844145hvacPort.pdf

This is a Scope of Work document for the City of Portsmouth, Virginia, detailing preventive maintenance requirements for city-wide HVAC systems. The solicitation seeks sealed bids for comprehensive heating, ventilation, and air-conditioning maintenance services across City-owned and operated facilities. The scope encompasses routine preventive maintenance activities designed to ensure optimal system performance and extend equipment lifecycle. Specific maintenance tasks include equipment inspection, filter replacement, refrigerant charge verification, electrical connection inspection, and seasonal startup and shutdown procedures. The contract term is for one year from the execution date, with the City retaining the option to renew for up to four additional one-year periods at its sole discretion. Bidders are required to provide detailed pricing for all labor and materials necessary to perform the prescribed maintenance activities across all designated City facilities.

The pricing structure requires bidders to submit comprehensive cost proposals covering all preventive maintenance services on a per-facility or system basis as specified in the bid documents. The contract does not identify a specific incumbent or set-aside provisions. Bidders must demonstrate capability to service multiple facility locations and coordinate scheduling with City departments to minimize operational disruption. The solicitation requires strict adherence to all technical specifications and industry standards for HVAC maintenance, with the City maintaining the right to inspect work and verify compliance with contract requirements. Selected contractors must maintain appropriate licensing, insurance coverage, and bonding as determined by the City's procurement requirements.