845872signVcc.pdf

Solicitation # 128996

Desing, Furnish and Install Directional Signage Patrick & Henry Community College

Design, Furnish and Install Directional Signage

Patrick & Henry Community College

Small Purchase Set Aside

Questions will be received Until: September 30, 2026, at 2:00 PM local time.

Bids will be Received Until: October 06, 2026, at 2:00 PM local time. All bids must be received electronically through eVA by the date and time stated immediately above. Emailed and/or faxed bids will not be considered.

CONTACTING ANY OTHER REPRESENTATIVE OF THE VCCS OR THE COLLEGE MAY

RESULT IN THE BID BEING DEEMED NON-RESPONSIVE

Any inquiries regarding this solicitation should be directed only to: Shannon Jimenez, Directional Signage PHCC, Email: sjimenez@ssc.vccs.edu Phone: 540-591-4000

Note: This public body does not discriminate against faith-based organizations in accordance with the Code of Virginia, § 2.2-4343.1 or against a bidder or offeror because of race, religion, color, sex, national origin, age, disability, sexual orientation, gender identity, political affiliation, veteran status, status as a military family, or any other basis prohibited by state law relating to discrimination in employment. Faith-based organizations may request that the issuing agency not include subparagraph 1.f in General Terms and Condition C. Such a request shall be in writing and explain why an exception should be made in that Unsealed Bid.

SET-ASIDES IN ACCORDANCE WITH THE SMALL BUSINESS ENHANCEMENT AWARD

PRIORITY: This solicitation is set-aside for award priority to DSBSD-certified micro businesses or small businesses when designated as “Micro Business Set-Aside Award Priority” or “Small Business Set-Aside Award Priority” accordingly in the solicitation. DSBSD-certified micro businesses or small businesses also includes DSBSD-certified women-owned and minority-owned businesses when they have received the DSBSD small business certification. For purposes of award, bidders shall be deemed micro businesses or small businesses if and only if they are certified as such by DSBSD on the due date for receipt of bids.

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Contents

I. PURPOSE: 2

II. GENERAL DEFINITIONS: 2

III. SCOPE OF WORK: 3

IV. SPECIFICATIONS REQUIREMENTS: 4

V. METHOD OF PAYMENT: 5

VI. Attachment A – Certificate of Insurance Sample 6

Please refer to Terms and Conditions attached to this Solicitation.

I. PURPOSE:

The Virginia Community College Shared Services Center (herein referred to as “SSC”) is Soliciting bids from qualified firms: to Design, Furnish, Delivery and Install Directional Signage at various locations on the Patrick & Henry Community College Campus

Patrick & Henry Community College 645 Patriot Ave.

Martinsville VA 24112

QUESTIONS REGARDING UNSEALED BIDS:

Any questions regarding this Unsealed Bid shall be addressed to Shannon Jimenez at sjimenez@ssc.vccs.edu.

II. GENERAL DEFINITIONS:

For the purpose of clarification, each firm receiving this Unsealed Bid is referred to as a “Bidder” and the Bidder awarded the contract to supply the goods is referred to as a “Contractor.” Virginia Community College Shared Services Center is referred to as “Department,” “VCCS or as “SSC,” and “Representative” refers to the SSC Contract Administrator who will be administering the contract. This Unsealed Bid states the instructions for submitting bids, the procedure, and criteria by which a contract may be awarded, and the contractual terms which will exclusively govern the contract between SSC and the Contractor.

All Bids must be received ELECTRONICALLY THROUGH eVA at the date and time stated above.

EMAILED AND OR FAXED BIDS WILL NOT BE CONSIDERED.

III. SCOPE OF WORK:

a. Unit Bid Pricing: Bid shall be in the form of a firm unit price during the contract period.

Unit Price per lot shall include transport and delivery to site for each lot item bid.

Bidders shall provide a fully completed detailed quote with their bid response. Failure to submit a detailed quote along with their bid may render the vendor as non-responsive.

b. Equivalency: The Commonwealth reserves all rights to determine the equivalency of any substituted product. All bidders proposing an equivalent item shall supply sales sheets or other manufacturers supplied documents to allow the Commonwealth to determine equivalency.

c. Mandatory Site Visit Requirements: Vendors must visit the site to view the current conditions by contacting the Institution’s Representative, Roberta Wright rwright@patrickhenry.edu 276-656-0239 Vendors performing site visits shall NOT ask questions or seek clarification from the Institution’s Representative but shall direct questions to the contract officer. All Bidders submitting bids shall be responsible for verifying existing site conditions and measurements at the work sites. Vendors that ask questions or seek additional information regarding this bid from any personnel at the Institution named above shall have its bid be deemed non-responsive.

d. Delivery Point: The address for the delivery location is:

Patrick & Henry Community College 645 Patriot Ave, Martinsville, VA 24112, USA.

Installation Location of each sign will be given at time of award.

e. Off-Loading: The Contractor shall be responsible for off-loading material in neat stockpiles unless otherwise directed. College may provide the following: loading dock.

The following may be needed to unload delivery: forklift.

f. Delivery Hours and Service Hours: For planning purposes, the normal hours for acceptance of deliveries are (Monday through Friday between the hours of 9:00AM and 5:00PM), except on days designated as Federal or State holidays or mandated closing.

g. Delivery Notification: The Contractor shall coordinate actual delivery notification of at least twenty-four (24) hours prior to intended delivery. Contact information for each delivery location will be given at time of award.

h. Delivery and Installation Need by Date: January 29, 2027.

mailto:rwright@patrickhenry.edu

Warranty: Standard Manufacturer Warranty on all materials and labor. The contractor shall guarantee services are completed to college satisfaction.

IV. SPECIFICATIONS REQUIREMENTS:

Patrick & Henry Community College seeks a qualified firm to design, furnish, deliver, and install directional signage at various locations on Patrick & Henry College Campus

The Contractor shall provide all labor, supervision, equipment, tools, materials, and incidentals necessary for requested services.

The Contractor is responsible for any damage incurred during services; any damages must be addressed within 24 HRS.

The Contractor is responsible for disposing of any packing materials. Contractor may use college dumpsters. Contractor will be responsible for ensuring all materials are disposed of according to the local, state, and federal regulations.

The sign design shall be approved by Patrick & Henry Community College, or designee, prior to proceeding with the fabrication of the signs. The bid submission shall include conceptual design and final color art up to 2 design revisions.

The Contractor is required, prior to work beginning, to have utilities located within the designated installation area. Utility locators shall include Miss Utilities.

The installation area does not currently have signage.

Quantity Specifications 6 Fully Customized Design with 2 revisions

7'-0" tall x 5'-0" wide double-sided BUILDING ID painted aluminum monument sign with 3/4" push-through acrylic copy and logo.

1 Fully Customized Design with 2 revisions 5'-0" tall x 3'-0" wide double-sided non-illuminated painted aluminum LARGE DIRECTIONAL sign with applied reflective 3M vinyl logo and copy.

4 Fully Customized Design with 2 revisions 4'-0" tall x 3'-0" wide double-sided non-illuminated painted aluminum SMALL DIRECTIONAL sign with applied reflective 3M vinyl logo and copy

6 Fully Customized Design with 2 revisions 2'-6" tall x 2'-0" wide double-sided non-illuminated painted aluminum TRAFFIC sign with applied reflective.

3M vinyl logo overall height of 5'-0"

1 Delivery 1 Installation Grand Total

The Contractor is responsible for any damage incurred during services and installation; any damages must be address within 24 HRS. CONTRACTOR/SUBCONTRACTOR LICENSE REQUIREMENT: By my signature on this solicitation, I certify that this firm/individual and subcontractor is properly licensed for providing the goods/services specified. Furthermore, the contractor and subcontractors shall maintain the required license throughout the term of the contract. The contractor or their subcontractor shall immediately notify the contracting agency in writing in the event the license has been revoked. Contractor Name: _________________ License # _________________ Type ________________ Subcontractor Name: _________________________ License # _________________ Type

V. METHOD OF PAYMENT:

Payments for any resultant contract will be made by the VCCS in accordance with Article 4 of the Virginia Public Procurement Act, Article 4 “Prompt Payment” (Code of Virginia §2.2-4347

et. seq.)

Vendors shall submit proper invoices to invoice@ssc.vccs.edu or Virginia Community College System, Shared Services Center, Attention: Accounts Payable; 147 Daleville Centre Drive, Daleville, Virginia 24083.

VI. Attachment A – Certificate of Insurance Sample