RFP P46-137 Design/Build Services for Deerfield Run Community Center Renovation and Addition

The Maryland-National Capital Park & Planning Commission Prince George’s County Department of Parks & Recreation

Capital Planning & Development Division

6600 Kenilworth Avenue, Riverdale, MD 20737 • 301--699-2255

RFP NUMBER: P46-137

DESIGN/BUILD SERVICES FOR

DEERFIELD RUN COMMUNITY CENTER RENOVATION AND ADDITION

T he Maryland-National Capital Park and Planning Commission (M-NCPPC or Commission) is requesting proposals from qualified firms to provide design/build services fo r the renovation and addition to Deerfield Run Community Center, located at 13000 Laur el B owi e R oad , La urel , M ary land 207 08 .

PROPOSAL DUE DATE/TIME:

September 30, 2026, at 3:00 p.m.

NOTE: An on-site pre-proposal meeting has been scheduled for 10:00 AM on August 19, 2026, at 13000 Laurel-Bowie Road, Laurel, MD 20708. It is recommended that all parties who intend to submit a Proposal attend this meeting.

Vendors are strictly prohibited from utilizing any form of Artificial Intelligence (AI) Bots, automated tools, or virtual assistants during Pre-Proposal/Bid Conferences. All communications and participation in such conferences must be conducted by human representatives of the vendor organization. Vendors who utilize any form of (AI) Bots, automated tools, or virtual assistants during the conference will be removed from the meeting. Reasonable modifications and accommodations will be provided by the Commission upon request with reasonable advance notice.

SOLICITATION RELEASE DATE: August 7, 2026

THE MARYLAND-NATIONAL CAPITAL PARK AND PLANNING COMMISSION

REQUEST FOR PROPOSALS SUMMARY

RFP Number: P46-137

Proposal Name: Deerfield Run Community Center Renovation & Addition - Design Build Project

Pre-Proposal Meeting:

10:00 AM on August 19, 2026, at the project site, located at 13000 Laurel-Bowie Road, Laurel, MD 20708.

Offerors wishing to attend are asked to RSVP via email to Rocheta.Locklear@pgparks.com by 12:00 p.m. August 17, 2026.

The RSVP should include each attendee’s name, firm name and email address.

Deadline for Technical Questions:

August 28, 2026, by 3:00 PM Questions must be submitted via e-mail to:

Rocheta.Locklear@pgparks.com

Deadline for Proposals: September 30, 2026, NO LATER THAN 3:00 PM

Proposal Submittal Instructions:

Proposals must be submitted via the Commission’s electronic bid service provider, OpenGov Procurement. The Commission will not be accepting paper copies of proposals. Follow the link below to submit an electronic Proposal for this Solicitation:

https://procurement.opengove.com/portal/mncppc Oral, telephonic, email, telegraphic and facsimile Proposals will not be accepted. Offerors are cautioned to allow sufficient time to ensure that all proposal documents are successfully uploaded to OpenGov Procurement before the Deadline for Proposals. The OpenGov Procurement solicitation page will close promptly at the date and time of the Deadline for Proposals, and late proposals will not be accepted.

Offerors are to conform to the procurement conditions herein.

Inquiries: All inquiries regarding this solicitation are to be made to both:

Direct: Rocheta Locklear, Capital Procurement Specialist Email: Rocheta.Locklear@pgparks.com

Phone: (301) 699-2486 and (301) 699-2562

MARYLAND RELAY SERVICE:

1 (800) 735-2258 [for the hearing impaired] mailto:Rocheta.Locklear@pgparks.com https://procurement.opengove.com/portal/mncppc

TABLE OF CONTENTS

Part 1. GENERAL INFORMATION………………………………………………………… 4 Part 2. SCOPE OF SERVICES……………………………….……………………………. 15 Part 3. GENERAL CONDITIONS – DESIGN BUILD…………………………………….. 43 Part 4. SPECIAL CONDITIONS……………………………………………………………. 44 Part 5. PROSAL FORMAT AND CONTENT.……………………………………………… 46 Part 6. EVALUATION CRITERIA…………………………………………………………… 53 Part 7. LIST OF FORMS……………………………………………………………………. 55 Part 8. ATTACHMENTS……………………………………………………………………... 75

Part 1. GENERAL INFORMATION

A. PRESUBMISSION INFORMATION

1. Vendors are strictly prohibited from utilizing any form of Artificial Intelligence (AI) Bots, automated tools, or virtual assistants during Pre-Proposal/Bid Conferences. All communications and participation in such conferences must be conducted by human representatives of the vendor organization. Vendors who utilize any form of (AI) Bots, automated tools, or virtual assistants during the conference will be removed from the meeting. Reasonable modifications and accommodation will be provided by the Commission upon request with reasonable advance notice.

2. Examination of RFP Documents

Offerors must examine all of the solicitation documents very carefully and must make their proposal after examination of the location and/or nature of the proposed work. The submission of a proposal indicates that the Offeror thoroughly understands all of the terms and conditions, instructions, and specifications of the proposal.

3. Commission Assistance in Proposal Preparation

Commission staff will not assist any Offeror or Offeror's agent in the actual preparation of the proposal. Offerors or their agents will not be permitted to use Commission telephones or other facilities in the preparation of the proposal.

4. Interpretation and Correction of RFP Documents, and RFP Addenda

Should an Offeror require an interpretation or clarification of any provisions of the RFP documents or related information provided by the Commission, or believe that there is an ambiguity, error, inconsistency or discrepancy in these documents or information, the Offeror must notify the Commission in writing at least five (5) working days prior to the date set for receipt of proposals.

An Offeror who fails to request any such interpretation or clarification waives any claim for additional cost or time spent addressing any ambiguity, error, inconsistency or discrepancy in any such documents or information which is found to have been apparent at the time of receipt of proposals.

All interpretations, clarifications, corrections, changes or other directions related to these requests of Offerors will be provided in writing via an Addendum issued by the Commission and posted to the solicitation page on the OpenGov Procurement website. Offerors are solely responsible for checking the solicitation page frequently for Addenda.

Responses to Offeror notifications and inquiries made in any other manner, and especially any oral explanations, instructions or comments provided by any representative of the Commission, will not be binding on the Commission.

If an Offeror omits acknowledgment of Addenda, M-NCPPC may request that the successful Offeror state in writing that the Offeror will be bound by any substantive changes made to the terms of the RFP by the Addenda without any effect on the cost of the project.

5. Extension of Proposal Opening

The Commission may extend the proposal opening date at its option. If the date is extended, the Commission will notify all prospective Offerors by posting on the Commission’s website and the OpenGov Procurement website.

B. PREPARATION AND SUBMISSION OF PROPOSALS

All proposals must be submitted as indicated in the RFP announcement, and must be:

a. Initialed by the Offeror where there are erasures or other changes in the proposal.

b. Signed in ink by authorized principals with the Offeror's legal name fully stated.

Corporations must give the state in which incorporated, using the phrase "A Corporation organized under the laws of the State of _______". Partnerships must give names of partners, using the phrase "Co-partners, doing business under the firm name of _________". Individuals using a trade name must give the individual name, using the phrase "An individual doing business under the trade name of ____________" (see Form A – Proposal Declaration in Part 7).

c. Submitted in accordance with the format as specified in Part 5. Proposals may be submitted as the Offeror may determine, but the proposals must follow the prescribed format as to the requirements of content and order of content.

d. Fully completed by the Offeror, including all information requested and any attachments that may be required.

e. Received on or before the time, date and at the location specified in the RFP

Announcement herein.

Only Proposals submitted through the OpenGov Procurement Portal will be accepted.

Facsimile or e-mailed Proposals will not be accepted.

M-NCPPC is not liable for any costs incurred by any Offeror in connection with this RFP.

The expenses incurred by the proposer in the preparation, submission, and presentation of the proposal are the sole responsibility of the proposer.

C. BID GUARANTIES, PAYMENT AND PERFORMANCE BONDS AND CERTIFICATES

OF INSURANCE

All bids, where total bid is in excess of $100,000, must be accompanied by a Bid Bond in an amount equal to not less than five percent (5%) of the total amount of the Base Bid, properly executed in favor of the M-NCPPC. A performance bond and a labor and material payment bond, each in the amount of 100 percent of the contract amount, are required for any design/build or construction contract in excess of $100,000.

Acceptable security for bonds includes:

1. A bond in a form satisfactory to the Commission underwritten by an acceptable bonding company. Acceptable bonding companies are those having active claims offices in the District of Columbia; Arlington or Fairfax Counties or the City of Alexandria in Virginia; or Montgomery, Prince George’s or Baltimore Counties in Maryland; and which are licensed by the Maryland Commissioner of Insurance and currently have an ‘A’ or better rating from A.M. Best Company, or a minimum Standard & Poor’s rating of BBBq. The bonding company must have a resident agent named in Maryland.

2. A bank certified check, bank cashier’s check, bank treasurer’s check, or bank trust account.

3. Pledge of securities backed by the full faith and credit of the United States Government or bonds issued by the State of Maryland or Montgomery or Prince George’s Counties in Maryland.

4. Irrevocable Letter of Credit acceptable to the Commission.

5. Alternative security approved by the Secretary-Treasurer.

The life of all contract securities must be consistent with the performance period of the contract.

Bid guaranties will be returned upon request by unsuccessful Offerors.

The successful Offeror must deliver the executed performance and payment bonds, together with all certificates of insurance required by the contract documents and the executed contract, to the Commission within 10 calendar days after the successful Offeror receives notice of award of the contract. If the successful Offeror fails to deliver these items within that period, the Commission may reject the proposal, and Offeror will forfeit the bid guaranty. The Commission may then award the contract to the next lowest responsive and responsible Offeror.

D. MODIFICATION AND WITHDRAWAL OF PROPOSALS

An Offeror can modify or withdraw a Proposal submitted in response to this RFP by sending a written notice to the Commission representative identified in the Request for Proposals Summary on page 2. Such notice must be received before the time and date specified as the Deadline for Proposals.

Timely modifications or withdrawals must be in writing over the signature of the Offeror.

Modifications or withdrawals must include written confirmation over the signature of the Offeror and must have been received on or before the date and time established as the Deadline for Proposals.

Withdrawn Proposals may be resubmitted up to the Deadline for Proposals, provided that they are then fully in conformance with the RFP.

Proposals cannot be modified or supplemented after the Deadline for Proposals.

E. IRREVOCABILITY OF PROPOSALS

Unless otherwise provided in the RFP, proposals submitted shall be irrevocable for a period of one hundred fifty (150) calendar days following the date of proposal receipt.

F. CONSIDERATION OF PROPOSALS

Proposals will be opened privately. Unless stated otherwise in the RFP or in any Addenda to the RFP, the properly identified Proposals received on time will be reviewed and evaluated by the evaluation committee.

M-NCPPC has the right to reject any or all Proposals and, in particular, to reject a Proposal not accompanied by any data required by the RFP documents or a Proposal deemed incomplete or irregular in any way by M-NCPPC.

G. M-NCPPC’S RIGHTS AND LIABILITIES

M-NCPPC reserves all rights available to it by law in administering this RFP including, without limitation, the right in its sole discretion to:

1. Reject any and all proposals at any time.

2. Terminate consideration or evaluation of any and all proposals at any time.

3. Suspend, discontinue and/or terminate discussions regarding confidentiality agreements, interim agreements and comprehensive agreements at any time prior to the authorized execution of such agreements by all parties.

4. Request and/or receive additional information regarding any proposal.

5. Issue addenda to and/or cancel any RFP.

6. Revise, supplement or withdraw all or any part of this RFP.

7. Request revisions to RFP proposals.

An Offeror who submits a proposal agrees to hold M-NCPPC, their officers, employees, agents, and volunteers harmless and free from all liability, loss, injury, and/or cost and expense which might be incurred by such Offeror in responding to, or because of, the RFP, and agrees to waive any and all claims for damages arising in connection with the procurement process contemplated by the RFP.

An Offeror shall not employ any subcontractor, supplier, or other individual or entity against which M-NCPPC may have reasonable objection. An Offeror shall not be required to employ any subcontractor, supplier or other individual or entity to furnish or perform any of the Work against which Offeror has reasonable objection.

This is notification to prospective Offerors that M-NCPPC has unlimited data rights regarding Proposals submitted in response to its Solicitations. Unlimited data rights mean that the M- NCPPC has the right to use, disclose, reproduce, prepare derivative Works, distribute copies to the public, or perform publicly and display publicly any information submitted by Offerors in response to this or any Solicitation issued by M-NCPPC. However, information that is deemed to be confidential commercial or financial information as defined by the Maryland Public Information Act (MPIA), MD [State Gov.] Code Ann, §§10-611 through 10- 630 will be exempted from disclosure in accordance with MPIA. It is the responsibility of the Offeror to clearly identify each part of its Submission that is confidential commercial or financial information by stamping the bottom right-hand corner of each pertinent page with one-inch bold face letters stating the words "confidential" or “proprietary.” The Offeror agrees that any portion of the Submission that is not stamped as proprietary or confidential will be deemed not to be proprietary or confidential.

H. RECEIPT AND OPENING OF PROPOSALS

Proposals received prior to the date and time specified for the receipt of proposals will be securely kept, unopened. The Commission representative whose duty it is to open the proposals will decide when the specified opening time has arrived.

If the Offeror to whom an award is made should fail to execute a contract or deliver any insurance certificates within the time specified:

1. The award may be annulled and the project awarded to the Offeror ranked second under the evaluation criteria, who shall be required to fulfill all stipulations as if such Offeror were the original Offeror to whom the award was made; or

2. The Commission may reject all remaining proposals.

Unless otherwise stated in the RFP, the Commission reserves the right to award in the aggregate or to make separate awards. The Commission reserves the right, when reviewing proposals for award, to waive minor informalities or irregularities in the proposals and in the proposing procedure. The Offeror to whom the award is made will be notified at the earliest possible date. The Commission reserves the right to reject any or all proposals, and to reject any or all optional items included in the proposal.

I. MISTAKES IN PROPOSALS

After the opening of proposals, Commission staff shall examine all proposals for mistakes.

In cases of apparent mistakes, other than those involving extension of unit prices or other arithmetic errors, when Commission staff has reason to believe that a mistake may have been made, staff shall request from the bidder a verification of the proposal. If the offeror alleges a mistake, the matter shall be brought to the attention of the Purchasing Manager.

Such actions shall be taken prior to award.

The Purchasing Manager is required to make the administrative determinations necessary in cases of alleged proposal mistakes. The authority permitting correction of proposals is limited to proposals which are responsive as submitted and shall not be used to permit correction of bids to make them responsive.

If the Purchasing Manager knows or has reason to conclude that a mistake in a proposal may have been made, the Purchasing Manager shall require that the bidder confirm the proposal. Confirmation by the offeror of the proposal will be requested when the bid reflects either an obvious, apparent error on its face or the bid’s amount is unreasonably lower than those of either the other bids submitted or the Commission’s estimate.

If the offeror fails to respond to a request for confirmation of an apparent mistake within the time allotted to the Purchasing Manager, the proposal may be considered as originally submitted or may be rejected as non-responsive at the discretion of the Purchasing Manager. If the offeror confirms his proposal, the Purchasing Manager shall consider it as originally submitted.

If the offeror alleges a mistake, the Purchasing Manager shall advise him to support the allegation by statements concerning the alleged mistake and by all pertinent evidence, such as the bidder’s file copy of the bid, original worksheets and other data used in preparing the bid, such as subcontractor’s and supplier’s quotations, if any, published price lists, and any other evidence which will serve to establish the mistake, the manner in which it occurred, and the bid actually intended.

Additionally:

• A determination may be made permitting the bidder to correct his bid if the bidder requests permission to do so and clear and convincing evidence establishes both the existence of a mistake, and the bid intended. In lieu of bid correction, the Commission may permit a low bidder alleging a material mistake of fact to withdraw his bid if there is reasonable proof that a mistake was made, and the intended bid cannot be ascertained.

• A determination may be made permitting the bidder to withdraw his bid if the bidder requests permission to do so and clear and convincing evidence establishes the existence of a mistake. However, if the evidence is clear and convincing both as to the existence of a mistake and as to the bid intended, and if the bid, both uncorrected and corrected, is the lowest bid received, a determination may be made to correct the proposal and not permit withdrawal.

• If the evidence does not warrant a determination under the two paragraphs above, a determination may be made by the Purchasing Manager that a bidder may neither withdraw nor correct his bid.

• Any clerical mistake, apparent on the face of a proposal, may be corrected by the Commission prior to award, if the staff member has first obtained from the Offeror verification of what was intended. Examples of such apparent mistakes are obvious misplacement of a decimal point, typographical errors, and mistakes in the designation of the unit of measure.

Correction shall be reflected in the award document.

• After bid opening an otherwise low bidder shall not be permitted to delete exceptions to the bid conditions or specifications which affect price or substantive obligations.

• Nothing in this Section is intended to prohibit the Commission from accepting a bid correction resulting in a reduction in price from the low bidder after bid opening, provided that such reduction is not conditioned on or does not result in the modification or deletion of any condition contained in the solicitation.

J. BID PROTESTS

Any actual or prospective offeror who is aggrieved in connection with the solicitation of proposals or award of a purchase may protest to the Commission’s Purchasing Manager.

Protesters are urged to seek resolution of their complaints initially with the purchasing agent.

A protest related to an invitation for bids shall be submitted in writing prior to the opening of bids, unless the aggrieved person did not know and should not have known of the facts giving rise to such protest prior to bid opening. The protest shall be submitted in writing and received within 10 calendar days after such aggrieved person knows or should have known of the facts giving rise to the protest.

The protest must include:

• the name and address of the protester.

• identification of the solicitation or purchase.

• statement of reasons for the protest.

• any supporting documentation to substantiate the claim made, unless the documentation is not available within the protest delivery time, in which instance the expected date the material will be available is to be stated; and the remedy sought.

The purchasing agent shall, upon written request, make available to the protester information submitted that bears on the substance of the protest except where information is proprietary or otherwise confidential. The protester shall submit any additional information requested by the Purchasing Manager within five calendar days after receipt of the request for such information. Failure of the protester to respond to a request for information may result in the resolution of the protest on the basis of available information.

The decision of the Purchasing Manager shall be final and conclusive; unless fraudulent, or:

• within 10 calendar days from receipt of the written decision, the protester mails or otherwise furnishes a written appeal to the Executive Director, or

• any person adversely affected by the decision commences an action in court.

The decision of the Executive Director shall be final and binding.

K. ETHICS IN PROCUREMENT

By submitting a Proposal, the Offeror agrees to adhere to the Commission’s policy on ethics in purchasing. This policy prohibits any person from offering, giving, or agreeing to give any Commission employee or former Commission employee a gratuity or an offer of employment in connection with any aspect of a Commission procurement. Further, payment or offers to pay contingent fees related to procurement of Commission purchases are prohibited except for retention of bona fide employees or bona fide established commercial selling agencies for the purpose of securing business. Potential offerors are urged to review the ethics policy in detail. Copies may be requested from the Purchasing Division (phone: 301/454-1600).

L. BRAND NAMES OR EQUAL ITEMS

Except as may be specifically indicated to the contrary elsewhere within the bidding or contract documents, the specification by description of or reference to any particular product or item of material or equipment by type, brand name, make, model, catalog number or design description is intended only to establish a standard of quality. Any product, material or equipment of equal quality which is also the functional equivalent of and possesses the salient characteristics found in the particular item so specified may be substituted upon the approval of the Commission. Unless specifically noted in the solicitation, bidders are not restricted to the specific brand, make or manufacturer named but may offer to the Commission any material that the bidder considers equivalent to that specified or indicated.

The Commission reserves the right to approve as equal, or to reject as not being equal, any article the bidder proposes to furnish which contains major or minor variations from specification requirements even though the article may comply substantially.

The product offered as "or equal" must be clearly disclosed in the bid proposal. If it is not, the Commission will not be under any obligation to examine such product to determine whether it is or is not equal and will do so only when it is determined to be in the best interest of the Commission.

Bidders must submit descriptive literature and/or samples of "or equal" products.

Requests for approval of "or equal" products may be made prior to the time specified for bid opening. The requirements for such approval are the same as the requirements for substitutions which are covered next.

M. SUBSTITUTIONS

Substitutions are considered to be:

Any change to the specifications in the bid proposal other than an "or equal" product.

Any change to the specifications after the bid opening.

No substitution will be considered prior to receipt of bids unless a written request for approval has been received by the Commission at least five (5) working days prior to the date set for the opening of the bid. Each request must include the name of the material or equipment for which it is to be substituted as well as a complete description of the proposed substitute including, as appropriate, drawings, cuts, performance and test data, and any other information necessary for evaluation. The burden of proof of the merit of the proposed substitute is upon the bidder.

The decision made by the Commission's representative to approve or disapprove a proposed substitution will be final. If the representative approves any proposed substitution prior to receipt of bids, such approval will be set forth in a written addendum to the bid document. Bidders must not rely upon approvals made in any other manner.

The procedure described above also applies to requests for approval of "or equal" products prior to bid opening. The Commission is under no obligation to consider any substitution after the bid opening. However, if it is in the best interest of the Commission to consider a substitution, it may do so. Any substitutions that are accepted by the

Commission after the bid opening will be provided for in the contract, or in an amendment to the contract, or by change order to the Contract or Purchase Order.

N. ANTI-DISCRIMINATION PROGRAM

By submitting a proposal, an offeror shall understand and agree to:

1. Not discriminate against minority, female and disabled-owned firms (MFDs) in the selection of subcontractors on Commission projects. For contracts with subcontracting opportunities, offerors are required to provide MFDs the opportunity to submit bids as subcontractors and to award those MFDs submitting low bids the subcontracts unless there are legitimate reasons not to do so. On certain contracts, the Commission will require offerors to submit standardized forms with their bids that indicate how they have complied with the subcontracting non-discrimination requirements. The Special Conditions section of the bid documents specifies whether these forms must be submitted.

2. Not discriminate against MFDs in their performance of work as subcontractors on Commission contracts.

3. Submit forms verifying payment to subcontractors throughout the course of a contract.

4. Not discriminate against any employee or applicant for employment because of age, sex, race, creed, disability or national origin. If a firm is determined by a final order of an administrative agency or a court to be in violation of federal, state or county non-discrimination laws, any agreement entered into by the Commission with a firm may be terminated or suspended in whole or in part by the Commission, and the firm may be debarred from bidding on future contracts with the Commission.

The subcontracting non-discrimination program shall apply not only to the initial contract award, but also to certain major change orders and amendments that serve to increase the dollar value of the initial contract.

Any violation of the Commission’s Anti-Discrimination Program may result in suspension or debarment of the violator as well as other civil or administrative remedies.

A minority-owned business is any entity that engages in commercial transactions and is at least 51 percent owned and controlled by one or more individuals from the following groups:

African Americans (all persons having origins in and of the black racial groups of Africa), Hispanics (all persons of Mexican, Puerto Rican, Cuban, Central or South American, or other Spanish culture or origin, regardless of race), Asians or Pacific Islanders (all persons having origins in any of the Far East, Southeast Asia, the Indian Subcontinent, or the Pacific Islands), and Native Americans (all persons of American Indian, Aleut, Eskimo or Native Hawaiian background). A female-owned business is any entity that engages in commercial transactions and is at least 51 percent owned and controlled by one or more women. A disabled-owned business is any entity that engages in commercial transactions and is at least 51 percent owned and controlled by persons with physical or mental impairment that substantially limits one or more of the major life activities of the individual, as defined in the Americans with Disabilities Act of 1990.

Part 2. SCOPE OF SERVICES

A. Project Overview and Objectives

The Maryland-National Capital Park and Planning Commission (M-NCPPC), Department of Parks and Recreation (DPR), is seeking proposals from qualified design-build teams (D/B) to provide comprehensive design and construction services for the renovation and expansion of the Deerfield Run Community Center (DRCC), located adjacent to Deerfield Run Elementary School in Laurel, Maryland. The project is intended to modernize and expand the existing community center to meet current and future recreational, educational, and programmatic needs of the surrounding community.

The project aligns with the long-range recommendations in the Deerfield Run Community Center Feasibility Study (refer to Attachment 9), which both underscores the need to increase the facility’s capacity, update infrastructure, and enhance flexibility of space to support diverse community programs. The expanded facility shall include larger multipurpose rooms, flexible activity spaces, expanded lobby and reception areas, modernized restroom facilities, administrative offices, and support spaces.

The project shall be designed and constructed to achieve a minimum of LEED Silver Certification under the U.S. Green Building Council’s LEED v4 rating system. Certification shall apply specifically to the Deerfield Run Community Center renovation and addition, and not to the adjacent Deerfield Run Elementary School, which shares the same address but is not part of this project’s scope of work. Per the 2022 Climate Solutions Now Act (CSNA), builders are required to report building benchmark data showing direct greenhouse gas (GNG) emissions and overall energy efficiency for certain buildings greater than 35,000 square feet to the Maryland Department of the Environment (MDE).

Proposers shall refer to the MDE website heading for Building Energy Performance Standards (https://mde.maryland.gov/programs/air/ClimateChange/Pages/BEPS.aspx) for more information about how these standards shall inform the sustainable design of this project. Design shall also ensure Maryland appliance efficiency standards are met for all covered equipment categories.

The D/B shall incorporate sustainable design strategies that contribute to LEED Silver criteria, including but not limited to: energy efficiency, indoor environmental quality, responsible material sourcing, and stormwater management. The team shall coordinate with MNCPPC’s Sustainability and Energy Programs Division as needed to document compliance. All work shall comply fully with the M-NCPPC 2010 ADA Standards for Accessible Design, as well as all applicable federal, state, and local accessibility codes.

Additionally, because of the site’s adjacency to Deerfield Run Elementary School, the D/B shall coordinate all construction logistics, phasing, site access, and disturbance mitigation measures with Prince George’s County Public Schools (PGCPS). Construction activities must not disrupt school operations, student safety, or access to shared site elements, and a construction schedule that avoids conflicts with the academic calendar shall be developed in collaboration with PGCPS.

https://mde.maryland.gov/programs/air/ClimateChange/Pages/BEPS.aspx

B. Minimum Offeror Qualifications

Personnel experience shall be submitted for both the Design Team and the Primary Offeror in the form of a resume, which shall include but not be limited to education, certifications, and project experience, for all personnel assigned to this project and must note relevant experience similar to the DRCC project.

1. Prime Offeror has been in continuous operation for a minimum of five (5) years and is licensed and in good standing with the State of Maryland.

2. Prime Offeror must have successfully completed at least two (2) D/B projects that are the same or similar scope within the past seven (7) years. These two (2) D/B projects may not be substituted with any other type of integrated delivery method projects. The Prime Offeror may submit up to five (5) additional D/B or other integrated delivery method projects, such as Construction Manager at Risk (CMaR) or Construction Manager Agent (CMA), to further demonstrate relevant experience.

3. Prime Offeror shall have completed a minimum of one (1) project where key personnel have previously worked together.

C. Key Personnel Roles and Responsibilities

1. Project Executive: A senior-level leader responsible for providing executive oversight of the design-build project from award through completion. This role serves as primary point of contact at the executive level for M-NCPPC, offering strategic guidance and resolving high-level issues related to schedule, budget, risk and performance. In addition, oversee the work of the Project Manager and project team to ensure integration of phases of the Design Build.

2. Project Manager: A dedicated, full-time individual who will be assigned to the D/B project on a continual basis, committing 50% of their time from the commencement of the contract through contract completion. The Project Manager will be responsible for the overall execution and management of the project, including, but not limited to the coordination of design and construction activities, direct oversight of subcontractors, and ensuring project is delivered on schedule, within budget, and quality standards. This individual shall have a minimum of five

(5) years of relevant experience managing complex design-build projects and serve as the primary on-site representative responsible for day-to-day project leadership, communications with internal and external stakeholders, risk mitigation, and adherence to all contractual obligations. This individual is a critical role in the success of the D/B project. Project Manager shall be actively engaged throughout the duration of the project to ensure maintenance of the schedule, quality, and coordination of all work. They may work on other work concurrently but shall maintain primary accountability and consistent involvement in all project phases.

3. Assistant Project Manager: A dedicated individual to the project who will dedicate 50% of their available time from contract commencement through construction completion. This role will support the Project Manager by assisting with project coordination, communication, documentation, and day-to-day tasks related to the project. The Assistant Project manager shall have a minimum of three (3) years of relevant experience in complex design-build or construction project management, including managing submittals, RFI’s, and be proficient in project management software. Experience should include coordinating multidisciplinary teams, assisting in managing design-build contracts. Prior work on community centers or recreation facilities is highly desirable.

4. Design Manager (if different than Project Manager): A dedicated person who will be involved on a continuous basis through the duration of the project, from design through construction completion. The design manager shall be responsible for managing and ensuring design elements alight with M-NCPPC requirements. The design manager shall respond to Request for Information (RFI), coordinate with design and construction teams to resolve design-related issues, and ensure all work is executed with approved design documents.

5. Field Superintendent: A key member of the D/B Construction team who must be onsite full-time from the start of construction through project completion. This individual is responsible for supervising all trade contractors, coordinating daily construction work activities to keep the project on schedule and managing sites operations such as material deliveries, outages, and other assigned construction operational duties.

6. Technical Staff: Key support personnel responsible for managing technical, scheduling, estimating, and documentation functions throughout the design-build process. It is possible for one person to have overlapping responsibilities; this must be noted and evidence shall be provided of qualifications and assurances that all responsibilities are adequately covered. Roles include:

i. Document Control: Oversees the management, distribution, and version control of all design and construction documentation including, but not limited to drawings, specifications, submittals, and correspondence. Ensures accurate version control and coordination between design and construction.

ii. Estimator: Directly responsible for preparing estimates for the cost of the Project through the entire D/B process.

iii. Project Controls- The Project Controls staff member is responsible for monitoring, tracking, and reporting the project's costs schedule, and performance to ensure it remains on budget, on schedule, and within scope. This role supports the PM and APM in proactive decision-making by providing accurate, timely data and identifying potential risks to the project

iv. Scheduler (up to 2 individuals): Develops and maintains comprehensive, integrated schedules linking design milestones with construction activities.

Coordinates closely with project stakeholders, identify potential schedule conflicts or delays and timely adjustments to maintain the overall project timeline.

While the listed key staff qualifications represent the minimum staffing requirements for the project, Offeror(s) may propose personnel who are qualified to fulfill more than one key staff role, except for the Project Executive, Project Manager, and Assistant Project Manager.

D. Project Description - General Scope of Services

The Deerfield Run Community Center Renovation and Addition project entails the comprehensive upgrade and expansion of an aging facility to better meet the recreational, cultural, and operational needs of the surrounding community. Situated adjacent to Deerfield Run Elementary School in Laurel, Maryland, the project includes both the renovation of approximately 10,000 square feet of existing space and the construction of a 5,000 square foot addition, aimed at expanding programming opportunities, improving facility access and aesthetics, and modernizing critical infrastructure.

The D/B shall deliver a fully integrated solution that reflects the priorities established in the 2018 Owner’s Project Requirements (OPR) and the 2019 Final Report, with additional scope elements outlined below.

The project will feature a variety of indoor and outdoor improvements. Interior renovations shall include reconfigured programming spaces, upgraded restrooms, new finishes and building systems, and enhanced circulation. A new entrance vestibule shall be constructed to clearly distinguish the Community Center from the adjacent school, including signage and decals branded for M-NCPPC/Deerfield Run Community Center. This vestibule will serve as both a security enhancement and a visual identity marker.

As part of the building expansion, the existing outdoor basketball courts will need to be relocated to accommodate the footprint of the new addition. The D/B is responsible for removing and reinstalling the existing basketball hoops in the new court location, with minimal disruption to programming and circulation. The final court location shall be coordinated with M-NCPPC and site planners to maintain adequate recreational access.

Interior and exterior storage is a critical priority for the renovated facility. The D/B shall evaluate existing interior storage areas for reconfiguration to improve efficiency and usability. In addition, new dedicated exterior storage areas shall be incorporated to accommodate maintenance tools and equipment for the adjacent playground and synthetic turf field, including mowers, supplies, and athletic gear.

The D/B is also responsible for the landscaping design and implementation throughout the project site. Landscaping work includes, but is not limited to:

• A refreshed landscape scheme at the main building entrance to enhance curb appeal and visibility.

• The landscape design shall incorporate a short tree line between the relocated basketball court and the new parking lot to provide a natural visual buffer between recreation and vehicular areas. The selected tree species should be low-maintenance, non-invasive, and suitable for year-round screening, while maintaining open sightlines for safety and supervision. The spacing, size, and placement of the trees should enhance the overall aesthetics of the site and contribute to the cohesive integration of the recreation and parking areas within the broader landscape plan.

• Coordination of all plantings, hardscape, and stormwater planting beds with an assigned M-NCPPC Landscape Architect, who will provide design oversight and approvals.

The revised site plan shall provide safe vehicular and pedestrian circulation, improved accessibility, and shared access with the adjacent school. ADA-compliant parking spaces are to be located at the front of the new building addition, providing direct, accessible access to the community center’s main entrance.

1. Key Elements of the Project Include:

i. Renovation of the Existing Facility: Upgrades will be made to interior finishes, MEP systems, lighting, ceilings, flooring, and the building envelope to address accessibility, comfort, energy performance, and code compliance. The renovated structure will include reuse of the existing multipurpose room with modifications for flexibility and acoustic improvements, reconfiguration of smaller program spaces, and repurposing of underutilized areas to support new community uses.

ii. New Building Addition (~5,000 SF): The addition will include a large divisible multipurpose room (accommodating up to 200 people), 2 additional single user gender-neutral restrooms, a flexible activity classroom, administrative offices, support spaces, and a reconfigured lobby/reception area. The expanded lobby will improve visibility and supervision of entry points, while the added programming spaces will accommodate youth, senior, and cultural enrichment activities.

iii. Program Spaces and Functional Enhancements: The design and layout of the renovated and expanded DRCC must support a flexible and community-oriented program that accommodates users of all ages and abilities. The D/B shall verify and refine the space programming in close coordination with M- NCPPC, community stakeholders, and PGCPS. The final design must address current programmatic demands while providing adaptable space to support future needs. The following space types shall be incorporated into the design:

1) Administrative Area (Reception and Lobby)

a) The entrance and reception area shall serve as the primary point of entry for the community center and must be clearly distinct from the adjacent elementary school. A new secure vestibule shall be provided at the main entrance to enhance safety and access control prior to entering the lobby area.

b) The lobby shall be designed as an open, welcoming, and naturally illuminated space that provides clear wayfinding to all areas of the building. Ample natural light shall be introduced through frosted or opaque glazing systems that allow daylight penetration while obscuring direct visibility for privacy and security.

c) The reception desk shall provide adequate visibility over the main entrance, lobby, and key program areas—including the Youth and Teen Lounge—to support supervision and operational efficiency. The area shall include a comfortable waiting area with soft seating, informational displays, and built-in signage and branding that reflect the identity of the Deerfield Run Community Center and M-NCPPC.

2) Fitness Center

a) A dedicated fitness room shall be included in the renovated facility to support health and wellness programming. The space shall accommodate a variety of cardio equipment, resistance machines, free weights, and small group exercise activities. Adequate space for circulation, resilient flooring, climate control, and AV infrastructure shall be provided.

b) The fitness center shall feature one full-length mirrored wall to support training and instruction, and large windows to maximize natural light while maintaining privacy and comfort. The room shall be conveniently located with a direct line of sight and access from the main lobby, ensuring visibility and accessibility for staff and patrons.

c) The room shall also be equipped with a minimum of four (4) 55-inch televisions mounted in locations visible from all workout areas, and an independent isolation audio system integrated into a centralized rack system for convenient control of sound zones, input devices, and volume levels.

d) To ensure the facility is therapeutic recreation (TR) and inclusion friendly, at least one piece of each type of fitness equipment (e.g., cardio, presses, free weights, etc.) shall be selected or designed for universal accessibility and installed with the proper ADA-compliant clearances to allow safe and independent use by individuals with mobility or physical limitations. For example, if three stationary bikes are provided, two shall be standard models and one shall be a

TR/inclusion-friendly model with the required ADA maneuvering space and accessible transfer area.

e) The fitness room shall also be located with convenient access to adjacent support spaces such as restrooms and water fountains.

3) Multipurpose Room

a) The multipurpose room shall be a large, flexible space designed to accommodate gatherings of up to 200 people. This space shall be easily subdivided using operable partitions to allow multiple programs to occur simultaneously. It must support a variety of uses, including community meetings, cultural events, fitness classes, and senior programs. The room shall include storage for tables and chairs, robust AV and lighting systems, acoustic treatments, and durable, easy-to-clean finishes. Access to restrooms and exterior entry/exit points shall be integrated into the design to allow after-hours community use.

4) Flexible Activity/Classroom Space

a) A flexible activity room shall be designed to support enrichment programs such as arts and crafts, cooking, computer classes, tutoring, and educational workshops. This space shall include built-in storage, durable flooring, access to technology infrastructure, and movable furniture. It should be designed for daytime and evening use by both youth and adults and allow for visual supervision from staff offices or reception when possible.

5) Youth and Teen Lounge

a) A dedicated lounge space for youth and teens shall be provided to support informal recreation, socialization, and after-school activities.

The lounge shall be located in a highly visible area adjacent to or within line-of-sight of the admissions desk or reception counter, allowing staff to maintain passive supervision.

b) The space shall include comfortable seating, mobile furnishings, charging stations, and durable finishes, with integrated AV and technology features to support flexible use. The lounge shall also be equipped with a minimum of two (2) computer workstations, televisions for gaming, to encourage engagement and recreation.

c) The environment shall be welcoming, adaptable, and youth-oriented, providing flexibility for both casual and structured programmatic use.

6) Administrative/Staff Offices

a) The center shall include office space for facility supervisors, program coordinators, and administrative staff. These spaces shall provide adequate privacy, secure file storage, and functional work areas with access to daylight where possible. Offices shall be located near the reception area to allow for efficient internal circulation and clear visibility of public areas.

b) A total of three (3) dedicated office spaces shall be provided, along with two (2) additional cubicle-style workstations for part-time or rotating staff. Two (2) of the dedicated offices should be centrally located within the community center to ensure convenient access to program spaces and effective staff oversight of facility operations. A shared staff workroom and break area may also be included to support collaborative and administrative activities.

7) Restrooms and Support Facilities

a) In addition to the existing restrooms, which were renovated within the past five years—the D/B shall expand the existing restroom facilities to include additional fixtures as needed to adequately support the building addition and increased occupant load.

b) The D/B shall also provide two new single-user ADA-compliant gender-neutral restrooms located within the new addition. Each of these restrooms shall include an adult-sized changing table to accommodate users with accessibility or medical needs.

c) A bank of lockers shall be provided in a convenient location near the restrooms and fitness center to support users participating in recreational…