847200hvacCfield.pdf

Rev. 10/7/2024

Chesterfield County, Virginia Procurement Department

9901 Lori Road – P.O. Box 51 – Chesterfield, VA 23832-0001 Phone: (804) 748-1617 – Fax: (804) 717-6378 – Internet: chesterfield.gov

NOTICE TO BIDDERS

October 5, 2026

Sealed Bids on behalf of Chesterfield County, Virginia, will be received electronically or in hard copy. A Bidder should not submit a bid in both hard copy and electronically.

1. If submitted electronically, bids must be submitted via the County’s eProcurement system.

2. If submitted in hard copy, bids must be hand delivered or submitted by mail in a sealed envelope with the IFB number, due date, and time written on the outside of the envelope.

a. If hand delivered, then deliver to the reception desk on the first floor of the Lane B. Ramsey Building, Chesterfield, County, 9901 Lori Road, Chesterfield, VA 23832.

b. If delivered by mail, then mail to the Lane B. Ramsey Building, Chesterfield County, c/o Procurement

Department, 9901 Lori Road, 3rd Floor, Room 303, Chesterfield, VA 23832.

Sealed Bids must be received by the County until but no later than 2:00 p.m. local time prevailing, November 5, 2026 and then publicly opened and read 30 minutes thereafter for the following:

Invitation for Bid #IFB27000075 – MATOACA MIDDLE SCHOOL – AHU AND RTU REPLACEMENTS

The link for the virtual bid opening is available at Virtual Bid Opening Link.

Scope of Work: Replacement of eight (8) air handling units serving the school. Project is located at 6001 Hickory Road, South Chesterfield, VA 23803.

PRE-BID CONFERENCE – NON-MANDATORY

A non-mandatory pre-bid conference will be held on October 13, 2026 at 11:30 a.m. The conference will be held at:

Matoaca Middle School, 6001 Hickory Road, South Chesterfield, VA 23803. Attendance is encouraged; however, it is not mandatory in order for your bid to be considered for award. Attendees must sign in at the Main Office upon arrival.

Invitation for Bid Documents: There are two options for obtaining documents:

1. Drawings and Invitation for Bid documents may be obtained from Moseley Architects at www.moseleyarchitects.com, select bidding and find the applicable project. Register for the bid documents.

Contact Allison Teets at (804) 794-7555 or ateets@moseleydesigns.com.

Electronic Documents: Project documents (Invitation for Bids, Project Manuals, Drawings, and any other applicable documents) provided electronically are solely for use by the Bidder for the convenience of preparing a bid response for the project. Electronic documents shall not be altered, and shall not be reproduced for any purpose other than the express purpose stated above. Any conclusion or information obtained or derived from such electronic files will be at the Bidder’s risk. If there is a discrepancy between the electronic files and the hard copies on file with the County, the hard copies govern. If CAD files are available, the County does not release, nor authorize its engineering and design consultants to release them prior to execution of the Notice to Proceed.

Any changes or supplemental instructions to this Invitation for Bid shall be in the form of written addenda. Addenda will be made available on-line via the internet at www.moseleydesigns.com/bidding. Each bidder is solely responsible for obtaining all addenda on-line. Bidders shall acknowledge receipt of all addenda in the space provided on the Bid Form or by returning a copy of each signed addendum. Failure to do so may result in rejection of the bid. All addenda issued shall become part of the IFB and any resulting contract documents.

https://teams.microsoft.com/dl/launcher/launcher.html?url=%2F_%23%2Fl%2Fmeetup-join%2F19%3Ameeting_OGRkZDc1MjctYmJhMC00N2I5LTg5ZWMtNzg4YTBhNWMwOThl%40thread.v2%2F0%3Fcontext%3D%257b%2522Tid%2522%253a%252205609332-b905-4a6b-bf74-4807fa89857d%2522%252c%2522Oid%2522%253a%2522b1eca633-df02-463d-a6fb-e5565a26a73c%2522%257d%26anon%3Dtrue&type=meetup-join&deeplinkId=99ac3d08-483c-461e-a48c-b787b7ae9ef9&directDl=true&msLaunch=true&enableMobilePage=true&suppressPrompt=true http://www.moseleyarchitects.com/ mailto:ateets@moseleydesigns.com http://www.moseleydesigns.com/bidding

Rev. 10/7/2024

Public Inspection of Invitation for Bid Documents will be available at the following locations:

1. BIZPORT, 9 North Third Street, Richmond, VA 23219

2. Builders & Contractors Exchange, 1118 Azalea Garden Road, Norfolk, VA 23502

3. Valley Construction News, 426 W. Campbell Avenue, S.W., Roanoke, VA 24016

Prepared By:

Faith Semelroth Senior Sourcing Officer