843637roadJcc.pdf

JAMES CITY SERVICE AUTHORITY

INVITATION FOR BIDS #20270318

LS 2-4 DRIVEWAY & LOT PAVING

THIS PUBLIC BODY DOES NOT DISCRIMINATE AGAINST

FAITH-BASED ORGANIZATIONS

August 2026

JAMES CITY COUNTY, VIRGINIA

INVITATION FOR BID

IFB #20270318

Title: JCSA Lift Station 2-4 Driveway & Lot Paving

Issue Date: August 27, 2026

Due Date: September 30, 2026 no later than 2:00 p.m. local time, electronically to Euna OpenBids/DemandStar.

Submit: One (1) Bid to include all documents listed in Section XIV. Required Bid Documents to Return

Inquiries: All questions pertaining to this project should be directed to Jenn Mintern, JCSA Finance Specialist, no later than 2:00 p.m. on September 18, 2026 in writing by email: Jenn.Mintern@jcsava.gov. Addendum will be issued by James City Service Authority.

This public body does not discriminate against faith-based organizations.

Company Name:

Address:

City/State/Zip:

Telephone: EMAIL:

Federal Tax ID:

Print Name: Title:

Signature: Date:

Acknowledgement of Addendums: #1________________ #2________________

James City Service Authority 119 Tewning Rd

Williamsburg, VA 23188 Email: Jenn.Mintern@jcsava.gov

*State Corporation Commission Requirement per the Virginia Public Procurement Act, VPPA:

§ 2.2-4311.2. Compliance with state law; foreign and domestic businesses authorized to transact business in the Commonwealth. -- A. All public bodies shall include in every written contract a provision that a contractor organized as a stock or nonstock corporation, limited liability company, business trust, or limited partnership or registered as a registered limited liability partnership shall be authorized to transact business in the Commonwealth as a domestic or foreign business entity if so required by Title 13.1 or Title 50 or as otherwise required by law.

B. Pursuant to competitive sealed bidding or competitive negotiation, all public bodies shall include in the solicitation a provision that requires a bidder or proposer organized or authorized to transact business in the Commonwealth pursuant to Title 13.1 or Title 50 to include in its bid or proposal the identification number issued to it by the State Corporation Commission. Any bidder or proposer that is not required to be authorized to transact business in the Commonwealth as a foreign business entity under Title 13.1 or Title 50 or as otherwise required by law shall include in its bid or proposal a statement describing why the bidder or proposer is not required to be so authorized.

C. Any bidder or proposer described in subsection B that fails to provide the required information shall not receive an award unless a waiver of this requirement and the administrative policies and procedures established to implement this section is granted by the Director of the Department of General Services or his designee or by the chief executive of a local governing body.

D. Any business entity described in subsection A that enters into a contract with a public body pursuant to this chapter shall not allow its existence to lapse or its certificate of authority or registration to transact business in the Commonwealth, if so required under Title 13.1 or Title 50, to be revoked or cancelled at any time during the term of the contract.

E. A public body may void any contract with a business entity if the business entity fails to remain in compliance with the provisions of this section.

*Virginia State Corporation Commission (“SCC”) registration information: The undersigned Bidder:

is a corporation or other business entity with the following SCC identification number: ____________

-OR-

is not a corporation, limited liability company, limited partnership, registered limited liability partnership, or business trust

-OR-

is an out-of-state business entity that does not regularly and continuously maintain as part of its ordinary and customary business any employees, agents, offices, facilities, or inventories in Virginia (not counting any employees or agents in Virginia who merely solicit orders that require acceptance outside Virginia before they become contracts, and not counting any incidental presence of the Proposer in Virginia that is needed in order to assemble, maintain, and repair goods in accordance with the contracts by which such goods were sold and shipped into Virginia from bidder’s out-of-state location)

-OR-

is an out-of-state business entity that is including with this bid an opinion of legal counsel which accurately and completely discloses the undersigned Proposer’s current contacts with Virginia and describes why those contacts do not constitute the transaction of business in Virginia within the meaning of § 13.1-757 or other similar provisions in Titles 13.1 or 50 of the Code of Virginia.

**NOTE** >> Check the following box if you have not completed any of the foregoing options but currently have pending before the SCC an application for authority to transact business in the Commonwealth of Virginia and wish to be considered for a waiver to allow you to submit the SCC identification number after the due date for proposals (the Commonwealth reserves the right to determine in its sole discretion whether to allow such waiver):

Table of Contents

I. PURPOSE

II. DEFINITIONS

III. INTERPRETATIONS AND ADDENDA

IV. FAMILIARITY WITH PROPOSED WORK

V. SCOPE OF WORK

VI. SPECIAL TERMS & CONDITIONS

VII. BID SUBMISSION REQUIREMENTS

VIII. BASIS OF AWARD

IX. QUALIFICATIONS OF BIDDERS

X. REFERENCES

XI. INSURANCE REQUIREMENTS

XII. CONFLICT OF INTEREST

XIII. ATTACHMENTS

XIV. REQUIRED BID DOCUMENTS TO RETURN

INVITATION FOR BID # 20270318

I. PURPOSE

The purpose and intent of this Invitation for Bid (IFB) is to solicit sealed bids from a qualified contractor to provide Driveway & Lot Paving for JCSA’s Lift Station 2-4 Driveway located at 75 Jan Rae Cir, Williamsburg, VA 23185.

II. DEFINITIONS

1. The term “Owner” used in this solicitation refers to James City Service Authority.

2. The term “Contractor” refers to the person or firm to whom an Award is made to perform the work under the contract.

3. The term “Bidder” means the firm or company submitting a bid.

4. The term “Successful Bidder” means the bidder to whom the Owner on the basis of the Owner’s evaluation as herein provided makes an award.

III. INTERPRETATIONS AND ADDENDA

No oral explanation regarding the meaning of the IFB Documents will be made, and no oral instructions will be given before the award of the work. Discrepancies, omissions or doubts as to the meaning of the IFB Documents shall be communicated in writing to the Owner for interpretation. Bidders should act promptly and allow sufficient time for a reply to reach them before the submission of their bids. Any interpretation made will be in the form of an Addendum to the IFB, which will be forwarded to all holders of record and its receipts shall be acknowledged in the bid on the IFB Cover Sheet in the space provided.

IV. FAMILIARITY WITH PROPOSED WORK

It is the responsibility of the Contractor, by careful personal examination of the IFB Documents and the Scope of Work, to visit the area of the work to be performed and satisfy himself as to the full scope of services required for the total project. The Contractor should study and carefully correlate the Contractor’s knowledge and observations of the IFB Documents and such other related data and to promptly notify the Owner of all conflicts, errors, ambiguities, or discrepancies which the Contractor has discovered in or between the IFB Documents and such other related documents or conditions. Failure to do so shall not relieve the Successful Bidder of their obligation to perform as per the provisions of the resulting contract. The Contractor shall not at any time after the execution of the contract, make any claims whatsoever alleging insufficient data or incorrectly assumed conditions, nor shall they claim any misunderstanding with regard to the nature, conditions or character of the work or services to be provided under the contract.

V. SCOPE OF WORK

A. The James City Service Authority (JCSA) (The Owner) is seeking bids for the removal and installation of asphalt driveway and lot at the Owner’s Lift Station 2-4 located at 75 Jan Rae Cir, Williamsburg, VA 23185. The Contractor shall provide all management, supervision, labor, material, equipment, consumables and supplies required to providing asphalt installations and repairs.

1. The driveway to Sewer Lift Station 2-4, is located at 75 Jan Rae Circle, Williamsburg, VA 23185 (See Attachment A). The Contractor shall coordinate with the Wastewater Facilities Superintendent to develop a schedule for this work.

2. Contractor must call Miss Utility for proper marking of project.

3. Contractor to remove the existing asphalt from driveway and parking area

(Current asphalt is approximately 8 inches this in places that have been checked).

4. Contractor to grade driveway and parking area using crusher run (Must use enough material to bring finished driveway back up to original grade level). The driveway and parking area together are approximately 3,210 square feet (Driveway is 111’ long x 13’ wide with a parking area of 31’ x 57’).

5. Contractor to place 2-1/2 inches BM25 and 1-1/2 SM9.5 or 2 inches IM19 and 2 inches SM9.5 over graded driveway and parking area.

6. Need to slope the asphalt slightly to the left coming down the hill to the entrance gate so rainwater will run off that side of the driveway as if flows down.

B. All work and materials are to comply with the most recent edition of the HRPDC.

C. These documents are not intended to be all-inclusive of the safety, codes and regulatory requirements mandated by Federal, State and local governments and regulatory agencies. All Contractors shall conform to all applicable regulations including, but not limited to, the following:

i. Virginia Department of Labor, Virginia Occupational Safety and Health

(VOSH) regulations.

ii. Virginia Department of Transportation – Road and Bridge Standards.

iii. Manual on Uniformed Traffic Control Devices (MUTCD) and the Virginia Work Area Protection Manual.

iv. Hampton Roads Planning District Commission (HRPDC) 6th edition of the Hampton Roads Regional Construction Standards (HRRCS).

D. All work shall be completed within 30 calendar days from the start date indicated in the Notice to Proceed; however, once the work starts, it shall be worked continuously until satisfactory completion.

E. All vendors shall be properly licensed by the Commonwealth of VA. All vendor site supervisors assigned to this project shall have a minimum of 3 years’ experience in similar work. A qualified site supervisor shall be on site at all times during the Work.

VI. SPECIAL TERMS & CONDITIONS

PRECEDENCE IN TERMS

In the event of a conflict, the Special Terms & Conditions shall take precedence.

A. SITE WORK, MOBILIZATION AND DEMOBILIZATION

1. The Contractor shall be responsible for all materials, supplies, equipment, supervision, and labor for all site work, mobilization and demobilization of materials, supplies, equipment, supervision, and labor complete and in place for this project.

2. Work shall be limited to the hours of 8 a.m. to 5 p.m. to exclude weekend and County holidays unless prior approval is granted by JCSA.

3. The Contractor shall be aware that this is a commercial area with adjacent businesses. The Contractor shall be responsible to restore the site to equal or better condition including any grading, seeding, and mulching procedures required.

B. CONTRACTORS TITLE TO MATERIALS

No materials or supplies for the work shall be purchased by the Contractor or by any subcontractor subject to any security interest, installment or sales contract or any other agreement or lien by which an interest is retained by the seller or is given to a secured party. The Contractor warrants that he has clear title to all materials and supplies, which he uses in the work or for which he accepts payment in whole or in part.

C. EXTRA CHARGES NOT ALLOWED

The bidder’s offered price for the work shall include furnishing, delivering, and installing the required equipment; no extra charges shall be allowed.

D. DELIVERY AND STORAGE

It shall be the responsibility of the Contractor to make all arrangements for delivery, unloading, receiving, and storing materials. The owner will not assume any responsibility for receiving these shipments. Contractor shall check with the owner and make necessary arrangements for security and storage space if required.

E. FINAL INSPECTION

At the conclusion of the work, the Contractor shall demonstrate to the authorized owner’s representative that the work is fully operational and in compliance with contract specifications and codes. Any deficiencies shall be promptly and permanently corrected by the Contractor at the Contractor’s sole expense prior to final acceptance of the work.

F. WARRANTY

The Contractor agrees that the goods or services furnished under any award resulting from this solicitation shall be covered by the most favorable commercial warranties the Contractor gives any customer for such goods or services and that the rights and remedies provided therein are in addition to and do not limit those available to the Owner by any other clause of this solicitation. A copy of this warranty should be furnished with the bid. At a minimum, all materials, equipment, and labor shall be fully guaranteed by the Contractor against defects resulting from the use of inferior materials, equipment, or workmanship for one (1) year from the date of final acceptance of the entire project by the owner in writing.

The Contractor warrants that, unless otherwise specified, all materials and equipment incorporated in the work under the contract shall be new, in first class condition, and in accordance with the contract documents. The Contractor further warrants that all workmanship shall be of the highest quality and in accordance with contract documents and shall be performed by persons qualified at their respective trades. Defects discovered during the warranty period shall be corrected by the Contractor to the Owner’s satisfaction, at no cost to the Owner and shall be subject to the provisions of this clause to the same extent as materials initially delivered.

G. WORK SITE DAMAGES

Any damage to existing utilities, equipment, or finished surfaces resulting from the performance of this contract shall be repaired to the Owner’s satisfaction at the Contractor’s expense.

H. SUPERINTENDENCE BY CONTRACTOR

The Contractor shall have a competent supervisor or superintendent, satisfactory to the Owner, on the job site at all times during the progress of the work. The Contractor shall be responsible for all construction means, methods, techniques, sequences, and procedures, for coordinating all portions of the work under the contract except where otherwise specified in the contract documents, and for all safety and worker health programs and practices. The Contractor shall notify the owner, in writing, of any proposed change in superintendent including the reason therefore prior to making such change.

I. USE OF PREMISES AND REMOVAL OF DEBRIS:

The Contractor shall:

Perform his contract in such a manner as not to interrupt or interfere with the operation of any existing activity on the premises or with the work of any Contractor;

Store his apparatus, materials, supplies, and equipment in such orderly fashion at the site of the work as will not unduly interfere with the progress of his work or the work of any other Contractor; and

Place upon the work or any part thereof only such loads as are consistent with the safety of that portion of the work.

The Contractor expressly undertakes, either directly or through his subcontractor(s), to effect all cutting, filling, or patching of his work required to make the same conform to the drawings and specifications, and, except with the consent of the owner, not to cut or otherwise alter the work of any other Contractor. The Contractor shall not damage or endanger any portion of the work or premises, including existing improvements, unless called for by the contract.

The Contractor expressly undertakes, either directly or through his subcontractor(s), to clean up frequently all refuse, rubbish, scrap materials, and debris caused by his operations, to the end that at all times the site of the work shall present a neat, orderly, and workmanlike appearance. No such refuse, rubbish, scrap material, and debris shall be left within the completed work nor buried on the building site, but shall be removed from the site and properly disposed of in a licensed landfill or otherwise as required by law.

The Contractor expressly undertakes, either directly or through his subcontractor(s), before final payment, to remove all surplus material, false work, temporary structures, including foundations thereof, plants of any description and debris of every nature resulting from his operations and to put the site in a neat, orderly condition; to thoroughly clean and leave reasonably dust free all finished surfaces including all equipment, piping, etc., on the interior of all buildings included in the contract; and to thoroughly clean all glass installed under the contract including the removal of all paint and mortar splatters and other defacements. If a Contractor fails to clean up at the completion of the work, the owner may do so and charge for costs thereof to the Contractor.

J. SAFETY

The Contractor shall be responsible for initiating, maintaining, and supervising all safety precautions and programs in connection with the work.

The Contractor shall submit a Safety Certification Form that includes the following information:

1. The name and phone number of the individual who will be responsible to ensuring all applicable safety procedures are followed and personal protective equipment is used on the project site.

2. The name and phone number of the individual who should be contacted in the event of an emergency.

3. A copy of the Safety Certification Form is included as Attachment D.

K. WORK PERFORMANCE

The Contractor shall perform the work in accordance with manufacturer’s recommendations and specifications.

L. CONTRACTOR RESPONSIBILITIES

Employees of the Contractor must be able to work within a public setting without creating a disruption and conform to all policies, rules, and regulations. Contractor shall require that their employees to be courteous at all times and not to use loud or profane language. Contractor shall require that its employees shall not trespass, loiter, cross property to adjoining premises, or tamper with property not covered by the contract resulting from this solicitation.

The Contractor shall be solely responsible for job site conditions and completely supervising and directing the work under this contract and all subcontractors that he may utilize. Subcontractors who perform work under this contract shall be responsible to the Contractor. The Contractor agrees that he is fully responsible for the acts and omissions of his subcontractors and of persons employed by them as he is for the acts and omissions of his own employees. These requirements will apply continuously and not be limited to working hours.

It is the Contractor’s responsibility to have equipment of suitable type, and in proper condition to operate and maintain uninterrupted schedules.

It is the Contractor’s responsibility to follow schedules and instructions provided by designated Owner contacts.

M. PROTECTION OF PERSONS AND PROPERTY

The Contractor expressly undertakes, both directly and through its subcontractors, to take every precaution at all times for the protection of persons and property, including the Owner’s employees and property.

N. EMERGENCY

In an emergency affecting the safety of life, the Work, or of the adjoining property, the Contractor, without special instruction or authorization from the Owner, shall act to prevent threatened loss or injury. Any compensation, claimed by the Contractor on account of emergency work, shall be determined by agreement between the Owner and the Contractor.

O. DAMAGES

The Contractor shall be responsible for damage or injury to property during the prosecution of the Work resulting from any act, omission, neglect, or misconduct in the method of executing the Work or attributable to defective Work or materials.

This responsibility shall not be released until final acceptance of the Project.

When direct or indirect damage is done to property by or on account of any act, omission, neglect or misconduct in the method of executing the Work or in consequence of the non-execution thereof on the part of the Contractor, the Contractor shall restore such property to a condition similar or equal to that existing before such damage was done by repairing, rebuilding or restoring, as may be directed by the Owner, or making settlement with the property owner. The Contractor shall secure from the property owner a release from any claim against the Owner without additional compensation therefore. A copy of this release shall be furnished to the Owner.

P. RESTORATION

All private and public property disturbed in the process of construction shall be restored to the condition existing prior to construction. Proper notice shall be given to the owner of any expected inconvenience or hazardous condition. Special care must be taken to prevent damage to trees and shrubs. Road surfaces adjacent to the work site that have soiled by the Contractor shall be cleaned of soil with mechanical brooms at the end of the working day.

All surplus materials shall be disposed of in a manner acceptable to the Owner, and the construction area shall be left in a neat condition. No machinery or equipment shall be left or stored on the job site after the project is completed.

Q. LABELING OF HAZARDOUS SUBSTANCES

If the items or products requested by this solicitation are “Hazardous Substances” as defined by Section 1261 of Title 15 of the United States Code (U.S.C.) or “Pesticides” as defined in Section 136 of Title 7 of the United States Code, then the bidder/offeror, by submitting his bid/proposal, certifies and warrants that the items or products to be delivered under this contract shall be properly labeled as required by the foregoing sections and that by delivering the items or products the bidder/offeror does not violate any of the prohibitions of Title 15 U.S.C. Section 1263 or Title 7 U.S.C. Section 136.

R. SAFETY DATA SHEETS

Safety Data Sheets and descriptive literature shall be provided for each chemical and/or compound offered.

S. DATE OF COMMENCEMENT AND COMPLETION

The date of commencement shall be established in a written Notice to Proceed issued by the Owner. Work under the Contract shall be completed within time frame established in the Notice to Proceed.

T. MATERIALS AND WORKMANSHIP

The Contract Documents describe the character and features of the materials and workmanship required to perform the Work. The Contract Documents require first class work and materials in all particulars. It is understood that the contract includes any and all work that may be necessary to connect the work done with the adjoining work in a proper and workmanlike manner.

The Owner reserves the right to employ an independent testing laboratory to conduct tests of materials, etc., as the Owner may deem necessary to assure complete compliance with the requirements of the specifications. The Contractor shall offer full cooperation with personnel in the employ of the Owner in making these tests.

U. NO DEVIATION FROM CONTRACT DOCUMENTS BY THE

CONTRACTOR

In performing the Work, the Contractor shall not deviate from the Contract Documents without the written consent of the Owner. If the Contractor does deviate from the Contract, he shall correct the error at his expense in a manner satisfactory to the Owner.

V. INTERPRETATION OF CONTRACT DOCUMENTS

In case of discrepancy between or among Contract Documents, the Owner shall make such interpretations as may be deemed necessary for the fulfillment of the intent of the Contract Documents as construed by him and his decision shall be final.

The Contractor shall verify all figures and will be responsible for the proper coordination of all dimensions as well as the different parts of the Work.

VII. BID SUBMISSION REQUIREMENTS

James City County will now only accept electronic copies of the requested bid.

To maintain the integrity of the sealed bid process; Vendors must sign up and register with Euna OpenBids/Demand Star, (See Attachment H) prior to the due date and time specified in the IFB documents including any addenda issued, in order to submit their bids.

The electronic date/time stamp on the bid attachment when submitted through Euna OpenBids/Demand Star is considered the delivered due date and time.

James City County personnel will not be able to access the electronic lockbox until after the due date and time specified on the IFB as amended.

Do not send routine correspondence to Euna OpenBids/Demand Star, only the bid files. Do not send hard copies of the bid to the Purchasing Office. Bids faxed, hand delivered, or emailed are not allowed.

All information requested must be submitted. Failure to submit all information requested may result in the Purchasing Office requiring prompt submission of missing information, and/or or a determination of non-Responsiveness.

IFB documents can be found on the James City County website, only those IFB documents published on the James City County website are considered official IFB documents. To access the IFB documents, including any Addenda, and submit a Bid, follow the below steps:

Navigate to the James City County webpage for Bids and Proposals:

https://www.jamescitycountyva.gov/467/Bids-Requests-For-Proposals. From there, select the “Invitation for Bid” Tab from the left menu, then navigate to the specific IFB by title.

You will be directed to the specific webpage for this solicitation, where you can find the IFB and any Addenda posted.

To readily access/receive updates on this solicitation, book mark the James City County website page for Active Bids/Request for Proposals, and check back periodically to view active listings, or sign up for the “Notify Me” feature on the County website. You will receive notification via email/text when bids/proposals, addendums, and awards are posted.

Offerors must register for Euna OpenBids/Demand Star in order to submit a Response (see instructions in Attachment H). It is recommended that Bidders register for Demand Star well in advance of the bid due date to ensure they have access. When a bidder is ready to submit their bid, they must log into Demand Star and locate the IFB page (see Attachment H). They must enter all requested Contractor information and upload their bid document. It is recommended that bidders begin the bid submission/upload process well in advance of the deadline to ensure the bid is received. No late bids will be accepted, and technical difficulties on the part of the bidder will not be considered an excuse to accept a late bid.

Forms requiring signature may be electronically signed/scanned before upload to Euna OpenBids/Demand Star.

One (1) bid shall be uploaded to Demand Star no later than 2:00 PM local time on September 30, 2026. Bids received after the date and time prescribed shall not be considered for contract award and shall be returned to the bidder.

It is the bidder’s responsibility to clearly identify and to describe the services being offered in response to the IFB. Bids shall be signed by an authorized representative of the bidder.

https://www.jamescitycountyva.gov/467/Bids-Requests-For-Proposals

Failure to submit all of the information requested may result in the Purchasing office requiring prompt submission of missing information. Bids that are substantially incomplete or lack key information may be rejected by the Purchasing office.

VIII. BASIS OF AWARD

The Owner will award a firm fixed priced contract to the lowest responsive and responsible bidder. The Owner reserves the right to waive minor non-substantive errors (informalities) in the Bid, to reject any/or all Bids, to award any Bid in whole or in part, and to award the Bid considered to be in the best interest of the Owner.

IX. QUALIFICATIONS OF BIDDERS

The Owner may make such reasonable investigations as deemed proper and necessary to determine the ability to the Bidder to perform the work/furnish the item(s) and the Bidder shall furnish to the Owner all such information and data for this purpose as may be requested.

The Owner reserves the right to inspect Bidder’s physical facilities prior to award to satisfy questions regarding the Bidder’s capabilities. The Owner further reserves the right to reject any bid if the evidence submitted by or investigations of such Bidder fails to satisfy the Owner that such Offeror is properly qualified to carry out the obligations of the contract and to complete the work/furnish the item(s) contemplated herein.

X. REFERENCES

Upon request, bidders must submit three (3) references from clients whom the firm has completed equal or comparable work within the past three (3) years. The following information must be included:

a. Organization Name and Address

b. Customer contact – name, title and contact information

c. Date of work performed and completion date

d. Brief description of Scope of Services

References will be used to determine bidder’s capability and experience performing the work herein.

XI. INSURANCE REQUIREMENTS

By signing and submitting a proposal under this solicitation, the bidder certifies that if awarded the contract, will have the insurance coverage’s at the time the contract is awarded.

If subcontractor is involved, the subcontractor will have workers compensation insurance in accordance with Sections 43-2.2-4332 and 65.2-800 et seq. of the Code of Virginia.

The offeror further certifies that the contractor and any subcontractors will maintain these insurance coverages during the entire term of the contract and that all insurance coverages will be provided by insurance companies authorized to sell insurance in Virginia by the Virginia State Corporation Commission.

A. Workers Compensation and Employers Liability Coverage A – Statutory Coverage B - $100,000/$100,000/$500,000 A broad form of all states endorsement should be attached.

B. Commercial General Liability Including Contractual and Completed Operations Minimum Limit of Liability $1,000,000 per Occurrence

C. Commercial Auto Liability Including Hired and Non-Owned Car Liability Coverage Minimum Limit of Liability $1,000,000 per Occurrence

The Contractor shall purchase and maintain during the life of this Contract such commercial automobile liability insurance including employer’s non-ownership liability and hired car liability insurance to protect him and any subcontractors performing work covered by this Contract from claims for damages, whether such operations be by him or any subcontractor, or by anyone directly or indirectly employed by either of them.

D. Excess Liability Contractors have the option of meeting the insurance requirements of A, B, and C above with a single primary policy or providing evidence of an excess policy that, in addition to the primary policy, provides the coverage and meets the limit requirements of the coverage as specified in A, B, and C.

E. Self-Insured Retentions, Deductibles and Aggregate Limits All self-insured retentions, deductibles and aggregate limits on any required insurance must be disclosed and approved by the James City County Risk Management Director.

F. “Claims Made” Policies If the liability insurance purchased by the Contractor has been issued on a “claims made” basis, the Contractor must comply with the following additional conditions. The limits of liability and the extensions to be included as described previously in these provisions, remain the same.

1. The Contractor must either:

A. Agree to provide the certificates of insurance evidencing the above coverage for a period of three (3) years after final payment under the Agreement for General Liability policies. This certificate shall evidence a “retroactive date” no later than the beginning of the Contractor’s work under this Agreement, or

B. Purchase the extended reporting period endorsement for the policy or policies in force during the term of this Agreement and evidence the purchase of this extended reporting period endorsement by means of a certificate of insurance or a copy of the endorsement itself.

2. The Contractor shall file with the Owner, as herein before required, satisfactory proof of acceptable insurance coverage. Such proof shall, unless otherwise required by the Owner, consist of the following:

A. Certificates of insurance on the insurance carrier’s standard form indicating all policies required by law and the Contract documents. Certificates of insurance shall be furnished in a number of copies equal to the number of counterparts of the Contract documents executed. Contractor shall notify Owner immediately if Contractor receives notification of non-renewal or cancellation.

3. James City Service Authority shall be endorsed as an Additional Insured on the Commercial General Liability per ISO CG 2010 and CG 20 37 on a primary basis.

James City Service Authority Commercial General Liability shall not contribute in any loss payment insured under the Contractor’s Commercial General Liability policy.

A. All certificates must comply with the provisions of Section 38.2-518 of the Code of Virginia, 1950, as amended.

The Vendor further agrees:

• The Vendor will provide on request certified copies of all insurance coverage related to the Contract within ten (10) business days of request by JCSA. These certified copies will be sent to JCC from the Vendor’s insurance agent or representative. Any request made under this provision will be deemed confidential and proprietary.

• Any certificates provided shall indicate the Contract name and number.

• James City Service Authority (referred to herein as the “Owner”) shall be named as an

"Additional Insured" on the General Liability policy and it shall be stated on the Insurance Certificate with the provision that this coverage "is primary to all other coverage JCC may possess." (Use "loss payee “where there is an insurable interest). The Vendor shall obtain a waiver of subrogation from its insurers on Worker’s Compensation and All Risk Insurance policies. This requirement may be satisfied by obtaining appropriate endorsements to any master or blanket policy of insurance maintained. The Owner’s Commercial General Liability shall not contribute in any loss payment insured under the Vendor’s Commercial General Liability policy.

• Compliance by the Vendor with the foregoing requirements as to carrying insurance shall not relieve the Vendor of their liability’s provisions of the Contract.

• The Vendor is to comply with the Occupational Safety and Health Act of 1970, Public Law 91-956, as it may apply to this Contract.

• If an “ACORD” Insurance Certificate form is used by the Vendor’s insurance agent, the words “endeavor to” and “…but failure to mail such notice shall impose no obligation or liability of any kind upon the company” in the “Cancellation” paragraph of the form shall be deleted.

• The Vendor agrees to waive all rights of subrogation against JCC, its officers, employees, and agents.

XII. CONFLICT OF INTEREST

Bidders shall disclose in its Submission any actual or potential conflicts of interest and existing business relationships it has with the Owner, its elected or appointed officials or employees. The Owner may rely on such disclosure.

XIII. ATTACHMENTS

A. Attachment A – Bid Form B. Attachment B – Non Collusion Affidavit C. Attachment C – Certification Regarding Debarment D. Attachment D – Safety Certification Form E. Attachment E – Certification of Compliance with Immigration Laws and

Regulations F. Attachment F – General Terms & Conditions G. Attachment G – Litigation Disclosure Form H. Attachment H – Euna OpenBids/Demand Star Instructions I. Attachment I – LS 2-4 Site Layout & Photos

XIV. REQUIRED BID DOCUMENTS TO RETURN

A. Signed Cover Sheet B. Virginia SCC Registration C. Attachment A – Bid Form D. Attachment B – Non Collusion Affidavit E. Attachment C – Certification Regarding Debarment F. Attachment D – Safety Certification Form G. Attachment E – Certification of Compliance with Immigration Laws and

Regulations H. Attachment G – Litigation Disclosure Form

ATTACHMENT A – BID FORM

INVITATION FOR BID #20270318

LIFT STATION 2-4 DRIVEWAY & LOT PAVING

The undersigned, having reviewed the above-referenced Scope of Work and the requirements of the Invitation for Bid, hereby proposes to furnish labor and equipment to provide services as described in the Scope of Work that is necessary to perform and complete the project in accordance with the Invitation for Bid.

1. Lift Station 2-4 Driveway & Lot Paving located at 75 Jan Rae Circle, Williamsburg, VA 23185

Item Description Unit Quantity Total Price

1 Lift Station 2-4 (75 Jan Rae Circle) Driveway & Lot (~3,210 sq ft) LS 1

Total Base Bid Price: $ _____________________________________________ (Write in Numbers)

$ ___________________________________________________________ (Write in Words)

Bid Award will be based upon TOTAL BASE BID.

The prices quoted shall include without exception all materials, supervision, labor, equipment, appliances, clean-up, incidental items, applicable sales, use and other taxes, insurance, building permit or fees, and the Contractor's labor, overhead, profit, mobilization and other mark-ups, and in full accordance with the Contract Documents. Include allowance for waste where appropriate. The unit prices shall be maintained throughout the Contract Time. Unit prices shall be used in determining additions or deductions from the total Contract Price in the event of changes due to unforeseen conditions in the Work.

BIDDERS: Blank spaces in the Bid Form shall be filled in correctly and completely for each and every item for which a description is given. An entry of ‘$0 or blank’ will not be accepted and the bid may be deemed non-responsive. All names must be typed or printed on or below the signature.

The undersigned certifies that he (they) are the only person(s) interested in this Bid and that it is made without connection with other persons submitting a Bid on the same scope of services; that the Bid is fair and made without collusion, fraud, or reservation; that no official or employee of James City County is directly or indirectly interested in said quote or any portion thereof.

My signature on this solicitation constitutes certification that I, or my designated representative, am aware of the conditions under which the work must be accomplished. Claims resulting from failure to ascertain the conditions under which the work must be accomplished will not be considered by the Owner. By my signature on this solicitation, I certify that this firm/individual is authorized to contract on behalf of the firm named below and is properly licensed for providing the goods/services specified.

Submitted by: _______________________________________________________________

Designated Title / Position: ____________________________________________________ (Print)

Signature: _________________________________ Date: ______________________

ATTACHMENT B – NON COLLUSION AFFIDAVIT

Bid No: 20270318

Bid Date: _____________________, 20___

COMMONWEALTH OF VIRGINIA

James City County

This day personally appeared before the undersigned, a Notary Public in and for the City/County and State aforesaid, _____________________________________________ who having been first duly sworn according to law, did depose and aver as follows:

(a) That he/she is ______________________________________________________ of (Owner, Partner, President, etc.)

(Insert name of bidder)

(b) That he/she is personally familiar with the Bid of

(Insert Company Name) submitted in connection with the above captioned Owner’s project.

(c) That said Bid was formulated and submitted in good faith as the true bid of said Bidder.

1. The preparation and submission of this Bid, the Bidder did not either directly or indirectly, enter into any combination or agreement with any person, firm or corporation or enter into any agreement, participate in any collusion, or otherwise take any action in the restraint of free, competitive bidding in violation of the Sherman act (15 U.S.C. Section I) or sections 59.1-9.1 through 59.1-9.17 or sections 59-.1-68.6 through 59.1-68.8 of the Code of Virginia.

2. The undersigned Bidder hereby certifies that neither this Bid nor any claim resulting therefrom, is the result of, or affected by, any act of collusion with, or any act of another person or persons, firm or corporation engaged in the same line of business or commerce; and that no person acting for or employed by the Owner has any personal interest in this Bid.

3. The undersigned hereby further agrees that upon request of the Owner, the records and books pertaining to this Bid will be voluntarily supplied, furnished, and released to the Owner.

4. The undersigned hereby further certifies that the Bidder has not knowingly falsified, concealed, misled, or covered up by any trick, scheme, or device a material fact in connection with this bid. The undersigned also certifies that the Bidder has not made any false, fictitious or fraudulent statements or representations or made or used any false writing or documents knowing the same to contain any false, fictitious statement or entry in connection with this Bid.

5. The undersigned further agrees that the Bidder will comply with section 2.2-4374 of the Code of Virginia, 1950, as amended, and has not bought or purchased any equipment from any person employed by the Owner as an independent contractor to furnish architectural or engineering services for this Project, nor from any partnership, association or corporation in which such architect or engineer has a pecuniary interest.

6. The undersigned further agrees to inform and require compliance by the following persons and entities with this anti-collusion statement as a condition of payment: all subcontractors, consultants, or any person, corporation, or legal entities that provide or furnish labor, material, equipment, or work related to this project.

All Covenants and Agreements made by the Contractor are made by it on behalf of the Contractor and its successors, personal representatives and assigns, the same as if they had been specifically named in each instance.

7. The signature on the Bid Form of this solicitation constitutes certification by the bidder or the bidder’s designated representative that the bidder has inspected the job site(s) and is aware of the conditions under which the work must be accomplished.

Claims, as a result of failure to inspect the job site(s), will not be considered by the Owner.

Any further this deponent saith not.

(Name of Company/Bidder)

Title (Owner, Partner, President)

Subscribed and sworn to before me this _______________ day of ________________, 20____.

(Notary Public)

Registration No.: ___________________________ My commission expires: _________________________, 20_______

ATTACHMENT C – CERTIFICATION REGARDING DEBARMENT

This is to certify that this person/firm/corporation is not now debarred by the Federal Government or by the Commonwealth of Virginia or by any other state, or by any town, city, or county, from submitting

Bids on contracts for construction covered by this solicitation, nor are they an agent of any person or entity that is now so debarred.

Name of Official

Title

Firm or Corporation

Date

ATTACHMENT D – SAFETY CERTIFICATION FORM

To: James City Service Authority

Project Title: Lift Station 2-4 Driveway & Lot Paving

Contract No. 20270318

Project Safety Responsibility (Name) _____________________________ Number: ________________

Emergency Contact (Name) _____________________________________Number: ________________

The undersigned hereby attest that the project has been carefully evaluated for the safety risks it presents and all safety procedures required based on these risks by Virginia Occupational Safety & Health (VOSH), referenced in the bid document, will be implemented. Virginia Occupational Safety & Health and all other applicable Federal, State and local laws referenced on the use of safety equipment and safe work practices.

By: _______________________________________________________________________________ (Type Name and Title)

(Signature) (Date)

ATTACHMENT E – CERTIFICATION OF COMPLIANCE WITH IMMIGRATION

LAWS AND REGULATIONS

Section 2.2-4311.1 of the Code of Virginia every public body to provide in every written contract that the Contractor does not, and shall not, during the performance of the contract knowingly employ an unauthorized alien in violation of federal immigration laws and regulations. These laws include the Federal Immigration Reform and Control Act, which makes it unlawful for a person or other entity to hire, recruit or refer for a fee for employment in the United States, an alien knowing the alien is unauthorized, and Section 40.1-11.1 of the Code of Virginia, which makes it unlawful for any employer to knowingly employ an alien who cannot provide documents indicating that he or she is legally eligible for employment in the United States. The state law, in particular, places an affirmative duty on employers to ensure that aliens have proof of eligibility for employment.

Accordingly, this certification shall be completed and attached to all contracts and agreements for goods and services made by the City/County of _____________________ or any of its boards and commissions.

Failure to attach a completed certification shall render the contract or agreement void.

Type or print legibly when completing this form.

Legal Name of Contractor: (Note: This is your name as reported to the IRS. This should match your Social Security card or Federal ID Number.)

Type of Business Entity:

Sole proprietorship (Provide full name and address of owner):

Limited Partnership (Provide full name and address of all partners):

General Partnership (Provide full name and address of all partners):

Limited Liability Company (Provide full name and address of all managing members):

Corporation (Provide full name and address of all officers):

Doing Business As:

If Applicable (Note: This is the name that appears on your invoices but is not used as your reporting name.)

Name and Position of Person Completing this Certificate:

Physical Business Address:

Primary Correspondence Address (If different from physical address):

Number of Employees:

Are all Employees Who Work in the United States Eligible for Employment in the United States?

Under penalties of perjury, I declare on behalf of the Contractor listed above that to the best of my knowledge and based upon reasonable inquiry, each and every one of the Contractor’s employees who work in the United States are eligible for employment in the United States as required by the Federal Immigration Reform and Control Act of 1986 and Section 40.1-11.1 of the Code of Virginia. I further declare on behalf of the Contractor that it shall use due care and diligence to ensure that all employees hired in the future who will work in the United States will be eligible for employment in the United States. I affirm that the information provided herein is true, correct, and complete.

Sworn this _____ day of _________________, 20____ on behalf of ________________________as evidenced by the following signature and seal:

Name of Contractor: ________________________________________________________

Printed Name of Signatory: ___________________________________________________

Signature: _________________________________________________________________

Date: _______________

COMMONWEALTH OF VIRGINIA:

CITY/COUNTY OF____________________________, to-wit:

The foregoing instrument was acknowledged before me this _____ day of __________________, 20____, by __________________________.

Notary Public

Registration No.:_________________

My commission expires ___________________ 20_______.

ATTACHMENT G – LITIGATION DISCLOSURE FORM

Respond to each of the questions below by circling the appropriate response. Failure to fully and truthfully disclose the information required by this Litigation Disclosure Form may result in the disqualification of your bid or proposal from consideration or termination of the contract, once awarded. For purposes of this disclosure form, “you” means the individual or entity in whose name the bid or proposal is submitted.

1. Have you or any principal, officer or director of your company, or any individual who will be assigned to work under any contract awarded pursuant to this solicitation, been terminated for cause from any work being performed for any governmental or nongovernmental contracting? Circle response

Yes No

2. Is any officer, director or owner thereof currently debarred pursuant to an established debarment procedure from bidding or contracting by any public body, agency of another state or agency of the federal government; during the last seven (7) years?

Circle response

Yes No

3. Have you or any principal, officer or director of your company, or any individual who will be assigned to work any contract awarded pursuant to this solicitation, been involved in any claim or litigation or been convicted within the past ten years of a crime related to governmental or nongovernmental construction or contracting, including, but not limited to, a violation of (i) Article 6 (§ 2.2-4367 et seq.) of the Code of Virginia, (ii) the Virginia Governmental Frauds Act (§ 18.2-498.1 et seq.),

(iii) Chapter 4.2 (§ 59.1-68.6 et seq.) of Title 59.1, or (iv) any substantially similar law of the United States or this or another state during the last seven (7) years?

Circle response

Yes No

If you answered “Yes” to any of the above questions, please state the name(s) of the person(s), the nature, and the status and/or outcome of the conviction, termination, claim or litigation, as applicable. Any such information should be provided on a separate page, attached to this form and submitted with your bid or proposal.

ATTACHMENT I – LS 2-4 SITE LAYOUT & PHOTOS

GE…