the proposals. Each request must include the name of the material or equipment for which it is to be substituted as well as a complete description of the proposed substitute including, as appropriate, drawings, cuts, performance and test data, and any other information necessary for evaluation. The burden of proof of the merit of the proposed substitute is upon the bidder.

The decision made by the Commission's representative to approve or disapprove of the proposed substitution will be final. If the representative approves any proposed substitution prior to receipt of proposals, such approval will be set forth in a written addendum to the solicitation document. Offerors must not rely upon approvals made in any other manner.

The procedure described above also applies to requests for approval of "or equal" products prior to proposal opening. The Commission is under no obligation to consider any substitution after the proposal opening. However, if it is in the best interest of the Commission to consider a substitution, it may do so. Any substitutions that are accepted by the Commission after the proposal opening will be provided for in the contract, or in an amendment to the contract, or by change order to the Contract.

N. ANTI-DISCRIMINATION PROGRAM

By submitting a proposal, an offeror shall understand and agree to:

1. Not discriminate against minority, female and disabled-owned firms (MFDs) in the selection of subcontractors on Commission projects. For contracts with subcontracting opportunities, offerors are required to provide MFDs the opportunity to submit bids as subcontractors and to award those MFDs submitting low bids the subcontracts unless there are legitimate reasons not to do so. On certain contracts, the Commission will require offerors to submit standardized forms with their bids that indicate how they have complied with the subcontracting non-discrimination requirements. The Special Conditions section of the bid documents specifies whether these forms must be submitted.

2. Not discriminate against MFDs in their performance of work as subcontractors on Commission contracts.

3. Submit forms verifying payment to subcontractors throughout the course of a contract.

4. Not discriminate against any employee or applicant for employment because of age, sex, race, creed, disability or national origin. If a firm is determined by a final order of an administrative agency or a court to be in violation of federal, state or county non-discrimination laws, any agreement entered into by the Commission with a firm may be terminated or suspended in whole or in part by the Commission, and the firm may be debarred from bidding on future contracts with the Commission.

The subcontracting non-discrimination program shall apply not only to the initial contract award, but also to certain major change orders and amendments that serve to increase the dollar value of the initial contract.

Any violation of the Commission’s Anti-Discrimination Program may result in suspension or debarment of the violator as well as other civil or administrative remedies.

A minority-owned business is any entity that engages in commercial transactions and is at least 51 percent owned and controlled by one or more individuals from the following groups:

African Americans (all persons having origins in and of the black racial groups of Africa), Hispanics (all persons of Mexican, Puerto Rican, Cuban, Central or South American, or other Spanish culture or origin, regardless of race), Asians or Pacific Islanders (all persons having origins in any of the Far East, Southeast Asia, the Indian

Subcontinent, or the Pacific Islands), and Native Americans (all persons of American Indian, Aleut, Eskimo or Native Hawaiian background). A female-owned business is any entity that engages in commercial transactions and is at least 51 percent owned and controlled by one or more women. A disabled-owned business is any entity that engages in commercial transactions and is at least 51 percent owned and controlled by persons with physical or mental impairment that substantially limits one or more of the major life activities of the individual, as defined in the Americans with Disabilities Act of 1990.

Part 2. SCOPE OF SERVICES

A. INTRODUCTION

The Maryland-National Capital Park and Planning Commission (M-NCPPC) is requesting proposals from qualified Design-Build teams (also referred to as the “Contractor or D/B”) to provide design, permitting and construction services for boat house, site accessibility, and storm water improvements at the Cosca Regional Park, located at 11100 Thrift Road, Clinton, MD 20735.

Louis F. Cosca Regional Park is the second largest park within M-NCPPC at slightly over 800 acres total and includes a wide range of recreational and sporting activities serving the southern region. The lake is currently being dredged and will be re-opened to fishing and other recreational opportunities. The park, located in Clinton, MD provides athletic fields, indoor and outdoor tennis courts, extensive campgrounds, picnic facilities, a skate park, equestrian/ pedestrian trails, a nature center and lake with boat rental. This park, formally known as, Clinton Regional Park, was acquired by the Commission in the early 1960’s and had its name formally changed to Louise F. Cosca Regional Park on March 30th, 1970, after a former Prince George’s M-NCPPC Planning Board member, the parks namesake, passed away in November 1969.

The existing boat rental facility covers approximately 20,000 square feet in total including all associated structures, hard surface improvements and dock structures. The existing boat storage, ticketing structures and landscaping are in poor condition. The existing comfort station is in moderate to poor condition and its infrastructure’s functionality is unknown; all structures are to be raised during the effort represented within this RFP. The surrounding site is well maintained but the facility fell into disrepair after a substantial amount of time without use. The last confirmed use of the facility was in 2018; since then, a majority of the operational equipment has been discarded or stored within the Cosca Park maintenance facilities.

The new Lousie F. Cosca Boat Rental Facility and the associated site presents the Commission with a unique opportunity to reestablish Cosca Lake as a destination for recreation and gatherings in response to community needs while introducing and implementing responsible design, construction and environmental strategies to reduce environmental impact, upfront costs, long-term costs and construction duration of the new facility. This project will serve as a pilot project in terms of its program, its technology and its overall approach to design. As it relates to this specific RFP, the Commission seeks to provide a new boat rental facility, The Lousie F. Cosca Boat House, to include new boat rental facility, comfort station, storage and maintenance accommodations, associated support requirements and site improvements with a focus on sustainability, environmental responsibility and durability via the scope of work described herein.

B. MINIMUM QUALIFICATIONS

Offeror may present projects that overlap qualification requirements.

Offeror may present projects completed under integrated delivery methods such as Design/Build (D/B), Construction Manager at Risk (CMaR) or Construction Manager Administrative (CMA) projects. Any current projects presented must at least be completed to the level of 100% Construction Documents.

1. The Offeror shall have been in business for at least the last ten (10) years and shall be in “Good Standing” with SDAT.

2. The Offeror shall demonstrate successful completion of a minimum of three (3) projects within the past ten (10) years that are similar in size, complexity, and scope to the proposed project and involve marine, waterfront, or water's-edge infrastructure, including experience addressing stormwater management challenges, floodplain conditions, or both. Qualifying projects may include boardwalks, floating docks, piers, boat launches, shoreline improvements, or other comparable marine infrastructure. The Offeror shall provide project descriptions, completion dates, client references, and documentation demonstrating the challenges encountered, the solutions implemented, and the successful outcomes achieved.

3. The Offeror shall provide at least one (1) project where Key Personnel have worked together.

C. KEY PERSONNEL QUALIFICATIONS

Personnel experience shall be submitted for both the Design Team and the Primary Offeror in the form of a resume, which shall include but not be limited to education, certifications, and project experiences, for all personnel assigned to this project and must note relevant experience similar to this project.

1. Project Executive: This individual shall have a minimum of ten (10) years of relevant experience managing complex design-build projects in an executive or senior capacity. This role serves as a primary point of contact at the executive level for M- NCPPC, offering strategic guidance and resolving high-level issues related to schedule, budget, risk, and performance. In addition, oversee the work of the Project Manager and project team to ensure integration of phases of the Design Build.

2. Project Manager: This individual shall have a minimum of five (5) years of relevant experience managing complex design-build projects and serve as the primary on-site representative responsible for day-to-day project leadership, communications with internal and external stakeholders, risk mitigation, and adherence to all contractual obligation. This individual is a critical role in the success of the D/B project. Project Manager shall be actively engaged throughout the duration of the project to ensure maintenance of the schedule, quality, and coordination of all work.

They may work on other work concurrently but shall maintain primary accountability and consistent involvement in all project phases. A dedicated, full-time individual who will be assigned to the D/B project on a continual basis, committing 50% of their time from the commencement of the contract through contract completion. The Project Manager will be responsible for the overall execution and management of the project, including, but not limited to the coordination of design and construction activities, direct oversight of subcontractors, and ensuring project is delivered on schedule, within budget, and quality standards.

3. Assistant Project Manager: The Assistant Project manager shall have a minimum of three (3) years of relevant experience in complex design-build or construction project management, including managing submittals, RFI’s, and be proficient in project management software. Experience should include coordinating multidisciplinary teams, assisting in managing design-build contracts. Prior work on community centers or recreation facilities is highly desirable. A dedicated individual to the project who will dedicate 50% of their available time from contract commencement through construction completion. This role will support the Project Manager by assisting with project coordination, communication, documentation, and day-to-day tasks related to the project.

4.

5. Design Manager (if different than Project Manager): This individual shall have a minimum of five (5) years of relevant experience managing complex design-build projects with marine design or storm water management experience. The design manager shall be responsible for managing and ensuring design elements alight with M-NCPPC requirements. The design manager shall respond to Request for Information (RFI), coordinate with design and construction teams to resolve design-related issues and ensure all work is executed with approved design documents.

6. Field Superintendent: A key member of the D/B Construction team who must be onsite full-time from the start of construction through project completion. This individual is responsible for supervising all trade contractors, coordinating daily construction work activities to keep the project on schedule and manage sites operations such as material deliveries, outages, and other assigned construction operational duties.

7. Technical Staff: Key support personnel responsible for managing technical, scheduling, estimating, and documentation functions throughout the design-build process. It is possible for one person to have overlapping responsibilities; this must be noted and evidence shall be provided of qualifications and assurances that all responsibilities are adequately covered. Roles include:

i. Document Control: Oversees the management, distribution, and version control of all design and construction documentation including, but not limited to drawings, specifications, submittals, and correspondence. Ensures accurate version control and coordination between design and construction.

ii. Estimator: Directly responsible for preparing estimates for the cost of the Project through the entire D/B process.

iii. Project Controls- The Project Controls staff member is responsible for monitoring, tracking, and reporting the project's costs schedule, and performance to ensure it remains on budget, on schedule, and within scope. This role supports the PM and APM in proactive decision-making by providing accurate, timely data and identifying potential risks to the project

iv. Scheduler (up to 2 individuals): Develops and maintains comprehensive, integrated schedules linking design milestones with construction activities.

Coordinates closely with project stakeholders, identify potential schedule conflicts or delays and timely adjustments to maintain the overall project timeline.

While the listed key staff qualifications represent the minimum staffing requirements for the project, Offeror(s) may propose personnel who are qualified to fulfill more than one key staff role, except for the Project Executive, Project Manager, and Assistant Project Manager.

D. PROJECT DESCRIPTION

The Maryland National Capital Park and Planning Commission (“M-NCPPC”) (herein collectively described as “Owner”) desires to contract with a Design/Build contractor (D/B) for the Louise F. Cosca Boat House located at 11000 Thrift Road Clinton, MD 20735 (herein referred to as “Project”). The Project is described in this Request for Proposal (herein referred to as “RFP”). The work includes the design and construction of a new community boat rental facility, pier, dock, boat launch, and associated site development throughout. For the purposes of developing accurate man-power schedules and estimates, it must be noted that per the Maryland Department of the Environment, Instream construction in Use 1 waters is prohibited between March 1st and June 15th each calendar year. Further, it is the responsible Offerors duty to research and become familiar with all requirements associated with designing or building in this specific site.

The estimated budget for this project is Three Million Dollars ($3,000,000.00).

In addition to the proposed community boat facility’s design and construction, this RFP also includes, but is not limited to, grading, stormwater management system and associated utility stubs. All utilities shall come directly from existing utility lines located in the subsurface area throughout the existing site including, but not limited to electricity, water, sewer, CATV, telephone, and Internet. This project includes the design, stakeholder communications and engagement, and construction services, which includes 35% Design, 65% Design, 100% Construction Documents (CDs), file, pay fees for, and secure all permits as required by Federal, State, and local jurisdictions, construction services and coordination of all construction for all items on the 100% CDs.

The design and construction work on this project shall meet the US Green Building Council's (USGBC) Leadership in Energy and Environmental Design (LEED) rating for New Construction to the LEED Gold certification level. THIS PROJECT IS A LEED REGISTERED

PROJECT. A LEED Scorecard shall be completed to track all applicable materials used to demonstrate that the building at the conclusion of all design and construction achieves the LEED Gold designation as required. The LEED score card must be updated and submitted for review with each design submission. In addition to LEED Gold Certification, this project is also required to achieve eligibility of LEED Zero after the required life cycle duration as described by USGBC.

M-NCPPC intends to enter into a reimbursable Contract with fixed fees with the successful Offeror that will have specific contract provisions that may include: a D/B Construction Pricing Form to account for all project costs (design and construction); stakeholder communications and engagement, fixed fees, Guaranteed Maximum Price (GMP) at sixty-five percent (65%) construction documents (or at that time mutually agreed upon), “open book” (auditable) contracting; design review process; and liquidated damages.

The total project cost shall include all costs to the D/B team to issue final design documents, submission of permit(s), and to construct and deliver a complete turn-key project inclusive of permit fees, FF&E, AV/IT, HVAC, insulation, fire/life safety, and sustainability allowances such as LEED to M-NCPPC. M-NCPPC is retaining funds for the FF&E, generally 1% of the project budget, separately from the project total. D/B team shall be responsible for the design, purchase, and installation of the FF&E, which shall be part of the overall GMP submission. Given the current economic climate, D/B team shall ensure that all cost estimates and the final project budget include allowances for standard market escalation and product tariffs. FF&E shall be designed and installed by the D/B team.

E. Scope of Services The successful D/B team shall ensure that all project goals are met within the established budget. The D/B shall coordinate with all utility companies for any required upgrades to complete the project. The project shall be designed and constructed following all required Federal, State, and Local laws, rules, regulations, guidelines and permit requirements. The design and construction must meet LEED Gold certification guidelines and includes but is not limited to the following minimum program requirements;

Site construction minimum requirements to include but not limited to:

a. Eligibility to achieve LEED Zero Certification after the required lifecycle duration has elapsed.

b. New accessible route from existing trail to new boat facility.

c. New accessible route from existing parking lot to new boat facility.

d. New sidewalks, trails, pedestrian bridges and associated pervious and impervious flatworks

e. Landscaped areas, gardens, and necessary tree work, etc.

f. Installation of new public art, location and type to be determined during concept phase

g. Water's edge preparation and work etc.

h. New Miscellaneous Site Work: Clearing and grubbing, earthwork, subsurface utilities, grading, stormwater management, landscape and landscape lighting, hardscaping, site furniture and site lighting.

Building construction minimum requirements to Include but not limited to:

a. Eligibility to achieve LEED Zero Certification after the required lifecycle duration has elapsed.

b. New boat house facility which includes a multipurpose space which can be divided into smaller spaces using permanently installed foldable partitions.

c. New restroom facility, which shall be in close proximity to the boat house and utilize similar architectural features as the new boat house facility

d. New boat storage accommodations and associated accessory requirements

e. A percentage of the sites’ heating, not less than 60%, shall be provided via the use of geothermal heating in buildings where traditional heating is necessary. The D/B will determine if this is feasible during the course of the project keeping in mind the environmental implications and cost. Consultant shall include the cost of investigation in the Price Proposal for this project, including but not limited to any description of what would be entailed in such an investigation, subcontractors to complete the investigation, and cost estimate associated with the installation of geothermal systems.

See Attachment 2 for the proposed minimum program requirements for use as a basis for future design iterations.

F. TASKS AND PHASES

1. Pre-Design Phase

a. The M-NCPPC Project Manager (PM) is the lead for the project through project completion.

b. Design services shall include preparation of final construction documents and specifications for the building and site design, as well as any related design requirements.

c. Review all project information provided by M-NCPPC and utilize information to support design effort. Refer to Part 8 Attachments.

d. Inspect, analyze and document the existing conditions.

e. Verify the feasibility of the current concept, confirm permits and approvals required for final design.

e. Provide site survey including but not limited to: spot elevations obtained in the field to verify site topography and the location of all physical elements (topography, wetlands, floodplains, streams, specimen trees).

f. Provide geotechnical report specific to the scope of work and construction location along with evaluation and design recommendations. Conduct all geotechnical/subsurface investigations, infiltration testing and related soil analysis necessary to provide design recommendations for facility layout, construction requirements and stormwater management concept approval. The study results shall

1) determine site suitability and confirm feasibility of design;

2) prepare stormwater management concept;

3) assess existing levels of topsoil;

4) determine special physical requirements with respect to construction of facilities such as paved areas, stormwater facilities, and structures; and

5) to develop accurate cost estimates.

6) Prepare a final geotechnical report with design recommendations based on findings. Complete any necessary plan adjustments and associated cost estimate updates based on final geotechnical findings.

7) Borings/test pits shall extend to a depth of twenty feet (20’).

8) Borings associated with each SWM facility proposed shall comply with all local, state federal, and M-NCPPC requirements and specifications.

9) For bidding purposes, bidders shall assume geotechnical fieldwork, testing, analysis, and design/construction recommendations for (8) borings for structural design/construction and (10) infiltration/stormwater tests. A separate unit price line item is required for each type of geotechnical boring and corresponding analysis, if additional borings are required

g. Prepare Stormwater Management Concept (plan, report, calculations). The concept plan shall consider nonstructural and microscale practices as applicable.

Determine ESD targets in accordance with Chapter 5 of the Maryland Department of the Environment Stormwater Management Design Manual. Identify additional opportunities to incorporate sustainable strategies. Prepare and mail public notification letters to downstream property owners in accordance with MCDPS requirements. Coordinate work and complete any necessary revisions throughout the duration of the project as required to obtain approval of the SWM Concept from DPS.

g. Provide zoning & preliminary building code analysis.

h. Review programming & project scope for verification.

i. Design Management Plan (DMP): The Contractor shall submit a DMP for approval before design may proceed. The DMP shall describe the systems to initiate, respond to, resolve and track M-NCPPC review comments and the required design compliance.

j. Quality Control Plan (QCP): The Contractor shall submit a QCP for approval before design may proceed. The QCP shall describe the methodology for performing Quality Control for all submissions of the project including back-check to ensure all M-NCPPC review comments are addressed. M-NCPPC reserves the right to require the Contractor to make changes to the QCP and operations, including removal of personnel as necessary to achieve maximum quality of work. The Contractor shall notify the M-NCPPC PM and/or Construction Manager (CM) in writing within seven (7) days prior to any proposed change.

k. Project Schedule: Provide a detailed project schedule, indicating dates for project tasks and milestones.

l. Initial Concept Revision Recommendations: Propose refinements and detailed improvements to the concept. Collaborate in a charrette with the Project Manager to evaluate the current design concept for cost-savings, constructability, placemaking, functional and maintenance efficiencies, circulation, grading, accessibility, permitting feasibility, etc. Provide precedent imagery and sketches as necessary to help convey design intent. Establish anticipated budgets for the project.

2. Design Phase

a. Identify all permits and approvals required for the project.

b. Initiate coordination of all work, including sub-discipline work.

c. Design solutions that deviate from the preliminary program document provided

(Attachment 2) require approval by the M-NCPPC PM. However, recommendations that can lead to a more efficient design that save cost and time are encouraged and should be submitted for review.

d. Complete the construction documents and specifications for the building and sitework in compliance with…