846498fireMont.pdf

Cover Page

Montgomery County Government

Request for Proposals (RFP) for

RFP#1197772

Construction Services for

North Bethesda Fire Station 43 Department of General Services

Division of Building Design and Construction

RFP #1197772

PART 1 - NOTICE OF SOLICITATION

RFP 1197772 for

CONSTRUCTION SERVICES FOR NORTH BETHESDA FIRE STATION 43

RFP SUMMARY Montgomery County, Maryland, is soliciting proposals for the provision of the above-referenced goods/services as outlined in this RFP. The project is to construct a fire station and a warm, lit shell police substation. The project must be constructed to be a fully functional building and in accordance with and in full compliance with the Contract Documents.

RFP ISSUE DATE 9/30/2026

PROPOSAL DUE

DATE

Proposals are due on 11/6/2026 no later than 3:00 PM. EST.

RFP TYPE Services Contract Construction Contract Goods Contract ☐ Yes ☒ No

☒ Yes ☐ No ☐ Yes ☒ No Select One

WAGE LAW

APPLICABILITY

Services Contract (Wage Requirements Law)

Construction Contract (Prevailing Wage Law) Goods Contract

☐ Yes ☒ No ☒ Yes ☐ No Not applicable

PRE-SUBMISSION

CONFERENCE

A pre-submission conference will be held on 10/7/2026 at 12:00 PM, EST. It is highly recommended that all proposers attend.

[https://teams.microsoft.com/meet/23866922431498?p=nvaF7K1ZZC9O7x0jw0]

There will be an optional site visit on 10/7/2026 at 3:30PM, EST. Participants should meet at 11920 Chapman Avenue, Rockville, MD 20852 promptly at

3:30PM.

RFP QUESTIONS Technical Questions Contact Golnar Ershad and Randall Hawkins from the Division of Building Design and Construction via email:

Golnar.Ershad@montgomerycountymd.gov Randall.Hawkins@montgomerycountymd.gov

Procurement Questions Contact Erik Haugen at erik.haugen@montgomerycountymd.gov

RFP QUESTIONS DUE

DATE by 5:00 PM

10/14/2026

PERFORMANCE

BOND

☒ YES

Refer to Section 8 for details.

☐ NO

PAYMENT BOND ☒ YES

Refer to Section 8 for details.

☐ NO

PROPOSAL

SUBMISSION

PROCESS

Prospective offerors must submit their proposals electronically via BidNet Direct.

https://teams.microsoft.com/meet/23866922431498?p=nvaF7K1ZZC9O7x0jw0 mailto:Golnar.Ershad@montgomerycountymd.gov mailto:Randall.Hawkins@montgomerycountymd.gov mailto:erik.haugen@montgomerycountymd.gov https://www.bidnetdirect.com/maryland/montgomerycounty

TABLE OF CONTENTS

Page

PART 1 - NOTICE OF SOLICITATION

SECTION 1. INTENT

SECTION 2. SCOPE OF WORK

SECTION 3. SUBMISSION INSTRUCTIONS

SECTION 4. EVALUATION CRITERIA AND METHOD OF AWARD

SECTION 5. PERFORMANCE PERIOD

SECTION 6. COMPENSATION AND PRICE ADJUSTMENTS

SECTION 7. CONTRACT ADMINISTRATOR

SECTION 8. SPECIAL TERMS AND CONDITIONS

SECTION 9. ETHICS

SECTION 10. INSTRUCTIONS, CONDITIONS AND NOTICES

ATTACHMENT A. GENERAL CONDITIONS OF CONSTRUCTION CONTRACT

ATTACHMENT B. ACKNOWLEDGEMENT PAGE

ATTACHMENT C. REFERENCES

ATTACHMENT D. COST AND PRICE REQUIREMENTS

ATTACHMENT E. COST BREAKDOWN FORM BY SPECIFICATIONS DIVISIONS

ATTACHMENT F. MANDATORY INSURANCE REQUIREMENTS

ATTACHMENT G. WEB-LINKS FOR DOCUMENTS AND FORMS

ATTACHMENT H. OFFEROR’S ORGANIZATIONAL AND BUSINESS STRUCTURE

ATTACHMENT I. CONSTRUCTION CONTRACTOR QUALIFICATION QUESTIONNAIRE

ATTACHMENT J. KEY PERSONNEL INFORMATION FORM

ATTACHMENT K. CONSTRUCTION CONTRACTOR SIMILAR PROJECT INFORMATION FORM

ATTACHMENT L. SUB-CONTRACTOR EXPERIENCE FORM

ATTACHMENT M. PENDING OBLIGATIONS AND CLAIMS FORM

ATTACHMENT N. OFFEROR’S SAFETY PROGRAM

ATTACHMENT P. ALTERNATES

ATTACHMENT Q. UNIT PRICES

ATTACHMENT R. MASTER SCHEDULE & CRITICAL CONTRACT COMPLETION PERIOD

ATTACHMENT S. SCOPE OF WORK - DRAWINGS & SPECIFICATIONS

PART 2 – DRAFT CONTRACT

FIXED PRICE CONTRACT BETWEEN OWNER AND CONTRACTOR

EXHIBIT 1: PREVAILING WAGE RATES

EXHIBIT 2: PERFORMANCE BOND

EXHIBIT 3: PAYMENT BOND

EXHIBIT 4: MASTER SCHEDULE & CRITICAL CONTRACT COMPLETION PERIOD

EXHIBIT 5: UNIT PRICES

EXHIBIT 6: SCOPE OF WORK – DRAWINGS AND SPECIFICATIONS

EXHIBIT 7: GENERAL CONDITIONS OF CONSTRUCTION CONTRACT

EXHIBIT 8: SUPPLEMENTAL CONDITIONS OF CONSTRUCTION CONTRACT

EXHIBIT 9: SAMPLE MONTHLY CONSTRUCTION PHASE INVOICES

EXHIBIT 10: APPROVED MFD PLAN

SECTION 1. INTENT

1.1. Background

1.1.1. It is the County’s intent to enter into a Contract with a qualified General Construction firm to provide all construction and services related to the North Bethesda Fires Station 42 project.

SECTION 2. SCOPE OF WORK

2.1. General Requirements

2.1.1. The project is to construct a fire station and a warm lit shell police substation. The project must be constructed as a fully functional building and in full compliance with the Contract Documents. The Work and related Schedule are defined in Attachment S & Attachment R respectively.

2.1.2. The Project Site is located at: 11920 Chapman Avenue, Rockville, MD 20852

2.2. Service Requirements

2.2.1.1. See Attachment A

2.3. Performance Metrics and Contract Management

2.3.1.1. See Attachment A

2.4. Contractor Qualifications

2.4.1. Contractor Mandatory Qualifications

2.4.1.1. See Attachment I

2.4.2. Contractor Preferred Qualifications

2.4.2.1. See Attachment I

2.5. Contractor’s Responsibilities

2.5.1.1. See Attachment A

2.6. County’s Responsibilities

2.6.1.1. See Attachment A

2.7. Reports and Deliverables

2.7.1.1. See Attachment A

SECTION 3. SUBMISSION INSTRUCTIONS

3.1. Proposal Submissions

3.1.1. Failure of an offeror to submit all required proposal submissions may render its proposal unacceptable as determined by the Director, Office of Procurement.

3.1.2. Offerors must electronically submit their proposal through BidNet Direct in the format detailed below. Proposals will be evaluated only on material that is submitted. The offeror must submit sufficient information to enable the Qualification Selection Committee (QSC) to evaluate the offeror’s capabilities and experience.

The Offeror is responsible for ensuring that the materials uploaded to BidNet Direct are properly formatted and not corrupted. Offerors should carefully check their submissions on BidNet Direct following upload to confirm that all documents were properly uploaded and legible. Offerors will not be allowed to submit or supplement any missing, corrupted, or illegible documents after the solicitation has closed.

Proposals must include the following information (including labeled sections numbered as shown):

3.1.2.1. A cover letter with a brief description of the firm, including the offeror’s name, address, telephone number, and email address.

3.1.2.2. The completed Acknowledgment Page of this solicitation, signed by a person authorized to bind the offeror to the proposal (see Attachment B).

3.1.2.3. At least three References that may be contacted to attest to the quality and timeliness of the offeror’s work of similar nature and scope as that required by the County in this solicitation (see Attachment C).

3.1.2.4. If this solicitation is subject to the Wage Requirements Law (see Notice of Solicitation), the offeror must submit the appropriate Wage Requirements Law Certification forms. Failure to submit and complete the required material information on the form(s) may cause the offeror’s proposal to be unacceptable under County law, and the proposal may be rejected.

3.1.2.5. The Minority, Female, Disabled Persons Subcontractor Performance Plan.

To ensure a contract can move forward as a result of this solicitation, this plan must be submitted with the offeror’s proposal.

Note: Offerors who are seeking additional MFD participation evaluation scoring points (See Section 4), as well as MFD Criteria Evaluation Points for RFPs ) MUST complete and submit this form with its proposal submission.

*The Purchasing Category Related to the MFD Participation Evaluation Factor for this solicitation is indicated on the Notice of Solicitation.

3.1.2.6. The Minority Business Program and Offeror’s Representation (see Sample of MFD Report of Payments Received) Note: Offerors who are seeking additional MFD participation evaluation scoring points described under Section 4 below, should complete and submit this form with its proposal submission.

3.1.2.7. The Local Business Subcontracting Performance Plan

Note: Only applies to Offerors who are responding to High Dollar Contracts (with an initial contract that is estimated to exceed $10 million) in accordance with County Code Article XVII of Chapter 11B: Local Business Subcontracting Program, should complete and submit this form with its proposal submission.

3.2. Award Submissions

Prior to the execution of a contract, the following items must be submitted:

3.2.1. The Minority, Female, Disabled Person Subcontractor Performance Plan (for contract value greater than $50,000).

3.2.2. Offeror’s Certification of Cost and Price (for contract value greater than $100,000).

3.2.3. Certificate of Insurance (see Attachment F).

3.2.3.1. The proposed contract awardee must provide the applicable insurance coverage, and all costs for this coverage must be calculated into the offeror’s proposal price.

3.2.4. If this solicitation is subject to the Wage Requirements Law (see Notice of Solicitation), then the offeror must submit the Certification of Posting the Wage Requirements Notices.

3.2.5. If this solicitation is for a High Dollar Value Contract (with an initial contract award that is estimated to exceed $10 million), then the Offeror must submit a Local Business Subcontracting Performance Plan.

3.2.6. Performance Bond in the penal amount of 95% of the Contract value. Performance Bond must be written in the form shown in Exhibit 2.

3.2.7. Payment Bond in the penal amount of 95% of the Contract value. Payment Bond must be written in the form shown in Exhibit 3.

SECTION 4. EVALUATION CRITERIA AND METHOD OF AWARD

4.1. Evaluation Criteria

The Qualification Selection Committee (QSC) will evaluate the proposals based on the following criteria:

4.1.1. Written Proposal and Interview Evaluation Criteria

Note: Where NA appears in the table below, no points will be awarded and the Offeror is not required to provide, at that evaluation stage, the information shown under “Submittal Requirements.”

https://www.montgomerycountymd.gov/office-procurement/solicitations-contracts/solicitation-forms https://www.montgomerycountymd.gov/office-procurement/solicitations-contracts/solicitation-forms https://www.montgomerycountymd.gov/office-procurement/solicitations-contracts/solicitation-forms https://www.montgomerycountymd.gov/office-procurement/solicitations-contracts/solicitation-forms https://www.montgomerycountymd.gov/office-procurement/solicitations-contracts/solicitation-forms https://www.montgomerycountymd.gov/office-procurement/solicitations-contracts/solicitation-forms https://www.montgomerycountymd.gov/office-procurement/solicitations-contracts/solicitation-forms https://www.montgomerycountymd.gov/office-procurement/solicitations-contracts/solicitation-forms https://www.montgomerycountymd.gov/office-procurement/solicitations-contracts/solicitation-forms https://www.montgomerycountymd.gov/office-procurement/solicitations-contracts/solicitation-forms https://www.montgomerycountymd.gov/office-procurement/solicitations-contracts/solicitation-forms https://www.montgomerycountymd.gov/office-procurement/solicitations-contracts/solicitation-forms https://www.montgomerycountymd.gov/office-procurement/solicitations-contracts/solicitation-forms https://www.montgomerycountymd.gov/office-procurement/solicitations-contracts/solicitation-forms

Structure of the Proposals Written Evaluation Interview Evaluation

C at eg or y

T ab

Submittal Requirements Criteria

Po in ts

Criteria

1.

G

E N

E R

A L

R E

Q U

IR

E

M E

N T

S

1.

1 Cover Letter:

Submit a cover letter with a brief description of the Offeror, including the Offeror’s legal name, address, telephone number and facsimile number.

Provide the name, title, address, telephone number, email address, and facsimile number of the contact person who will be authorized to make representations for the Offeror.

Verify submittal of the cover letter.

Failure of an Offeror to submit the cover letter may result in the Offeror’s proposal being rejected as unacceptable. R eq ui re d

NA

1.

2 Acknowledgement:

Submit signed Attachment B

ACKNOWLEDGMENT PAGE

(must be submitted and signed by a person authorized to submit the proposal.) and any solicitation addenda.

Verify signed form.

Failure of an Offeror to submit the signed acknowledgment may result in the Offeror’s proposal being rejected as unacceptable.

R eq ui re d

NA

1.

3 Maryland License:

Submit proof of a valid and current Maryland Contractor’s license.

Verify submittal of adequate proof.

Failure of an Offeror to submit adequate proof may result in the Offeror’s proposal being rejected as unacceptable.

R eq ui re d

NA

at eg or y

T

4 Wage Requirement

This solicitation is subject to the Wage Requirements Law WEB-

LINKS FOR DOCUMENTS

AND FORMS , the Offeror must submit the appropriate Wage Requirements Law forms found at:

(www.montgomerycountymd.g ov/PRO/Resources/Files/SolFor m/PMMD-177.pdf). Failure to submit and complete the required material information on the form(s) may cause the Offeror’s proposal to be unacceptable under County law, and the proposal may be rejected.

NA. Solicitation and resulting contract are subject to the Prevailing Wage Law.

See Exhibit 1 of the Draft Contract

N ot

R eq ui re d

NA. Solicitation and resulting contract are subject to the Prevailing Wage Law. See Exhibit 1 of the Draft Contract

N ot

R eq ui re d

1.

5 Organization:

Submit an organization chart for the Offeror and a completed Offeror’s Organizational and Business Structure form (Attachment H).

Demonstrated staffing plan and business organization.

Presentation of staffing plan and business organization. Key personnel must be present at presentation.

6 Qualification Questionnaire:

Submit a completely filled out Qualification Questionnaire (Attachment I).

Also include At least three references that may be contacted to attest to the quality and timeliness of the Offeror’s work of similar nature and scope to the scope required by the County using form in the Attachment H.

Qualification of offeror based on responses to the Qualification Questionnaire.

Qualification of offeror based on responses to Questionnaire and interview.

http://www.montgomerycountymd.gov/PRO/Resources/Files/SolForm/PMMD-177.pdf at eg or y

T

7 Key Personnel:

Using the Key Personnel Information Form (Attachment J), provide information for the list of personnel requested on the form proposed for this project.

Staff proposed for this project should represent the Offeror, to the extent practicable, in the interview stage.

Provide an Organizational chart for this specific project showing the key personnel and their relationship to the overall Business Structure.

Demonstrate qualifications of key personnel based on their experience in successfully completing projects of similar quality and complexity and demonstrated experience working as a team to successfully manage a project to completion.

Describe how the team organization for this specific project relates to the overall business organization.

Higher consideration may be given if the Project Manager(s) and Field Superintendent(s) have worked together on previous successful projects.

Quality of presentation and qualifications of key personnel. The following personnel, as identified in the Written Proposal, should represent the offeror and present information during the interview:

Project Executive(s) Project Manager(s) Field Superintendent(s) Quality Control Manager(s) Safety Manager(s) Commissioning Managers(s)

All individuals proposed for the project must participate in the presentation.

at eg or y

T

8 Construction Subcontractors

Qualifications:

Provide resume and qualifications for subcontractors in the following trades:

1- Roofing 2- Exterior wall paneling/Cladding 3- Mechanical 4- Electrical 5- Site-Utilities-SWM 6- Masonry 7- Plumbing 8- Structure 9- Sprinkler Fire Alarm 10- Any other as required to perform the Work under this solicitation.

Subcontractor must have a minimum of five (5) years’ experience with specific experience in three (3) projects of similar scope, size, complexity, and cost for this Project.

Explain if the subcontractor has prior experience working with the Offeror as a team. Fill out Attachment L for each subcontractor.

Demonstrate the qualification of subcontractors to successfully complete projects of similar quality and complexity within the scheduled time frame, budget, and with high quality.

Present the potential for them to work as a team to successfully manage the completion of the Project.

Demonstrate the subcontractor’s capability in executing multi-phased projects of similar complexity and value.

Demonstrate the qualification of subcontractors to successfully complete projects of similar quality and complexity within the scheduled time frame, budget, and with high quality.

Present the potential for them to work as a team to successfully manage the completion of the Project.

Representatives of the General Contractor are required, and representatives of major subcontractors are encouraged to attend and participate in the interview.

9 Knowledge of or Experience

Working with Utility and Regulatory Agencies in the Metropolitan Washington DC area: Provide Offeror’s knowledge of or experience with Metropolitan Washington DC area utility and regulatory agencies as required to perform the work.

Demonstrated knowledge of or experience in the Metropolitan Washington DC area utility and regulatory agencies as required to perform the Work.

Demonstrated knowledge of or experience in the Metropolitan Washington DC area utility and regulatory agencies as required to perform the Work.

at eg or y

T

MFD Participation:

See Section D Method of Award/Evaluation Criteria) Section E and web links provided on page 4. Points awarded on only the approved form. NO other forms are acceptable. *(Must EXCEED 22% goal)

MFD Participation (see Section D Method of Award/Evaluation Criteria) and web links provided.

Points are awarded only on the approved form.

NO other forms are acceptable. *(Must EXCEED 22% goal)

MFD Participation (see Section D Method of Award/Evaluation Criteria) and web links provided.

Points are awarded only on the approved form. NO other forms are acceptable. *(Must EXCEED 22% goal)

Local Business Preference

(LBP):

In Accordance with the County Law 10% of the total points will be given to Local Business.

Verify that the vendor is a Montgomery County Local Business per Law.

This is an all or none score.

Verify that the vendor is a Montgomery County Local Business per Law.

This is an all or none score.

2.

S

C O

PE

2.

1 General Contractor Similar

Projects:

Using the Similar Project Information Form (Attachment K), provide information for three (3) projects that demonstrate the Offeror’s ability to construct projects of similar scope, quality, and range of value.

The projects must have been completed in the past five (5) years and must be located within 200 miles of Rockville, MD.

Using the Similar Project Information Form (Attachment K), provide information for three (3) projects, including scope, cost, and location as described in the submittal requirements.

The similarity of the scope and cost of the three (3) projects as compared to the proposed Contract work, as well as the quality of the projects, will be evaluated.

Method of Cost Control, Schedule/Delay Control and Quality Control will be evaluated.

Using the Similar Project Information Form (Attachment K), provide information for three (3) projects including scope, cost and location as described in the submittal requirements.

The similarity of the scope and cost of the three (3) projects as compared to the proposed Contract work, as well as the quality of the projects, will be evaluated.

Method of Cost Control, Schedule/Delay Control and Quality Control will be evaluated.

at eg or y

T

2 Self-Performance:

Provide information about the Offeror’s experience and ability to self-perform construction work. Identify the type of work typically done by the Offeror’s own forces, and the Offeror’s experience performing this work.

capability and commitment of the Offeror to self-perform a minimum of fifteen percent (15%) of the construction work.

capability and commitment of the Offeror to self-perform a minimum of fifteen percent (15%) of the construction work.

3 Site Management:

Provide a description of the site management approach Offeror would take if awarded this Project. This description of how the work will be done should include, but not be limited to, the following items:

Staff location, staging, construction entrance, phasing, delivery of materials, storage of materials, demolition, site security, pedestrian management, dust control, coordination with permitting officials and all Authorities Having Jurisdiction over the project site.

Demonstrate the Quality of Offeror’s site management approach.

The description of how the work will be done should include, but not be limited to, the following items:

Staff location, staging, construction entrance, phasing, delivery of materials, storage of materials, demolition, site security, pedestrian management, dust control, coordination with permitting officials and all Authorities having Jurisdiction over the project site., Demonstrate the Quality of Offeror’s site management approach.

The description of how the work will be done should include, but not be limited to, the following items:

Staff location, staging, construction entrance, phasing, delivery of materials, storage of materials, demolition, site security, pedestrian management, dust control, coordination with permitting officials and all Authorities having Jurisdiction over the project site.

at eg or y

T

3.

S

C H

E D

U L

E A

N D

C O

M M

IT

M

E N

T S

3.

1 CPM Schedule:

Provide a Project CPM Schedule for construction of this Project. Based on the schedule, comment on whether the Project can be completed within allotted time.

Provide a written description of construction methodology and critical construction issues on this project which could affect the construction schedule and how they will be resolved.

All phases and important milestones as indicated in the RFP documents must be demonstrated in the schedule.

Demonstrate quality of the CPM schedule and of response concerning construction time.

Schedules with a realistic shorter duration will receive my points.

Demonstrate quality of methodology of construction and construction issues.

Demonstrate quality of the CPM schedule and of response concerning construction time.

Schedules with a realistic shorter duration will receive my points.

Demonstrate quality of methodology of construction and construction issues.

3.

2 Workload

Provide description of how the team will provide uninterrupted and highly qualified teams on future projects.

Workload and Offerors ability to perform this Work will be evaluated. 20

Workload and Offerors ability to perform this Work will be evaluated. 20

4.

B

U D

G E

T A

N D

F

IN

A N

C

IA

L 4.

1 Project Cost:

Provide cost of constructing this Project according to the construction documents provided. Cost must be presented in a fully completed Attachment D & Attachment P.

Lowest total construction cost will receive the highest points. There will be a reduction in points for mathematical errors. Cost proposals must be complete and include cost breakdowns.

Present total construction cost. Lowest total construction cost will receive the highest points.

There will be a reduction in points for mathematical errors.

4.

2 Unit Prices:

Provided cost of items in the list of Unit Prices in this RFP using Attachment Q. Items in the unit price list must not be altered.

Lowest cost of unit price items will receive the highest points. There will be a reduction in points for mathematical errors.

Present the cost of Unit Price items and explain the logic behind the cost.

at eg or y

T

3 Financial Statements:

Submit annual financial statements indicating the Offeror’s financial standing for the last three (3) years. Such statements must be current and complete, including all referenced documentation and any clarifications (including footnotes).

Audited financial Statements are encouraged and may receive greater consideration when scoring this criterion.

Demonstrated financial capability and strength;

demonstrated net worth.

Higher consideration will be given if financial statements have been audited.

capability and potential for responsible financial management during this Project.

Demonstrated Net Worth and Financial Strength.

Higher consideration will be given if financial statements have been audited.

4 Pending Obligations:

Pending Obligations:

Complete the Pending Obligation Form (Attachment M), noting all pending obligations and listing any outstanding judgments or lawsuits against the Offeror.

Also, name and describe any work your company has failed to complete and provide an explanation.

strength of the Offeror, considering Pending Obligations, claims, pending obligations, and outstanding judgments or lawsuits, as well as the Offeror’s history of success in completing

Presentation of demonstrated financial strength of the Offeror, considering Pending Obligations, claims, and outstanding judgments of lawsuits, as well as Offeror’s history of success in completing

5 Bonding Capacity

Submit a notarized statement from a surety insurer authorized to issue bonds in the State of Maryland, that states the Offeror’s current available bonding capacity.

Demonstrates total bonding capacity.

Higher bonding capacity can result in a higher score. 15

Demonstrates total bonding capacity. Higher bonding capacity can result in a higher score.

at eg or y

T

5.

Q

U A

L

IT

Y C

O N

T R

O L

A N

D S

A

FE

T Y

1 Quality Control:

Provide documentation of the Offeror’s construction quality control plans and procedures.

Demonstrated experience with quality control plans for similar projects.

Demonstrated experience with quality control plans for similar projects.

2 Safety Program:

Provide the Offeror’s experience and history with safety programs. Provide OSHA compliance certifications and history.

Complete and submit the Offeror’s Safety Program form (Attachment N).

and history of the Offeror in implementing effective safety programs.

and history of the Offeror in implementing effective safety programs.

6.

O M

M U

N

IC

A T

IO

N

6.

1 Project Communications:

Provide specific information concerning the Offeror’s capability in communicating project progress, issues, and overall project management with the Owner and Architect.

Describe tools, including computer technology, used to facilitate the flow of information.

Demonstrated Offeror’s capability in communicating project progress and overall project management of the project with the Owner and Architect.

Flow of information and tools used to facilitate these tasks, including computer technology.

Demonstrated capability of the Offeror in communicating project progress, issues, and overall project management with the Owner and Architect.

Describe tools, including computer technology, used to facilitate the flow of information.

T ot al

Highest possible QSC score for written proposal evaluation. 1, 0 Highest possible QSC score for interview evaluation. 1, *MFD Participation Requirements and Examples: MFD Criteria Form

4.2. Selection and Award

4.2.1. Upon receipt of proposals, the Qualification Selection Committee (QSC) will review and evaluate all proposals in accordance with the evaluation criteria listed under Section 4.1., as well as review an offeror for responsibility.

4.2.2. Based on its evaluation of the Offerors’ Written Submissions, interviews will be conducted with the five (5) highest scoring offerors that obtain a minimum score of 600 points based on the QSC’s written evaluation criteria in Section 4.1.

4.2.3. The QSC will make its final award recommendation of the highest ranked offeror based on the Interview scores only. The Highest ranked offeror must obtain a minimum Interview score of 600 points to be considered for an award. The QSC will also review Offerors for responsibility.

4.2.4. The Using Department Head will review and forward the QSC recommendation with concurrence, objection, or amendment to the Director, Office of Procurement.

4.2.5. The Director, Office of Procurement, may approve, approve with conditions, or reject the Using Department Head’s recommendation.

4.2.6. Upon approval of a recommended award to a proposed awardee(s), by the Director, Office of Procurement, the County will enter into negotiations with the proposed awardee(s). If a contract cannot be successfully negotiated with the proposed awardee(s), the Using Department may proceed to negotiations with the next highest ranked offeror after obtaining approval from the Director. If the Director approves, negotiations may be held simultaneously or successively with one or more offerors prior to making an award.

4.2.7. After the successful conclusion of negotiations, the Director will publicly post the name(s) of the proposed awardee(s).

4.2.8. The County reserves the right to cancel the solicitation. The solicitation cancellation will be publicly posted.

4.3. Protest and Appeals Process

4.3.1. Any Offeror who is aggrieved may file a protest. Any Offeror who is aggrieved in connection with a formal solicitation must deliver a written protest to the Director, Office of Procurement: (a) within ten (10) days after the Director, Office of Procurement, publicly posts the proposed contract award, if the offeror seeks as a remedy the award of the contract or costs under Section 11B-36(h) of the Montgomery County Code, or (b) before the solicitation proposal submission due date and time, if the offeror seeks as a remedy the cancellation or amendment of the solicitation.

4.3.2. Each protest must contain a protest filing fee in the amount of $500 (US currency). If the fee is paid by check, the check must be made out to “Montgomery County Government."

4.3.3. The Director, Office of Procurement, may return the filing fee to the protesting offeror, if the protest is sustained.

4.3.4. The Director, Office of Procurement, must dismiss any protest not timely received.

4.3.5. Only an offeror who is “aggrieved” may file a protest. “Aggrieved” means that the offeror who files the protest can demonstrate it may be eligible for an award of the contract if the protest is sustained.

4.3.6. Each protest must contain the following:

4.3.6.1. Identification of the solicitation;

4.3.6.2. Protesting offeror’s name, address and telephone number;

4.3.6.3. A statement supporting that the offeror is aggrieved;

4.3.6.4. Specification of all grounds for the protest, including:

4.3.6.5. A submission of detailed facts and all relevant documents;

4.3.6.6. Citation to relevant language in the solicitation, regulations, or law relied upon; and,

4.3.6.7. All other matters which the Offeror contends with support of its protest.

4.3.6.8. Factual allegations regarding information not appearing on the face of the solicitation or offer must be supported by affidavit based on personal knowledge.

4.3.6.9. If proposal preparation costs are sought, the protesting offeror must provide evidence supporting the costs claimed by affidavit based on personal knowledge.

4.4. The burden of production of all relevant evidence, data, and documents, and the burden of persuasion to support the protest is on the offeror making the protest.

SECTION 5. PERFORMANCE PERIOD

5.1. Term

The effective date of this Contract begins upon signature by the Director, Office of Procurement. The contractor must also perform all work in accordance with time periods stated in the Scope of Work. The Contractor must commence the performance of this Contract upon Notice to Proceed as set forth in the General Conditions of Construction Contract and must diligently perform under the Contract and complete the Work without interruption through final completion of the Work for the Project. See Attachment R Master Schedule & Critical Contract Completion Period.

SECTION 6. COMPENSATION AND PRICE ADJUSTMENTS

6.1. Compensation

The Contractor will be paid monthly, within 30 days after the County’s receipt and acceptance of an invoice submitted by the Contractor and in a form approved by the County.

SECTION 7. CONTRACT ADMINISTRATOR

7.1. Authority

7.1.1. The Director, Office of Procurement, is the delegated contracting officer. Therefore, the Director, Office of Procurement, must approve amendments, modifications, or changes to the terms, conditions, or minority, female, and disabled subcontractor plans in writing.

7.2. Using Department

7.2.1. Along with the duties and responsibilities outlined in the Exhibit 7, General

Conditions of Construction Contract, Article 4 – Administration of the Contract, the Contract Administrator shall be responsible for:

7.2.1.1. Instructing the Contractor on the details of work required, including the labor and the material/equipment to be used.

7.2.1.2. Approving the Contractor’s maintained record of time and material used for the job. The Administrator must sign and date these records.

7.2.1.3. Inspecting all work performed and authorizing payment upon acceptance.

7.3. Duties

7.3.1. The contract administrator’s duties are defined in the General Conditions of Construction Contract (See Attachment A).

7.4. Contact

7.4.1. The Contract Administrator for any contract resulting from this solicitation is Hamid

Omidvar, and they can be contacted via phone at Click or tap here to enter text.via email at Hamid.Omidvar@montgomerycountymd.gov.

SECTION 8. SPECIAL TERMS AND CONDITIONS

8.1. No contract shall exist until the County receives a duly executed Payment Bond and

Performance Bond prepared on an approved form in the amount of 95% of total contract value, within ten (10) days of Notice of Award. The bonds must be made payable to Montgomery County as security for the faithful performance of the Contract, and having as surety thereon such surety company or companies as are acceptable to the County and as are authorized to transact business in the State of Maryland. The Contractor must maintain the Payment Bond and Performance Bond in full force and effect until the termination of this Contract or as specified in the scope of work.

8.2. In the event the Payment Bond and Performance Bond are not delivered within ten (10) days of Notice of Award, then the recommended award may be rescinded, and the County may commence negotiations with the next highest-rated offeror. In addition, the County reserves the right to approve, disapprove, or request changes to any instrument offered as a Performance Bond. If the County does not approve the Payment Bond and Performance Bond, the Contractor has 10 (ten) calendar days from the date of disapproval to furnish an acceptable Payment Bond and Performance Bond. If not corrected, the County has the option to rescind the recommended award and commence negotiations with the next highest-rated offeror.

8.3. The Payment Bond and Performance Bond must provide assurance of the Contractor’s faithful performance and discharge of all duties and responsibilities required by law and/or as provided in the Contract. See Exhibit 2 and Exhibit 3 for a sample Payment Bond and Performance Bond required by the County.

SECTION 9. ETHICS

9.1. As a result of being awarded a contract resulting from this solicitation, the successful

Contractor may be ineligible for the award of related contracts. In this regard, Montgomery County Code Sections 11B-52 (b) and (c) state the following:

A Contractor providing an analysis or recommendation to the County concerning a particular matter must not, without first obtaining the written consent of the Chief Administrative Officer:

(a) Assist another party in the matter or another person if the person has a direct and substantial interest in the matter; or

(b) Seek or obtain economic benefit from the matter in addition to payment to the contractor by the County.

SECTION 10. INSTRUCTIONS, CONDITIONS AND NOTICES

10.1. Instructions

10.1.1. Registered Vendor

10.1.1.1. The first step in doing business with Montgomery County is to become a registered vendor in the on-line County Vendor Registration System (CVRS).

Go to the following website to register: (Home Page – Montgomery County Vendor Registration System)

10.1.2. Acknowledgement

10.1.2.1. The offeror must include the signed Acknowledgment page indicating agreement with all the provisions, terms and conditions of this solicitation (see Attachment B).

10.1.3. Optional Pre-Submission Conference

10.1.3.1. If a Pre-submission Conference is held, it is recommended that prospective offerors attend this pre-submission conference. For information regarding the date, time, and place of the conference, please see Notice of Solicitation, page 1 of this solicitation.

10.1.4. Proposals

10.1.4.1. The offeror must electronically submit their proposal through BidNet Direct.

Proposals received after the date and time specified will not be considered and will be denied by the BidNet system.

10.1.4.2. It is the offeror’s responsibility to follow all steps in BidNet to completion to ensure submission of the proposal.

https://azex32.montgomerycountymd.gov/cvrs/ https://azex32.montgomerycountymd.gov/cvrs/ http://www.bidnetdirect.com/maryland/montgomerycounty

10.1.5. Proposal Withdrawal/Modification

10.1.5.1. The offeror can withdraw and make edits to a proposal before a solicitation’s closing date and time. To withdraw your proposal, log into BidNet Direct and click “Solicitations” then “Bid Management” and follow the withdrawal process. If you need help withdrawing your proposal, please call BidNet Direct’s Support Department at 800-835- 4603, Option 2. Your withdrawal and resubmission must occur before the closing date and time.

10.1.6. Questions

10.1.6.1. All technical and non-technical questions pertaining to this solicitation are to be directed to the individuals whose names are indicated on the Notice of Solicitation, page 1 of this solicitation.

10.1.6.2. The Office of Procurement has an electronic ”Frequently Asked Questions” section on its website that may answer your questions.

10.1.7. Obtaining Solicitation Amendments

10.1.7.1. What are they?

When the County determines that material changes to the solicitation document or material information needs to be disseminated to prospective offerors it will issue a formal amendment to a solicitation. However, not all solicitations will need an amendment. Any information given to an offeror in response to a request will be furnished to all offerors through an amendment to this solicitation, if such information is deemed necessary for the preparation of solicitations, or if the lack of such information would be detrimental to the uninformed offerors. Only solicitation amendments issued by the Director, Office of Procurement will be considered binding on the County. Verbal explanations, instructions, or statements made by a County employee or representative to an offeror are not binding and should not be taken to supersede the terms of the solicitation.

10.1.7.2. How do I identify if a solicitation has an amendment?

Offerors are responsible for checking the website periodically to remain informed of any solicitation amendments. Solicitation amendments may occur any time prior to the proposal due date and time. As a courtesy, the Office of Procurement may email solicitation amendments to holders of record with valid email addresses. However, it is the responsibility of the offeror to frequently visit the Office of Procurement’s website to obtain solicitation amendments.

10.1.7.3. What am I required to do for the Amendment?

OFFERORS MUST ACKNOWLEDGE RECEIPT OF ANY AND ALL

SOLICITATION AMENDMENTS, to the place designated, and prior to the hour and date specified in the solicitation (as amended) for receipt of offers.

This can be easily done in at least one of the following ways:

10.1.7.3.1. By filling-in the “Amendment Number” and “Date” of the amendment(s) under the Acknowledgment of Solicitation Amendments title; or

10.1.7.3.2. By returning one signed copy of the amendment with the Offeror’s response to the solicitation.

10.1.8. Maryland State Department of Assessments & Taxation (MD-SDAT)

10.1.8.1. Contractors doing business in the State of Maryland are required to be in

‘Good Standing’ with MD-SDAT; this may not be applicable for individuals, sole proprietorships or partnerships.

10.1.8.2. The County will require, if applicable, a copy of a Certificate of Good Standing from SDAT prior to entering into a contract with your firm.

10.1.8.3. The County will verify this status on the MD-SDAT website.

http://www.bidnetdirect.com/maryland/montgomerycounty https://www.montgomerycountymd.gov/office-procurement/vendor-resources/procurement-frequently-asked-questions https://www.montgomerycountymd.gov/office-procurement/solicitations-contracts/formal-solicitations

10.1.8.4. If your firm has a ‘Forfeit’ status from MD-SDAT the County cannot enter into a contract with your firm until this status has been rectified with the MD-

SDAT.

10.1.8.5. If this status is not rectified in a timely manner with MD-SDAT, then your firm may be declared non-responsible and your proposal will be rejected.

10.1.8.6. Information can be found at MD-SDAT and MD-SDAT FAQ.

10.2. Conditions

10.2.1. Acceptance Time

10.2.1.1. By submission of a proposal under this solicitation, the offeror agrees that

County has 180 days after the due date to accept the proposal. The County reserves the right to reject, as unacceptable, any offer that specifies less than 180 days of acceptance time. Upon mutual agreement between the County and the offeror, the acceptance time for the offeror’s proposal may be extended.

10.2.2. Contract Documents

The following documents will be incorporated into the contract resulting from this solicitation:

10.2.2.1. General Conditions of Construction Contract (Attachment A).

10.2.2.2. Minority-owned Business Addendum to the General Conditions of Contract between County & Contractor and its companion document entitled, “Minority, Female, Disabled Person Subcontractor Performance Plan"

10.2.2.3. Offeror’s Certification of Cost & Price (for contracts above $100,000).

10.2.2.4. Wage Requirements Law (WRL) for Services Addendum to the General

Conditions of Contract between the County and Contractor and its companion documents entitled, “Wage Requirements Certification," and “501(c)(3) Non-profit Organization’s Employee’s Wage and Health Insurance Form."

10.2.2.5. All representations and certifications listed in this document.

10.2.2.6. Mandatory Insurance Requirements.

10.2.2.7. Prevailing Wage Requirements (only for a construction contract between the

County and Contractor).

10.2.2.8. Prevailing Wage Local Hiring Report (if applicable).

10.2.2.9. Prevailing Wage Law Local Hiring Attestation (if applicable).

10.2.3. Determination of Responsibility

10.2.3.1. The Offeror has the burden of demonstrating, affirmatively, its responsibility in connection with this solicitation. A debarred potential offeror must automatically be considered non-responsible in connection with this solicitation. The County reserves the right to consider an offeror non-responsible who has previously failed to perform properly or to complete contracts, in a timely manner, or if investigation shows the offeror is unable to perform the requirements of the contract. An offeror may be requested at any time by the Director, Office of Procurement or the Using Department to provide additional information, references and other documentation and information that relate to the determination of responsibility. Failure of an offeror to furnish requested information may constitute grounds for a finding of non-responsibility of the prospective offeror.

10.2.3.2. Qualification of Offerors

10.2.3.2.1. Offerors may be required to furnish satisfactory evidence that they are qualified dealers or manufacturers of the items listed or are regularly engaged in performing the services for which they are submitting a proposal, and that they maintain a regularly established place of business.

10.2.3.2.2. An authorized representative of the County may visit any prospective contractor's plant, place of business or place where https://egov.maryland.gov/BusinessExpress/EntitySearch/Search https://dat.maryland.gov/businesses/documents/charter_legal_faq.pdf http://www.montgomerycountymd.gov/PRO/Resources/Files/SolForm/PMMD-91.pdf http://www.montgomerycountymd.gov/PRO/Resources/Files/SolForm/PMMD-91.pdf https://mcgov-my.sharepoint.com/personal/mariaa01_montgomerycountymd_gov/Documents/Procurement/Boiler%20Plates%20Revisions/1.1.1.1.%09www.montgomerycountymd.gov/PRO/Resources/Files/SolForm/PMMD-92.pdf https://www.montgomerycountymd.gov/PRO/Resources/Files/SolForm/PMMD-177.pdf https://www.montgomerycountymd.gov/PRO/Resources/Files/SolForm/PMMD-177.pdf http://www.montgomerycountymd.gov/PRO/Resources/Files/SolForm/PMMD-185.pdf http://www.montgomerycountymd.gov/PRO/Resources/Files/SolForm/PMMD-195.pdf http://www.montgomerycountymd.gov/PRO/Resources/Files/SolForm/PMMD-196.pdf the services are performed to determine ability, capacity, reliability, financial stability and other factor(s) necessary to perform the contract.

10.2.3.3. Upon the County’s request, an offeror must submit information about its reputation, past performance, business and financial capability, and other factors to demonstrate that the offeror can satisfy the County’s needs and requirements for this solicitation.

10.2.3.4. The Director may deny the award, renewal, or assignment of a contract to or for any offeror who is in default of payment of any money due the County.

10.2.3.5. The factors that may be considered in connection with a determination of responsibility include, but are not limited to:

10.2.3.5.1. The ability, capacity, organization, facilities, and skill of the offeror to perform the contract or provide the goods, services, or construction (work) required.

10.2.3.5.2. The ability of the offeror to perform the contract or provide the work within the time specified without delay, interruption or interference.

10.2.3.5.3. The integrity, reputation and experience of the offeror and its key personnel.

10.2.3.5.4. The quality of performance of previous contracts or work for the County or other entities. Past unsatisfactory performance, for any reason, is sufficient to justify a finding of non-responsibility.

10.2.3.5.5. The offeror’s previous and existing compliance with laws and ordinances relating to the contract or work.

10.2.3.5.6. The sufficiency of financial resources of the offeror to perform the contract or provide the work.

10.2.3.5.7. The certification of an appropriate accounting system, if required by the contract type.

10.2.3.5.8. Past debarment or suspension by the County or other governmental entity.

10.2.4. Joint Procurement

10.2.4.1. Not Applicable

10.2.5. Late Proposals

10.2.5.1. Proposals in response to this solicitation received after the due date and time specified in the solicitation are considered late and will not, under any circumstances, be considered for any award resulting from the Solicitation.

10.2.6. Minority, Female, Disabled Person Program Compliance

10.2.6.1. Under County law, this solicitation is subject to the Montgomery County Code

(Part II. Chapter 11B. Article XIV) and the Montgomery County Procurement Regulations (COMCOR 11B.00.01.07) regarding participation in the Minority- Female-Disabled Person (MFD) procurement program.

10.2.6.2. Information regarding the County’s MFD program entitled “Minority-owned Business Addendum to the General Conditions of Contract between County and Contractor” can be found on the Office of Procurement website. The companion document entitled “Minority, Female, Disabled Person Subcontractor Performance Plan” can be found on the Office of Procurement website as well.

10.2.7. Montgomery County Code and Procurement Regulations

10.2.7.1. The Montgomery County Code and the Montgomery County Procurement

Regulations are applicable to this solicitation and any contract awarded pursuant to this solicitation.

10.2.8. Payment Terms

10.2.8.1. The County is expressly permitted to pay the vendor for any or all goods, services, or construction under the contract through either a procurement http://www.montgomerycountymd.gov/MFD http://www.montgomerycountymd.gov/PRO/Resources/Files/SolForm/PMMD-65.pdf http://www.montgomerycountymd.gov/PRO/Resources/Files/SolForm/PMMD-65.pdf card (“P-card”) or a Single Use Account (“SUA”) method of payment, if the contractor accepts the noted payment method from any other person. In that event, the County reserves the right to pay any or all amounts due under the contract by using either a p-card (except when a purchase order is required) or a SUA method of payment, and the contractor must accept the County’s P-card or a SUA method of payment, as applicable. Under this paragraph, contractor is prohibited from charging or requiring the County to pay any fee, charge, price, or other obligation for any reason related to or associated with the County’s use of either a p-card or a SUA method of payment.

10.2.9. Prevailing Wage (County Code Sections 11B-33-C and 20-75)

10.2.9.1. The Prevailing Wage Law applies to all construction contracts and to mechanical systems services contracts that meet minimum threshold contract values. Unless otherwise excluded by County law, a County-financed construction contract and a mechanical systems service contract that meet minimum threshold contract values are subject to the Montgomery County Code regarding compliance with the prevailing wage paid to construction workers, as established for the County by the Maryland State Commissioner of Labor and Industry. You can find additional information regarding the County’s prevailing wage requirements.

10.2.9.2. An aggrieved employee is a third-party beneficiary of this Contract, and the employee may, by civil action, recover the difference between the prevailing wage for the type of work performed and the amount actually received, with interest and a reasonable attorney’s fee.

10.2.10. Services Contract (County Code 11B-33A)

10.2.10.1. Under County law, a solicitation for a contractor to provide services is subject to the Montgomery County Code regarding compliance with certain wage requirements related to wage amounts that contractor must pay its employees.