849579unitAACC.pdf

101 COLLEGE PARKWAY, ARNOLD, MARYLAND 21012-1895

REQUEST FOR PROPOSALS

PROJECT NO. C2027-13-P

AIR HANDLING UNIT AND MAKEUP AIR UNIT

REPLACEMENTS - ARUNDEL MILLS AND CENTER FOR

APPLIED LEARNING AND TECHNOLOGY

October 7, 2026

Submit Proposals To:

Heidi Frist Senior Purchasing Agent Anne Arundel Community College hmfrist@aacc.edu

Deadline for Receipt of Proposals: November 11, 2026, 11:00 AM ET mailto:hmfrist@aacc.edu

October 7, 2026

To All Interested Contractors:

Anne Arundel Community College (AACC) is soliciting proposals from qualified Contractors to replace rooftop air handling units at the Arundel Mills Campus and a Makeup Air Unit at the Center for Applied Learning and Technology located on the Arnold Campus. The Work includes, but is not limited to, associated VAV repairs and modifications, integration with the existing Building Automation System (BAS), integration with the Fire Alarm System, testing, adjusting and balancing (TAB), required permits, and all related labor, materials, equipment, and services necessary to complete the Project.

A pre-proposal Microsoft Teams meeting is scheduled for Wednesday, October 14, 2026, at 10:30 a.m.

ET. Contractors are strongly encouraged to attend. Refer to Section 1.4, Pre-Proposal Microsoft Teams Meeting, for additional information.

Proposals must be submitted by email, digitally signed, endorsed in the subject line of the email “RFP:

Project C2027-13-P Air Handling Unit & Makeup Air Unit Replacements” to Ms. Heidi Frist, Senior Purchasing Agent, Email: hmfrist@aacc.edu. Proposals will be accepted until 11:00 a.m. ET Wednesday, November 11, 2026. The time stamp that will be considered for the timely receipt of proposals will be the College’s email time stamp, NOT the Contractor’s email sent time stamp. It is the responsibility of each Contractor to ensure that their proposal is delivered prior to the scheduled due date and time.

Copies of the Request for Proposal (RFP) may be obtained from the eMaryland Marketplace Advantage (eMMA) website. Contractors assume the responsibility of downloading RFP documents and addenda from this website prior to submission of their proposals. Anne Arundel Community College assumes no liability for damages incurred directly or indirectly as a result of errors, omissions, discrepancies, unauthorized modification of electronic data, errors in transmission, HTML browser incompatibilities, and other aspects of electronic communications that are beyond the control of the College.

Anne Arundel Community College reserves the right to reject any and all submittals and to waive any formalities, informalities, or technicalities as it deems necessary, appropriate and in the College’s best interest. Award of any contract is subject to the availability of funding for this Project.

Sincerely, Heidi Frist Senior Purchasing Agent hmfrist@aacc.edu

Notice of Nondiscrimination: Anne Arundel Community College prohibits all types of discrimination, harassment, sexual misconduct, and retaliation on the basis of race, including hair style and hair texture, color, religion or creed, ancestry or national origin, sex, age, marital status, physical or mental disability, sexual orientation, gender identity, veteran status, citizenship, and genetic information. To file a complaint of discrimination, harassment, sexual misconduct, or retaliation, please contact the chief compliance and fair practices officer/Title IX coordinator at 410-777-1239 or complianceofficer@aacc.edu. Firms/Contractors who need a reasonable accommodation should contact Disability Support Services at DSS@aacc.edu or 410-777- 1411. Requests for most accommodations must be made at least seventy-two (72) hours prior to the event or activity; however, requests for sign language interpreters, live captioning, alternate format books, or assistive technology need to be submitted at least thirty (30) days prior to the event or activity.

https://emma.maryland.gov/page.aspx/en/usr/login?ReturnUrl=%2Fpage.aspx%2Fen%2Fbpm%2Fprocess_browse https://emma.maryland.gov/page.aspx/en/usr/login?ReturnUrl=%2Fpage.aspx%2Fen%2Fbpm%2Fprocess_browse mailto:hmfrist@aacc.edu mailto:complianceofficer@aacc.edu mailto:DSS@aacc.edu

NON-SUBMITTAL RESPONSE FORM

Please complete this form only if your company will not submit a response.

Solicitation Name: Air Handling Unit and Makeup Air Unit Replacements - Arundel Mills and Center for Applied Learning and Technology

Solicitation Number: C2027-13-P

NOTE TO VENDOR:

If your company’s response is a “non-submittal”, Anne Arundel Community College (AACC) is very interested in the reason for such response since AACC desires to ensure that the procurement process is fair, non-restrictive and attracts maximum participation from interested companies. We, therefore, appreciate your responses to this Non-Submittal Response Form.

Please complete and email to: Heidi Frist, hmfrist@aacc.edu

Please indicate your reason for responding with a “non-submittal”:

□ Unable to meet the requirements for this solicitation.

□ Unable to provide the goods or services specified in this solicitation.

□ Unable to meet time frame established for start and/or completion of project.

□ Received too late to submit a bid. Received on:

Other (Please explain):

Your response will be reviewed and placed in the solicitation file. Your input will assist AACC in determining changes necessary to increase participation in the solicitation process.

Company name

Company address

Company telephone number

Primary company contact e-mail address

Authorized company official signature Title Date

ANNE ARUNDEL COMMUNITY COLLEGE

REQUEST FOR PROPOSALS PROJECT NO. C2027-13-P

AIR HANDLING UNIT AND MAKEUP AIR UNIT REPLACEMENTS - ARUNDEL MILLS

AND CENTER FOR APPLIED LEARNING AND TECHNOLOGY

TABLE OF CONTENTS

RFP COMPLETION CHECKLIST ...................................................................................................................................................................... i

TENTATIVE SCHEDULE OF EVENTS

PART ONE – INSTRUCTIONS & INFORMATION FOR SUBMITTING PROPOSALS

1.1 INTRODUCTION

1.2 CONTACT POINT

1.3 PROPOSAL DOCUMENTS

1.4 PRE-PROPOSAL MICROSOFT TEAMS MEETING

1.5 SITE VISIT

1.6 INTERPRETATIONS, DISCREPANCIES AND OMISSIONS

1.7 RIGHT TO AMEND, MODIFY OR CANCEL RFP

1.8 TWO VOLUME PROPOSAL

1.9 SUBMISSION OF PROPOSALS

1.10 CONFIDENTIAL/PROPRIETARY INFORMATION

1.11 LATE PROPOSALS, LATE WITHDRAWALS, AND LATE MODIFICATIONS

1.12 ERRORS IN PROPOSALS

1.13 EVALUATION OF PROPOSALS

1.14 INTERVIEWS

1.15 FINANCIAL STABILITY

1.16 EVALUATION CRITERIA

1.17 ANNE ARUNDEL COMMUNITY COLLEGE RESERVED RIGHTS

1.18 AWARD OR REJECTION OF PROPOSALS

1.19 POST-AWARD REQUIREMENTS

1.20 NOTICE OF AWARD

1.21 NOTICE TO PROCEED

1.22 DEBRIEFINGS

1.23 PROTEST OF AWARD

PART TWO – SUBMITTAL FORMAT

2.1 PROPOSAL PREPARATION INSTRUCTIONS

2.2 GENERAL ORGANIZATION OF CONTRACTOR’S PROPOSAL CONTENTS

2.3 SECTION 1.0 – TITLE PAGE

2.4 SECTION 2.0 – CONTRACTOR’S QUALIFICATIONS AND RELEVANT EXPERIENCE

2.5 SECTION 3.0 – DISCLOSURE OF CONDITIONS AFFECTING PERFORMANCE

2.6 SECTION 4.0 – WARRANTIES AND GUARANTEES

2.7 SECTION 5.0 – PROJECT REFERENCES

2.8 SECTION 6.0 – SUBCONTRACTORS

2.9 SECTION 7.0 – VALUE ADDED

2.10 SECTION 8.0 – CONTRACTOR’S PRICE PROPOSAL

2.11 SECTION 9.0 – ACKNOWLEDGEMENT OF ADDENDA

2.12 SECTION 10.0 – CONFLICT OF INTEREST STATEMENT

2.13 SECTION 11.0 – PARTICIPATION IN PROCUREMENT STATEMENT

2.14 SECTION 12.0 – PROPOSAL AFFIDAVIT

2.15 SECTION 13.0 – PERFORMANCE AND PAYMENT BOND

2.16 SECTION 14.0 – BID/PROPOSAL SECURITY

2.17 SECTION 15.0 – SITE SAFETY REQUIREMENTS ACKNOWLEDGMENT

2.18 SECTION 16.0 – PROOF OF INSURANCE

2.19 SECTION 17.0 – MINORITY PARTICIPATION

PART THREE – GENERAL CONDITIONS OF CONTRACT

3.1 ADDITIONAL TERMS AND CONDITIONS

3.2 CONTRACT PROVISIONS FOR CONTRACTS UNDER FEDERAL AWARDS

3.3 GOVERNING LAW

3.4 RELATIONSHIP OF PROPOSAL AND FINAL CONTRACT

3.5 CONTRACT ADMINISTRATION

3.6 CONTRACT DOCUMENTS, PAYMENT, AND INVOICING

3.7 REVISIONS AND CHANGES TO CONTRACT

3.8 CONFIDENTIAL AND SENSITIVE INFORMATION (CSI)

3.9 CONFIDENTIALITY

3.10 NON-VISUAL ACCESS (IF APPLICABLE)

3.11 ACCESSIBILITY (IF APPLICABLE)

3.12 NON-PERFORMANCE OF WORK

3.13 FUEL SURCHARGES AND ADDITIONAL FEES (IF APPLICABLE)

3.14 PRICE ADJUSTMENTS (ANNUAL MAINTENANCE) (IF APPLICABLE)

3.15 PRICE ADJUSTMENTS FOR GOVERNMENT IMPOSED TARIFFS

3.16 INSURANCE

3.17 DAMAGES

3.18 BACKGROUND CHECKS FOR CONTRACTOR AND SUBCONTRACTORS

3.19 NON-HIRING OF OFFICIALS AND EMPLOYEES

3.20 NEW MATERIAL

3.21 RETAINAGE

3.22 LIQUIDATED DAMAGES

3.23 COOPERATIVE PURCHASING (IF APPLICABLE)

PART FOUR – SCOPE OF WORK

APPENDIX A – GENERAL TERMS AND CONDITIONS OF CONSTRUCTION

APPENDIX B – PREVAILING WAGE INSTRUCTIONS

APPENDIX C – DETAILED SCOPE OF WORK, SPECIFICATIONS, AND DRAWINGS

C1. AMIL RTU REPLACEMENT PHASE 2

C2. CALT MAU REPLACEMENT

APPENDIX D – TAB PRE-CONSTRUCTION DEFICIENCY REPORT

APPENDIX E – VOLUME ONE TECHNICAL PROPOSAL

SECTION 1.0 – TITLE PAGE

SECTION 2.0 – CONTRACTOR’S QUALIFICATIONS AND RELEVANT EXPERIENCE

SECTION 3.0 – DISCLOSURE OF CONDITIONS AFFECTING PERFORMANCE

SECTION 4.0 – WARRANTIES AND GUARANTEES

SECTION 5.0 – PROJECT REFERENCES

SECTION 6.0 – LIST OF SUBCONTRACTORS

SECTION 7.0 – VALUE ADDED

APPENDIX F – VOLUME TWO PRICE PROPOSAL AND REQUIRED SUBMITTAL DOCUMENTS

SECTION 8.0 – CONTRACTOR’S PRICE PROPOSAL

SECTION 9.0 – ACKNOWLEDGEMENT OF ADDENDA

SECTION 10.0 – CONFLICT OF INTEREST STATEMENT

SECTION 11.0 – PARTICIPATION IN PROCUREMENT STATEMENT

SECTION 12.0 – PROPOSAL AFFIDAVIT

SECTION 13.0 – PERFORMANCE AND PAYMENT BOND

SECTION 14.0 – BID / PROPOSAL SECURITY

SECTION 15.0 – SITE SAFETY REQUIREMENTS ACKNOWLEDGMENT

SECTION 16.0 – PROOF OF INSURANCE

SECTION 17.0 – MINORITY PARTICIPATION

ANNE ARUNDEL COMMUNITY COLLEGE

REQUEST FOR PROPOSALS PROJECT NO. C2027-13-P

AIR HANDLING UNIT AND MAKEUP AIR UNIT REPLACEMENTS - ARUNDEL MILLS AND

CENTER FOR APPLIED LEARNING AND TECHNOLOGY

RFP COMPLETION CHECKLIST

The checklist is a summary of some of the required components of the RFP. It is provided as a convenience to proposers, but is not intended to be all-inclusive or to imply acceptance or evidence of compliance by its use. It is the responsibility of the proposer to submit a complete and compliant proposal.

Volume One Technical Proposal

____ Section 1.0, Title Page.

____ Section 2.0, Contractor’s Qualifications and Relevant Experience

____ Section 3.0, Disclosure of Conditions Affecting Performance

____ Section 4.0, Warranties and Guarantees

____ Section 5.0, Project References

____ Section 6.0, Subcontractors

____ Section 7.0, Value Added

Volume Two Price Proposal and Required Submittal Documents

____ Section 8.0 Contractor’s Price Proposal

____ Section 9.0 Acknowledgement of Addenda

____ Section 10.0 Conflict of Interest Statement

____ Section 11.0 Participation in Procurement Statement

____ Section 12.0 Bid/Proposal Affidavit

____ Section 13.0 Performance and Payment Bond

____ Section 14.0 Bid/Proposal Security

____ Section 15.0 Site Safety Requirements Acknowledgment

____ Section 16.0 Proof of Insurance

____ Section 17.0 Minority Participation

C2027-13-P

October 7, 2026

ANNE ARUNDEL COMMUNITY COLLEGE

REQUEST FOR PROPOSALS PROJECT NO. C2027-13-P

AIR HANDLING UNIT AND MAKEUP AIR UNIT REPLACEMENTS - ARUNDEL MILLS AND

CENTER FOR APPLIED LEARNING AND TECHNOLOGY

TENTATIVE SCHEDULE OF EVENTS

10/07/26 RFP Advertisement Posted on eMaryland Marketplace Advantage (eMMA).

10/14/26 Pre-Proposal Microsoft Teams Meeting, 10:30 a.m. ET.

10/15/26 Site Visit, 9:30 a.m. ET.

10/15/26 Addendum posted on eMMA with Responses to Questions and Pre-Proposal Meeting Information, if applicable.

10/27/26 Deadline for Submission of Questions and Requests for Clarification, 11:00 a.m.

ET.

10/30/26 Addendum posted on eMMA, if applicable.

11/11/26 Proposal Submission Deadline, 11:00 a.m. ET. Proposals must be received by the College no later than the stated deadline. Proposals will not be publicly opened.

11/12/26 – 11/19/26 Evaluation of Proposals by College officials.

11/25/26 Interviews with Qualified Contractor(s), if conducted.

11/26/26 – 11/29/26 College Closed – Thanksgiving Break.

12/23/26 – 01/03/27 College Closed – Winter Break.

01/12/27 Recommendation for Contract Award Presented to the College's Board of Trustees, if required.

01/13/27 Notice of Award Issued to Successful Contractor(s).

01/27/27 Contract Execution, Purchase Order Issuance, and Notice to Proceed.

05/24/27 Start Work.

08/01/27 Substantial Completion.

08/15/27 Final Completion.

Schedule is tentative and subject to change at the sole discretion of the College.

END OF SECTION

October 7, 2026

PART ONE – INSTRUCTIONS & INFORMATION FOR SUBMITTING PROPOSALS

1.1 INTRODUCTION

Anne Arundel Community College (AACC or the College) is seeking proposals from qualified Contractors to perform HVAC equipment replacement and related services as described in this Request for Proposals

(RFP).

The Work includes improvements at the Arundel Mills Campus and the Center for Applied Learning and Technology. Detailed project requirements, specifications, drawings, and performance requirements are provided in Part Four – Scope of Work and Appendix C.

To learn more about Anne Arundel Community College, please visit AACC Fast Facts.

1.2 CONTACT POINT

All communications regarding this Request for Proposal (RFP) shall be directed in writing via email to:

Heidi Frist Senior Purchasing Agent hmfrist@aacc.edu

To preserve the integrity of the procurement process, firms, including their employees, representatives, consultants, subcontractors, and other third parties acting on their behalf, shall not contact any other College employee, faculty member, Board member, or College representative regarding this RFP.

Prohibited contact includes, but is not limited to, seeking, obtaining, or providing information related to this procurement. A firm's failure to comply with this requirement may result in disqualification from further consideration.

At its sole discretion, the College may designate one or more representatives to serve as liaisons for communications with firms. Such designation may occur after the Technical/Price Proposal submission deadline. Upon notification by the College, all communications regarding this procurement shall be directed through the designated liaison(s).

1.3 PROPOSAL DOCUMENTS

The Request for Proposals (RFP) and all related solicitation documents may be obtained through eMaryland Marketplace Advantage (eMMA).

Offerors are solely responsible for obtaining the RFP, all addenda, and any subsequent solicitation documents issued through eMMA prior to submitting a response. All addenda will be posted on eMMA, and it is the responsibility of each offeror to regularly monitor the website for updates. Addenda may be issued at any time, including shortly before the submission deadline.

Anne Arundel Community College assumes no responsibility or liability for errors, omissions, discrepancies, unauthorized modifications of electronic data, transmission failures, browser incompatibilities, or other electronic communication issues that are beyond the College’s control.

The College does not provide solicitation documents in any format other than those made available through eMMA.

The RFP and related documents are provided solely for the purpose of obtaining proposals for the work described herein. No other use of these documents is authorized without the express written consent of the College.

1.4 PRE-PROPOSAL MICROSOFT TEAMS MEETING

A pre-proposal Microsoft Teams meeting is scheduled for Wednesday, October 14, 2026, at 10:30 a.m.

ET. Contractors are strongly encouraged to attend. Contractors should make sure they have audio and visual access to the meeting. To join the Teams meeting, use the following link/information:

https://www.aacc.edu/about/fast-facts/ https://emma.maryland.gov/page.aspx/en/usr/login?ReturnUrl=%2Fpage.aspx%2Fen%2Fbpm%2Fprocess_browse

October 7, 2026

Microsoft Teams meeting Join: https://teams.microsoft.com/meet/295840530807326?p=4XAq9SDHsqRu6JnVui Meeting ID: 295 840 530 807 326 Passcode: me2P9cS3 Need help? | System reference Dial in by phone +1 240-491-0163,,325118215# United States, Bethesda Find a local number Phone conference ID: 325 118 215# For organizers: Meeting options | Reset dial-in PIN

1.5 SITE VISIT

A site visit will be offered at 9:30 a.m. ET on Thursday, October 15, 2026. A site visit is not mandatory;

however, contractors are strongly encouraged to visit the site. Contractors shall meet a College representative in the lobby of the Center for Applied Learning and Technology (CALT), promptly at 9:30 a.m.

Following the CALT site visit, Contractors will proceed to the Arundel Mills facility (AMIL), located at 7009 Arundel Mills Circle, Hanover, Maryland 21076. Contractors shall be responsible for their own transportation between locations.

Please visit AACC's Locations and Maps for directions to and around campus.

1.6 INTERPRETATIONS, DISCREPANCIES AND OMISSIONS

Contractors are responsible for carefully reviewing this RFP and all related documents. If a Contractor identifies any discrepancies, omissions, ambiguities, or has questions regarding the requirements, specifications, or procurement process, the Contractor shall submit all requests for interpretation or clarification in writing to:

Heidi Frist Senior Purchasing Agent hmfrist@aacc.edu

Requests for clarification must be received no later than 11:00 a.m. ET on October 27, 2026.

Submission of a proposal shall constitute acknowledgment that the Contractor has examined and understands the requirements and conditions set forth in this RFP.

The College reserves the right, at its sole discretion, to respond or decline to respond to questions received after the stated deadline.

1.7 RIGHT TO AMEND, MODIFY OR CANCEL RFP

The College reserves the right, at its sole discretion, to amend or modify any provision of this RFP or to withdraw the procurement at any time prior to contract award. Such actions will be based on the best interest of the College.

Any changes to this RFP will be issued through written addenda and posted on the eMaryland Marketplace Advantage (eMMA) website.

Offerors are solely responsible for obtaining all addenda issued. Addenda may be released shortly prior to the proposal due date, including within 24 hours. Therefore, Offerors are strongly advised to frequently monitor the eMMA website to ensure receipt of all updates.

Verbal modifications to this RFP shall not be considered binding unless confirmed through written addenda.

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October 7, 2026

1.8 TWO VOLUME PROPOSAL

To ensure an independent evaluation, technical proposals and price proposals/College-required submittal documents will be reviewed separately. This approach allows technical proposals to be evaluated solely on their technical merits, without consideration of pricing or other submittal information during the technical review process.

Each Contractor shall submit its proposal as two separate electronic PDF files, together with any separately required electronic files identified in this RFP:

• Volume One: Technical Proposal

• Volume Two: Price Proposal and Required Submittal Documents

Both PDF files shall be submitted in a single email unless the file size requires separate transmissions.

If submitted separately, each email shall clearly identify the project number and volume, and all transmissions must be received before the proposal submission deadline.

For detailed content and organization requirements, refer to Part Two, Submittal Format, Section 2.2, General Organization of Contractor’s Proposal Contents.

1.9 SUBMISSION OF PROPOSALS

Respondents must be registered with eMaryland Marketplace Advantage (eMMA). Registration instructions are available on the eMMA website.

Respondents shall submit their proposal using the forms provided in this solicitation. Proposals must be signed digitally and submitted via email to:

Heidi Frist Senior Purchasing Agent hmfrist@aacc.edu

The subject line of the email shall state: “RFP C2027-13-P Air Handling Unit and Makeup Air Unit Replacements”.

Proposals must be received no later than 11:00 a.m. ET on November 11, 2026. For purposes of determining timely receipt, the timestamp recorded by the College's email system shall govern. The sender's email timestamp shall not constitute evidence of timely submission. Each respondent is solely responsible for ensuring that its proposal is received by the College prior to the submission deadline.

Proposals will not be accepted through eMaryland Marketplace Advantage (eMMA).

All costs incurred by respondents in connection with the preparation, submission, presentation, clarification, or negotiation of a proposal, including participation in meetings, interviews, demonstrations, or presentations, shall be borne solely by the respondent. Under no circumstances shall the College be responsible for or reimburse any such costs.

1.10 CONFIDENTIAL/PROPRIETARY INFORMATION

Contractors shall clearly identify any portions of their proposals that they consider confidential, proprietary, or trade secret information. Each page, section, or item claimed to be confidential, proprietary, or a trade secret must be specifically and conspicuously marked as such.

A blanket designation of the entire proposal as confidential, proprietary, or trade secret information is not acceptable and may be disregarded by the College. Contractors are responsible for justifying any claim of confidentiality in accordance with applicable law.

1.11 LATE PROPOSALS, LATE WITHDRAWALS, AND LATE MODIFICATIONS

It is the responsibility of each Contractor to ensure that its proposal is received by Heidi Frist, Senior Purchasing Agent, at hmfrist@aacc.edu, no later than 11:00 a.m. ET on November 11, 2026. For https://emma.maryland.gov/page.aspx/en/usr/login?ReturnUrl=%2Fpage.aspx%2Fen%2Fbpm%2Fprocess_browse

October 7, 2026 purposes of determining timely receipt, the timestamp recorded by the College's email system shall govern. The sender's email timestamp shall not constitute evidence of timely submission.

Proposals may be submitted at any time prior to the submission deadline. Any proposal, request for withdrawal, or request for modification received after the stated deadline shall be considered late.

Late proposals, withdrawals, or modification requests will not be considered unless received prior to award and the late receipt was due solely or primarily to an action or inaction of College personnel.

A late modification to a successful proposal that makes its terms more favorable to the College may be considered at any time it is received and may be accepted.

1.12 ERRORS IN PROPOSALS

Contractors are solely responsible for the accuracy and completeness of their proposals. A proposal may be withdrawn or modified only if written notice is received by the Senior Purchasing Agent prior to the deadline specified for proposal submission.

All proposals shall be deemed final upon the proposal submission deadline and may not be withdrawn, modified, or canceled for a period of one hundred eighty (180) days thereafter.

After the proposal submission deadline, withdrawal of a proposal will not be permitted except when the College determines, in its sole discretion and based upon clear and convincing evidence, that the Contractor made a bona fide error in the preparation of its proposal and that enforcement of the proposal would result in substantial loss to the Contractor. In such cases, the College may allow withdrawal of the proposal. Negligence, oversight, or errors in judgment by the Contractor do not constitute grounds for withdrawal, modification, or cancellation after the submission deadline.

Contractors are responsible for the accuracy of all proposed pricing. In the event of a discrepancy between a unit price and the extended total, the unit price shall prevail. In the event of a discrepancy between amounts stated in words and amounts stated in figures, the amount stated in words shall prevail.

1.13 EVALUATION OF PROPOSALS

Proposals will be evaluated in accordance with the requirements of this RFP and the evaluation criteria set forth herein.

The College's Selection and Evaluation Committee will review proposals to determine responsiveness to the requirements of the solicitation and evaluate the qualifications, experience, proposed approach, pricing, and other factors identified in this RFP.

The College may request clarification of information contained in a proposal for the purpose of resolving ambiguities, verifying information, or facilitating the evaluation process. Clarifications shall not be considered an opportunity for a Contractor to materially modify its proposal.

Award will not be based solely on price and may not be made to the lowest-priced proposal. The College intends to award one or more contracts to the Contractor or Contractors whose proposals are determined to provide the best value to the College, considering all evaluation criteria identified in this RFP. Each selected Contractor shall be responsive, responsible, and determined by the College to be qualified to perform the applicable Work.

The College may conduct interviews, reference checks, financial reviews, or other investigations it deems necessary to evaluate a Contractor's qualifications, responsibility, and ability to successfully perform the required services.

1.14 INTERVIEWS

The College evaluation committee will evaluate proposals based on the information submitted by the Contractors. Following the initial evaluation, the College may, at its sole discretion, invite one or more Contractors to participate in an interview, either virtually or in person, to clarify information contained in their proposals and respond to questions from the evaluation committee.

October 7, 2026

Information obtained during an interview will be considered in conjunction with the written proposal and may be used in the final evaluation of the Contractor's qualifications, experience, and technical capabilities. Following the interviews, if conducted, the evaluation committee may revise its rankings and provide its final recommendations to the Purchasing Agent for further consideration.

Interviews are solely at the discretion of the College and may or may not be conducted. Contractors shall not rely on the opportunity to provide additional information during an interview and are expected to submit a complete, thorough, and responsive proposal.

If the College elects to conduct interviews, Contractors shall make themselves available on the date(s) specified by the College in accordance with the tentative schedule of events set forth in this RFP. The Contractor's key personnel proposed for assignment to this project shall be required to attend and participate in the interview and shall be prepared to discuss the proposal, project approach, qualifications, experience, and ability to perform the required services.

Failure of a Contractor to participate in a scheduled interview or to make its designated key personnel available may result in the proposal receiving no further consideration.

1.15 FINANCIAL STABILITY

The College reserves the right, at any time before or after contract award, to require additional documentation demonstrating a Contractor's financial stability and ability to successfully perform the required services. Such documentation may be requested to reduce the College's risk exposure and may include, but is not limited to, the following:

• Independently audited, reviewed or compiled financial statements for the two most recent complete years. Financial statements should include Balance Sheet, income statement and statement of cash flows, as well as notes, disclosures, and/or opinions as referenced in the auditor’s report.

• If audited, reviewed, or compiled financial statements are not available, the Contractor shall provide all the following documents to support financial stability:

a. A letter of reference from the Contractor's bank or financial institution;

b. Credit reference letters;

c. Internal financial statements;

d. The two most recent years’ tax returns.

• Complete Dun & Bradstreet report inclusive of a Dun & Bradstreet rating, interim internal financial reports, performance bond, letter of credit, or the establishment of an escrow account.

FAILURE TO PROVE FINANCIAL STABILITY MAY RENDER THE CONTRACTOR’S PROPOSAL

NON-RESPONSIVE AND INELIGIBLE FOR AWARD.

1.16 EVALUATION CRITERIA

Proposals will be evaluated based on the following criteria and assigned weights:

Cost 60% Qualifications and Relevant Experience 30% Minority Participation 5% Overall, any other factors the College may deem appropriate 5%

1.17 ANNE ARUNDEL COMMUNITY COLLEGE RESERVED RIGHTS

The College reserves the right to:

• Adopt any portion or all portions of a Contractor's proposal when determined to be in the best interest of the College.

• Reject any or all proposals received in response to this RFP.

October 7, 2026

• Waive minor informalities, irregularities, or technical defects in any proposal when such action is determined to be in the best interest of the College.

• Request clarification, additional information, or supporting documentation from any Contractor.

• Clarify information submitted in a proposal to determine whether an error has been made or whether a waiver of a formality, informality, or technicality is appropriate. Contractors shall provide all information reasonably requested by the College to determine responsiveness and responsibility.

• Conduct investigations deemed necessary to evaluate a Contractor's qualifications, experience, financial stability, references, past performance, and ability to successfully perform the required services. Such investigations may include contacting current and former clients and verifying information contained in the proposal.

• Negotiate with one or more Contractors regarding any aspect of their proposals.

• Modify or refine administrative aspects of the evaluation process, when determined necessary and consistent with the terms of this RFP, to obtain the best overall value for the College.

• Make an award with or without discussions or negotiations.

• Make a single award or multiple awards, in whole or in part, as determined to be in the best interest of the College.

• Cancel, amend, postpone, or reissue this RFP at any time prior to contract award.

• Take any other action consistent with applicable procurement requirements and deemed to be in the best interest of the College.

1.18 AWARD OR REJECTION OF PROPOSALS

Subject to the availability of funding, the College intends to award one or more contracts to the responsible and responsive Contractor or Contractors whose proposals are determined to be most advantageous to the College.

A proposal may be rejected for reasons including, but not limited to, the following:

• Failure to submit the proposal by the required deadline.

• Failure to provide required information, forms, certifications, signatures, or other documentation.

• Failure to acknowledge addenda, when required.

• Failure to comply with the requirements and instructions contained in this RFP.

• Submission of a proposal determined to be non-responsive.

• Submission of a materially unbalanced proposal in which pricing is inconsistent with the requirements of the RFP.

• Failure to demonstrate responsibility, qualifications, experience, or financial capacity necessary to perform the required services.

• Failure to participate in required discussions, interviews, or requests for clarification.

• Failure to successfully negotiate a contract, if negotiations are conducted.

• Evidence of collusion, fraud, misrepresentation, or other improper conduct.

The College reserves the right to reject any proposal if the information provided by the Contractor, or the results of the College's investigation, fails to demonstrate the Contractor's ability to successfully perform the required services.

Conditional proposals will not be accepted and will be deemed non-responsive.

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If the Contractor selected for award fails to execute the contract as required, the College may cancel the award and award the contract to the next most responsive and responsible Contractor. If the next most responsive and responsible Contractor fails to fulfill the requirements for award, the College may reject any or all proposals at its sole discretion.

The College reserves the right to reject any proposal when it determines that acceptance would not be in the best interest of the College.

1.19 POST-AWARD REQUIREMENTS

Upon Notice of Award, each successful Contractor will be required to:

• Execute, via DocuSign, the College's AIA Document A101-2017, Standard Form of Agreement Between Owner and Contractor Where the Basis of Payment Is a Stipulated Sum, as amended by the College. A sample AIA A101-2017 document may be viewed on the American Institute of Architects (AIA) website.

• Self-register in the College’s procurement system (Unimarket)

• Provide proof of an active Sam.gov registration.

Each successful Contractor must satisfy these requirements prior to issuance of its Purchase Order and/or Notice to Proceed.

1.20 NOTICE OF AWARD

Upon determination of the most responsive and responsible Contractor or Contractors, the College will issue a Notice of Award to each successful Contractor and notification letters to the unsuccessful Contractors. The successful Contractor or Contractors and the College shall work diligently to finalize and execute the written agreement within thirteen (13) calendar days following issuance of the Notice of Award.

Issuance of a Notice of Award does not authorize the Contractor to begin the Work. The Contractor shall not commence work until receipt of a written Notice to Proceed from the College.

1.21 NOTICE TO PROCEED

Following execution of the agreement and satisfaction of all applicable contract requirements, including submission and approval of required insurance certificates and other post-award documents, the College may issue a written Notice to Proceed. The Contractor shall commence performance in accordance with the date specified in the Notice to Proceed.

1.22 DEBRIEFINGS

An unsuccessful Contractor may request a debriefing by submitting a written request to the Purchasing Agent within ten (10) days following the announcement of the recommended award.

Debriefings will be conducted orally and will be limited to a discussion of the requesting Contractor's proposal. The debriefing will identify areas in which the proposal was determined to be deficient or less advantageous when evaluated against the requirements and evaluation criteria of the RFP.

1.23 PROTEST OF AWARD

An interested party (actual bidder, offeror, or contractor) may protest an award or proposed award of a contract for goods or services to all publicly solicited items or services with a value of $50,000 or more.

The protest must be submitted in writing to the Director of Purchasing & Contracting within seven (7) days after announcement of the award and must be clearly identified as a “Protest.”

https://aiacontracts.com/contract-documents/69981-standard-form-of-agreement-between-owner-and-contractor https://aiacontracts.com/contract-documents/69981-standard-form-of-agreement-between-owner-and-contractor https://sam.gov/

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PART TWO – SUBMITTAL FORMAT

2.1 PROPOSAL PREPARATION INSTRUCTIONS

Proposals shall be prepared in accordance with the format and requirements set forth in this Part Two and the forms provided in this RFP.

Proposals should be clear, concise, and well organized to facilitate review by the College's Selection and Evaluation Committee. Contractors are encouraged to include a table of contents and any supporting documentation, literature, or supplemental information that demonstrates their qualifications, experience, and ability to successfully perform the services described in this RFP.

Each proposal shall include a transmittal letter signed by an individual authorized to bind the Contractor.

The transmittal letter should briefly introduce the Contractor, identify the contents of the proposal, and acknowledge the Contractor's commitment to the statements and representations contained in the proposal.

To ensure a complete and consistent evaluation, Contractors shall address each required section in the order presented in this Part Two. Proposals that fail to conform to the requirements of this solicitation or omit requested information may be deemed non-responsive and may be rejected at the sole discretion of the College.

2.2 GENERAL ORGANIZATION OF CONTRACTOR’S PROPOSAL CONTENTS

Proposals must be organized in the following format:

Volume One Technical Proposal:

Section 1.0 Title Page Section 2.0 Contractor’s Qualifications and Relevant Experience Section 3.0 Disclosure of Conditions Affecting Performance Section 4.0 Warranties and Guarantees Section 5.0 Project References Section 6.0 Subcontractors Section 7.0 Value Added

Volume Two Price Proposal and Required Submittal Documents:

Section 8.0 Contractor’s Price Proposal Section 9.0 Acknowledgement of Addenda Section 10.0 Conflict of Interest Statement Section 11.0 Participation in Procurement Statement Section 12.0 Proposal Affidavit Section 13.0 Performance and Payment Bond Section 14.0 Bid/Proposal Security Section 15.0 Site Safety Requirements Acknowledgment Section 16.0 Proof of Insurance Section 17.0 Minority Participation

2.3 SECTION 1.0 – TITLE PAGE

The title page must:

• Be printed on official company letterhead.

• Include:

o The name and business address of the Contractor submitting the proposal.

o The name, email address, and telephone number of the primary company representative for proposal-related inquiries.

o The date of submission.

The title page must also display the following statement:

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“Proposal – Project C2027-13-P, Air Handling Unit and Makeup Air Unit Replacements – Arundel Mills and Center for Applied Learning and Technology.”

2.4 SECTION 2.0 – CONTRACTOR’S QUALIFICATIONS AND RELEVANT EXPERIENCE

The Work shall be performed by a Contractor that has been regularly engaged in this type of work for a minimum of five (5) consecutive years and is currently licensed, bonded, and insured in the jurisdiction where the Work will be performed. Failure to provide such proof may result in the Contractor being determined to be non-responsive and not eligible for award.

The College reserves the right to request any other information and data it deems necessary to determine if the Contractor’s proposal is both responsive and responsible and that the Contractor is fully qualified to handle the project as specified.

An inspection of the Contractor’s business operations may be required prior to the award of contract.

Complete Section 2.0 of the submittal documents and provide all requested information. Contractors may use their own word processing software to respond to each item and must address each item in the order presented to allow the Selection and Evaluation Committee to conduct a thorough and accurate assessment of the Contractor’s capabilities. Omission of any required items may result in disqualification.

When applicable, include a detailed description and supporting evidence of qualifications.

Organize qualifications and experience in the following order:

1. Contractor Background and Experience

2. Technical Approach and Project Understanding

3. Project Team and Management

4. Safety, Compliance, and Risk Management

5. Project Schedules

2.5 SECTION 3.0 – DISCLOSURE OF CONDITIONS AFFECTING PERFORMANCE

Offerors must disclose any past or current circumstances that may impact their ability to successfully perform the services described in this solicitation.

Complete Section 3.0 of the submittal documents, including detailed explanations and supporting documentation for any “Yes” responses.

2.6 SECTION 4.0 – WARRANTIES AND GUARANTEES

The Contractor shall provide with its proposal a statement of all warranties and guarantees that will be provided under the Contract. At a minimum, the submission shall include the Contractor's standard warranty against defects in design and workmanship and the terms for replacement, repair, or credit for defective items.

The warranty shall be for a period of two (2) years from the date of Final Completion and shall include both parts and labor. The warranty shall also include all applicable manufacturer warranties for equipment and materials furnished under the Contract.

The submission shall include a statement regarding labor coverage and the Contractor's standard terms and conditions for claims related to defective workmanship.

The Contractor shall also provide a statement describing the protections afforded to the College from personal injury, loss, cleanup costs, fines, and damage claims arising from the performance of the Work.

The successful Contractor shall provide the College with all statutory warranties and guarantees required by applicable federal, state, and local laws, together with any additional warranties and guarantees available for the equipment, materials, and services provided under the Contract.

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2.7 SECTION 5.0 – PROJECT REFERENCES

Anne Arundel Community College may contact references as it deems necessary to evaluate the Contractor's ability to successfully perform the Work required under this RFP.

Using the Project References Spreadsheet (Excel) provided as a separate file with this RFP, provide information for three (3) clients, preferably located in the local area, for whom the Contractor completed projects comparable in size, scope, and complexity to the Work required under this RFP within the past three (3) years. Anne Arundel Community College may not be listed as a reference.

Complete all required fields in the spreadsheet and submit the completed spreadsheet in Microsoft Excel format (.xlsx). The spreadsheet shall serve as Section 5.0 – Project References of Volume One – Technical Proposal.

Projects submitted under Section 2.0 – Contractor's Qualifications and Relevant Experience may also be used as references under this section; however, all information required by both sections must be provided.

2.8 SECTION 6.0 – SUBCONTRACTORS

Using the subcontractor sheet provided in Section 6.0 of the submittal documents, submit details for all subcontractors, including their names, addresses, phone numbers, primary contacts, and the type of service they will provide. If no subcontractors are engaged, clearly state this in this section.

Subcontractors may not be changed or substituted during the contract term without prior written approval from the College.

2.9 SECTION 7.0 – VALUE ADDED

Briefly share what makes your company unique among other contractors regularly engaged in this type of work. What differentiates your company from your competitors?

Describe any additional value added services that were not previously mentioned in your response for Section 2.0 above.

2.10 SECTION 8.0 – CONTRACTOR’S PRICE PROPOSAL

Price proposals shall be signed by an authorized Contractor representative and shall be in accordance with the requirements of this RFP and all addenda.

By submitting a proposal, the Contractor agrees to perform the Work in accordance with the specifications, requirements, terms, and conditions of this RFP and all issued addenda. The Contractor further acknowledges that its proposal may become part of the resulting Contract.

It is also understood that the proposed price will be firm for a period of one hundred and eighty (180) calendar days from the deadline for receipt of price proposals and that if the authorized signatory is notified of acceptance of this price within this time period, the Contractor shall execute a contract for the proposed compensation.

All proposals for goods and services shall be exclusive of taxes, where applicable. A copy of the College’s tax exemption certificate can be provided upon request. Contractors are not permitted to utilize the College’s tax exemption for the purchase of supplies and materials that will be incorporated into real property construction and renovation projects at the College.

Using the Contractor’s Price Proposal sheet provided in Section 8.0 of the submittal documents, please include the following details:

1. Total Cost for Project Work

2. Unit Price Contingency Items

2.11 SECTION 9.0 – ACKNOWLEDGEMENT OF ADDENDA

All addenda form an integral part of this RFP.

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Before submitting a proposal, Contractors are responsible for ensuring they have received all issued addenda. Receipt of each addendum must be acknowledged by completing Section 9.0 of the RFP submittal documents and including it with the contractor’s proposal. Failure to acknowledge receipt of issued addenda may result in the proposal being deemed non-responsive.

2.12 SECTION 10.0 – CONFLICT OF INTEREST STATEMENT

Contractors must certify that no current or potential conflicts of interest exist for this project. If any such facts or circumstances do exist, they must be disclosed in detail. The Conflict of Interest Statement, provided as Section 10.0 in the RFP submittal documents, must be completed and included with the Contractor’s proposal package.

2.13 SECTION 11.0 – PARTICIPATION IN PROCUREMENT STATEMENT

Maryland State Finance and Procurement Code Ann. §13-212.1 Compliance To ensure fairness in the procurement process, Maryland law prohibits the following:

1. Any individual who assists the College in preparing specifications, an Invitation for Bids (IFB), or a Request for Proposals (RFP) may not submit a bid or proposal for that same procurement; and

2. That individual may not assist or represent another person – directly or indirectly – who is submitting a bid or proposal for that procurement.

This restriction also applies to any company that employs such an individual during the assistance period.

Compliance with this requirement is mandatory. This statement appears as Section 11.0 in the RFP submittal documents and must be signed by an authorized representative and included in the proposal submission.

2.14 SECTION 12.0 – PROPOSAL AFFIDAVIT

Contractors must complete and sign the Proposal Affidavit, as detailed in Section 12.0 of the submission documents, and include it with their proposal to demonstrate compliance with Maryland’s integrity and transparency requirements.

2.15 SECTION 13.0 – PERFORMANCE AND PAYMENT BOND

The College shall require the selected Contractor to furnish a Performance Bond and a Payment Bond covering the faithful performance of the Contract and the payment of all obligations arising thereunder, in the form and amount specified in this RFP and the Contract Documents. The cost of furnishing the required bonds shall be included in the Contractor's proposal. Unless otherwise approved by the College, the Performance and Payment Bonds shall be obtained from the same surety that furnished the Bid/Proposal Security. The issuing surety shall be licensed to issue bonds in the State of Maryland. The bonds shall be executed on AIA Document A312 and shall each be in an amount equal to one hundred percent (100%) of the Contract Sum.

The Contractor shall deliver the required bonds to the College no later than the date of execution of the Contract. If work is authorized prior to execution of the Contract through a Letter of Intent or other written authorization from the College, the Contractor shall furnish and deliver the required bonds to the College before commencing any Work.

The bonds shall be dated on or before the date of the Contract.

The Contractor shall require the attorney-in-fact executing the bonds on behalf of the surety to attach a certified, current Power of Attorney evidencing authority to bind the surety.

With its proposal, the Contractor shall provide a letter from a surety company licensed to issue bonds in the State of Maryland, or from an agent licensed to do business in the State of Maryland, indicating the Contractor's ability to obtain Performance and Payment Bonds for this Project in the required amounts.

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2.16 SECTION 14.0 – BID/PROPOSAL SECURITY

With the submission of a proposal in response to this RFP, all Contractors are required to comply with the following bid/proposal security requirements:

The Contractor shall furnish a Bid Bond, as specified herein, underwritten by a company licensed to issue bonds in the State of Maryland, or provide a bank certified check, bank cashier's check, bank treasurer's check, or bank irrevocable letter of credit.

Bid/Proposal Security, as defined above, is required if the Contractor's proposal exceeds $100,000 and must be submitted with the proposal in an amount equal to five percent (5%) of the total proposed amount.

Bid/Proposal Security must be provided at the time the proposal is submitted.

By submitting Bid/Proposal Security, the proposing Contractor pledges that it will enter into a Contract with the College on the terms stated in this RFP and in the Contractor's proposal, and that, if selected, the Contractor will furnish Performance and Payment Bonds for one hundred percent (100%) of the final Contract amount, thereby ensuring the faithful performance of the Contract and the payment of all obligations arising thereunder.

Contractors submitting a Bid Bond as Bid/Proposal Security shall complete and submit the Bid Bond Form provided in this RFP. The College reserves the sole right to determine the acceptability of any bond submitted on a form other than the form provided.