846104roofCarr.pdf

REPLACEMENTS OF HASHAWHA AND

PINEY RUN PARK METAL ROOFS

78-F-2-26/27

REPLACEMENTS OF HASHAWHA AND PINEY RUN PARK METAL ROOFS

for the

CARROLL COUNTY DIVISION OF FACILITIES

REQUEST FOR BID

RFB # 78-F-2-26/27

DUE DATE: October 14, 2026, at 10:30 am EST

GENERAL SPECIFICATIONS

1.0 SCOPE OF WORK

The Commissioners of Carroll County (“County”) are seeking qualified contractors (“Contractors”) to replace and perform repairs to the metal roofs at both of the following locations, the barn/wetland classroom at 300 Johns Owings Road, Westminster, MD 21158 (Hashawha) and the maintenance shop at 30 Martz Road, Sykesville, MD 21784 (Piney Run Park) (“Services”).

2.0 BUDGET

The approved budget range for this project is between $100,000 - $300,000.

3.0 PRE-BID CONFERENCE

An onsite pre-bid conference will be held starting at 300 Johns Owings Road, Westminster, MD 21158 (Hashawha) on Monday October 5, 2026 at 9:00 AM EST. After reviewing the scope of work for Hashawha, the pre-bid conference will move to 30 Martz Road, Sykesville, MD 21784 to review the scope of work for Piney Run Park. While attendance is not mandatory, all interested bidders are encouraged to attend. Bidders are responsible for inspecting, measuring, and accepting existing conditions prior to bidding.

4.0 PROJECT MANAGER

Wyatt Abend, Facilities Project Manager, will be the Project Manager/County Representative. Email:

wabend@carrollcountymd.gov. Phone: 410-386-6706 or 443-201-3628

5.0 QUESTIONS OR CLARIFICATIONS

Bidders must submit their questions through the Public Purchase website, using the instructions below.

Questions must be submitted five (5) days prior to bid opening. Questions submitted after this deadline will be rejected and not answered.

Bidders may submit questions to the agency on specific bids. Click on the title of a bid, on the right of the bid page click [View/Ask Questions] to open a new page that lists all previous questions and answers. Click "Ask a Question," enter your question in the field provided and click "Save" to submit your question. Your question is immediately sent by email to the contact person for the bid. When your question is answered you will be notified by email and the answer may be posted on the bid. Tip: By using the "Questions" feature your questions and the agency's answers can be posted on Public Purchase making them available to all other vendors that are registered with the agency. If you would like to confidentially submit questions to the agency, contact the bid's main contact. It will be up to the discretion of the Buyer to decide if questions/answers are confidential.

6.0 PROOF OF INSURANCE

6.1 The successful bidder(s) must furnish certification of adequate insurance protection. This will include insurance coverage for employees working on County property. Proof of insurance will be submitted within seven (7) days of award of this bid. Insurance requirements can be found in the document General Information for Bidders.

6.2 The Contractor must maintain insurance coverage as required by the County while this agreement is in force, which will include automatic renewal terms. The Contractor will provide documentation of insurance satisfactory to the County’s Risk Manager.

7.0 ADDENDUMS

Addendums to Bids may occur at any time prior to the due date. The responsibility lies with the bidder to visit the Public Purchase web site to obtain addendums once they have downloaded a bid (solicitation) even though bidders will receive an e-mail from Public Purchase notifying of any addendums, per the explanation below from Public Purchase:

Any change or addendum made to a bid will be listed at the bottom of the bid showing the information that was added or changed on the bid. Vendors who are invited to a bid or any vendor who has previously responded to the bid will be notified by email when a change or addendum is made. Vendors can also see which bids have recently been changed or had addenda added from the lists of bids on their home tab. The date of the last change or addendum on the bid is posted on the right-side column of your bid list.

8.0 REFERENCES

Bidders must have a satisfactory record of past performance. Bidders are required to provide with their bid at least three (3) (names of contact persons and phone numbers) references of similar sized and scoped contracts during the past twelve (12) months. A reference form is included as bid document.

9.0 CONTRACT BONDS

9.1. Bid bonds - All bidders are required to submit a bid bond in the form of a Bid Bond or certified check made payable to the Carroll County Commissioners in the amount of five (5%) of the base bid amount. The bid bond must be scanned and attached as part of your submittal on Public Purchase.

9.2. Performance and Payment Bonds are required by the successful bidder in the amount of 100% of the Contract price for each Bond, for all contracts in excess of $100,000.00.

9.3. All bonding companies shall have an A.M. Best’s insurance rating of A- or better and financial size of Class VII or Better unless the County Risk Manager grants specific approval for an exception.

10.0 PRICE SUBMITTAL

10.1 Bidders will provide a firm lump sum fixed fee all-inclusive base bid.

10.2 Exclusions or exceptions will NOT be considered.

10.3 Time and Material quote will NOT be acceptable.

10.4 Bids must be good for 90 days.

11.0 BID SUBMITTALS

Bids will be accepted electronically only through Public Purchase, the Carroll County Office of Procurement’s electronic bidding software and website. Public Purchase is available via the Carroll County Government, Office of Procurement – Current Bidding Opportunities webpage. It is the Bidders responsibility to fully register with Public Purchase at least 5 (five) days prior to the bid closing date.

Failure to register will not constitute justification for inability to submit a Bid or require the County to accept a Bid in any other manner other than electronically through Public Purchase. Instructions on how to register with Public Purchase are available upon request.

Bids will be accepted electronically only through Public Purchase on or before October 14, 2026 @ 10:30 am EST. Bids submitted after this deadline will be rejected. Bids submitted in any other manner will be rejected. Immediately thereafter, bids will be publicly opened virtually on a Microsoft Teams Meeting and the link for this opening will be posted on Public Purchase. For questions regarding this, contact the Office of Procurement at (410) 386-2181.

UPLOAD THE FOLLOWING FORM IN ONE (1) PDF FORMAT FILE:

1. Bid Form

2. References

3. Bid Bond

ENTER THE TOTAL LUMP SUM BID ON PUBLIC PURCHASE

Add the following information in the General Comments section (Public Purchase).

Company Name:

Contact Information:

Company Address:

Phone Number:

Email Address:

12.0 NOTICE OF INTENT TO AWARD AND OFFICIAL AWARD

All the Notices of Intent to Award and the Official Award notices will be posted on Carroll County’s Website. It is the bidder’s responsibility to frequently visit the Office of Procurement website to obtain up to date information.

13.0 AWARD

Award of this bid will be made to the lowest, most responsive, and responsible bidder that meets or exceeds the terms, conditions, and specifications of this solicitation and is in the best interest of the County; and is qualified to perform the work based on the determination and review of the references provided of similar size, scope, and ability. Review of these references will be made by the Division of Facilities for the determination.

14.0 INVOICES/PAYMENT

14.1 Invoices will be in PDF format and emailed to facilitiesbilling@carrollcountymd.gov

14.2 Payment terms are “Net 30 Days” after receipt of a properly prepared invoice, inspection of and acceptance of the services provided.

15.0 SERVICE AGREEMENT

The successful bidder must enter into a Service Agreement similar to the “Draft” copy included with the General Information for Bidders. Exceptions, if any, to the County’s draft Agreement must be noted on a separate sheet and uploaded with the bid documents. Exceptions to the County’s Agreement may result in rejection of the bid. The County will not accept any exceptions to the Agreement after the opening date and time of this solicitation.

16.0 CONTRACTOR’S RESPONIBILITIES, REQUIREMENTS/QUALIFICATIONS

16.1 The County reserves the right to investigate an organization's ability to perform, its financial condition and experience. The right is reserved to reject any bid where such an investigation does not satisfy the County. Previous performance on County contracts will be considered in determining qualifications of the low bidder. The decision of the Purchasing Agent is final.

16.2 Bidders must have adequate financial resources. The County will be notified of any bankruptcy reorganization documents filed within the last five years. No funds will be advanced for the start or maintenance of this contract.

16.3 Bidders must have a satisfactory record of past performance. Bidders will be required to provide with their bid at least three (3) current contacts (names and phone numbers) for references for similar type contracts during the past twelve (12) months.

16.4 Safety requirements - All Contractors and Subcontractors performing services for Carroll County are required and will comply with all Federal Occupational Safety and Health Administration (OSHA), State of Maryland Occupational Safety Health Standards (MOSHA) and local County Safety regulations and any other applicable rules and regulations. All Contractors and Subcontractors will be held responsible for the safety of their employees and any unsafe acts or conditions that may cause injury or damage to any persons or property within and around the work site.

16.5 The successful bidder is responsible to follow all Applicable County/State/Federal laws, regulations, and requirements.

16.6 The Contractor will comply with all terms and conditions outlined within this specification.

mailto:facilitiesbilling@carrollcountymd.gov

REPLACEMENTS OF HASHAWHA AND PINEY RUN PARK METAL ROOFS

for the

CARROLL COUNTY DIVISION OF FACILITIES

TECHNICAL SPECIFICATIONS

1.0 PROJECT AND WORK SCHEDULE

1.1 Work must be performed during normal business hours (7am-4pm Monday-Friday).

1.2 General Contacts for the Project that can provide approval will be the following:

o Wyatt Abend – Project Manager

• wabend@carrollcountymd.gov

• (443) 201-3628 o Justin Megonnell – Division Manager

• jmegonnell@carrollcountymd.gov

• (410) 300-7358 o Derek Ward – Facilities Manager

• dward@carrollcountymd.gov

• (410) 596-0167

1.3 Contractor is required to provide a schedule to the contacts listed above that will generally summarize project length and project milestones. Carroll County must be notified if there are changes to the schedule.

2.0 WORK REQUIREMENTS – HASHAWHA (Figures 1-4)

2.1 The Hashawha barn and wetland classroom is a ~4,400 sq. ft. white metal roofed building. The barn is ~80’x40’ with the wetlands classroom making up a ~40’x30’ bump out to the left of the barn. The highest peak being roughly 25’ off the ground.

2.2 Work performed at Hashawha must include:

• Replace metal roofing with 28-gauge white metal roofing material.

• Replace wood battens as needed

• Replace fascia and flashing.

• Replace the soffit located by the wetlands classroom entrance.

• Replace gutters (5 sections) and downspouts (6 total). Downspouts to be brought to the ground and discharged to drain or at an approved location.

• Gutters and Downspouts will be replaced like for like, if changes are needed or recommended by the contractor, the proposed solution must be approved by Carroll County.

• Snow Guards are to be installed and be compatible with the roofing material being installed.

• Laydown area will be available for the material.

• Trash will need to be removed by the contractor. Contractor can place a dumpster within the laydown area.

mailto:wabend@carrollcountymd.gov mailto:jmegonnell@carrollcountymd.gov mailto:dward@carrollcountymd.gov

Figure 1 (Hashawha)

Figure 2 (Hashawha)

Figure 3 (Hashawha Soffit)

Figure 4 (Hashawha)

3.0 WORK REQUIREMENTS – PINEY RUN PARK (Figures 5-8)

3.1 The Piney Run Maintenance Shop is a ~7,000sq. ft. brown metal roofed building. The shop is ~140’ x 50’ with the right side of the building being taller than the left side. The upper roof peak is ~25’ off the ground and the lower roof peak is ~21’ off the ground.

3.2 Work performed at Piney Run Park must include:

• Replace metal roofing with 28-gauge brown metal roofing material, color to match existing building trim as much as possible.

• Replace wood battens as needed.

• Replace fascia, and flashing.

• Replace gutters (4 sections) and downspouts (6 Total). Downspouts to be brought to the ground and discharged onto the asphalt.

• Gutters and Downspouts will be replaced like for like, if changes are needed or recommended by the contractor, the proposed solution must be approved by Carroll County.

• New boots are to be installed on vent piping and properly sealed.

• Remove abandoned satellite dish stand.

• Include an add alternate to replace the front left and rear left metal corner siding (brown) and install ballards (2 each corner) around each new corner siding.

• Snow Guards are to be installed and be compatible with the roofing material being installed.

• Laydown area will be available for the material.

• Trash will need to be removed by the contractor. Contractor can place a dumpster within the lay down area.

Figure 5 (Piney Run)

Figure 6 (Piney Run)

Figure 7 (Piney Run)

Figure 8 (Piney Run)

4.0 WARRANTY

Roof Contractor must warrant that the materials and workmanship of the material and equipment installed under the work of this Section will be first class in every respect, and they must make good any defect not due to abuse, misuse, neglect, or any other cause beyond his control, for a period of 1 Year from the date the roof’s installation is turned over to the County. The Contractor must supply all effort, labor, materials, and equipment for such warranty work at no expense to the County.

5.0 CLEAN-UP

5.1 The Contractor must keep the premises free of debris and unusable materials daily or placed not to impede park operations.

5.2 After completion the Contractor must remove all debris from the site and clean all affected areas as instructed by the Project Manager or his designated representative.