846548engocp.pdf

Rehabilitation/Reconstruction of 27th Street Bridge over Broad Branch Stream-DCKA-2026-Q-0170 Page 1 of 72

SOLICITATION, OFFER, AND

AWARD

1. Caption Rehabilitation/Reconstruction of 27th Street Bridge over Broad Branch Stream

Page of Pages

2. Contract Number 3. Solicitation Number

DCKA-2026-Q-0170

4. Type of Solicitation 5. Date Issued

9-24-2026

6. Type of Market

X Open Set Aside

X

7. Issued By:

Office of Contracting and Procurement supporting the District Department of Transportation 250 M Street SE, Washington, DC 20003

8. Address Offer to:

Office of Contracting and Procurement supporting the District Department of Transportation 250 M Street SE, Washington, DC 20003

NOTE: In sealed bid solicitations "offer" and offeror" means "bid" and "bidder"

SOLICITATION

9. Sealed offers in original 1 copies for furnishing the supplies or services in the Schedule will be received at address in 8 above until 2:00 PM local time on October 24, 2026 CAUTION: Late Submissions, Modifications and Withdrawals: See 27 DCMR chapters 15 & 16 as applicable. All offers are subject to all terms & conditions contained in this solicitation.

10. For Information Contact

A. Name Carol Hessler, Contracting Officer

B. Telephone C. E-mail Address (Area Code) Email Only

(Number) Email Only

Carol.hessler@dc.gov

11. Table of Contents

(X) Section Description Page No. (X) Section Description Page

No.

PART I – THE SCHEDULE PART II – CONTRACT CLAUSES

X A SOLICITATION/CONTRACT FORM 1 X I CONTRACT CLAUSES 42

X B SUPPLIES OR SERVICES AND PRICES/COSTS 2 PART III – LIST OF DOCUMENTS, EXHIBITS, AND OTHER ATTACH.

X C DESCRIPTION/SPECS/WORK STATEMENT 3-9 X J LIST OF ATTACHMENTS 61

X D PACKAGING AND MARKING 10 PART IV – REPRESENTATION AND INSTRUCTIONS

X E INSPECTION AND ACCEPTANCE 11 X K REPRESENTATIONS, CERTIFICATIONS, AND

OTHER STATEMENTS OF OFFERORS 62

X F DELIVERIES OR PERFORMANCE 12

X G CONTRACT ADMINISTRATION DATA 15 X L INSTRUCTIONS, CONDITIONS, AND NOTICES

TO OFFERORS 63

X H SPECIAL CONTRACT REQUIREMENTS 34 X M EVALUATION FACTORS FOR AWARD 70

OFFER

12. In compliance with the above, the undersigned agrees, if this offer is accepted within calendar days from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified herein.

13Not Applicable

14. Acknowledgement of Amendments (The offeror acknowledges receipt of amendments to the SOLICITATION):

Amendment Number Date Amendment Number Date

15A. Name and Address of Offeror

16. Name and Title of Person Authorized to Sign Offer/Contract

15B. Telephone 15 C. Check if remittance address is different from above - Refer to Section G

17. Signature 18. Offer Date (Area Code) (Number) (Ext)

AWARD (TO BE COMPLETED BY GOVERNMENT)

19. Accepted as to Items Numbered 20. Amount 21. Accounting and Appropriation

22. Name of Contracting Officer (Type or Print) 23. Signature of Contracting Officer (District of Columbia)

24. Award Date

Government of the District of Columbia Office of Contracting & Procurement

Open with Sub- Contracting Set Aside

Sealed Bid (IFB) Sealed Proposals (RFP) Sole Source Request for Qualifications Emergency

Not Including Attachments mailto:Carol.hessler@dc.gov

Rehabilitation/Reconstruction of 27th Street Bridge over Broad Branch Stream-DCKA-2026-Q-0170 Page 2 of 72

SECTION B: SUPPLIES OR SERVICES AND PRICE/COSTS

B.1 INTRODUCTION

B.1.1 The District of Columbia Office of Contracting and Procurement (“OCP”), for and on behalf of The District of Columbia Department of Transportation (“DDOT”) (the “District”), pursuant to the Procurement Practices Reform Act of 2010 (“PPRA”), and 27 DCMR Chapter 26, is issuing this Request for Qualifications (“RFQ”) to solicit Statements of Qualifications (“SOQ”s) from architecture and engineering firms (“Offeror” or “Consultant” or “Contractor”) interested in providing design consultation services for the Rehabilitation/Reconstruction of 27th Street Bridge over Broad Branch Stream (the “Project”).

B.2 TYPE OF CONTRACT

This is an indefinite-delivery-indefinite-quantity (“IDIQ”) contract in accordance with 27 DCMR § 2416 and 23 CFR 172.9(3).

B.3 INDEFINITE DELIVERY- INDEFINITE QUANTITY (IDIQ) CONTRACT

B.3.1 This is an IDIQ contract for the services specified and effective for the period stated.

A. Delivery or performance shall be made only as authorized by orders issued in accordance with the awarded contract’s Ordering Clause, G.17. The Consultant shall furnish to the District, when and if ordered, the services specified in the contract up to and including the maximum not-to-exceed (NTE) amount of $3,500,000.00 at award. Any ordered delivery or performance during the base period will be subject to the Contractor’s fully loaded hourly rates per Attachment J.7 in the awarded contract The District will order at least the minimum amount of $10,000.00 within the Base Period.

B. The Contract consists of a single Five (5) Year Base Period subdivided into five (5) Ordering Periods of twelve (12) months each. An “Ordering Period” is a defined twelve-month interval during which the District may issue Task Orders. Task Orders issued during an Ordering Period shall be priced using the fully loaded labor rates and other pricing applicable to that Ordering Period as set forth in Attachment J.7. Task Order performance may extend beyond the Ordering Period in which the order is issued, and such Task Orders shall continue to be governed by the terms, conditions, and prices applicable at the time of Task Order issuance.

B.3.1.1 There is no limit on the number of orders that may be issued.

B.3.1.2 Any order issued during the effective period of this contract and not completed within that period shall be completed by the Contractor within the time specified in the order. The contract shall govern the Contractor's and District's rights and obligations with respect to that order to the same extent as if the order were completed during the contract's effective period.

B.4 RESERVED

Rehabilitation/Reconstruction of 27th Street Bridge over Broad Branch Stream-DCKA-2026-Q-0170 Page 3 of 72

SECTION C: DESCRIPTION/SPECIFICATION/WORK

STATEMENT

C.1 STATEMENT OF WORK

The District Department of Transportation (DDOT) seeks to retain a qualified engineering consultant to perform rehabilitation design services for Bridge 0017, located on 27th Street NW over Broad Branch Stream in Washington, DC. The bridge, constructed in 2015 using a Geo-synthetic Reinforced Soil Integrated Bridge System (GRS-IBS), has experienced significant structural, geotechnical and hydraulic challenges.

Notable issues include riprap washout, settlement, and cracking. Temporary maintenance was conducted by DDOT’s Asset Management Team in 2024 to address erosion and settlement concerns. This scope of work outlines the responsibilities and deliverables for assessing the current condition of the structure and developing a comprehensive rehabilitation design or propose alternative design to ensure the bridge’s long-term functionality and safety.

The objective of the project is to evaluate the current structural, geotechnical, and hydraulic condition of the bridge; identify the root causes of settlement, cracking, and riprap washout; develop a detailed design to address identified deficiencies and prevent future issues; extend the service life of the bridge for at least 40 years; ensure compliance with DDOT and federal standards for safety and environmental protection.

C.2 RESPONSIBILITIES OF CONSULTANT

C.2.1 Consultant shall perform its services consistent with the skill and care ordinarily provided by general engineering consultants practicing in major urban areas on projects of a similar type, costs, and size. The Consultant shall perform its services as expeditiously as is consistent with such skill and care and the orderly progress of the projects.

C.2.2 Consultant’s services shall be provided in consistence with the District of Columbia

Department of Transportation (DDOT) Standard Specifications for Highways and Structures (2013), as amended and updated, and the DDOT Design and Engineering Manual (2019), as amended and updated, collectively, the “Standards”, which are hereby incorporated herein by reference, including any amendments or revisions thereto.

C.2.3 The Consultant may be asked to prepare draft work orders for work to be performed by the preventive maintenance contractor. Also included will be design of limited rehabilitation of specific bridge elements; performing load ratings analysis; conducting various engineering studies to determine the extent of required rehabilitation for future construction projects; and providing construction engineering and inspection services as needed. Work may be assigned on an emergency basis to provide services for critical repairs. General services will be assigned on an as-needed basis by work order, which shall define the scope of work and expected outcomes.

C.2.4 The Consultant will be required to visit assigned locations accompanied by the DDOT’s Contract Administrator, or his/her designee, to verify the scope of work and limits for

Rehabilitation/Reconstruction of 27th Street Bridge over Broad Branch Stream-DCKA-2026-Q-0170 Page 4 of 72 rehabilitation, including, but not limited to, retrofitting and repair/replacement work prior to the issuance of a work order. The Consultant shall provide a fixed price for the assigned work using negotiated labor rates, equipment usage and other needed services, as well as a schedule for completing the services.

C.2.5 Consultant shall perform its services consistent with the skill and care ordinarily provided by general engineering consultants practicing in major urban areas on projects of a similar type, costs, and size. The Consultant shall perform its services as expeditiously as is consistent with such skill and care and the orderly progress of the projects.

C.2.6 When reviewing, evaluating, monitoring, coordinating and reporting with respect to the services of other consultants and contractors, Consultant shall apply all applicable District and federal laws, codes, regulations, standards, guidelines and orders, including, without limitation, the then current version of the District of Columbia Department of Transportation Standard Specifications for Highways and Structures.

C.2.7 Consultant shall identify a representative authorized to act on behalf of the Consultant with respect to the Project.

C.2.8 Consultant shall not engage in any activity, or accept any employment, interest or compensation that would reasonably appear to compromise the Consultant’s judgment with respect to this Project, except with DDOT’s prior knowledge and prior written consent.

C.2.9 In the conduct of all activities required for or otherwise related to the performance of the

Contract, Consultant shall conform to and uphold all established ethical principles and professional standards of practice governing consulting engineers in the District of Columbia, and in any jurisdiction where the Consultant may be licensed or registered.

C.2.10 Consultant shall not have responsibility for the construction means, methods, techniques, sequences, or procedures for the work of construction contractors or Contractors for all or any portion of the Project.

C.2.11 Consultant shall provide all necessary expertise and services and shall have and maintain appropriate licenses that meet District of Columbia requirements, all so that Consultant shall professionally and diligently prosecute the work authorized.

C.2.12 Consultant shall provide sufficient staff, applicable to Consultant’s duties at the time, whenever the Contractor is granted permission to work, if such duties require Consultant’s presence at the project work site. The work times may extend beyond normal working hours or be at night or on weekends.

C.2.13 Consultant shall provide sufficient staff, applicable to Consultant’s duties at the time, whenever the Contractor is granted permission to work, if such duties require Consultant’s presence at the project work site. The work times may extend beyond normal working hours or be at night or on weekends.

Rehabilitation/Reconstruction of 27th Street Bridge over Broad Branch Stream-DCKA-2026-Q-0170 Page 5 of 72

C.2.14 Consultant shall contract for or employ at Consultant's expense, subcontractors to the extent deemed necessary for the work, with the prior written consent of DDOT.

C.2.15 Consultant shall consult with normal and customary employees, agencies, and/or representatives of the District of Columbia regarding the work of the Contract.

C.2.16 Consultant shall work effectively with other District of Columbia and federal agencies.

C.2.17 Consultant shall abide by all regulations imposed by funding sources, such as auditing requirements and payroll affidavits.

C.2.18 Consultant shall perform its services in accordance with all applicable District and federal, laws, codes, regulations, standards, guidelines, and orders.

C.2.19 Consultant agrees that it shall recognize that in the performance of the Contract that it may receive certain information submitted to the District government on a proprietary basis by third parties, information which relates to potential or actual claims against the District government, or information which relates to matters in dispute or litigation.

C.2.20 Unless the District consents to a particular disclosure, the Consultant shall use such information exclusively in the performance of the Contract and shall forever hold inviolate and protect from disclosure all such information, except disclosures required by applicable law or court order.

C.2.21 The Consultant also agrees that, to the extent it is permitted to disclose such information, it will make such disclosures only to those individuals who need to know such information in order to perform required tasks in their official capacity and will restrict access to such information to such individuals.

C.2.22 All design work, services, and submittals shall comply with, and be performed in consistence with, the current standard practice and code requirements for design and construction of the District of Columbia Department of Transportation, including but not limited to (see Exhibit B):

• The DDOT Design and Engineering Manual, 2023

• The DDOT Standard Specifications for Highways and Structures, 2013

• The latest edition of the American Association of State Highway & Transportation

Officials (AASHTO) – A Policy on Geometric Design of Highways and Streets.

• The Current AASHTO Standard Specifications for Highway Bridges

• The Applicable requirement from the Federal Highway Administration (FHWA)

• The current version of MUTCD

• The DDOT Utility Policy and Procedures Manual, 2020

• The current version of the DOEE Stormwater Management Guidebook.

• The DDOT Standard Drawings, 2015

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C.3 SCOPE OF WORK

The consultant team will provide engineering services to the District Department of Transportation (DDOT) for design and related services for rehabilitation/reconstruction of 27th St Bridge over Broad Branch Stream. The design consultant shall be responsible for the tasks mentioned below, but not limited to:

C.3.1 Consultant team shall manage the project, conduct the meetings, provide project updates, review issues, submit invoices monthly for timely review and approval, prepare monthly progress reports. Coordinate and incorporate all assigned work, including the work of joint-venture firms and subconsultants.

C.3.2 Consultant shall develop and submit a Quality Assurance/Quality Control (QA/QC)

Program to the DDOT PM for approval at the start of the project. The consultant shall also require that each sub-consultant prepare and submit a quality plan, review each one to make sure it contains the basic elements, monitor each firm throughout the project duration to ensure the approved program is followed.

C.3.3 The consultant shall review all available documentation, including 2024 inspection reports, temporary maintenance and repair reports, hydraulic studies, scour countermeasure design, and flood monitoring memos, as-built drawings and construction plans, geotechnical report and GRS-IBS design.

The consultant shall conduct site visits and perform necessary hands-on inspection to validate and supplement findings in the existing documents.

C.3.4 Consultant shall perform the necessary supplemental topographic survey and base mapping within the project limits in accordance with the DDOT Design and Engineering Manual. Detailed boundary survey by a professional surveyor will be required to delineate accurate NPS property boundaries.

C.3.5 Consultant shall, Assess environmental impacts and prepare documentation for permitting requirement including coordination with regulatory agencies, coordinate and complete DDOT NEPA compliance form and obtaining approval from the DDOT Environmental Program Branch (EPB) in accordance with the DDOT and FHWA requirement. Review the project study area and background data as it pertains to Waters of the Us and coordinate with Waters of the United States Delineation (WOUS). This includes gathering site background information for the project study area, such as NWI mapping, NRCS Soil Maps, FEMA Floodplains, Hydrology data, USGS Topographic, and other more specific information.

C.3.6 Consultant shall coordinate with all relevant stakeholders on aspects related to the design of the project to obtain concurrence and reduce any potential disagreements over the life of the project. Probable agencies for coordination shall include, not limited to, Local Community, National Park Service (NPS) U.S. Army Corps of Engineers, U.S.

Commission of Fine Arts (CFA), District of Columbia State Historic Preservation Office, Advisory Neighborhood Commission 3/4G.

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C.3.7 Consultant shall perform subsurface utility mapping to identify any other utilities in the vicinity of the bridge and coordinate with DC water for the 10” diameter sewer line which is carried by the existing bridge and the 12” diameter water line that is currently embedded in the stream bed just south of the structure to obtain information, such as as-built record drawings ultimately obtain their utility clearance, mitigating any conflicts.

Additional coordination is required if other utilities are encountered during the subsurface utility mapping.

C.3.8 Consultant shall develop a Public Involvement Plan according to DDOT requirements, which will include informing local community of the proposed bridge work and seek public feedback, Coordinate with other ongoing public information programs in the work area, the Chair of ANC 3/4G and single member commissioners representing ANC 3G02 and 3G03.

C.3.9 The consultant shall perform a detailed structural analysis of the bridge superstructure and substructure to identify deficiencies; perform H&H (Hydraulic and Hydrology) analysis to assess hydraulic conditions at the site, including flood risk and scour potential;

evaluate the adequacy of existing riprap and other scour countermeasure designs; and perform geotechnical exploration and analysis;

C.3.10 The consultant shall prepare the plans, special provision and cost estimate (PS&E package) addressing stabilization of abutments and approaches; replacement or reinforcement of the existing riprap with appropriate materials and sizes; mitigation of settlement and voids in the geosynthetic reinforced soil foundation; repair of cracks and structural degradation.

Prepare contract plans, details or sketches for printing on sheets either twenty-two inches by thirty- four inches (22" x 34"), eleven inches by seventeen (11” x 17”) or eight inches by eleven inches (8” x 11”) in size printed with the District's standard border and title block. Prepare all drawings, details and sketches to scale and show right-of-way lines on all plan sheets. Prepare plan sheets on a scale not less than 1" = 20'-0" and detailed drawings on a scale not less than 1/2"=1'- 0", unless directed otherwise by the Project Manager.

C.3.11 The consultant shall adhere to DDOT CADD Standards. The consultant shall share DGN and native design files, supporting documents, and PDF versions of drawings throughout the project duration.

C.3.12 The consultant shall perform geotechnical services needed for the successful completion of this project in accordance with DDOT Design and Engineering Manual, District Department of the Environment (DDOE) Stormwater Guidebook guidelines, DDOE Water Quality Division minimum requirements for boreholes drilling, and NPS requirements. Prepare Geotechnical Report describing the exploration and geotechnical recommendations based on reviewing the project information and analyzing the subsurface information collected for the project.

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C.3.13 The consultant shall develop a comprehensive 3D model for the proposed bridge replacement project. The 3D model shall accurately represent all structural components, roadway geometry, utilities, and adjacent features within the project limits. The model shall be created using industry-standard software compatible with BIM workflows and DDOT requirements.

Deliverables shall include a fully navigable 3D visualization suitable for design coordination, clash detection, and public engagement purposes. The firm will ensure that the model reflects all design details, integrates with existing survey data, and supports future updates throughout the design process.

C.3.14 Consultant shall develop necessary maintenance of traffic plans, temporary traffic control plans, detours plans, and construction sequence plans utilizing the following standards & guidelines:

• DDOT Design & Engineering Manual, 2023

• Latest revision of DDOT Standard Drawings.

• Latest version of DDOT Standard Specifications for Highways and Structures.

• AASHTO: A Policy on Geometric Design of Highways and Streets, latest edition.

• AASHTO Standard Specifications for Highway Bridges, latest edition.

• AASHTO Guide for Design of Pavement Structures, latest edition.

• AASHTO LRFD Bridge Design Specifications, latest edition.

• AASHTO/AWS D1.5M/D1.5: Bridge Welding Code, latest edition

• The Applicable requirement from the Federal Highway Administration (FHWA)

• The current version of MUTCD

• FHWA Traffic Control System Handbook, latest edition.

• ITE Manual of Transportation Engineering Studies and Traffic Signing Handbook, latest edition.

• The DDOT Temporary Traffic Control Manual, latest version.

• Latest revision of the D.C. Temporary Traffic Control Manual.

• ITE Traffic Engineering Handbook, latest edition.

C.3.15 Incorporate the applicable District standard details (available at the DDOT) into the plans.

C.3.16 The Consultant will be excluded from competing as a bidder or offeror either as a prime contractor or consultant, or as a member of any team, for any future design, construction, and construction management projects for or directly related to the Project during the life of this Contract, unless released by DDOT at DDOT’s sole option and discretion.

C.3.17 Offerors must provide information regarding all potential organizational conflicts of interest in their Statements of Qualifications, including all relevant facts concerning any past, present, or currently planned interests that may present an organizational conflict of interest, as required by 23 CFR 636.116. The Contracting Officer will determine whether an organizational conflict of interest exists and what actions are necessary to avoid, neutralize, or mitigate such conflict. See also 27 DCMR § 2222.

Rehabilitation/Reconstruction of 27th Street Bridge over Broad Branch Stream-DCKA-2026-Q-0170 Page 9 of 72

C.4 APPLICABLE DOCUMENTS INCORPORATED BY REFERENCE

The following documents are applicable to this procurement and are hereby incorporated by reference:

Title Link

DDOT Design and Engineering Manual, https://wiki.ddot.dc.gov/pages/releaseview.acti on?pageId=204112538&preview=/204112538/

297959680/DEM-2023-12_DDOT_DEM%20-

%20Copy.pdf#StandardsandManuals(New)- DesignandEngineeringManual

DDOT Standard Specifications for Highways and Structures, 2013 https://wiki.ddot.dc.gov/pages/releaseview.acti on?pageId=204112538&preview=/204112538/ 204112603/DDOT_StandardSpecificationsHig hwaysStructures_2013.pdf#StandardsandManu als(New)-DesignandEngineeringManual https://wiki.ddot.dc.gov/pages/releaseview.acti on?pageId=204112538&preview=/204112538/ 204112602/2020- 10%20DDOT%20Specifications%20Revision.p df#StandardsandManuals(New)- StandardDrawings

DDOT Standard Drawings, 2015 https://d92016.eos-intl.net/eLibSQL14_D92016_Documents/3968 15346-Standard-Drawings-2015-Full-Doc.pdf

DDOT Work Zone Temporary Traffic Control Manual, 2006 https://wiki.ddot.dc.gov/pages/releaseview.acti on?pageId=204112538&preview=/204112538/ 208666685/ddot_work_zone_temporary_traffic _control_manual_2006%20(1).pdf#Standardsan dManuals(New)- TemporaryTrafficControlManuals

DDOT Utility Policy and Procedures Manual, 2020 https://wiki.ddot.dc.gov/pages/releaseview.acti on?pageId=204112538&preview=/204112538/ 208666686/Utility%20Policies%20and%20Pro cedures%20Manual%20June%202020%20(1) %20(1).pdf#StandardsandManuals(New)- UtilityManuals https://wiki.ddot.dc.gov/pages/releaseview.action?pageId=204112538&preview=/204112538/297959680/DEM-2023-12_DDOT_DEM%20-%20Copy.pdf#StandardsandManuals(New)-DesignandEngineeringManual https://wiki.ddot.dc.gov/pages/releaseview.action?pageId=204112538&preview=/204112538/297959680/DEM-2023-12_DDOT_DEM%20-%20Copy.pdf#StandardsandManuals(New)-DesignandEngineeringManual https://wiki.ddot.dc.gov/pages/releaseview.action?pageId=204112538&preview=/204112538/297959680/DEM-2023-12_DDOT_DEM%20-%20Copy.pdf#StandardsandManuals(New)-DesignandEngineeringManual https://wiki.ddot.dc.gov/pages/releaseview.action?pageId=204112538&preview=/204112538/297959680/DEM-2023-12_DDOT_DEM%20-%20Copy.pdf#StandardsandManuals(New)-DesignandEngineeringManual https://wiki.ddot.dc.gov/pages/releaseview.action?pageId=204112538&preview=/204112538/297959680/DEM-2023-12_DDOT_DEM%20-%20Copy.pdf#StandardsandManuals(New)-DesignandEngineeringManual https://wiki.ddot.dc.gov/pages/releaseview.action?pageId=204112538&preview=/204112538/204112603/DDOT_StandardSpecificationsHighwaysStructures_2013.pdf#StandardsandManuals(New)-DesignandEngineeringManual https://wiki.ddot.dc.gov/pages/releaseview.action?pageId=204112538&preview=/204112538/204112603/DDOT_StandardSpecificationsHighwaysStructures_2013.pdf#StandardsandManuals(New)-DesignandEngineeringManual https://wiki.ddot.dc.gov/pages/releaseview.action?pageId=204112538&preview=/204112538/204112603/DDOT_StandardSpecificationsHighwaysStructures_2013.pdf#StandardsandManuals(New)-DesignandEngineeringManual https://wiki.ddot.dc.gov/pages/releaseview.action?pageId=204112538&preview=/204112538/204112603/DDOT_StandardSpecificationsHighwaysStructures_2013.pdf#StandardsandManuals(New)-DesignandEngineeringManual https://wiki.ddot.dc.gov/pages/releaseview.action?pageId=204112538&preview=/204112538/204112603/DDOT_StandardSpecificationsHighwaysStructures_2013.pdf#StandardsandManuals(New)-DesignandEngineeringManual https://wiki.ddot.dc.gov/pages/releaseview.action?pageId=204112538&preview=/204112538/204112602/2020-10%20DDOT%20Specifications%20Revision.pdf#StandardsandManuals(New)-StandardDrawings https://wiki.ddot.dc.gov/pages/releaseview.action?pageId=204112538&preview=/204112538/204112602/2020-10%20DDOT%20Specifications%20Revision.pdf#StandardsandManuals(New)-StandardDrawings https://wiki.ddot.dc.gov/pages/releaseview.action?pageId=204112538&preview=/204112538/204112602/2020-10%20DDOT%20Specifications%20Revision.pdf#StandardsandManuals(New)-StandardDrawings https://wiki.ddot.dc.gov/pages/releaseview.action?pageId=204112538&preview=/204112538/204112602/2020-10%20DDOT%20Specifications%20Revision.pdf#StandardsandManuals(New)-StandardDrawings https://wiki.ddot.dc.gov/pages/releaseview.action?pageId=204112538&preview=/204112538/204112602/2020-10%20DDOT%20Specifications%20Revision.pdf#StandardsandManuals(New)-StandardDrawings https://wiki.ddot.dc.gov/pages/releaseview.action?pageId=204112538&preview=/204112538/204112602/2020-10%20DDOT%20Specifications%20Revision.pdf#StandardsandManuals(New)-StandardDrawings https://d92016.eos-intl.net/eLibSQL14_D92016_Documents/396815346-Standard-Drawings-2015-Full-Doc.pdf https://d92016.eos-intl.net/eLibSQL14_D92016_Documents/396815346-Standard-Drawings-2015-Full-Doc.pdf https://d92016.eos-intl.net/eLibSQL14_D92016_Documents/396815346-Standard-Drawings-2015-Full-Doc.pdf https://wiki.ddot.dc.gov/pages/releaseview.action?pageId=204112538&preview=/204112538/208666685/ddot_work_zone_temporary_traffic_control_manual_2006%20(1).pdf#StandardsandManuals(New)-TemporaryTrafficControlManuals https://wiki.ddot.dc.gov/pages/releaseview.action?pageId=204112538&preview=/204112538/208666685/ddot_work_zone_temporary_traffic_control_manual_2006%20(1).pdf#StandardsandManuals(New)-TemporaryTrafficControlManuals https://wiki.ddot.dc.gov/pages/releaseview.action?pageId=204112538&preview=/204112538/208666685/ddot_work_zone_temporary_traffic_control_manual_2006%20(1).pdf#StandardsandManuals(New)-TemporaryTrafficControlManuals https://wiki.ddot.dc.gov/pages/releaseview.action?pageId=204112538&preview=/204112538/208666685/ddot_work_zone_temporary_traffic_control_manual_2006%20(1).pdf#StandardsandManuals(New)-TemporaryTrafficControlManuals https://wiki.ddot.dc.gov/pages/releaseview.action?pageId=204112538&preview=/204112538/208666685/ddot_work_zone_temporary_traffic_control_manual_2006%20(1).pdf#StandardsandManuals(New)-TemporaryTrafficControlManuals https://wiki.ddot.dc.gov/pages/releaseview.action?pageId=204112538&preview=/204112538/208666685/ddot_work_zone_temporary_traffic_control_manual_2006%20(1).pdf#StandardsandManuals(New)-TemporaryTrafficControlManuals https://wiki.ddot.dc.gov/pages/releaseview.action?pageId=204112538&preview=/204112538/208666686/Utility%20Policies%20and%20Procedures%20Manual%20June%202020%20(1)%20(1).pdf#StandardsandManuals(New)-UtilityManuals https://wiki.ddot.dc.gov/pages/releaseview.action?pageId=204112538&preview=/204112538/208666686/Utility%20Policies%20and%20Procedures%20Manual%20June%202020%20(1)%20(1).pdf#StandardsandManuals(New)-UtilityManuals https://wiki.ddot.dc.gov/pages/releaseview.action?pageId=204112538&preview=/204112538/208666686/Utility%20Policies%20and%20Procedures%20Manual%20June%202020%20(1)%20(1).pdf#StandardsandManuals(New)-UtilityManuals https://wiki.ddot.dc.gov/pages/releaseview.action?pageId=204112538&preview=/204112538/208666686/Utility%20Policies%20and%20Procedures%20Manual%20June%202020%20(1)%20(1).pdf#StandardsandManuals(New)-UtilityManuals https://wiki.ddot.dc.gov/pages/releaseview.action?pageId=204112538&preview=/204112538/208666686/Utility%20Policies%20and%20Procedures%20Manual%20June%202020%20(1)%20(1).pdf#StandardsandManuals(New)-UtilityManuals https://wiki.ddot.dc.gov/pages/releaseview.action?pageId=204112538&preview=/204112538/208666686/Utility%20Policies%20and%20Procedures%20Manual%20June%202020%20(1)%20(1).pdf#StandardsandManuals(New)-UtilityManuals

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SECTION D: RESERVED

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SECTION E: INSPECTION AND ACCEPTANCE

E.1 The inspection and acceptance requirements for this contract shall be governed by

General Provisions (Federally Funded Agreements) dated February 19, 1981, revised March 2, 2001, including the Supplement to General Provisions (Federally Funded Agreements), revised 03/02/2001. (Attachment J.1).

E.2 Performance monitoring by DDOT will take place daily, monthly, and annually as required. Performance monitoring will be conducted by the DDOT Contract Administrator (CA). The CA will manage each project in accordance with the terms of the order and as delegated by the Contracting Officer in the CA Delegation Letter.

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SECTION F: DELIVERIES OR PERFORMANCE

F.1 PERIOD OF PERFORMANCE

The term of this Contract shall be five (5) years from the date of award, consisting of five (5) consecutive Ordering Periods of twelve (12) months each.

F.2 ORDERING PERIOD STRUCTURE

The Contract consists of a single five-year base period subdivided into five (5) Ordering Periods of twelve (12) months each. During each Ordering Period, the District may issue Task Orders in accordance with Section G.17. All ordering shall occur within an active Ordering Period, subject to funding availability. Task Orders issued within an Ordering Period may continue in performance beyond the end of that Ordering Period.

F.3 DELIVERABLES

F.3.1 The Consultant shall be responsible for the professional quality, technical accuracy, and the coordination of all studies, reports, recommendations, and other deliverables it furnishes under this Contract. The consultant shall, without additional compensation, correct or revise any non-conforming deliverables if the non-conformance is a result of errors in the Consultant’s studies, reports, recommendations, and other deliverables.

F.3.2 All studies, reports, recommendations, and other deliverables are subject to the review and approval of DDOT. DDOT shall coordinate reviews with any other involved agencies and serve as the one point of contact for all review and approval. The Consultant shall prepare, modify, and correct all such non-conforming deliverables in sufficient detail to secure such approval.

The Consultant shall be responsible for the professional quality, technical accuracy, and the coordination of all reports, recommendations, and other deliverables it furnishes under the Contract. The Consultant shall, without additional compensation, correct or revise any non-conforming deliverables, if the non-conformance is a result of errors in the Consultant’s reports, recommendations, and/or other deliverables.

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F.3.3 The Consultant shall perform the activities required to successfully complete the District’s requirements and submit each deliverable to the Contract Administrator (CA) as identified in the following table:

Contract Section Deliverable Quantity Format/Method of

Delivery Due Date

C.3.1 Meeting Minutes and Agenda 1 Electronic End of the week following each meeting

C.3.1 Monthly Progress Report 1 Electronic End of the month

C.3.2 QA/QC Program plan 1 Electronic Prior to the beginning of the project

C.3.3 Bridge Inspection Report and Recommendations 1 Electronic

30 days following the completion of the bridge inspection and review of previous inspection report and other relevant documents

C.3.4 Survey control report and topography plan Hard and Electronic

30 days following the completion of the survey

C.3.5 FHWA Section 106 Letter of Determination of Effects 1 Electronic

Varies based on complexity of the design. Due date will be stipulated in each Work Order

C.3.5 USFWS letter for Section 7 consultation 1 Electronic

Varies based on complexity of the design. Due date will be stipulated in each Work Order

C.3.5 DDOT NEPA CE-2 Form 1 Electronic

Varies based on complexity of the design. Due date will be stipulated in each Work Order

C.3.7 Subsurface Utility Mapping Report 1 Electronic 30 days following the completion of the mapping

C.3.8 Public Involvement Plan Electronic

Varies based on complexity of the design. Due date will be stipulated in each Work Order

C.3.8 Website update established through DDOT’s hub Electronic

Varies based on complexity of the design. Due date will be stipulated in each Work Order

C.3.9 Structural and H&H analysis report 1 Electronic Prior to the 30% Plan submission

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C.3.10 Required Plans, Specification and Estimate Submission per DDOT Design & Engineering Manual

Electronic

Varies based on complexity of the design. Due date will be stipulated in each Work Order

C.3.12 Geotechnical Report 1 Electronic

30 days after the completion of the Geotechnical Exploration

C.3.13 3D Model Electronic

Varies based on complexity of the design. Due date will be stipulated in each Work Order

C.3.14

Detailed MOT plan sheets, general notes sheets, typical sections for temporary traffic control, and sheets for temporary signs required Plan submission

1 Electronic

Varies based on complexity of the design. Due date will be stipulated in each Work Order

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SECTION G: CONTRACT ADMINISTRATION DATA

G.1 INVOICE PAYMENT

G.1.1 The District will make payments to the Consultant, upon the submission of proper invoices, at the prices stipulated in this contract, for supplies delivered and accepted or services performed and accepted, less any discounts, allowances or adjustments provided for in this contract.

G.1.2 The District will pay the Consultant on or before the 30th day after receiving a proper invoice from the Consultant.

G.2 INVOICE SUBMITTAL

a) The Consultant shall create and submit applications for payment in an electronic format through the DC Vendor Portal, https://vendorportal.dc.gov.

b) Unless otherwise specified in the Contract, the Consultant shall submit proper invoices on a monthly basis.

c) To constitute a proper invoice, the Consultant shall enter all required information into the

Portal after selecting the applicable purchase order number, which is listed on the Consultant’s profile.

G.3 PAYMENT

G.3.1 The compensation method for this Contract is specific rates of compensation.

G.3.2 When compensation is based on labor hours, the consultant’s compensation shall be based upon a loaded hourly rate which includes the total of Direct Salary Expense (DSE), the approved final indirect cost rate, and, under certain circumstances as defined below, profit. When the compensation method is specific rates of compensation or cost per unit of work, profit shall also be included in the negotiated fully loaded rates. Loaded hourly rates must be included for each of the key personnel positions identified in Attachment J.7 as well as for all personnel in other work classifications which may be necessary to perform the requirement.

G.3.3 Profit: Profit will be negotiated based on the unique complexities and performance risks of each project. The negotiated profit rate shall not exceed ten percent (10%) except in extraordinary circumstances as determined by the Contracting Officer. Profit shall be included in the negotiated fully loaded rates.

G.3.4 Direct Salary Expense (DSE)

G.3.4.1 DSE is defined as the actual salaries, expressed on an hourly wage basis, prior to deductions for employment taxes (such as FICA, Medicare, income tax withholding) https://vendorportal.dc.gov/

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All personnel shall mean anyone employed by the Consultant and its subconsultants including, but not limited to, Key Personnel as defined in this contract, engineers, architects, officers, principals, associates, CADD technicians, designers, job captains, draftspersons, and writers, who are performing consultation, research or design, or who are producing documents pertaining to the Project, or who are performing program management services during planning, design, or construction of the Project or any component thereof that are directly attributable to, and necessary for, program management related to such planning, design, or construction.

G.3.4.2 In the event a DSE is misrepresented by the Consultant, the District reserves the right to adjust the compensation paid to the Consultant to reflect the difference between the reimbursed and actual allowable DSE.

G.3.4.3 The use of overtime may be authorized under this Contract if the overtime premium does not exceed an amount approved by the Contracting Officer for work:

G.3.4.3.1 Necessary to cope with emergencies such as those resulting from accidents, natural disasters, breakdowns of production equipment, or occasional production bottlenecks of a sporadic nature;

G.3.4.3.2 By indirect-labor employees such as those performing duties in connection with administration, protection, transportation, maintenance, standby plant protection, operation of utilities, or accounting;

G.3.4.3.3 To perform tests, industrial processes, laboratory procedures, loading or unloading of transportation conveyances, and operations in flight or afloat that are continuous in nature and cannot reasonably be interrupted or completed otherwise; or

G.3.4.3.4 That will result in lower overall costs to the District.

G.3.4.3.5 All requests for estimated overtime premiums shall include all estimated overtime for Contract completion and shall:

1) Identify the work unit; e.g., department or section in which the requested overtime will be used, together with present workload, staffing, and other data of the affected unit sufficient to permit the Contracting Officer to evaluate the necessity for the overtime;

2) Demonstrate the effect that denial of the request will have on the contract delivery or performance schedule;

3) Identify the extent to which approval of overtime would affect the performance or payments in connection with other District contracts, together with identification of each affected contract; and

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4) Provide reasons why the required work cannot be performed by using multishift operations or by employing additional personnel.

G.3.5 Other Direct Costs ("ODC"): Consultant is authorized reimbursement of ODCs subject to the following provisions.

G.3.5.1 Types, rates, and amounts of allowable ODCs, if any, shall be negotiated. ODCs, if allowed, shall be subject to a maximum not-to-exceed amount.

G.3.5.2 Non-salary direct costs shall include purchase and rental of all materials, supplies, and equipment necessary for the performance of the services on each assignment and cost of outside professional consulting or contracting services, all at invoiced cost to the Consultant, plus the cost of communications and reproductions directly chargeable to the project, plus necessary travel and per diem expenses. The purchase of outside professional consulting or contracting services is allowable when the employment type is an individual (Sole Proprietor) acting as an independent consultant (i.e., 1099) or when the service customarily includes a cost per unit of work (e.g., Drill Rig & Crew, Test Pits for Utility Locating, etc.). Independent consultants shall be invoiced at the Consultant’s established fixed hourly rate with the independent consultant without indirect costs. The purchase cost of all materials, supplies and equipment, which are not for the exclusive use in providing the services included in this Agreement, are not allowed as non-salary direct costs and shall be included in the Consultant's overhead.

These items include, but are not limited to, copiers, computers, software, refrigerators, coffee makers, microwave ovens, cellular phones, pagers, helmets, tape measures, fire extinguishers, and professional books and references.

G.3.6 Equipment rental shall be billed at cost.

G.3.6.1 The cost of motor vehicle rentals and the cost of common carriers shall be the actual cost incurred. The cost of motor vehicle leases and rentals shall be the actual cost incurred, subject to audit. Leases must be supported by bona fide documentation from the leasing company and will only be allowed from established companies in the business of leasing vehicles.

G.3.6.2 For use of personal or company owned vehicles, the reimbursement rate per mile stipulated in the cost proposal, shall be the General Services Administration ("GSA") Privately Owned Vehicle mileage reimbursement rate published at the time the cost is incurred.

G.3.6.2.1 The Consultant shall maintain a mileage log for each project. The Consultant shall submit the project mileage log to the District with each invoice and upon request from the Contracting Officer.

G.3.6.3 For personnel in travel status, reimbursement of actual expenses up to the maximum amount per day will be allowed for meals and hotel. The allowable amount shall be GSA's per diem rates published for the performance location at the time the cost is incurred. Travel must be approved in advance and in writing by the District.

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G.3.6.4 Costs of time applied and charged directly to each assignment of the services of special outside consultants, consultants, or drafting services shall be included in nonsalary direct costs at rates stipulated in the proposal.

G.3.6.5 Invoiced cost to the Consultant of all technical computations for each assignment performed by outside commercial electronic computation services shall be included in non-salary direct costs.

G.3.7 Facilities Capital Cost of Money (FCCM): FCCM is an allowable expense subject to the following provisions.

G.3.7.1 If reimbursement of FCCM is proposed, it shall be separately stated in the cost proposal.

G.4 INDIRECT COST RATES (ICR)

The Consultant shall maintain a current approved indirect cost rate throughout the term of this Contract. To the maximum extent practicable, the District intends to negotiate contract costs based on the Consultant’s approved final indirect cost rate(s) from the Consultant’s most recently completed fiscal year. Consultants providing services under the Contract shall develop indirect cost rates on an annual basis in accordance with the Federal Cost Principles at 48 CFR Part 31 (Federal Acquisition Regulation).

Notwithstanding the foregoing definition of DSE, Consultant's indirect cost rate shall comply with 48 CFR Part 31, 2 CFR Part 200, and 23 CFR § 172. Subconsultant's indirect cost rates are subject to the same requirements. The Consultant shall provide separate indirect cost rates for home office and co-location when required. A Consultant's indirect cost rate(s) and business systems (e.g., Accounting System) are subject to audit throughout the life of the Contract. An indirect cost rate or business system that is cognizant-approved, or otherwise acceptable under then current laws and regulations, shall be used.

G.4.1 For Consultants with a field and home office indirect cost rate, the Consultant shall state which rate applies based on the preponderance of the work location.

G.4.2 For Consultants with a unitary rate, the District reserves the right to require project specific rates that reflects the causal-beneficial relationship between the Consultant's activities in the field and the pool of costs being reimbursed, and in accordance with 27 DCMR § 3313. Such rates will take precedence over the same audit rate for the period.

Such rates may be documented using an advance agreement.

G.4.3 A Consultant may voluntarily propose the use of an indirect cost rate that is lower than its current approved rate, and the Contracting Officer may accept such a rate via the execution of an advance agreement if a project specific rate or an indirect cost rate agreement.

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G.4.4 The Consultant and subconsultant's indirect cost rates will be subject to review and audit by DDOT and FHWA for the life of the Contract. A subconsultant is an independent consultant providing services to and under direct contract to the Consultant for a portion of the Consultant's negotiated services for individual orders placed under the Contract.

G.4.4.1 The District shall reimburse the Consultant for such indirect costs that are allowable, allocable, and reasonable under generally accepted accounting principles and as allowed in the Federal Acquisition Regulation Part 31 and not prohibited by the laws of the District of Columbia.

G.4.4.2 Such indirect costs designated as overhead in the Consultant's Cost Summary

(Attachment J.6), shall be applied to an allocation base such as direct labor. The allocation base shall represent a logical grouping based on a causal-beneficial relationship of the allocation base to the final cost objectives.

G.4.4.3 Final indirect cost rate submissions shall be proposed utilizing one of the following types: (In order of preference)

1) An Indirect Cost Rate Schedule approved by a cognizant state or federal entity;

2) An arms-length auditing firm possessing the necessary credentials to perform such an audit in accordance with FAR Part 31 and a CO approved Certification of Final Indirect Costs; or

3) Self-Certification of Indirect Cost Rates ( See G.4.4.3.4 for more information).

G.4.4.3.1 If a Consultant receives an annual approval of its Indirect Cost Rates from a cognizant state of federal entity, it shall utilize G.4.4.3(1) as its final incurred cost submission type.

G.4.4.3.2 A fiscal year's rate determination, using one of the above, shall be used in establishing the current approved indirect cost rate except as permitted in § G.4.6 Use of District Safe Harbor Indirect Cost Rates.

G.4.4.3.3 An incurred cost submission provided under G.4.4.3 must be…