844860snowAA.pdf

Anne Arundel County, Maryland IFB SOL000015

SNOW AND ICE REMOVAL AND ANTI-ICING SERVICES

SCOPE

GENERAL REQUIREMENTS

TECHNICAL SPECIFICATIONS

1.1 INTENT

These Specifications are intended to cover the furnishing of snow and ice removal services and preventative ice control operations (anti-icing services) on County roads for the Anne Arundel

County Department of Public Works, Bureau of Highways. It is the intent of this invitation for Bid for

Anne Arundel County, Maryland, hereinafter, (the “County”) to establish contracts with qualified bidders to provide all labor, supervision, and equipment necessary for snow and ice removal and anti-icing associated services along County roadways, in accordance with these Specifications.

Work shall be under the general supervision of the Director of Public Works and/or his designees.

1.2 DEFINITIONS

1.2.1 Throughout this IFB, the term "Bidder" shall mean an individual or company who has accepted the pricing, terms, and conditions herein and submits all required documents and supporting information required by the

County.

1.2.2 "Successful Bidder" or "Contractor" shall mean an individual or company who has been offered a contract by the County and has successfully completed the contract process.

1.2.3 A winter weather event is defined as any event during which the Contractor is notified by the

County that snow and ice removal services will be required.

1.2.4 Retainer Fee – An amount of money paid to a Contractor in advance of providing services to ensure the commitment of the Contractor.

1.2.5 Performance Fee – An amount of money paid to a Contractor as a reward for positive performance. For this contract, it is the second payment over and above payment for actual services rendered. This is paid at the end of the contract term above the hourly completed services.

1.2.6 Sole Proprietorship - A sole proprietor is someone who owns an unincorporated business by himself or herself.

1.3 SCOPE OF WORK REVIEW

1.3.1 The Contractor shall provide all labor, equipment, and expertise to perform snow and ice removal services and anti-icing services on County roadways, ramps, parking lots and bridges within the County at the sole discretion of the County.

1.3.2 The Contractor shall provide various trucks and other equipment with operators, equipped at the Contractor’s expense, according to these Specifications.

1.3.3 All equipment shall be completely serviced by the Contractor and shall be delivered ready in all aspects to be placed in normal operating service

1.3.4 No amount of Work is guaranteed under this Agreement. The Contractor shall be paid only for that work performed at the request of the County, and for any retainer/performance payment fees earned and due.

1. 1.3.5 These Specifications include the rates that will be paid for all equipment types and sizes required by the County for snow and ice removal services and anti-icing services. THE CONTRACTOR IS NOT REQUIRED TO HAVE ALL EQUIPMENT

TYPES AND SIZES in order to be awarded a contract. Only those vehicles and equipment reviewed and approved by the County and identified specifically by year, make, model, tag #, and VIN # in a Blanket Purchase Order issued by the Purchasing

Agent shall be used by the Contractor for work under this Contract. Vehicle

Additions/Deletions shall be made in accordance with section 1.12.1.

1.4 AVAILABILITY

1.4.1 The trucks and other equipment for snow and ice removal services shall be available for work under the direction of the County for snow and ice removal services from completion of an executed contract through April 30, 2027.

The trucks and other equipment for anti-icing services shall be available for work under the direction of the County for snow and ice removal services from completion of an executed contract, including any renewal. The expectation is that services won’t be needed between May 1 and October 16 of each contract year.

1.4.2 Contractor shall be available on a seven (7) day per week, twenty-four (24) hours a day on- call basis once the fully executed contract has been sent to the

Contractor and within the contract term.

1.4.3 Please note that Contractor trucks may be required to operate twenty-four (24) hours a day during emergency operations, as long as the Contractor is not a single-driver sole proprietorship. The Contractor will be responsible for providing relief drivers, if necessary.

1.4.4 The County reserves the right to call out whatever equipment it deems appropriate at any time and to discontinue use of any equipment, as field conditions require. Utilization of a given piece of equipment will vary from season to season, primarily based on the severity of winter weather and applicability to the types of roads needing snow plowing or anti-icing service.

1.4.5 A minimum of four (4) hours will be paid for each call out in addition to the maximum one (1) hour for traveling time. To qualify for minimum call-out payment, the

Contractor’s equipment must have arrived at their assigned time/location and been signed in on the Contractor Verification Form with the District.

1.4.6 The Contractor shall establish communications with the County for the duration of this contract. The Contractor shall provide a home/office/cellular phone number, or answering service where the County can contact or leave a message on seven (7) days a week, twenty-four (24) hours a day basis.

1.4.7 Hours of Service - Hours worked under this Agreement shall not exceed sixteen

(16) hours per shift per driver. A minimum downtime of eight (8) hours is required before returning to service. These limits may be modified at the sole discretion of the

Director of Public Works or his designee. Notification of a change in hours of service will be presented in writing to the Contractor. The Contractor shall not exceed these limits until receiving such written notification. It is the Contractor’s responsibility that this provision is adhered to by its employees or subcontractors. Violations of this provision may lead to the rejection of a submitted invoice and/or the termination of the contract.

1.4.8 Once signed in, contractors shall be at their assigned district yard, assigned route, or other location as assigned by the district yard. When a contractor needs to leave operations for repairs and travel to their business or residence, the

Contractor shall notify the County Point of Contact regardless of the time requirements for repairs.

1.5 EQUIPMENT SPECIFICATIONS

1.5.1 Equipment - Contractor-supplied plows, salt spreaders, and spreader controllers for single and multi-axle dump trucks shall meet the minimum specifications listed below. Contractor-supplied tanker and/or tanker with spray equipment shall meet the minimum specifications listed below. The County Urban Roads Superintendent shall be the sole judge as to whether equipment meets the County’s requirements.

1.5.1.1 Snow Plow - The Contractor shall have an installed and functional angle reversible snow plow for roadway use. The plow shall be 9-10 feet in length and a minimum of 36 inches in height. The plow shall be capable of installation on a 30,000

GVW truck or above and be fully operational. Trucks below 30,000 GVW will be handled on a case-by-case basis. Examples of this plow type include but are not limited to manufacturers such as Goodroads, Valk, and Monroe. All trucks shall have power angle blades. Contractors are required to supply both steel and rubber plow blade(s) to service a range of snow and ice conditions, as directed by Anne Arundel County DPW

Bureau of Highways.

1.5.1.2 Foreman Truck- Foreman Trucks are strongly encouraged for fleets of (4) or more plow trucks or heavy equipment and will be called out at the discretion of DPW.

DPW may require multiple Foreman Trucks for additional pieces of Snow Removal

Equipment. The minimum specs for these trucks are ½ ton 4x4 or SUV with the ability to run laptops and cellphones as needed. ½ ton Trucks will be paid a rate less than a ¾ ton truck equipped with a plow and/or spreader. Trucks can be equipped with plows and/or spreaders as long as they meet the minimum requirements for that classification.

These trucks will be required to be inspected during the preseason inspections conducted at the Districts. The main purpose is to act as a liaison between DPW and the company drivers. The foreman is responsible for assuring all roads are plowed to

DPW's published level of service and staying in direct contact with DPW Staff assigned to that area.

1.5.1.3 Salt Spreader - The Contractor shall have an installed and functional full-width tailgate spreader or a “v-box" spreader. These units shall be hydraulically or electrically driven in proportion to the distribution of material given the capacity of the truck. All tailgate style spreaders shall have one or more appropriately sized shields attached to each side of the tailgate or spreader box to prevent material spillage.

1.5.1.4 Spreader Control System - The Contractor shall have, at a minimum, a manually controlled hydraulic spreader controller operated by valves to independently control auger speed and spinner output flow in proportionate ratios to allow for various application rates. The Contractor may elect to install a functional spreader control system either of the open loop or closed loop design integrated with an electronic automatic system consisting of a control console and all necessary ancillary equipment and hardware to connect and operate with a central hydraulic system. At the Contractor’s option, the controller may have data extraction capabilities that indicate current run totals, season totals, and unit information. If the Contractor provides a controller with data extraction capabilities, the County may request that the data be extracted upon completion of any given winter event. A precise spreader calibration chart shall be furnished by the Contractor. The system shall be field calibrated prior to inspection by the County.

1.5.1.5 Liquid Applicator Truck - The truck shall be capable of applying thirty (30)

– eighty (80) gallons of liquid chemical per lane mile and be capable of applying material to one (1) – three (3) lanes simultaneously. The truck shall apply material in a stream pattern with parallel lines of brine or other liquid deicers. The unit shall not spray the material in a fan pattern. The unit shall be ground-speed controlled, and be capable of performing this operation with a continuous flow of product at travel speeds of twenty-five (25) – forty-five (45) miles per hour. The truck shall be equipped to fill its on-board liquid tank using the Contractor's pump, hose, and adaptor if necessary, from storage tanks at County facilities. County personnel may assist the Contractor in loading and off-loading the product into the Contractor's tank if necessary. The truck shall be equipped with a sign advising motorists to stay back during brine application. All Contractor liquid tanks must go through a thorough cleaning prior to reporting to the County for the purpose of assuring that salt brine or other liquid deicers are not contaminated by foreign material.

1.5.1.6 The Tank Truck for transporting salt brine or other liquid deicers shall be equipped with a high speed pump for pumping material out of, and into, County liquid storage tanks. All Contractor liquid tanks shall go through a thorough cleaning prior to reporting to the County for the purpose of assuring that salt brine or other liquid deicers are not contaminated by foreign material.

1.5.1.7 All dump trucks shall have the capability of raising their beds and be equipped with a tarp to cover their loads.

1.5.1.8 The Contractor’s trucks shall provide a 12-volt DC Power Port or other similar power source for the plug-in AVL unit. The power source shall be in the truck’s cab in order to protect the AVL device from damage.

1.5.1.9 Repairs - The Contractor shall provide all service and repairs to keep its equipment running for the entire snow event and until released by the responsible

County supervisor. The County will not compensate for downtime on trucks and equipment that extends beyond one (1) hour. The Contractor shall report to the County when its equipment is down for repairs and when the repairs have been completed and the equipment is operational. If the Contractor’s equipment is found to be inoperable during an event and has not been reported as such to the County, the Contractor may receive a

“Notice of Unsatisfactory Performance.” If a breakdown happens during a performance, a decision will be made on a case by case basis.

1.5.2 Lighting

1.5.2.1 The Contractor shall furnish and maintain all exterior lighting systems as required herein.

1.5.2.2 Vehicle headlight beams shall be required to meet Maryland Motor

Vehicle Laws concerning visibility both to and from vehicles with a plow attached, when so equipped.

1.5.2.3 In addition, every vehicle engaged by the County under this Snow Removal

Agreement shall be equipped with at least one (1) working amber flashing light visible from all directions at a distance of at least three hundred (300) feet. The light does not have to be a permanent mounted fixture.

1.5.3 Cell Phone - An operational cell phone shall be required for each operator of snow and ice removal equipment/trucks.

1.6 GENERAL REQUIREMENTS FOR ALL BIDDERS

1.6.1 The submission of a Bid Response shall constitute an acknowledgment that the Bidder has thoroughly examined and is familiar with the contract documents and specifications in every detail. If any required document is missing from the Bid

Response at the time of submission, the Bid Response may be considered non-responsive.

1.6.2 The following is required to be considered for a Contract for these services:

1.6.2.1 A completed Equipment Form, attached. (See Sample of Equipment Form - Attachment A.)

1.6.2.2 A current insurance certificate (including a declaration page listing all vehicles covered by the policy) naming “Anne Arundel County, Maryland” as an additional insured as required in the insurance section of this IFB. The Bidder shall submit insurance coverage for ALL vehicles listed on the Equipment Form. Failure to do so may result in rejection of the Bid Response. Note: Additional insurance verification up to and possibly including a copy of the entire insurance policy may be required to meet

County requirements. (See Sample Attachment B)

1.6.2.3 Evidence of “good standing” status with the Maryland State Department of

Assessments and Taxation (if required).

1.6.2.4 The required vehicle and equipment photographs (matching all vehicles and equipment found on the Equipment form. For each piece of equipment or vehicle listed on the Equipment Form, three (3) current photographs (one each of front, rear -including readable tag number, side view) shall be submitted by the

Bidder clearly showing the vehicle and its condition. The Bidder shall also submit at least one (1) photograph of any proposed Bidder-owned attached equipment

(plow/spreader). If the plow is mounted on the vehicle, the tag number shall be visible within the pictures. Pictures can be taken with the plow raised or at an angle that displays the license plate. (See Sample Attachment C)

•Pictures may be submitted electronically to the Buyer, Justin Alsup, at phalsu00@aacounty.org or provided in hard copy to the County Purchasing Office at

2660 Riva Road, 3rd Floor, Annapolis, MD 21401; however, if Bidder wants the County to review the entire package, pictures must be sent to the County at least two (2) days before the presentation or appointment with County personnel.

•The County is not responsible for photographs submitted to other County locations or sent to incorrect email addresses. All photographs shall be marked with the pictured equipment corresponding item number shown on the

Equipment Form.

•IMPORTANT NOTE: If submitting any documents electronically, it is the Bidder’s responsibility to contact Purchasing to confirm receipt of the email.

1.6.2.5 A signed and witnessed Agreement for Services (sample is Attachment F) with the correct legal name (as listed in Maryland’s SDAT, if applicable), and signed by an authorized representative.

1.6.2.6 A signed and notarized Affidavit (see sample Attachment D) with the same legal name as the Agreement. IMPORTANT NOTE: The County may not provide witnessing and notary services for these Affidavits.

1.6.2.7 The following requirements shall be completed after the Snow Packet has been submitted to the County and found to be complete:

1.6.2.7.1 Contractor shall have its trucks and/or equipment inspected, calibrated (if applicable) and approved by the County’s Bureau of Highways for the 2026/2027

Winter Season. All equipment shall be inspected by the County’s Bureau of Highways staff at either a County facility or a mutually agreed upon location.

1.6.2.7.2 Contractor shall attend an annual Winter Maintenance Meeting.

1.6.2.7.3 Failure on the part of the Contractor to complete all of these requirements will result in not being called by the County when services are needed.

1.6.3 Bid Submittals

1.6.3.1 Bidders shall submit accurate and fully completed forms as part of the Bid Response.

1.6.3.2 A Snow/De-Icing packet, including a checklist, draft agreement for reference, affidavit form, along with all other documents to be completed and returned to the

County, will be provided to Bidders that have signed up for the 2026/2027 snow season.

1.6.3.3 Bidders shall contact the County to obtain specific Snow/De-Icing packet and not use the samples from the IFB. These Snow/De-Icing packets are prepared specifically for the prospective Bidder.

1.6.3.4 Bidders shall submit all documents required in Sections 1.6.2.1 – 1.6.2.6 before the

Snow/De-Icing Packet will be reviewed for acceptance by the County.

1.7 WORKSHOP/PRESENTATION - Throughout the year, the County will be hosting

Outreach and Informational sessions for this Solicitation. These events will be scheduled as opportunities become available and will be listed on the County's Central

Services Homepage at https://www.aacounty.org/central-services Bidders can also schedule individual appointments to ask questions and complete paperwork by contacting Justin Alsup at phalsu00@aacounty.org or

410-222-4123.

1.8 TO QUALIFY FOR A RETAINER OR PERFORMANCE FEE

1.8.1 Retainer Fee

1.8.1.1 Step 1: Completing Initial Contract Requirements – A Retainer Fee shall be paid by the County to all Bidders who successfully complete all IFB initial qualifying requirements for these services, as outlined above in Section 1.6.2.1-1.6.2.6 no later than September 30, 2026, by 3:00

P.M., local time. If the Contractor does not meet the September 30, 2026 deadline but meets the terms above by November 15, 2026, the Contractor will receive 50% of the

Retainer. If the Contractor does not meet the terms above by close of business

November 15, 2026, the Contractor will not receive the retainer.

1.8.1.1.1 Documents that have been reviewed by the County and found to be acceptable will be acknowledged via email by the County.

1.8.1.1.2 The County strongly encourages Bidders to attend the presentation offered by the County prior to submission of the snow package.

1.8.1.1.3 If after additional review by the County, any packages found to be incomplete or corrections are needed, the County will have the sole discretion in determining if the Bidder still meets the Retainer Fee qualifications.

1.8.1.2 Step 2: Truck and Equipment Inspection - Once the Bidder has submitted its completed agreement package to the County, the Bidder shall have all applicable trucks and equipment (those that qualify for retainers) inspected by the County by the due date specified for the current contract term.

1.8.1.2.1 Contractor shall have its trucks and equipment inspected by the County’s Bureau of

Highways at either a County facility or a mutually agreed upon location.

1.8.1.2.2 The County will maintain records on those pieces of equipment and trucks that have been inspected and found acceptable.

1.8.1.2.3 Inspections may be completed after the September 30, 2026 (the retainer document submission) due date; however, they shall be completed no later than

November 15, 2026, in order to still meet this requirement toward retainer qualification. It is the Bidder’s responsibility to arrange for these inspections and calibrations in sufficient time to meet Retainer deadlines.

1.8.1.2.4 Those Bidders submitting bid packages after 3:00 p.m. September 30, 2026, shall also have the applicable trucks and equipment inspected even though they will not qualify for a retainer. This inspection shall be completed before work can begin.

1.8.1.2.5 Additional information can be found in Section 1.8.2 (below) of this IFB.

1.8.1.3 Step 3: Winter Maintenance Meeting Contractor shall attend an annual

Winter Maintenance Meeting. Contractor attendance will be recorded at the meeting locations and will be used to verify that all retainer requirements have been met. A sample “Receipt of Bureau of Highways Hired Equipment Winter Meeting

Presentation” form can be found as Attachment H, near the end of this IFB.

1.8.1.4 Step 4: Payment of Retainer Fees

1.8.1.4.1 Retainer fee payments are not automatically generated by the County.

The Contractor shall submit an invoice for each payment by the due date required as stated in Section 1.11 regarding payments. Failure to submit invoices correctly and by the due dates will result in forfeiture of the retainer fee payment.

1.8.1.4.2 Retainer fees shall not be paid for the following equipment: plow-only trucks, tank trucks and other miscellaneous construction equipment (backhoes, skid steer loaders, graders, tractors, etc.). Equipment not eligible for the retainer fee, but which would be available to Anne Arundel County for snow and ice removal operations at the stated hourly rates shall also be listed on the Equipment Form.

1.8.1.4.3 Retainer fees shall be paid for the first twelve (12) Anti-Icing and DLA Service vehicles under this contract. The first twelve (12) Anti-Icing and DLA Service vehicles shall be determined by the date paperwork is submitted and accepted by the County.

1.8.1.4.4 Retainer fees shall be paid for the first seven (7) Wheel Loaders under this contract. The first seven (7) Wheel Loaders shall be determined by the date paperwork is submitted and accepted by the County.

1.8.2 County Truck/Equipment Inspections - Annually

1.8.2.1 Each vehicle listed on the Equipment Form that is eligible for a retainer/performance fee shall be subject to inspection by County personnel.

1.8.2.2 Even if a Contractor is past the retainer fee eligibility time frame, in order to ensure its trucks and equipment are acceptable for use on this County contract, those trucks and equipment listed on the Equipment Form shall be inspected by the

County.

1.8.2.3 If there are any defects in the Contractor’s trucks or equipment and/or it fails the calibration test, the Contractor shall not receive any retainer/performance fee until the equipment has passed inspection and the calibration test.

1.8.2.4 Each vehicle listed on the Equipment Form for which is eligible for performance/retainer fee shall be subject to inspection by County personnel.

1.8.2.5 A vehicle selected for inspection shall pass the inspection in order to be eligible for the retainer/performance fee.

1.8.2.6 All efforts will be made to perform equipment inspections in a manner that will minimize inconvenience to the Contractor.

1.8.2.7 The following procedure will be used to determine the specific trucks and equipment to be included in the Work under this Contract, and the rates to be paid:

1.8.2.7.1 The Equipment Form and photographs will be reviewed by the County.

1.8.2.7.2 Contractors shall have all equipment listed on the Equipment Form inspected by the

County as listed above.

1.8.2.7.3 Each truck/equipment accepted for use for snow removal and anti-icing services during the current contract term will be included in a Blanket Purchase Order issued by the Purchasing Agent. This purchase order will include the rate to be charged to each truck or equipment. This Blanket Purchase Order will be sent to the

Contractor.

1.8.3 Winter Maintenance Meeting

1.8.3.1 The Contractor shall attend a mandatory Winter Maintenance Meeting.

1.8.3.2 The Bureau of Highways shall establish the date, time, and place of the meeting.

1.8.3.3 The meeting date and time will be published on the County website and emailed to the Contractor at least two (2) weeks in advance and will be held after normal working hours to minimize inconvenience to the Contractor.

1.8.3.4 Attendance at this meeting shall be mandatory. It shall be the

Contractor’s sole responsibility to become informed of the date and time of this meeting.

1.8.3.5 Contractors submitting agreement packages on or past the November 15, 2026 date shall make arrangements with the County to meet this requirement at a different time. Failure to complete this requirement will result in the inability of the

County to utilize Contractor’s services until this requirement is met.

1.8.4 Performance Fee

1.8.4.1 A Performance Fee is paid to a Contractor as a reward for positive performance. The

Contractor shall have already met all the Retainer Fee requirements. If the Contractor only receives

50% retainer, then the Contractor will only be eligible to receive 50% of the performance fee.

1.8.4.2 For this Contract, it is the second payment over and above payment for actual services rendered. This is paid at the end of the Contract term.

1.8.4.3 Performance Fees are only paid if a Retainer Fee was paid at the beginning of the season. If a contractor did not receive the Retainer Fee because they didn’t meet the IFB submission deadline or because they missed the deadline to invoice for the retainer fee, the contractor is not eligible for the Performance Fee.

1.8.4.4 Performance Fee payments are not automatically generated by the

County. The Contractor shall submit an invoice for each payment by the due date required as stated in Section 1.11 regarding Payments. Failure to submit invoices correctly and by the due dates will result in forfeiture of the performance fee payment.

1.8.4.5 Performance fees shall not be paid for the following equipment: plow-only trucks, tank trucks and other miscellaneous construction equipment

(backhoes, skid steer loaders, graders, tractors, etc.).

1.8.4.6 Performance fees shall be paid for the first twelve (12) Anti-Icing and DLA

Service vehicles under this contract. The first twelve (12) Anti-Icing and DLA Service vehicles shall be determined by the date paperwork is submitted and accepted by the County.

1.8.4.7 Performance fees shall be paid for the first seven (7) Wheel Loaders under this contract. The first seven (7) Wheel Loaders shall be determined by the date paperwork is submitted and accepted by the County.

1.8.5 Performance Evaluations

1.8.5.1 A Performance Rating System will be utilized. The County shall be the sole judge as to whether the equipment/vehicles are performing satisfactorily.

1.8.5.2 All work performed shall be of high quality in accordance with good practices, procedures, and industry standards. The Contractor shall conform to all

Federal, State and Local laws and governmental regulations.

1.8.5.3 Upon receipt of a “Notice of Unsatisfactory Performance” from the

County, the Contractor shall immediately take action to correct the deficiency and inform the County of the action(s) taken.

1.8.5.4 A “Notice of Unsatisfactory Performance” (see Attachment I) will be issued in instances of:

•Equipment reporting to work but unable to plow snow and spread salt as directed by the County.

•An equipment operator not following the direction of the County.

•An equipment operator acting in a manner that is a danger to the public or other

County-hired equipment and personnel.

•Personnel failing to keep an assigned AVL unit plugged in and operable throughout the duration of the winter storm.

•Other applicable unsatisfactory performance issues as deemed “unsatisfactory” by the County. An explanation will be provided.

1.8.5.5 Following Issuance of a “Notice of Unsatisfactory Performance”, the Contractor shall not be eligible for any performance fees associated with the offending piece or pieces of equipment.

1.8.5.6 A second notice may cause this contract to be terminated which may affect future snow contracts. Upon termination, the Contractor shall return all County owned equipment (AVL/GPS, sign decals, etc.) to the designated location within five (5) working days.

1.8.5.7 The Contractor is eligible for a performance fee regardless of whether they were called to perform snow plowing services during the contract period, so long as they received the retainer fee (see 1.8.4.3) and meet all other performance criteria.

1.9 RETAINER/PERFORMANCE FEE SCHEDULE - Only the trucks/equipment listed below qualify for a retainer/performance fee if all other requirements are met.

Note: Sole proprietors may only receive a retainer/performance fee for one vehicle.

4x4) Pickup or SUV (foreman Truck) ½ ton minimum

$400 (2 payments at $200) includes (1) Retainer payment & (1) performance payment

Light Duty Pick-up Truck (Class 1-3) with owner-supplied snow plow

$800 (2 payments @ $400) includes (1) retainer payment & (1) performance payment

Light Duty Pick-up Truck (Class 1-3) with owner-supplied snow plow and approved spreader

$1000 (2 payments @ $500) includes

(1) retainer payment & (1) performance payment

Light Duty Pick-up/Dump/Flatbed/Utility Truck (Class 1-3, dual Rear Wheel) with owner-supplied snow plow

$800 (2 payments @ $400) includes (1) retainer payment & (1) performance payment

Light Duty Pick-up/Dump/Flatbed/Utility Truck (Class 1-3, dual Rear Wheel) with owner-supplied snow plow and approved Spreader

$1250 (2 payments @ $625) includes

(1) retainer payment & (1) performance payment

Medium Duty Dump/Flatbed/Utility Truck (Class 4-6) with owner-supplied snow plow

$1000 (2 payments @ $500) includes

(1) retainer payment & (1) performance payment

Medium Duty Dump/Flatbed/Utility Truck (Class 4-6) with owner-supplied snow plow and approved spreader (Tailgate, V-Box, Liquid Tank)

$1500 (2 payments @ $750) includes

(1) retainer payment & (1) performance payment

Heavy Duty Single/Tandem

Dump/Flatbed/UtilityTruck (Class 7-8) with owner-supplied snow plow

$1000 (2 payments @ $500) includes

(1) retainer payment & (1) performance payment

Heavy Duty Single/Tandem

Dump/Flatbed/UtilityTruck (Class 7-8) with owner-supplied snow plow and approved spreader (Tailgate, V-Box, Liquid Tank)

$2000 (2 payments @ $1000) includes

(1) retainer payment & (1) performance payment

Heavy Duty Tri-Axle Dump/Flatbed/Utility Truck (Class 7-8) with owner-supplied snow plow

$1250 (2 payments @ $625) includes

(1) retainer payment & (1) performance payment

Heavy Duty Tri-Axle Dump/Flatbed/Utility Truck (Class 7-8) with owner-supplied snow plow and approved spreader (Tailgate, V-Box, Liquid Tank)

$2500 (2 payments @ $1250) includes

(1) retainer payment & (1) performance payment

Skid Steer Loader with Bucket/Plow: First

(12) units to complete all initial qualifying requirements, as outlined in Sections 1.6.2.1-1.6.2.6 only.

$500 (2 payments @ $250) includes (1) retainer payment & (1) performance payment.

Wheel Loader: (2-4.99 cubic yds.) first twelve (12) units to complete all IFB initial qualifying requirements, as outlined in Sections 1.6.2.1-1.6.2.6 only.

$1000 (2 payments @ $500) includes

(1) retainer payment & (1) performance payment.

1.10 SNOW REMOVAL AND ANTI-ICING CONTRACT RATES

1.10.1 Hourly rates have been established for equipment and vehicles carrying Contractor-supplied snow plows and salt spreaders and anti-icing equipment. In the event a piece of equipment falls into multiple categories, the County may inspect the piece of equipment/vehicle and determine the appropriate category. The County’s decision on the prevailing category and corresponding rate shall be final. Hourly rates include operator, fuel, oil, cell phone, insurance, overhead, profit, and incidentals.

1.10.2 The rates listed below include operator, fuel, oil, and maintenance of vehicles, cell phones, and incidentals. The rates listed below are comparable to the prevailing hourly rates for local and state governments in the Baltimore\Washington area.

1.10.3 All rates quoted and invoiced shall be for actual operating time. A maximum of one (1) hour shall be allowed for travel to the designated reporting location per event.

Equipment

Hourly Operating Rate

Light Duty Pick-Up Trucks (Class 1-3)

Pick-up/SUV 4x Requires (4) plow trucks or equipment 4

(Foreman Truck)

$85

Pick-up with owner-supplied snowplow

$110

Pick-Up with owner-supplied snowplow and salt spreader

(slide-in unit with minimum 1 cubic yd. capacity)

$115

Light Duty Pick-Up/Dump/Flatbed/Utility

Trucks (Class 1-3, Dual Rear Wheel)

Pick-Up/Dump/Flatbed/Utility with owner supplied snowplow

Pick-Up/Dump/Flatbed/Utility with owner supplied snowplow and salt spreader

(minimum 2 cubic yds. capacity)

$133

Medium Duty Dump/Flatbed/Utility Trucks

(Class 4-6)

Dump/Flatbed/Utility with owner supplied snowplow

$136

Dump/Flatbed/Utility with owner supplied snowplow and salt spreader

(minimum 3 cubic yds. capacity)

$164

Heavy Duty Single Axle/Dump/Flatbed/Utility

Trucks (Class 7-8)

Dump for hauling salt, snow, road materials, debris

$156 snowplow and salt spreader (minimum 5 cubic yds. capacity)

$187

Heavy Duty Tandem Axle Dump/Flatbed/Utility

Trucks (Class 8)

$125

$166

(minimum 10 cubic yds. capacity)

$198

Heavy Duty Tri-Axle Dump/Flatbed/Utility

Trucks (Class 8)

$135

$175

(minimum 18 cubic yds. capacity)

$205

Anti-Icing & DLA Services

Liquid Applicator Truck - push only (950 to 1,500-gallon capacity w/ contractor supplied plow)

$136

Liquid Applicator Truck - spray only (950 to

$181

Liquid Applicator Truck - push & spray (950 to

$191

Liquid Applicator Truck - push only (1,500

2,999-gallon capacity w/ contractor supplied

$156

Liquid Applicator Truck - spray only (1,500

2,999-gallon capacity w/ contractor supplied

$212

Liquid Applicator Truck - push and spray (1,500 to 2,999-gallon capacity w/ contractor supplied plow)

$222

Liquid Applicator Truck - push only (3,000

4,499-gallon capacity w/ contractor supplied

$166

Liquid Applicator Truck - spray only (3,000

4,499-gallon capacity w/ contractor supplied

$248

(3,000 to 4,499-gallon capacity w/contractor-supplied plow)

$258

Liquid Applicator Truck - push only (4,500-gallon capacity and above w/contractor-supplied plow)

$175

Liquid Applicator Truck - spray only (4,500 gallon capacity and above w/

$255

(4,500 gallon capacity and above w/

$265

Tank Truck for Transporting Salt Brine or Other

Liquid Deicers (1,500-2,999 gallon capacity)

$110

Other

Liquid Deicers (3,000-4,499 gallon capacity)

$138

Other Liquid Deicers (4,500 gallon and above capacity)

$165

Note: if a Contractor’s liquid applicator truck performs liquid deicer transport services prior to, during, or after a storm event, the Contractor will be entitled to the tank truck transport pay rate for those hours engaged in transport services for the County.

Motor Graders

Medium (125hp-150hp)

$190

Large (151hp-200hp)

$225

Rubber Tire Loaders

Small with 1 to 1.99 cubic yard bucket or a contractor-supplied plow

$160

Medium 2 to 2.99 cubic yard bucket or

Contractor-supplied plow

$210

Large 3-4.99 cubic yard bucket or Contractor supplied plow

$215

Large 5+ cubic yard bucket or Contractor supplied plow

$230

• Large with blower attachment, 1,000 TPH

$265

• Large with blower attachment, 2,000 TPH

$275

• Large with blower attachment, 3,000 TPH

$300

Misc. Equipment

• Skid Steer Loader (i.e. Bobcat)w/Angle Plow or bucket

$160

• Tractor, Farm - Min (85hp)

$132

• Backhoe, Rubber Tire (75hp minimum)

$132

• Backhoe, Rubber Tire (100hp minimum)

$200

• Snow Blower, Self-propelled (3,000 TPH minimum)

$300

• Snow Blower, Self-propelled (4,000 TPH

$400

• Snow Blower, Self-propelled (5,000 TPH

$500

Material Unit Price

• Salt Brine (23% Concentration)

$0.45/Gallon

All Unit prices quoted and invoiced shall be for the actual delivered quantity to one of the County facilities listed in Section 1.13.1.

1.11 PAYMENT FOR SERVICES

1.11.1 The County shall pay the Contractor for Work performed under this Agreement in accordance with these Specifications. Services under this Agreement shall be performed pursuant to a Blanket Purchase Order issued by the Purchasing Agent. The Finance Officer shall certify availability and encumbrance of funds for each Blanket Release Purchase Order issued pursuant to this Agreement, and no payment shall be made to the Contractor absent such certification.

1.11.2 Payment for Work performed under this Agreement and for retainer/performance fees shall be based on invoices sent to the main office of the district that the Contractor was assigned to, and in which work was performed. Within thirty (30) days of a storm event, two (2) copies of an itemized invoice shall be submitted to one of the following:

Eastern District Road Operations

318 Mountain Road

Pasadena, MD 21122

Western District Road Operations

1847 Crownsville Road

Annapolis, MD 21401

Southern District Road Operations

350 West Central Ave

Davidsonville, MD 21035

1.11.3 If a retainer/performance fee is payable, it shall be paid in two (2) equal payments. An invoice for the first payment (retainer fee) shall be submitted by the Contractor after all contract requirements as outlined above in Section 1.8.1 for that contract year have been met.

1.11.4 All invoices for the first (retainer) payment shall be submitted by the Contractor prior to

December 1st of the contract year.

1.11.5 All invoices for the second (performance) fee payment shall be submitted after March 15th but no later than April 15th of the contract year if all work performed under this contract was, in the sole opinion of the County, acceptable.

1.11.6 Only equipment that received the first half (retainer) fee shall be eligible for the second half

(performance) fee payment.

1.11.7 Retainer/performance fee payments are not automatically generated by the County. The

Contractor shall submit an invoice for each payment. Failure on the part of the Contractor to send the invoice to the County by the required dates listed above may result in forfeiture of the retainer/performance fee payment to the Contractor. If the Contractor is not paid the retainer, then the Contractor will not receive the performance fee payment either.

1.11.8 Each Invoice submitted for payment shall include:

•Each piece of equipment used

•A description of the equipment

•The rate being charged

•The number of hours being charged

•The dates services were provided

•The assigned Storm Number

•The total Charge

1.11.9 All invoices for work performed shall be submitted to the County within thirty (30) days of the storm event and in accordance with the terms and conditions as required in Section 1.11.2.

1.11.10 Late invoicing may result in delayed payment or denial of the request for payment if the services cannot be verified using County records.

1.12 CONTRACTOR RESPONSIBILITIES - The following requirements define additional

Contractor’s responsibilities while providing the snow and ice removal services.

1.12.1 Updating/Changing the County Equipment Form - It shall be the responsibility of the

Contractor to inform the County in writing anytime there has been a change in Equipment (added or deleted) by submitting an updated Equipment Form to the County’s Purchasing Office. Any new

Equipment shall be inspected, calibrated, and approved by the Bureau of Highways prior to acceptance by the County for use in the Contract. Equipment accepted for use in snow removal services during the current contract term will be included in a Blanket Purchase Order issued by the

Purchasing Agent. Any additions or deletions of trucks and/or equipment once Contract is accepted by the County shall require completion of a change order to the Contract.

1.12.2 The Contractor shall respond to the renewal notification for this Contract received from the

County in reference to the annual renewal of the agreement. Any change to items on the equipment form shall be noted at the time of renewal.

1.12.3 Contract Support Decals

1.12.3.1 All Equipment shall display a magnetic “Anne Arundel County Contract Support” decal or sign on the door of both sides of the equipment while performing winter operations for the County.

1.12.3.2 The Contractor shall work with County personnel to find a suitable location to display decals or signs on equipment that cannot accommodate the magnetic decal on the door.

1.12.3.3 The County will provide the first set of signs, one (1) sign for each side of the equipment.

1.12.3.4 Signs provided by the County shall be returned at the end of the winter season or by April

30, 2023.

1.12.3.5 If signs are lost or if a Contractor reports for duty without signs, the Contractor may receive a “Notice of Unsatisfactory Performance".

1.12.3.6 It is the responsibility of the Contractor to keep the decals in good condition.

1.12.3.7 If signs are lost or if a Contractor reports for duty without signs, an additional set shall be purchased from the County at a cost of $25.00 per sign. This will result in a deduction of the cost of the decals from the Contractor’s end-of-season performance fee.

1.12.3.8 If the Contractor refuses to display or purchase decals, the Contractor shall not be permitted to work until the decals are displayed. Decals shall remain on the Contractor’s equipment throughout the storm until released by the County.

1.12.4 AVL/GPS Program

1.12.4.1 The County shall require the Contractor to carry in each snow removal vehicle a County-owned AVL (Automated Vehicle Locator) or GPS enabled device.

1.12.4.2 The sole purpose of this device would be for the County to track the location of snow removal vehicles.

1.12.4.3 This device would be issued at the beginning of a weather event and returned to the

County at the end of such an event.

1.12.4.4 When Contractor personnel and equipment are logged in at the County’s Maintenance

Yard’s front office or other designated area by a County representative, Contractor personnel may be assigned an AVL unit for use during the storm.

1.12.4.5 The Contractor personnel shall sign an acknowledgment that they received the unit.

1.12.4.6 The unit shall be turned in to the County by the Contractor personnel when they are logged out at the close of the storm.

1.12.4.7 The Contractor personnel shall keep the AVL unit operable throughout the duration of the winter storm.

1.12.4.8 If the Contractor’s personnel fail to keep the AVL unit operable throughout the duration of the winter storm, the Contractor may receive a “Notice of Unsatisfactory Performance”. The

Contractor shall remove offending Contractor personnel from further contract work at the County’s request. The Contractor shall be billed $250.00 by the County for failure to return the unit in good working order.

1.12.4.9 This device shall not be used by the Contractor for personal use and shall remain on at all times during the shift.

1.12.4.10 The proper use of the GPS or AVL-enabled County cell device may be a part of the

Performance Rating System.

1.12.4.11 The County reserves the right to require other basic progress report data from each driver or operator who performs work during a winter storm event.

1.12.4.12 All County AVL/GPS equipment shall be returned to the County at the end of the winter season or by April 30, 2025.

1.12.5 Failure to Respond to a Snow/Ice Event

1.12.5.1 Failure to respond to two (2) call outs during the winter season period may be cause for the County to terminate the Agreement. In the event of a termination, the Contractor shall return any County-owned equipment to the designated location within five (5) days, and all payments shall cease as of the date of termination.

1.12.5.2 In the event the Contractor fails to respond to two (2) or more call outs, the County reserves the right to demand the return of any paid retainer fees, in addition to any costs incurred to the County in the process of seeking the return of such monies.

1.12.6 Required Response Times for a Snow/Ice Event

1.12.6.1 Contractor shall respond in less than two (2) hours for night call outs.

1.12.6.2 Contractor shall respond in less than three (3) hours for day call outs.

1.13 SNOWPLOWING/ANTI-ICING BASIC INSTRUCTIONS

1.13.1 Assignment - The Bidder shall be assigned to one (1) of the following six (6) Highway Yards.

If the Bidder has a preference, Bidder should request an assignment with the Bid Response. The

County will make every effort to accommodate the request; however, the County reserves the right to revise equipment assignments and/or redistribute equipment provided under this contract to meet snow and ice removal and anti-icing needs.

Eastern District Roads

Western District Roads

Southern District Roads

Mountain Rd Yard

318 Mountain Rd

Pasadena MD 21122

Crownsville Rd Yard

1847 Crownsville Rd

Annapolis MD 21401

Davidsonville Yard

350 W. Central Ave

Davidsonville MD 21035

Dover Rd Yard

200 Dover Rd

Glen Burnie MD 21061

Odenton Yard

1427 Duckins St

Odenton MD 21113

St. Margaret’s Rd Yard

415 Broadneck Rd

Annapolis MD 21409

1.13.2 Plowing/Anti-Icing Standards

1.13.2.1 For all sole proprietor contractors without employees, only one (1) vehicle shall be allowed to be in use at any given time as part of this Contract and the only driver shall be the individual who signs the Contract with the County.

1.13.2.2 Hours worked under this Agreement shall not exceed sixteen (16) hours per shift driver. A minimum downtime of eight (8) hours is required before returning to service.

1.13.2.3 These limits may be modified at the sole discretion of the Director of Public Work his/her designee. Notification of a change in hours of service will be presented in writing to the Contractor.

Contractor shall not exceed these limits until receiving such written notification from the County.

1.13.2.4 It is the Contractor’s responsibility to ensure that this provision is adhered to by its employees or subcontractors. Violations of this provision may lead to the rejection of a submitted invoice and/or the termination of the contract.

1.13.2.5 Contractors shall provide all drivers or operators with copies of contract standards for plowing cul-de-sacs, anti-icing, and general instructions for providing snow plowing services to the citizens of Anne Arundel County incorporated into this document.

1.13.3 Instructions

1.13.3.1 Contractors shall work safely, and be considerate to the residents that they are serving at all times.

1.13.3.2 Contractors shall check-in and check-out at the location identified above.

1.13.3.3 Contractors shall be responsible for their equipment, and any damages that they cause.

1.13.3.4 Contractors shall follow the route map provided or work in the area assigned to the

Contractor.

1.13.3.5 Contractor shall contact the County as soon as possible if any problems are encountered.

1.13.3.6 Accident Prevention and Notification - The Contractor shall be responsible for initiating, maintaining, and supervising all safety precautions and programs in connection with the work of this Contract. Caution shall be exercised at all times for the protection of persons and property

(including mailbox knocked down). The safety provisions of all applicable laws and regulations shall be observed, including safeguards on Equipment, the elimination of hazards and worker safety training. In the event of an accident of any kind which involves the general public and/or public or private property, the Contractor shall immediately notify the County for informational purposes only. Upon request of the County, the Contractor shall provide an accounting of details and/or copies of written accident reports.

1.13.3.7 Damages to Property - The Contractor shall take all necessary precautions for the private property. The Contractor shall be responsible for damages on public or private property resulting from the operation of equipment. All such property which suffers damage caused by the Contractor shall be repaired or replaced as soon as possible to equivalent quality at no charge to the property owner or to the County. If the Contractor fails to do so within ten (10) days or other agreed to the time period, the County may, after giving the Contractor notice in writing, proceed to repair or replace such property as may be deemed necessary at the Contractor’s expense. Such charges shall be deducted from the Contractor’s invoices or be reimbursed to the County by the Contractor.

1.13.4 Special Considerations

1.13.4.1 Contractors shall limit their work to the road and roadside right-of-way.

1.13.4.2 Contractors shall exercise care to avoid damaging infrastructure that may be present in the roadside right-of-way including:

•Curb and Gutter including Asphalt curb

•Storm Drains

•Fire Hydrants

•Utility Cleanouts

•Telecommunications Equipment

1.13.4.3 Contractors shall exercise care to avoid damaging privately maintained features that may be present in or near the roadside right-of-way including:

•Parked Cars - especially those obscured by snow

•Mailboxes

•Drinking water well heads or caps

•Landscaping or Fences, though such items are generally prohibited by County Code (§ 13-3-201)

1.13.4.4 Contractors shall deposit snow where it least impacts the County’s residents and customers such as:

•Do not block hydrants when pushing or dumping snow.

•Avoid blocking access to driveways whenever possible—it is recognized that modest windrows may develop in front of driveways when plowing.

•Avoid dumping snow on already cleared sidewalks.

•Avoid dumping snow on private property.

1.13.5 Plowing in a Cul-de-Sac

1.13.5.1 If conditions dictate, additional clearing of the cul-de-sac may occur in the storm cleanup phase.

1.13.5.2 The Contractor shall make one (1) pass on the outside of the cul-de-sac, pushing snow toward the center. If cul-de-sac dimensions or a plowing vehicle’s size prevents plowing in a continuous turning movement, the plowing vehicle will make multiple linear passes on the outside of the cul-de-sac, pushing snow to available areas on the perimeter of the cul-de-sac, to approximate a single, continuous pass. This allows residents to access their driveways and exit out of the cul-de-sac.

1.13.5.3 Plowing equipment shall…