GOOCHLAND COUNTY

Purchasing Department

P.O. Box 10, Goochland, Virginia 23063-0010 Phone: 804.556.5802 Fax: 804.556.5676

Email: tthompson@goochlandva.us

REQUEST FOR CONCEPTUAL PHASE PPEA PROPOSALS

DATE OF THIS REQUEST: August 10, 2026

DESCRIPTION: CONCEPTUAL PHASE PPEA PROPOSALS FOR A NEW COUTHOUSE

PROPOSAL DEADLINE: October 8, 2026, 3:00 p.m. Local Prevailing Time (LPT)

QUESTION DEADLINE: September 8, 2026, 12:00 p.m. (noon) Local Prevailing Time (LPT)

SUBMISSION: (1) Electronic response will be accepted via DemandStar only at DemandStar Goochland County Procurement Opportunities APPENDIX A – Registering DemandStar - Goochland County and (1) original (clearly marked “ORIGINAL”) hard copy. The face of the container shall be clearly marked in the lower left corner as follows:

RFP#:2027-03

RFP FOR: CONCEPTUAL PHASE PPEA PROPOSALS FOR A NEW COUTHOUSE

OPEN: NO PUBLIC OPENING

Proposal must be submitted to:

Tosh Thompson, Purchasing Manager 1800 Sandy Hook Road, Room 352 P.O. Box 10 Goochland, VA 23063

Proposals must be submitted by the date and time stated above or they will remain unopened. No allowance will be made for postmark or error in delivery to incorrect address. It is the sole responsibility of the offeror to ensure timely and correct delivery of proposal to the Purchasing Department, Room 352, 3rd floor of the County Administration Building at the corner of Routes 522 and 6.

IMPORTANT – PLEASE NOTE:

Not all overnight delivery services guarantee timely next-day delivery to this location. Please check with the service you use.

For information relating to this RFP, contact:

Tosh Thompson, Purchasing Manager Ph: 804.556.5802 Fax: 804-556-5802 tthompson@goochlandva.us mailto:tthompson@goochlandva.us

Obligation of Offeror: By submitting a proposal, Offeror covenants and agrees that it is satisfied, from its own investigation of conditions to be met, that it fully understands the obligation and that it will not make any claim for, or have right to cancellation or relief from the resulting contract, because of any misunderstanding or lack of information.

Offeror further agrees that conditions herein have been carefully read and this proposal is submitted subject to all requirements stated herein. The undersigned hereby acknowledges and agrees, if this proposal is accepted, to furnish all services agreed upon in strict accordance with the contract.

Name and Address of Firm: ____________________________________

Date: ______________________________________________________

By: ______________________________________________________ (Signature in Ink)

Name: ______________________________________________________ (Please Print)

Title: ______________________________________________________ (Please Print)

FEI/FIN NO. _________________________________________________

State Corporation Commission (SCC) NO.__________________________

Phone: (_____) _______________________________________________

Fax: (_____) _______________________________________________

Email: ______________________________________________________

ACKNOWLEDGE RECEIPT OF:

Addendum 1_________ Addendum 2_________ Addendum 3_________

SUBMIT WITH PROPOSAL

________Certification of Non-Collusion (Attachment A - page _____) ________Certification Relating to Background Checks (Attachment B - page _____) ________ W-9 Form

PURPOSE

Goochland County (County) is soliciting Conceptual Phase PPEA Proposals that follow the Public- Private Education Facilities and Infrastructure Act of 2002 (PPEA) Guidelines adopted by the Board of Supervisors of Goochland County on September 2, 2008, and revised and approved on July 5, 2011. The intent of this RFP process is for the County to provide interested parties with information to enable them to prepare and submit a Conceptual Phase PPEA Proposal for pre-construction, construction, and closeout phase services to design and construct the new County Courthouse “(the Project)”. The new Courthouse will be approximately 75,000 square feet. The programmed court components will include a Circuit Court, General District Court, and Juvenile & Domestic Relations (JDR) Court, along with spaces for judges’ chambers, courtrooms, and ancillary areas; a jury assembly/multi-purpose room; clerks’ offices; and court security and holding areas. Other court-related components will include the Commonwealth Attorney’s office, adult probation, court services unit, and building support spaces.

BACKGROUND

Goochland County is a political subdivision in the Commonwealth of Virginia and is known for its picturesque rural landscapes, historic sites, and proximity to the state capital, Richmond. With a population of around 27,000, the Goochland community includes both suburban and rural areas. The County encompasses approximately 295 square miles and is strategically located in Central Virginia, just 15 miles west of the State Capitol in Richmond, 30 miles east of Charlottesville, and 105 miles south of Washington, D.C. It is within the Richmond Metropolitan Statistical Area (MSA). The County’s estimated population is 27,000.

With the new facility, the County seeks to improve the space, security, and functionality of its courts.

The existing Jeffersonian-inspired Circuit Courthouse was built in 1826 with minor renovations and improvements throughout the years, including an attached security screening building. The public safety building that houses the Combined District Court and District Court Clerks was built in 1983 with minor changes and alterations over the years. The new courthouse is proposed for the current courthouse complex, specifically on Tax Map Nos. 42-1-0-98-0, 42-1-0-99-0, and 42-1-0-100-0 (SE corner of River Road West and Courthouse Circle). The site is approximately 1.5 acres.

SCOPE OF SERVICES

The Successful Offeror shall provide services, including, but not limited to, the following:

1. Project Management and Administration, including overall project leadership, team management, coordination of all design and construction activities, reporting, and communications with the County.

2. Interdisciplinary Coordination among all architectural, engineering, specialty consultants, subcontractors, and utility providers to ensure a fully integrated design solution.

3. Programming Validation and Design Development, including confirmation of project requirements, stakeholder coordination, and development of design documents through all required phases.

4. Regulatory and Agency Coordination, including compliance with all applicable federal, state, and local codes, ordinances, standards, and regulations. Coordination with Goochland County, applicable County departments, the Virginia Department of Transportation (VDOT), utility authorities, permitting agencies, and other authorities having jurisdiction to obtain all required reviews, approvals, permits, and authorizations necessary for design, construction, and occupancy of the Project.

5. Cost Estimating and Budget Management, including preparation and maintenance of detailed cost estimates throughout design, value analysis, life cycle cost considerations, and recommendations to maintain alignment with the Project budget.

6. Best Value and Innovation Recommendations, including identification of cost savings, schedule improvements, constructability enhancements, sustainable design opportunities, and operational efficiencies.

7. Project Scheduling including development and maintenance of master project schedules, design schedules, procurement schedules, permitting schedules, construction schedules, and attendance at regular progress meetings.

8. Cash Flow Forecasting and Analysis, including development and periodic updates of project cash flow projections.

9. Constructability Reviews, phasing evaluations, logistics planning, and identification of potential project risks and mitigation strategies.

10. Procurement and Long-Lead Material Coordination, including identification of long-lead items, procurement planning, and recommendations to minimize schedule impacts.

11. Utility Coordination, including coordination with public and private utility providers and provision of all required utility services to the Project.

12. Document Development and Management, including preparation, coordination, quality control, and submission of all design documents, specifications, permit documents, and construction documents for County review and approval.

13. Quality Management, including implementation of quality assurance and quality control procedures for both design and construction activities.

14. Construction Services, including all labor, materials, equipment, supervision, management, and coordination necessary to construct the Project in accordance with the approved design documents, Contract Documents, applicable codes, and County requirements. Services shall include construction management, subcontractor coordination, site logistics, quality control, schedule management, cost control, safety management, inspections, testing, commissioning support, and coordination with the County and other project stakeholders through completion and final acceptance.

15. Commissioning and Systems Startup Support, including coordination of testing, balancing, startup activities, commissioning requirements, and County training.

16. Project Closeout, including submission of as-built drawings, operations and maintenance manuals, warranties, attic stock materials, training of County personnel, and support through final completion and occupancy.

DELIVERABLES

The chosen offeror shall deliver to the County the following design documents and subsequent construction services leading to a Certificate of Occupancy for the new County Courthouse:

• Program and Concept Verification

• Schematic Design Documents

• Design Development Documents

• Construction Documents

• Construction services

OFFEROR MINIMUM QUALIFICATIONS

Offerors must demonstrate that they have the resources and capability to provide the materials and services as described herein. County may make such reasonable investigations as deemed proper and necessary to determine the ability of Offeror to perform the Work and/or furnish the item(s) and Offeror shall furnish to County all such information and data for this purpose as may be requested. County reserves the right to inspect Offeror’s capabilities. County further reserves the right to reject any proposal if the evidence submitted by, or investigations of, Offeror fails to satisfy County that Offeror is properly qualified to carry out the obligations of the contract and to complete the Work and/or furnish the items contemplated therein. The Offeror must be licensed to do business in Virginia.

PROJECT SCHEDULE

Offerors should submit proposed project schedules per Proposal Format and Content, C.6. The County is open to fast-tracking strategies proposed by the Offeror to reduce the overall project duration.

ATTACHMENTS

1. Attachment C - Project Parameters

2. Attachment D - Facility Program

3. Attachment E - Site Exhibit

4. Attachment F - Preliminary Geotechnical Report

5. Attachment G - County’s Courthouse Vision Statement

6. Appendix A - Registering with Demandstar

PROPOSAL FORMAT AND CONTENT

The County shall not be liable for any costs incurred by the proposers in preparing, submitting, or presenting the proposal, or in satisfying any demonstration or other requirements for an unsuccessful proposal.

Proposals should be as concise as possible and include only the necessary information, tables, illustrations, photographs, etc., needed to adequately convey the requested information. The proposal shall be limited to content that shall contain the following information in a 3-ring, tabbed binder in the order provided below:

A. Title Sheet. Furnish the information requested on the REQUEST FOR PROPOSALS TITLE PAGE 2 of this solicitation and include it as the first page of your proposal. The name stated on the Title Sheet must be the Offeror's full legal name, and the address must be that of the office responsible for the services provided. Acknowledge all addenda, if any.

Offerors shall specify in the introductory cover sheet the section(s) containing trade secrets or proprietary information. Redacted copies, clearly marked for proposals containing proprietary or confidential information, shall be submitted with proposals as a separate copy.

B. Qualifications and Experience

1. Identify the legal structure of the firm or consortium of firms making the proposal.

Identify the organizational structure for the project, the management approach, and how each partner and major subcontractor (over $1,000,000) in the structure fits into the overall team. All members of the operator's team, including major subcontractors known to the proposer must be identified at the time a proposal is submitted for the Conceptual Stage. Identified team members, including major subcontractors (over $1 million), may not be substituted or replaced once a project is approved and comprehensive agreement entered into, without the written approval of the County. Include the status of the Virginia license of each partner, proposer, contractor, and major subcontractor.

2. Describe the experience of the firm or consortium of firms making the proposal, the key principals and project managers involved in the proposed project including experience with projects of comparable size and complexity, including prior experience bringing similar projects to completion on budget and in compliance with design, land use, service and other standards. Describe the past safety performance record and current safety capabilities of the firm or consortium of firms. Describe the past technical performance history on recent projects of comparable size and complexity, including disclosure of any legal claims, of the firm or consortium of firms. Describe the length of time in business, business experience, public sector experience, and other engagements of the firm or consortium of firms. Include the identity of any firms that will provide design, construction and completion guarantees and warranties, and a description of such guarantees and warranties.

3. For each firm or major subcontractor ($1 million or more) that will be utilized in the project, provide a statement listing all of the firm’s prior projects and clients for the past 3 years and contact information for same (name, address, telephone number, e-mail address). If a firm has worked on more than ten (10) projects during this period, it may limit its prior project list to ten (10), but shall first include all projects similar in scope and size to the proposed project and, second, it shall include as many of its most recent projects as possible. Each firm or major subcontractor shall be required to submit all performance evaluation reports or other documents which are in its possession evaluating the firm’s performance during the preceding three years in terms of cost, quality, schedule maintenance, safety and other matters relevant to the successful project development, operation, and completion.

4. Provide the names, prior experience, addresses, telephone numbers and email addresses of persons within the firm or consortium of firms who will be directly involved in the project or who may be contacted for further information.

5. Provide a current or most recently audited financial statement of the firm or firms and each partner with an equity interest of twenty percent or greater.

6. Identify any persons known to the proposer who would be obligated to disqualify themselves from participation in any transaction arising from or in connection to the project pursuant to The Virginia State and Local Government Conflict of Interest Act, Chapter 31 (§ 2.2-3100 et seq.) of Title 2.2.

7. Identify proposed plan for obtaining sufficient numbers of qualified workers in all trades or crafts required for the project.

8. For each firm or major subcontractor that will perform construction and/or design activities, provide the following information:

a. A sworn certification by an authorized representative of the firm attesting to the fact that the firm is not currently debarred or suspended by any federal, state or local government entity.

b. A completed qualification statement that reviews all relevant information regarding technical qualifications and capabilities, firm resources and business integrity of the firm, including but not limited to, bonding capacities, insurance coverage and firm equipment. This statement shall also include a mandatory disclosure by the firm for the past three years any of the following conduct:

i. Bankruptcy filings

ii. Liquidated damages

iii. Fines, assessments or penalties

iv. Judgments or awards in contract disputes

v. Contract defaults, contract terminations

vi. License revocations, suspensions, other disciplinary actions

vii. Prior debarments or suspensions by a governmental entity

viii. Denials of prequalification, findings of non-responsibility

ix. Safety past performance data, including fatality incidents, “Experience

Modification Rating,” “Total Recordable Injury Rate” and “Total Lost” Workday Incidence Rate”

x. Violations of any federal, state or local criminal or civil law

xi. Criminal indictments or investigations

xii. Legal claims filed by or against the firm

9. Worker Safety Programs: Describe worker safety training programs, job-site safety programs, accident prevention programs, written safety and health plans, including incident investigation and reporting procedures.

C. Project Characteristics

1. Provide a description of the project, including the conceptual design. Describe the proposed project in sufficient detail so that type and intent of the project, the location, and the communities that may be affected are clearly identified.

2. Identify and fully describe any work to be performed by the County or any other public entity.

3. Include a list of all federal, state and local permits and approvals required for the project and a schedule for obtaining such permits and approvals.

4. Identify any anticipated adverse social, economic, environmental and transportation impacts of the project measured against the County’s comprehensive land use plan and applicable ordinances and design standards. Specify the strategies or actions to mitigate the project's known impacts. Indicate if environmental and archaeological assessments have been completed.

5. Identify the projected positive social, economic, environmental and transportation impacts of the project measured against the County’s comprehensive land use plan and applicable ordinances and design standards.

6. Identify the proposed schedule for the work on the project, including sufficient time for the County’s review and the estimated time for completion.

7. Identify contingency plans for addressing public needs in the event that all or some of the project is not completed according to projected schedule.

8. Propose allocation of risk and liability, and assurances for timely completion of the project.

9. State assumptions related to ownership, legal liability, law enforcement and operation of the project and the existence of any restrictions on the County’s use of the project.

10. Provide information relative to phased openings of the proposed project.

D. Project Financing

1. Provide a preliminary estimate and estimating methodology of the cost of the work by phase, segment, or both. Cost should further be broken down in Construction Specification Institution (CSI) format, with separate line items for costs of construction work, contingencies, general conditions, taxes, insurance, and fee.

2. Submit a plan for the development, financing, and operation of the project showing the anticipated schedule on which funds will be required. Describe the anticipated costs of and proposed sources and uses for such funds, including any anticipated debt service costs. The County anticipates funding the Project through available County resources;

however, the County is open to considering alternative arrangements, partnerships, financing structures, or other delivery approaches that demonstrate a clear benefit to the County, including potential cost, schedule, operational, or lifecycle advantages.

3. Include a list and discussion of assumptions underlying all major elements of the plan.

4. Identify the proposed risk factors and methods for dealing with these factors. Describe methods and remedies associated with any financial default.

5. Identify any local, state or federal resources that the proposer contemplates requesting for the project along with an anticipated schedule of resource requirements. Describe the total commitment, if any, expected from governmental sources and the timing of any anticipated commitment, both one- time and on-going.

6. Identify the need, if any, for the County to provide either its general obligation or moral obligation backing. The underlying assumptions should address this need and/or state that the credit would be via a “Service Agreement”, for example. Any debt issuance should be expected to receive an investment grade rating from a nationally recognized bond rating agency. If the unenhanced rating is not investment grade, the County may require the use of credit enhancements.

7. Outline what impact, if any, a drop in interest rates would have on the ultimate annual project cost. Indicate if there is a method to refinance for cost savings. Indicate who would receive the benefit of any cost savings from refinancing. Would the savings go to the County, would the savings be shared and to what extent, or does the firm only receive benefits from this potential?

8. Outline the financial penalties, if any, that would result should the County wish to terminate a project early or restructure the cash flows for some reason of its own choosing. The firm should be specific on this point.

9. If the firm has already chosen an underwriter(s), provide a breakout of the fees to any underwriting firm(s) and the type of obligation the firm(s) are using with a financing component. Be specific as to tax-exempt, taxable, floating rate, fixed rate, etc. If the firm has not yet chosen an underwriter(s), the County reserves the right to have input into the selection of that underwriter(s).

E. Project Benefit and Compatibility

1. Identify community benefits, including the economic impact the project will have on the local community in terms of amount of tax revenue to be generated for the County, the number jobs generated for area residents and level of pay and fringe benefits of such jobs, and the number and value of subcontracts generated for area subcontractors.

2. Identify any anticipated public support or opposition, as well as any anticipated government support or opposition (including that in any affected jurisdiction), for the project.

3. Explain the strategy and plans, including the anticipated timeline that will be carried out to involve and inform the general public, business community, and governmental agencies in areas affected by the project.

4. Describe any anticipated significant benefits to the community and the County, including anticipated benefits to the economic, social, environmental, transportation, etc., condition of the County and whether the project is critical to attracting or maintaining competitive industries and businesses to the County.

5. Compatibility with the County’s and/or affected jurisdiction’s local comprehensive plan (including related environmental, land use and facility standards ordinances, where applicable), infrastructure development plans, transportation plans, the capital improvements plan and capital budget or other government spending plan.

6. Any additional information As the County May Reasonably Request”

REQUEST FOR PROPOSAL SCHEDULE

As a guideline, Goochland County anticipates the following timetable:

Date Activity/Event August 10, 2026, Issue Request for Conceptual PPEA Proposals September 8, 2026, Deadline for questions is 12:00 noon October 8, 2026, Conceptual Proposals due prior to 3:00 p.m.

November 6, 2026, Evaluation of Conceptual proposals completed November 10, 2026, Notify top ranked Offeror(s), that receive Request for Detailed PPEA Proposals November 10, 2026, Issue Request for Detailed PPEA Proposals November 17, 2026, Deadline for questions is 12:00 noon November 24, 2026, Detailed Proposals due prior to 3:00 p.m.

December 11, 2026, Evaluation of Conceptual proposals completed December 17-18 2026, Interviews with top ranked Offeror(s) (Offerors are asked to reserve this date) TBA Interim or Comprehensive Agreement Award

SELECTION PROCESS

As set forth in the County’s PPEA Guidelines, the County reserves all rights available to it by law in administering this solicitation including, without limitation, the right in its sole discretion to:

1. Reject any and all proposals at any time;

2. Terminate consideration or evaluation of any and all proposals at any time;

3. Suspend, discontinue and/or terminate discussions regarding confidentiality agreements, interim agreements and comprehensive agreements at any time prior to the authorized execution of such agreements by all parties;

4. Suspend or eliminate conceptual phase review and proceed directly to detailed phase review;

5. Negotiate with a proposer without being bound by any provision in its proposal;

6. Negotiate with fewer than all proposers at any given time;

PROPOSAL EVALUATION CRITERIA

The following items, along with the specified information required under Proposal Format and Content above, shall be considered in the evaluation and selection of PPEA proposals. The County reserves the right at all times to reject any proposal at any time for any reason.

A. Qualifications and Experience Factors to be considered in either phase of the County’s review to determine whether the proposer possesses the requisite qualifications and experience will include, along with the specified information required under Proposal Format and Content above, the following:

1. Experience, training and preparation with similar projects;

2. Demonstration of ability to perform work;

3. Demonstrated record of successful past performance, including timeliness of project delivery, compliance with plans and specifications, quality of workmanship, cost-control and project safety;

4. Demonstrated conformance with applicable laws, codes, standards, regulations, and agreements on past projects;

5. Leadership structure;

6. Project manager's experience;

7. Management approach;

8. Project staffing plans, the skill levels of proposed workforce, apprenticeship and other training programs offered for the project, and the proposed safety plans for the project;

9. Financial condition; and

10. Project ownership.

B. Project Characteristics Factors to be considered in determining the project characteristics may include, but are not limited to:

1. Project definition;

2. Proposed project schedule;

3. Operation of the project;

4. Technology; technical feasibility;

5. Conformity to laws, regulations, and standards;

6. Environmental impacts;

7. Condemnation impacts;

8. State and local permits; and

9. Maintenance of the project.

C. Project Financing Factors to be considered in determining whether the proposed project financing allows adequate access to the necessary capital to finance the project include:

1. Cost and cost benefit to the County;

2. Financing and the impact on the debt or debt burden of the County;

3. Financial plan, including overall feasibility and reliability of plan; operator’s past performance with similar plans and similar projects; the degree to which the proposer has conducted due diligence investigation and analysis of proposed financial plan and the results of any such inquiries or studies;

4. Estimated cost;

5. Life-cycle cost analysis; and

6. The identity, credit history, past performance of any third party that will provide financing for the project and the nature, amount, and timing of their commitment, as applicable; and

7. Such other items as the County deems appropriate.

D. Project Benefit and Compatibility Factors to be considered in determining the proposed project's compatibility with the County’s comprehensive or development plans and zoning ordinance include, along with the specified information required under Proposal Format and Content above, the following:

1. Community benefits, including the economic impact the project will have on the County and local community in terms of amount of tax revenue to be generated for the Commonwealth and the County, the number of jobs generated for Virginia and County residents and level of pay and fringe benefits of such jobs, the training programs generated by the project and the number and value of subcontracts generated for Virginia and County subcontractors;

2. Community support or opposition, or both;

3. Public involvement strategy;

4. Compatibility with existing and planned facilities; and

5. Compatibility with local, regional, and state economic development efforts.

E. Other Factors Other factors that may be considered by a County in the evaluation and selection of PPEA proposals include:

1. The proposed cost of the qualifying project;

2. The general reputation, industry experience, and financial capacity of the private entity;

3. The proposed design of the qualifying project;

4. Local citizen and government comments;

5. Benefits to the public;

6. The private entity’s compliance with a minority business enterprise participation plan or good faith effort to comply with the goals of such plan;

7. The private entity’s plans to employ local contractors and residents; and

8. Other criteria that the County deems appropriate.

INSTRUCTIONS TO OFFERORS

1. See SUBMISSION paragraph on cover sheet for instructions on number of copies, requirement for sealed container, and appropriate marking on container.

2. All proposals must remain valid for 90 days from opening date.

3. Proposals will be time-stamped upon receipt and kept unopened in a secure location until opening.

4. No consideration will be given to date of postmark.

5. Except as otherwise provided, and in accordance with Va. Code § 2.2-4342, all proceedings, records, contracts and other public records relating to the County’s procurement transactions shall be open to the inspection of any citizen, or any interested person, firm or corporation, in accordance with the Virginia Freedom of Information Act (Va. Code § 2.2-3700 et seq). Proposals shall not be available for inspection by offerors until interviews, if scheduled, are completed. After award all proposals become a matter of public record and are available for inspection by the general public. Trade secrets or proprietary information submitted by an Offeror in connection with this procurement transaction shall not be subject to the Virginia Freedom of Information Act, but only if Offeror (i) invokes the protections of Virginia Code § 2.2-4342 prior to or upon submission of the data or other materials; (ii) identifies the specific data or other materials to be protected, and

(iii) states the reasons why protection is necessary. The proprietary or trade secret material submitted must be identified by some distinct method such as highlighting or underlining and must indicate only the specific words, figures, or paragraphs that constitute trade secret or proprietary information. The classification of an entire proposal document, line item prices, and/or total proposal prices as proprietary or trade secrets is not acceptable and will result in rejection of the proposal. Redacted copies, clearly marked for proposals containing proprietary or confidential information shall be submitted with proposals.

6. County will assume no responsibility for oral instruction or interpretation. Any question regarding the procurement solicitation shall be in writing (electronic transmission is preferred.) and directed to Tosh Thompson, Purchasing Manager. Questions must be received by 12:00 noon on September 8, 2026 . Questions submitted beyond the time specified above may be left unanswered if sufficient time does not allow a response to all prospective Offerors without causing an unacceptable delay in the process. Any material change will be submitted to all Offerors through issuance of an addendum. Addenda will be posted on the County website at www.goochlandva.us and eVA at www.eva.virginia.gov. Any contact with any County representative concerning this RFP is prohibited, except as outlined above. Such unauthorized contact may disqualify your firm from this procurement.

7. Each Offeror shall be prepared, if so requested by County, to present evidence of its experience, qualifications, and financial ability to carry out the terms of the Contract.

8. Proposals shall be signed by an authorized representative of Offeror. All information requested should be submitted. Failure to submit all information requested may result in County requiring prompt submission of missing information and/or giving a lowered evaluation of the proposal.

Proposals which are substantially incomplete or lack key information may be rejected by County.

Mandatory requirements are those required by law or regulation or are such that they cannot be waived and are not subject to negotiation.

9. County reserves the right to reject any and all proposals and waive all informalities. In the event County rejects all proposals, County may readvertise or make the purchase on the open market.

10. Each Offeror shall submit a completed W-9 form with its offer. In the event of contract award, this information is required in order to issue purchase orders and payments to the firm. A copy of this form can be downloaded from www.irs.gov/pub/irs-pdf/fw9.pdf.

11. Any Offeror organized or authorized to transact business in Virginia pursuant to Title 13.1 or Title 50 of the Code of Virginia MUST include in its bid or proposal the identification number issued to it by the State Corporation Commission. Any Offeror not required to be authorized to transact business in Virginia as a foreign business entity under Title 13.1 or Title 50 of the Code of Virginia or as otherwise required by law MUST include in its bid or proposal a statement describing why the offeror is not required to be so authorized. No Offeror failing to provide the required information shall receive an award unless a waiver of this requirement and the administrative policies and procedures established to implement Virginia Code § 2.2-4311.2 is granted by the County Administrator. County may void any contract with a business entity if the business entity fails to remain in compliance with the provisions of Virginia Code § 2.2-4311.2..

12. As used in this RFP, the terms “must,” “shall,” “should,” and “may” identify the criticality of requirements. “Must” and “shall” identify requirements whose absence will have a major negative impact on the suitability of the proposed solution. Items labeled as “should” or “may” are highly desirable, although their absence will not have a large impact and would be useful, but are not necessary. The inability of Offeror to satisfy a “must” or “shall” requirement does not automatically remove Offeror from consideration; however, it may seriously affect the overall rating of Offeror’s proposal.

GENERAL TERMS AND CONDITIONS

1. APPLICABLE LAW. This Contract is made, entered into, and will be performed in Goochland, Virginia, and will be governed in all respects by the laws of Virginia. Venue for any litigation arising out of this Contract will be brought in the courts of Goochland County, Virginia. Offeror shall comply with all applicable federal, state, and local laws and regulations.

2. APPROPRIATIONS. County shall be bound hereunder only to the extent of the funds available, or which may hereafter become available for this purpose through appropriation by the Board of Supervisors.

3. CONFIDENTIALITY. In the course of performance, the parties recognize that Contractor may come in contact with or become familiar with information which County may, within the law, consider confidential. This information includes, but is not limited to, information pertaining to personal information of personnel, citizens, or clients. Contractor shall keep all such information confidential in accordance with state and federal laws and regulations.

4. CONTRACT DOCUMENTS. The Contract Documents will consist of County’s contract or Purchase Order, Request for Proposals, all special conditions, all supplemental conditions, any addenda to any of these documents, and the proposal submitted by Offeror. If there is a conflict between any documents, then the order of precedence will be as listed herein.

5. DESIGNATED PERSONNEL. Offeror may not change personnel in key positions designated in the staffing section of its proposal without the permission of County. County will not consent to or accept any substitutions if, in its sole discretion, to do so would increase County’s cost or would result in the reduction of quantity or quality of the services to be provided.

6. ETHICS IN PUBLIC CONTRACTING. This Request for Proposals incorporates by reference any applicable state or federal law related to ethics, conflicts of interest, or bribery, including the Virginia Conflict of Interests Act, the Virginia Governmental Frauds Act, and the Virginia Code. Offeror certifies that its offer is made without collusion or fraud and that it has not offered or received any kickbacks or inducements from any other offeror, supplier, manufacturer, or subcontractor in connection with this solicitation, and that it has not conferred on any public employee having official responsibility for this solicitation any payment, load, subscription, advance, deposit of money, services, or anything of more than nominal value, present or promised, unless consideration of substantially equal or greater value was exchanged. Offerors shall complete and submit the attached Certification of No Collusion (Attachment A), which will constitute material representations and warranties with respect to this Request for Proposals.

7. FAITH-BASED ORGANIZATIONS & NON-DISCRIMINATION. In the solicitation and awarding of contracts, County does not discriminate against faith-based organizations or any other bidder or offeror because of race, religion, color, sex, sexual orientation, gender identity, national origin, age, disability, status as a service-disabled veteran, or any other basis prohibited by state law relating to discrimination in employment.

8. GOOCHLAND BUSINESSES. It is the policy of Goochland County to facilitate the establishment, preservation, and strengthening of minority-owned businesses, service-disabled veteran-owned businesses, small businesses, women-owned businesses, and businesses located in Goochland County and to encourage their participation in County’s procurement activities. These businesses are encouraged to respond to all solicitations. In addition, County strongly encourages Offeror to actively solicit these types of businesses as subcontractors/suppliers for projects. Offeror is asked, as part of its submission, to describe any planned use of such businesses in fulfilling the requirement of this Request for Proposals.

9. INSURANCE. Offeror shall, by a date to be established by County, purchase and maintain, at its own expense, from a company(ies) authorized to do business in Virginia, insurance policies from the following types of coverages and minimum limits of liability, protecting from claims which may arise out of or result from Offeror’s performance of services or provision of goods under this RFP, and also covering anyone directly or indirectly employed by Offeror or for whose acts it may be liable, with respect to the performance hereunder:

A. Comprehensive General Liability, including Premises and Operations, with limits of $1,000,000 per occurrence / $2,000,000 Total Bodily Injury (including death) $1,000,000 per occurrence / $2,000,000 Total Property Damage

B. Comprehensive Automobile Liability with limits of $1,000,000 per occurrence / $2,000,000 Total Bodily Injury (including death) $1,000,000 per occurrence / $2,000,000 Total Property Damage

C. Employer’s Liability for Participants not covered by workers’ compensation insurance in an amount not less than $100,000.

D. Professional Liability Insurance with limits of not less than $1,000,000 per claim and $2,000,000 in the aggregate. If Offeror’s professional liability coverage is on a “claims-made” basis, then Offeror shall obtain extended reporting (tail) coverage (with the same liability limits) upon expiration of this Contract for at least 3 years following the expiration or termination of the Contract.

Successful Offeror shall obtain and maintain such workers’ compensation coverage as may be required pursuant to the provisions of the Virginia Code and shall require any subcontractor to do the same.

Successful Offeror shall include the provisions of this subsection within each of its subcontracts, so as to bind each subcontractor.

A certificate of insurance shall be submitted to County upon its request and included as part of the Contract.

Successful Offeror shall furnish County a binder adding County as an additional insured on the comprehensive general liability and comprehensive automobile liability policies and include the following language: “The above-described policies shall not be canceled, modified, or amended, or coverage reduced without the issuing company providing 30 days’ advance written notice to Goochland County.”

Should insurance coverage by changed or canceled, Successful Offeror shall furnish a valid binder evidencing the required insurance. Failure to deliver such binder will result in suspension of all payments until the binder is furnished.

All insurance required shall be and remain in full force and effect for the term of the Contract.

No contract shall be binding upon County until all insurance requirements and policies have been timely obtained by Successful Offeror, approved as to form and sufficiency by the County Attorney, and, if requested, filed with County.

10. TRANSACTING BUSINESS IN VIRGINIA. Offeror must be authorized to transact business in Virginia as a domestic or foreign business entity if so required by Title 13.1 or Title 50 of the Virginia Code or as otherwise required by law. Offeror shall not allow its existence to lapse or its certificate of authority or registration to transact business in Virginia to be revoked or canceled at any time during the Contract Term. County may void the Contract Documents if Offeror fails to remain in compliance with the provisions of this section.

11. WORKPLACE PROVISIONS. During performance of the Contract, Contractor shall abide by the following workplace provisions. If Contractor engages any subcontractor or vendor to provide services hereunder, then Contractor shall include these provisions in every subcontract or purchase order over $10,000:

A. Contractor shall not discriminate against any employee or applicant for employment because of race, religion, color, sex, national origin, age, disability, or any other basis prohibited by law relating to discrimination in employment, except where there is a bona fide occupational qualification reasonably necessary to the normal operation of Contractor. Contractor shall post in conspicuous places available to employees and applicants for employment, notices setting forth the provisions of this nondiscrimination clause. Also, Contractor, in all solicitations or advertisements for employees placed by or on behalf of Contractor, will state that it is an equal opportunity employer.

B. Contractor shall: (i) provide a drug-free workplace for Contractor’s employees; (ii) post in conspicuous places, available to employees and applicants for employment, a statement notifying employees that the unlawful manufacture, sale, distribution, dispensation, possession, or use of a controlled substance or marijuana is prohibited in Contractor’s workplace and specifying the actions that will be taken against employees for violations of such prohibition; and (iii) state in all solicitations or advertisements for employees placed by or on behalf of Contractor that Contractor maintains a drug-free workplace. For the purposes of this paragraph, “drug-free workplace” means a site for the performance of work done in connection with the Contract awarded to Contractor in accordance with this procurement transaction, where Contractor’s employees are prohibited from engaging in the unlawful manufacture, sale, distribution, dispensation, possession, or use of any controlled substance or marijuana during the performance of the Contract.

C. Notices, advertisements, and solicitations placed in accordance with federal law, rule, or regulation will be deemed sufficient for the purpose of meeting the requirements of these sections.

ATTACHMENT A

CERTIFICATION OF NO COLLUSION

The undersigned, acting on behalf of__________________________________________, does hereby certify in connection with the procurement to which this Certification of No Collusion is incorporated and attached that:

This proposal/bid is not the result of, or affected by, any act of collusion with another person engaged in the same line of business or commerce: nor is this proposal/bid the result of, or affected by, any act of fraud punishable under the Virginia Governmental Frauds Act, Virginia Code §§ 18.2-498.1 et seq.

By:______________________________

Print Name

Title

Name of Company

Date

ACKNOWLEDGEMENT

State/Commonwealth of _______________________ City/County of _________________________

The foregoing Certification of No Collusion was acknowledged before me, _____________________, a Notary Public of this Commonwealth, this ___ day of __________, 20__, by _____________________________ who has the authority to sign the title of _________________________, of the Company, ______________________________.

Notary Public My commission expires: __________________

Notary Registration Number: __________________

ATTACHMENT B

CERTIFICATION RELATING TO BACKGROUND CHECKS

GOOCHLAND COUNTY

I,__________________________________, _____________________________ [Name] [Title] of/for _______________________________, certify to Goochland County [Company] that no representative or employee of ________________________________ who will [Company] provide services under this contract, and who will have direct contact with students on school property during regular school hours or during school-sponsored activities, has been convicted of a felony or any offense involving the sexual molestation or physical or sexual abuse or rape of a child. I understand that

I can be found guilty of a Class 1 misdemeanor for making a materially false statement in this Certification and that a conviction for making a materially false statement in this Certification shall be grounds for the revocation of my firm or business’s contract with County.

[Date] [Signature]

[Title]

[Company]

Attachment C

Goochland County Courthouse Project Parameters This attachment establishes the Project Parameters that shall serve as the basis for the Offeror’s proposal and design development. It identifies the Project's performance requirements, including room-specific features and other design criteria necessary to meet the Owner's needs.

The Offeror shall review these Project Parameters and incorporate them into its design and construction approach. If the Offeror identifies modifications or enhancements that would improve functionality, efficiency, constructability, or life cycle value, it may submit those recommendations.

The Facility Program (Attachment D) identifies the planned spaces, intended functions, and anticipated sizes, along with room- or area-specific needs such as security features, technology needs, specialized equipment, and operational considerations. Additional net square footage is included based on anticipated grossing factors, but the Offerors have the flexibility to enhance space efficiencies. This information supplements the Offeror’s responsibility to provide a complete, coordinated design that complies with applicable codes and industry standards and supports the Owner’s operations.

Overall Project Guidelines Project planning must minimize disruption to existing Courthouse operations and the adjacent project site. Timely delivery is critical to reduce the duration of construction impacts on surrounding County functions.

The County seeks to construct a facility that will be functionally efficient while providing flexibility to respond to future needs.

The Offeror shall maintain strong cooperation, communication, and coordination with the County throughout the project to support efficient execution. The County will provide certain equipment, systems, components, and work elements; the Offeror shall notify the County when these items are needed to avoid schedule impacts and shall coordinate their integration during design and construction.

The Offeror will be responsible for the project's design. The offeror will also be responsible for obtaining County approval of the design, including the approval of project stakeholders, and for all work required to satisfy the requirements of local regulatory and state authorities.

Construction will occur on a constrained, highly visible site. Vehicular and pedestrian safety, as well as a clean and well-organized work area, should be high priorities throughout construction.

Design Considerations Specific area requirements for spaces within the Courthouse include the following:

1. Each Judge’s office area shall include a duress alarm monitored by the Sheriff’s Office control room.

2. The Courtrooms shall include the following:

a. Built-in, custom furnishings

i. Judge’s bench with raised platform

ii. Courtroom clerks’ station(s)

iii. Witness box with raised platform

iv. Jury box with raised platform at back row (Circuit and Shared courtroom only)

v. Spectator seating and rail

b. The judge’s bench should be two steps (12”-14”) up from the floor.

c. The clerk’s bench and witness stand should be one step (6”-7”) from the floor.

d. The jury box should have two rows of seating with a wheelchair-accessible location in the front row…