836898waterLapl.pdf

Request for

Qualifications

Utility Infrastructure

Services

Town of La Plata

Bid No. RFQ-2026-07-31

Town of La Plata 305 Queen Anne Street

La Plata, MD 20646

Table of Contents

1. Introduction

2. RFQ Solicitation Schedule

3. Currently Open Categories

4. Scope of Work

5. Submittal Requirements

6. Selection Process

7. Reservation of Rights

8. Submission Instructions

1. Introduction

The Town of La Plata is seeking qualified contractors to provide services related to various infrastructure and other municipal projects. Projects will include Stormwater Infrastructure Repairs, Water Meter Node Repair, Fire Hydrant Repair & Maintenance, Geotechnical Support Services and Debris Removal within the Town limits. Services will be performed on an as-needed basis under the supervision of the Public Works / Planning Department.

The Town will select an “on call” list of qualified contractors to provide these services on an as needed basis. The list shall be effective for a period of one (1) year and shall be renewable thereafter at the discretion of the Town.

2. RFQ Solicitation Schedule

Date – Solicitation: Friday, July 31st Date – Questions Due: Friday, August 14th by 2:00 PM Date – Question Addendum Due: Tuesday, August 25th by 2:00 PM Date - RFQ Due: Tuesday, September 8th by 2:00 PM

3. Currently Open Categories

Contractors are welcome to submit qualifications for one or more of the following categories at this time:

Category 1: Water Meter Node Repair

Category 2: Stormwater Infrastructure Repairs and Upgrades

Category 3: Fire Hydrant Repair & Maintenance

Category 4: Geotechnical Support Services

Category 5: Debris Removal

4. Scope of Work

The work will include, but are not limited to, activities such as water meter node repairs, including reading device replacement, communication module updates, and connection diagnostics, stormwater repairs and upgrades, including catch basins cleaning, pipe repairs, inlet/outlet maintenance, BMP maintenance, safety improvements, fencing, fire hydrant maintenance, including flow testing, valve repairs, and compliance inspections.

Geotechnical support services for site soil and materials testing and investigations in support of engineering, construction, and maintenance projects, including but not limited to: soil and groundwater investigations and characterizations; engineering design support for utilities, erosion, drainage, roads, buildings, etc.; and construction or maintenance monitoring for soils, concrete, compaction, dewatering, foundations, roadways, etc. Debris Removal - hauling, transportation, and lawful disposal of debris resulting from utility infrastructure failures, maintenance activities, emergency repairs, severe weather events, or other incidents affecting public infrastructure. Services may include the removal of trees, limbs, vegetation, sediment, concrete, asphalt, soil, construction materials, and other obstructions, as well as site cleanup and restoration necessary to safely reopen or restore public rights-of-way and Town infrastructure.

These examples represent the types of work that contractors in each category will be expected to complete. Other peripheral tasks and duties may be assigned as necessary to meet the Town’s needs.

The selected contractor shall furnish all labor, equipment, tools, materials, and supervision necessary to perform the services.

5. Submittal Requirements

Contractors must provide the following information in the Statement of Qualifications:

1. Cover Letter – Brief introduction summarizing the firm’s interest, key personnel, and understanding of the work.

2. Firm Background – Company history, size, location(s), and relevant licenses.

3. Project Team – Resumes and qualifications of key staff who will perform the work.

4. Relevant Experience – List of similar projects completed in the past five (5) years, including project scope, location, dates, and client contact information.

5. Technical Approach – General methodology for responding to service calls, performing repairs, and ensuring compliance with applicable codes.

6. References – Minimum of three (3) client references for similar work.

7. Price list for all services, labor, equipment, and materials relevant to this RFQ;

including hourly rates by trade, equipment rental rates, and markup percentages

8. Capacity & Response Time – Statement of firm’s ability to respond to both emergency and non-emergency service requests.

9. Insurance & Safety –Certificate of insurance and a summary of safety record and programs.

6. Selection Process

A Selection Committee will evaluate submissions based on:

• Experience & Qualifications of the firm and proposed staff (40%)

• Relevant Project Experience in water utility, stormwater, and hydrant repair work (30%)

• Capacity to Perform Work including response time and resources (20%)

• References & Past Performance (10%)

7. Reservation of Rights

This RFQ does not commit the Town to award a contract, to pay any costs incurred in the preparation of a response to this request, or to procure or contract for services or supplies.

The Town reserves the right to accept or reject any or all RFQs received as a result of this request, or to cancel in part or in its entirety this RFQ, if it is in the best interest of the Town to do so. The Town reserves the right to undertake such investigation as it is deemed necessary to verify the qualifications of the contractors.

8. Submission Instructions

Contractors must provide two (2) hard copies in a sealed envelope or one (1) electronic PDF of their Statement of Qualifications.

Statement of Qualifications must be received by Tuesday, September 8th by 2:00 PM at:

Town of La Plata Attn: Colleen Wilson, Procurement and Asset Manager PO Box 2268 La Plata, MD 20646 or emailed to: Colleen Wilson, Procurement and Asset Manager – cwilson@townoflaplata.org

Qualified contractors will be recommended to be included on an on-call list of contractors from which the Town may select a firm (project specific) to negotiate and enter into contracts with relating to specific municipal projects. Inclusion on the final list does not guarantee that any firm will be awarded any contract. Contracts will be awarded based on negotiations with qualified firms for any given municipal project and may be subject to the approval of the Town Council.