851038engCarr.pdf

Carroll County Division of Utilities

Department of Public Works

225 North Center Street, Room 218 Westminster, MD 21157

Request for Proposal

Design of Upgrades to Sykesville Pumping Station

Bid Number: 71-F-1-26/27

Submittal Date: December 9, 2026

Submittal Time: 10:30 AM EST

Design of Upgrades to Sykesville Pumping Station Bid No. 71-F-1-26/27

Table of Contents

Table of Contents

General Information

1. Project Summary and Scope of Work

2. Contact Agency

3. Pre-Proposal On-Site Meeting

4. Engineering Design Phase Services

5. Bidding Phase Services

6. Construction Phase Services

7. Proposal Submittal

8. Technical Proposal

9. Evaluation Criteria

10. Method of Selection

11. Financial Proposal

12. Request for Information

13. Questions or Clarifications

14. Addenda

15. Proof of Insurance

16. Project Manager

17. Agreement

Preliminary Engineering Report ............................................................................ See Separate PDF

As-Built Drawings .................................................................................................. See Separate PDF

General Instructions .............................................................................................. See Separate PDF

Request for Proposal

Bid Number: 71-F-1-26/27

1. Project Summary and Scope of Work The County Commissioners of Carroll County (Owner) are requesting proposals for the engineering design, bidding, and construction phase services for upgrades to the Sykesville Pumping Station based upon the Preliminary Engineering Report (PER) and the report’s summarized Recommendations for Improvements. The PER is included within this Request for Proposal packet. The PER also makes recommendations regarding the 4,500 LF force main that conveys effluent from the pumping station. Except for the recommended transient surge analysis, no other recommendations for the force main are part of this scope of work.

The Sykesville Pumping Station is located at 7617 A Street in Sykesville, MD 21784. It was designed and initially constructed in 1972-73 under Contracts S-6 and S-12. The facility was subsequently upgraded in 2006 under Contract S-346.

Interested Firms will be required to utilize the Recommendations for Improvements contained within the Preliminary Engineering Report as the basis of design for this project. There is no interest in having interested firms revisit or provide alternate recommendations to those presented within the PER.

2. Contact Agency The sole point of contact for this Invitation for Bid is the Carroll County Office of Procurement.

3. Pre-Proposal On-Site Meeting All interested Firms are encouraged to attend an on-site meeting at the pumping station. The County will present the requested improvements, requirements, and expectations for the overall Scope of Work. This on-site meeting will be held at 9:00 AM on Wednesday, November 4, 2026, at 7617 A Street, Sykesville, MD 21784. Any questions presented to the County and answers provided by the County during this meeting will be summarized and posted on Public Purchase as part of the Pre-Proposal Meeting Minutes.

4. Engineering Design Phase Services These services include full development, preparation and approval of all necessary construction bid documents, including plans and specifications. These include, but are not limited to, civil, structural, geotechnical, mechanical, and electrical engineering plans and specifications. Design Phase services will include 30%, 90%, and Final Design and Cost Estimate submittals to the County. Design Phase services will also include obtaining all necessary building and environmental permits, including, but not limited to, stormwater and all Maryland Department of the Environment related permits. The County will provide electronic copies of any applicable and available drawings and/or operations and maintenance manuals. The successful firm will be required to complete and submit the Final Design within 270 calendar days of Notice to Proceed.

5. Bidding Phase Services These services include assistance with the preparation of the construction bid document and bid form, conducting the in-person construction Pre-Bid Meeting at the Sykesville Pumping Station facility, assistance with responding to contractor questions, and assistance with bid tabulation and recommendation of award.

6. Construction Phase Services These services include, but are not limited to, the following: Conducting the Pre-Construction Meeting; conducting monthly Progress Meetings and preparation of minutes; reviewing and approving schedule of values, construction schedule, list of submittals, shop drawings, equipment certifications, Contractor pay requests, and operations and maintenance manuals;

reviewing and responding to Contractor change orders and requests for information; preparation of equipment and facility punch lists; inspection services for final acceptance and warranty period; preparation and submittal of formal as-built drawings; and all necessary interactions and submittals to the Maryland Department of the Environment.

7. Proposal Submittal Proposals for this project will only be accepted electronically through Public Purchase, the Office of Procurement’s web-based eProcurement system. Proposals submitted in any other manner will be rejected. Public Purchase is available via the Office of Procurement – Current Bidding Opportunities webpage. Proposals will be accepted electronically until 10:30 AM EST on Wednesday, December 9, 2026. For questions regarding this, contact the Office of Procurement at (410) 386-2181. This submittal must include ONLY the Technical Proposal.

8. Technical Proposal

The Technical Proposal may not exceed twenty-five (25) standard 8-1/2 by 11-inch sheets of paper, one-sided, all-inclusive (meaning cover letters and/or submittal cover pages are to be counted towards the twenty-five page total). The minimum font size shall be 12-point.

Exceptions will NOT be made. If the total number of pages of the Technical Proposal submittal exceeds twenty-five, the firm will be disqualified from participation.

At a minimum, the Technical Proposal must include the sections listed below. Be fully aware of the Evaluation Criteria summarized in Item No. 9.

• Project Approach – General description of the overall parameters of the project and any assumptions that are being made.

• Description of Work – Detailed information regarding the engineering design that will be taken to meet all required improvements and objectives.

• Separate task lists and descriptions for engineering design phase, bidding phase, and construction phase.

• Tabulated man hours by task and position for each of the three phases.

9. Evaluation Criteria The following table details how the Technical Proposal will be evaluated and scored:

A

Evaluation Criteria

B Evaluation

(1 to 5 points)

C

Weight

D

Score Soundness of Project Approach 5 – Superior

4 – Excellent 3 – Good 2 – Average 1 – Below Average

Thoroughness of Description of Work 5 – Superior 4 – Excellent 3 – Good 2 – Average

Thoroughness of Task Lists and Descriptions 5 – Superior 4 – Excellent 3 – Good 2 – Average 1 – Below Average

Basis of Tabulated Man Hours 5 – Superior 4 – Excellent 3 – Good 2 – Average 1 – Below Average

Engineering Firm’s experience on similar projects and qualifications relevant to this project.

5 – Superior 4 – Excellent 3 – Good 2 – Average

Team’s Experience on similar projects and qualifications relevant to this project.

5 – Superior 4 – Excellent 3 – Good 2 – Average

Quality of performance on previous contracts with Carroll County and/or other entities.

5 – Superior 4 – Excellent 3 – Good 2 – Average 1 – Below Average

Qualifications of Personnel to be assigned to this project.

5 – Very qualified 4 – Qualified 3 – Somewhat qualified 2 – Questionably qualified 1 – Poorly qualified

Team’s ability to provide the disciplines related to the specific project.

5 – All 4 – ≥75% 3 – ≥50% 2 – ≥25% 1 – <25%

Total N.A. 100

10. Method of Selection The Technical Proposals will be evaluated individually by members of the evaluation committee.

The committee will then meet and scoring for the Technical Proposals will be finalized by committee consensus. These scores will be submitted to the Office of Procurement. At that time, Procurement will request the submittal of a Financial Proposal from the highest ranked firm within three full business days. The Financial Proposal must be submitted in the format described in Item No. 11. Upon receiving the Financial Proposal, the evaluation committee will review the hourly rates and prices. After review, the Owner will begin negotiations with the highest ranked Firm. The Owner and Firm have up to three attempts to negotiate a contract. After three unsuccessful attempts have been made, the Owner has the right to terminate negotiations and repeat the Financial Proposal process with the next highest ranked firm. Once a successful negotiation has been finalized, that firm will be recommended for an award of the contract. The contract award is based on the approval of the Board of County Commissioners. Award shall be made to the responsible offeror whose proposal is determined in writing to be the most advantageous to the County, based upon the evaluation factors set forth in the request for proposals. The County reserves the right to enter into a contract deemed to be in the best interest of the County.

11. Financial Proposal The Financial Proposal is only to be submitted when requested by the Office of Procurement and it must include the following:

• A single sheet that summarizes the fees by individual phase and a total not-to-exceed cost.

• An overall detailed summary that includes direct labor by position description, estimated hours, and hourly rate; indirect costs; other direct costs, including travel, equipment, materials and supplies, and subcontractors; profit; and a total, not-to-exceed cost.

12. Request for Information

All questions regarding the requirements or the interpretation of any provision of the Contract Documents must be submitted electronically via Public Purchase by no later than 4:00 PM EST on Wednesday, November 18, 2026. Any questions submitted after this deadline will not be accepted or responded to. Public Purchase is available via the Office of Procurement webpage.

13. Questions or Clarifications

Firms must submit their questions through the Public Purchase web site, using the instructions below. Questions must be submitted by no later than 4:00 PM EST on Wednesday, November 18, 2026.

Firms may submit questions to the agency on specific bids. Click on the title of a bid, on the right of the bid page click [View/Ask Questions] to open a new page that lists all previous questions and answers. Click "Ask a Question," enter your question in the field provided and click "Save" to submit your question. Your question is immediately sent by email to the contact person for the bid. When your question is answered you will be notified by email and the answer may be posted on the bid.

Tip: By using the "Questions" feature your questions and the agency's answers can be posted on Public Purchase making them available to all other vendors that are registered with the agency.

If you would like to confidentially submit questions to the agency, contact the bid's main contact.

It will be up to the discretion of the Buyer to decide if questions/answers are confidential.

Questions and answers that are submitted on the Public Purchase web site are incorporated and made part of the bid documents.

14. Addenda

Addenda to Bids may occur at any time prior to the due date. The responsibility lies with the bidder to visit the Public Purchase web site to obtain addenda once they have downloaded a bid (solicitation) even though bidders will receive an e-mail from Public Purchase notifying them of addenda, per the following explanation from Public Purchase: Any change or addendum made to a bid will be listed at the bottom of the bid showing the information that was added or changed on the bid. Vendors who are invited to a bid or any vendor who has previously responded to the bid will be notified by email when a change or addendum is made. Vendors can also see which bids have recently been changed or had addenda added from the lists of bids on their home tab.

The date of the last change or addendum on the bid is posted on the right-side column of your bid list.

15. Proof of Insurance The successful bidder(s) must furnish certification of adequate liability insurance protection. This shall include insurance coverage for employees working on County property. Proof of insurance shall be submitted within seven (7) days of award of this bid. Insurance requirements can be found in the General Instructions PDF. The successful bidder(s) shall not perform any work on County property until the insurance certificate is received by the Office of Procurement, 225 North Center Street, Westminster, MD 21157. The contractor must maintain insurance coverage as required by the County while this agreement is in force. The contractor shall provide documentation of insurance satisfactory to the County’s Risk Manager.

16. Project Manager The Project Manager supervising this project will be Mr. Larry Bloom of the Division of Utilities.

Mr. Bloom’s contact information will be provided to the successful firm at Notice to Proceed.

17. Agreement

The successful bidder will enter into a contract with the County after approval by the Board of County Commissioners. A sample contract is included within the General Instructions. Contract change requests must be submitted separately on a single sheet of paper and uploaded individually. No additional requests will be accepted after bid closing.