ELKTON BRANCH LIBRARY

PROJECT MANUAL - ISSUED FOR BIDS

JULY 31, 2026

OWNER

Cecil County Public Library

485 Mauldin Avenue

North East, Maryland 21901

OWNER’S REPRESENTATIVE

Bancroft Construction

1300 N Grant Ave #101

Wilmington, DE 19806

ARCHITECT

Quinn Evans

100 North Charles Street, 14th Floor

Baltimore, MD 21201

CIVIL ENGINEER

Site Studios

PO Box 682

North East, MD 21901

STRUCTURAL ENGINEER

Baker, Ingram & Associates

1050 S. State St.

Dover, DE 19901

MECHANICAL, PLUMBING, & ELECTRCIAL ENGINEERS

Pennoni, Inc

121 Continental Drive, Suite 207

Newark, Delaware 19713

Elkton Branch Library Construction Documents

301 Newark Avenue July 31, 2026

Elkton, MD 21921

TOC - 1

TABLE OF CONTENTS

DIVISION 00 – PROCUREMENT AND CONTRACTING REQUIREMENTS

00 0115 ........ LIST OF DRAWING SHEETS ........................................................................................ QE

00 2116 ........ INVITATION FOR BID ................................................................................................CCPL

00 2116.1 ..... QUALIFICATIONS AFFADAVIT .................................................................................CCPL

00 2116.2 ..... BIDDER CERTIFICATION .........................................................................................CCPL

00 2116.3 ..... INDEMNITY/HOLD HARMLESS AGREEMENT ........................................................CCPL

00 2116.4 ..... BID FORM ..................................................................................................................CCPL

00 2116.5 ..... REFERENCES ...........................................................................................................CCPL

00 2116.6 ..... PREBID QUESTION FORM .......................................................................................CCPL

00 5000 ........ CONTRACTING FORM ................................................................................................ AIA

00 7200 ........ GENERAL CONDITIONS .............................................................................................. AIA

DIVISION 01 - GENERAL REQUIREMENTS

01 1000 ........ SUMMARY OF WORK ................................................................................................... QE

01 1200 ........ GENERAL SITE REQUIREMENTS ............................................................................... QE

01 2100 ........ ALLOWANCES............................................................................................................... QE

01 2200 ........ UNIT PRICES ................................................................................................................. QE

01 2500 ........ SUBSTITUTION PROCEDURES................................................................................... QE

01 2600 ........ CONTRACT MODIFICATION PROCEDURES .............................................................. QE

01 2900 ........ PAYMENT PROCEDURES ............................................................................................ QE

01 3100 ........ PROJECT MANAGEMENT AND COORDINATION ...................................................... QE

01 3200 ........ CONSTRUCTION PROGRESS DOCUMENTATION .................................................... QE

01 3233 ........ PHOTOGRAPHIC DOCUMENTATION ......................................................................... QE

01 3300 ........ SUBMITTAL PROCEDURES ......................................................................................... QE

01 3310 ........ CAD FILE TRANSFER AGREEMENT ........................................................................... QE

01 4000 ........ QUALITY REQUIREMENTS .......................................................................................... QE

01 5000 ........ TEMPORARY FACILITIES AND CONTROLS ............................................................... QE

01 5639 ........ TEMPORARY TREE AND PLANT PROTECTION ........................................................ SS

01 6000 ........ PRODUCT REQUIREMENTS ........................................................................................ QE

01 7300 ........ EXECUTION ................................................................................................................... QE

01 7329 ........ CUTTING AND PATCHING ........................................................................................... QE

01 7419 ........ CONSTRUCTION WASTE MANAGEMENT .................................................................. QE

Elkton, MD 21921

TOC - 2

01 7700 ........ CLOSEOUT PROCEDURES ......................................................................................... QE

01 7823 ........ OPERATION AND MAINTENANCE DATA .................................................................... QE

01 7839 ........ PROJECT RECORD DOCUMENTATION ..................................................................... QE

01 7900 ........ DEMONSTRATION AND TRAINING ............................................................................. QE

01 9113 ........ GENERAL COMMISSIONING REQUIREMENTS ......................................................... QE

DIVISION 02 – EXISTING CONDITIONS

02 4100 ........ SELECTIVE DEMOLITION – BUILDING ELEMENTS ................................................... QE

02 4119 ........ SELECTIVE DEMOLITION – BUILT SITE ELEMENTS ................................................ SS

DIVISION 03 - CONCRETE

03 3000 ........ CAST-IN-PLACE CONCRETE ....................................................................................... SS

DIVISION 04 - MASONRY

04 2000 ........ UNIT MASONRY, MORTAR AND GROUT ................................................................... QE

DIVISION 05 - METALS

05 1200 ........ STRUCTURAL STEEL FRAMING ................................................................................. SS

05 3100 ........ STEEL DECKING ........................................................................................................... SS

05 4000 ........ COLD-FORMED METAL FRAMING .............................................................................. SS

DIVISION 06 - WOOD, PLASTICS, AND COMPOSITES

06 1053 ........ MISCELLANEOUS ROUGH CARPENTRY ................................................................... QE

06 1600 ........ SHEATHING ................................................................................................................... SS

06 1643 ........ GYPSUM SHEATHING .................................................................................................. QE

06 2000 ........ FINISH CARPENTRY .................................................................................................... QE

06 4100 ........ ARCHITECTURAL WOOD CASEWORK ...................................................................... QE

DIVISION 07 – THERMAL AND MOISTURE PROTECTION

07 1300 ........ SHEET WATERPROOFING .......................................................................................... QE

07 2100 ........ THERMAL INSULATION ................................................................................................ QE

07 2700 ........ AIR BARRIERS .............................................................................................................. QE

07 4113 ........ METAL ROOF PANELS ................................................................................................. QE

07 4200 ........ METAL COMPOSITE MATERIAL WALL PANELS ........................................................ QE

07 4213 ........ METAL WALL PANELS ................................................................................................. QE

07 5423 ........ THERMOPLASTIC-POLYOLEFIN ROOFING (TPO) .................................................... QE

07 6200 ........ SHEET METAL FLASHING AND TRIM ......................................................................... QE

Elkton, MD 21921

TOC - 3

DIVISION 08 - OPENINGS

08 1113 ........ HOLLOW METAL FRAMES ........................................................................................... QE

08 1416 ........ FLUSH WOOD DOORS ................................................................................................. QE

08 4229.23 ... SLIDING AUTOMATIC ENTRANCES............................................................................ QE

08 4313 ........ ALUMINUM-FRAMED STOREFRONTS ....................................................................... QE

08 7100 ........ DOOR HARDWARE ....................................................................................................... QE

08 8000 ........ GLAZING ........................................................................................................................ QE

08 9119 ........ FIXED LOUVERS .......................................................................................................... PAI

DIVISION 09 - FINISHES

09 2116 ........ GYPSUM BOARD ASSEMBLIES .................................................................................. QE

09 3000 ........ TILING ............................................................................................................................ QE

09 5100 ........ ACOUSTICAL CEILINGS ............................................................................................... QE

09 5401 ........ MONOLITHIC ACOUSTICAL GYPSUM CEILINGS ...................................................... QE

09 5426 ........ SUSPENDED WOOD CEILINGS................................................................................... QE

09 6500 ........ RESILIENT FLOORING ................................................................................................. QE

09 6700 ........ FLUID-APPLIED FLOORING ......................................................................................... QE

09 6813 ........ TILE CARPETING .......................................................................................................... QE

09 7200 ........ WALL COVERINGS ....................................................................................................... QE

09 9113 ........ EXTERIOR PAINTING ................................................................................................... QE

09 9123 ........ INTERIOR PAINTING .................................................................................................... QE

DIVISION 10 - SPECIALTIES

10 1100 ........ VISUAL DISPLAY UNITS ............................................................................................... QE

10 2113.17 ... PHENOLIC TOILET COMPARTMENTS ........................................................................ QE

10 2600 ........ WALL AND DOOR PROTECTION ................................................................................. QE

10 2800 ........ TOILET ROOM ACCESSORIES.................................................................................... QE

10 4300 ........ MISCELLANEOUS SPECIALTIES................................................................................. QE

10 4400 ........ FIRE PROTECTION SPECIALTIES .............................................................................. QE

DIVISION 11 – NOT USED

11 3013 ........ RESIDENTIAL APPLIANCES ........................................................................................ QE

DIVISION 12 - FURNISHINGS

12 2400 ........ WINDOW SHADES ........................................................................................................ QE

12 3600 ........ COUNTERTOPS ............................................................................................................ QE

Elkton, MD 21921

TOC - 4

DIVISION 13 – 20 – NOT USED

DIVISION 21 – FIRE PROTECTION

21 0500 ........ COMMON WORK RESULTS FOR FIRE-SUPPRESSION .......................................... PAI

21 0523 ........ GENERAL-DUTY VALVES FOR FIRE PROTECTION PIPING .................................. PAI

21 0529 ........ HANGERS AND SUPPORTS FOR FIRE-SUPPRESSION PIPING AND EQUIP ........ PAI

21 0553 ........ IDENTIFICATION FOR FIRE-SUPPRESSION PIPING AND EQUIPMENT ............... PAI

21 0800 ........ COMMISSIONING OF FIRE SUPPRESSION ............................................................. PAI

21 1119 ........ FIRE DEPARTMENT CONNECTIONS ........................................................................ PAI

21 1313 ........ WET-PIPE SPRINKLER SYSTEMS ............................................................................ PAI

DIVISION 22 – PLUMBING

22 0500 ........ COMMON WORK RESULTS FOR PLUMBING ........................................................... PAI

22 0523 ........ GENERAL-DUTY VALVES FOR PLUMBING PIPING ................................................ PAI

22 0529 ........ HANGERS AND SUPPORTS FOR PLUMBING PIPING AND EQUIPMENT ............. PAI

22 0548 ........ VIBRATION AND SEISMIC CONTROLS FOR PLUMBING PIPING AND EQUIPT .... PAI

22 0553 ........ IDENTIFICATION FOR PLUMBING PIPING AND EQUIPMENT ................................ PAI

22 0593 ........ TESTING, ADJUSTING, AND BALANCING FOR PLUMBING ................................... PAI

22 0719 ........ PLUMBING PIPING INSULATION ............................................................................... PAI

22 1113 ........ FACILITY WATER DISTRIBUTION PIPING .................................................................. SS

22 1116 ........ DOMESTIC WATER PIPING ....................................................................................... PAI

22 1119 ........ DOMESTIC WATER PIPING SPECIALTIES ............................................................... PAI

22 1123.21 ... INLINE, DOMESTIC-WATER PUMPS ......................................................................... PAI

22 1316 ........ SANITARY WASTE AND VENT PIPING ..................................................................... PAI

22 1319 ........ SANITARY WASYE PIPING SPECIALTIES ................................................................. PAI

22 1319.13 ... SANITARY DRAINS ..................................................................................................... PAI

22 1414 ........ STORM DRAINAGE PIPING ....................................................................................... PAI

22 1423 ........ STORM DRAINAGE PIPING SPECIALTIES ............................................................... PAI

22 1429 ........ SUMP PUMPS .............................................................................................................. PAI

22 3300 ........ ELECTRIC, DOMESTIC-WATER HEATERS .............................................................. PAI

22 4200 ........ COMMERCIAL PLUMBING FIXTURES ...................................................................... PAI

DIVISION 23 – HVAC

23 0500 ........ COMMON WORK RESULTS FOR HVAC .................................................................... PAI

23 0529 ........ HANGERS AND SUPPORTS FOR HVAC PIPING AND EQUIPMENT ...................... PAI

23 0548 ........ VIBRATION AND SEISMIC CONTROLS FOR HVAC ................................................. PAI

Elkton, MD 21921

TOC - 5

23 0553 ........ IDENTIFICATION FOR HVAC PIPING AND EQUIPMENT ......................................... PAI

23 0593 ........ TESTING, ADJUSTING, AND BALANCING FOR HVAC ............................................ PAI

23 0713 ........ DUCT INSULATION .................................................................................................... PAI

23 0719 ........ HVAC PIPING INSULATION ........................................................................................ PAI

23 0923 ........ DIRECT DIGITAL CONTROL (DDC) SYSTEM FOR HVAC ....................................... PAI

23 0923.18 ... LEAK DETECTION INSTRUMENTS ........................................................................... PAI

23 0993.11 ... SEQUENCE OF OPERATIONS FOR HVAC DDC ...................................................... PAI

23 2300 ........ REFRIGERANT PIPING .............................................................................................. PAI

23 3113 ........ METAL DUCTS ............................................................................................................ PAI

23 3300 ........ AIR DUCT ACCESSORIES ......................................................................................... PAI

23 3400 ........ HVAC FANS .................................................................................................................. PAI

23 3433.13 ... COMMERCIAL AIR CURTAINS ................................................................................... PAI

23 3713.13 ... AIR DIFFUSERS .......................................................................................................... PAI

23 3713.23 ... REGISTERS AND GRILLES ........................................................................................ PAI

23 7213 ........ HEAT WHEEL AIR-TO-AIR ENERGY RECOVERY UNITS ........................................ PAI

23 7433 ........ DEDICATED OUTDOOR-AIR UNITS .......................................................................... PAI

23 8126 ....... SPLIT-SYSTEM AIR-CONDITIONERS ....................................................................... PAI

23 8129 ........ VARIABLE-REFRIGERANT-FLOW HVAC SYSTEMS ................................................ PAI

23 8239.13 ... CABINET UNIT HEATERS .......................................................................................... PAI

23 8239.19 ... WALL AND CEILING UNIT HEATERS ........................................................................ PAI

DIVISION 24 – 25 – NOT USED

DIVISION 26 - ELECTRICAL

26 0010 ........ SUPPLEMENTAL REQUIREMENTS FOR ELECTRICAL ........................................... PAI

26 0519 ........ LOW-VOLTAGE ELECTRICAL POWER CONDUCTORS AND CABLES .................. PAI

26 0526 ........ GROUNDING AND BONDING FOR ELECTRICAL SYSTEMS .................................. PAI

26 0529 ........ HANGERS AND SUPPORTS FOR ELECTRICAL SYSTEMS .................................... PAI

26 0533.13 ... CONDUITS FOR ELECTRICAL SYSTEMS ................................................................ PAI

26 0533.16 ... BOXES AND COVERS FOR ELECTRICAL SYSTEMS .............................................. PAI

26 0553 ........ IDENTIFICATION FOR ELECTRICAL SYSTEMS ....................................................... PAI

26 0573 ........ POWER SYSTEM STUDIES ....................................................................................... PAI

26 0923 ........ LIGHTING CONTROL DEVICES ................................................................................. PAI

26 2416 ........ PANELBOARDS ........................................................................................................... PAI

26 2726 ........ WIRING DEVICES ....................................................................................................... PAI

Elkton, MD 21921

TOC - 6

26 2813 ........ FUSES .......................................................................................................................... PAI

26 3213.16 ... GAS-ENGINE-DRIVEN GENERATROR SETS ............................................................ PAI

26 3600 ........ TRANSFER SWITCHES ............................................................................................... PAI

26 5000 ........ LIGHTING ..................................................................................................................... PAI

DIVISION 27 - COMMUNICATIONS

27 0528 ........ PATHWAYS FOR COMMUNICATIONS SYSTEMS ..................................................... PAI

DIVISION 28 - ELECTRONIC SAFETY AND SECURITY

28 1000 ........ ACCESS CONTROL ..................................................................................................... PAI

28 2000 ........ VIDEO SURVEILLANCE ............................................................................................... PAI

28 4621.11 ... ADDRESSABLE FIRE-ALARM SYSTEMS ................................................................... PAI

DIVISION 31 - EARTHWORK

31 2000 ........ EARTH MOVING ..................................................................................................... SS/BIA

DIVISION 32 - EXTERIOR IMPROVEMENTS

32 1216 ........ ASPHALT PAVING ........................................................................................................ SS

32 1313 ........ CONCRETE PAVING .................................................................................................... SS

32 1373 ........ CONCRETE PAVING JOINT SEALANTS .................................................................... SS

32 1400 ........ UNIT PAVING................................................................................................................. SS

32 1713 ........ PARKING BUMPERS ................................................................................................... SS

32 1723 ........ PAVEMENT MARKINGS .............................................................................................. SS

32 1726 ........ TACTILE WARNING SURFACING ............................................................................... SS

32 3300 ........ SITE FURNISHINGS ..................................................................................................... SS

32 9200 ........ TURF AND GRASSES .................................................................................................. SS

32 9300 ........ PLANTS ......................................................................................................................... SS

DIVISION 33 - UTILITIES

33 4200 - STORMWATER CONVEYANCE ........................................................................................ SS

33 4600 - SUBDRAINAGE ................................................................................................................... SS

Elkton Branch Library 301 Newark Avenue Elkton, MD 21921

Construction Documents July 31, 2026

LIST OF DRAWING SHEETS 00 0115 - 1

SECTION 00 0115 - LIST OF DRAWING SHEETS

GENERAL

G001 COVER SHEET

G011 LIFE SAFETY PLAN

G012 OCCUPANCY PLAN

CIVIL

C100 CIVIL COVER SHEET

C101 EXISTING CONDITIONS PLAN

C102 CIVIL DEMOLITION PLAN

C103 CIVIL SITE PLAN

C104 GRADING PLAN

C105 UTILITY PLAN

C106 SIGNAGE STRIPING PLAN

C107 SITE DETAILS

C108 SITE DETAILS

C500 LANDSCAPE PLAN

C501 LANDSCAPE DETAILS

C502 LIGHTING PLAN

C503 LIGHTING DETAILS

F-ESD1 SWM AND E&S COVER SHEET

F-ESD2 EXISTING CONDITIONS DRAINAGE AREA PLAN

F-ESD3 PROPOSED CONDITIONS DRAINAGE AREA PLAN

F-ESD4 EROSION AND SEDIMENT CONTROL PLAN

F-ESD5 SUBMERGED GRAVEL WETLAND NOTES AND DETAILS

F-ESD6 EROSION AND SEDIMENT CONTROL DETAILS

F-ESD7 EROSION AND SEDIMENT CONTROL NOTES

F-ESD8 EROSION AND SEDIMENT CONTROL PLAN

STRUCTURAL

S001 STRUCTURAL NOTES

S002 STRUCTURAL NOTES

SD101 STRUCTURAL DEMOLITION PLAN

S101 FOUNDATION PLAN

S102 ROOF FRAMING PLAN

S103 ROOF FRAMING PLAN

S201 TYPICAL SECTIONS & DETAILS

S202 TYPICAL SECTIONS & DETAILS

S301 TYPICAL SECTIONS & DETAILS

Elkton, MD 21921

Construction Documents July 31, 2026

LIST OF DRAWING SHEETS 00 0115 - 2

ARCHITECTURAL

AD101 DEMO FLOOR PLAN

AD103 DEMO ROOF PLAN

AD201 DEMO ELEVATIONS

A001 LEGENDS, SYMBOLS, ABBREVIATIONS

A011 ASSEMBLIES

A101 FLOOR PLAN

A103 ROOF PLAN

A111 DIMENSION PLANS

A121 REFLECTED CEILING PLAN

A122 REFLECTED CEILING PLAN ABOVE FINISH CEILING

A131 FINISH PLAN

A132 CARPET LAYOUT PLAN

A133 FURNITURE AND EQUIPMENT PLAN

A201 BUILDING ELEVATIONS

A202 BUILDING ELEVATIONS

A211 ENLARGED ELEVATIONS

A301 BUILDING SECTIONS

A305 STEEL ELEVATION LAYOUT

A311 WALL SECTIONS

A312 WALL SECTIONS

A313 WALL SECTIONS

A401 CANOPY AND VESTIBULE

A402 ENLARGED PLAN AT SERVICE YARD

A411 TOILET ROOM PLANS

A412 TOILET ROOM PLANS

A431 INTERIOR ELEVATIONS

A432 INTERIOR ELEVATIONS

A433 INTERIOR ELEVATIONS

A434 INTERIOR ELEVATIONS

A501 ROOF & CANOPY DETAILS

A505 TYPICAL ROOF DETAILS

A511 EXTERIOR DETAILS

A531 CEILING DETAILS

A532 INTERIOR DETAILS

A533 INTERIOR DETAILS

A601 DOOR SCHEDULE, TYPES & FRAME TYPES

A621 STOREFRONT & LOUVER TYPES

A701 MILLWORK

A702 MILLWORK

A703 MILLWORK

MECHANICAL

M000 MECHANICAL INDEX SHEET

MD101 MECHANICAL DEMOLITION PLAN

Elkton, MD 21921

Construction Documents July 31, 2026

LIST OF DRAWING SHEETS 00 0115 - 3

M101 MECHANICAL - DUCTWORK PLAN

M111 MECHANICAL - PIPING PLAN

M301 MECHANICAL - SECTIONS & ELEVATION VIEWS

M401 AIRFLOW DIAGRAM

M402 AIRFLOW DIAGRAM

M501 MECHANICAL DETAILS

M502 MECHANICAL DETAILS

M601 MECHANICAL SCHEDULES

M602 MECHANICAL SCHEDULES

M701 MECHANICAL CONTROL DIAGRAMS

M702 MECHANICAL CONTROL DIAGRAMS

M703 VRF CONTROL WIRING DIAGRAM

M704 VRF SYSTEM PIPING DIAGRAM

PLUMBING

P000 LEGENDS, SYMBOLS, & ABBREVIATIONS

PD101 PLUMBING - DEMOLITION PLAN

P101 PLAN - SANITARY & VENTING

P102 PLAN - DOMESTIC WATER

P103 ROOF PLAN - VENTS & DRAINAGE

P401 ENLARGED SECTION & FIXTURE SCHEDULES

P501 DETAIL SHEET 1

P502 PLUMBING DIAGRAMS

ELECTRICAL

E000 ELECTRICAL INDEX SHEET

ED100 DEMOLITION SITE PLAN

ED101 DEMOLITION POWER PLAN

E011 SINGLE LINE DIAGRAM

E100 OVERALL SITE PLAN

E101 OVERALL POWER PLAN

E201 OVERALL LIGHTING PLAN

E801 ELECRICAL PANEL SCHEDULES

E802 ELECTRICAL PANEL SCHEDULES

E901 ELECTRICAL DETAILS

FIRE ALARM

FA001 FIRE ALARM INDEX SHEET

FAD101 LEVEL 1 FIRE ALARM DEMOLITION PLAN

FA101 LEVEL 1 FIRE ALARM PLAN

FA102 UNDERSIDE OF ROOF FIRE ALARM PLAN

FA300 FIRE ALARM DIAGRAMS

FIRE PROTECTION

F001 FIRE PROTECTION TITLE SHEET

Elkton, MD 21921

Construction Documents July 31, 2026

LIST OF DRAWING SHEETS 00 0115 - 4

F101 LEVEL 1 FIRE PROTECTION PLAN

F102 UNDERSIDE OF ROOF LEVEL FIRE PROTECTION PLAN

F201 FIRST FLOOR FIRE PROTECTION PIPING PLAN

F202 UNDERSIDE OF ROOF LEVEL FIRE PROTECTION PIPING PLAN

END OF SECTION 00 0115

CCPL IFB# 27-301 July 31, 2026 Elkton Library Renovation and Expansion

INVITATION FOR BID #27-301

DUE DATE: August 26th 2026 at 2pm

Cecil County Public Library (CCPL) is seeking price proposals from qualified General Contractors to renovate and expand the Elkton Branch Library.

A complete renovation of the existing building is anticipated which will include targeted structural scope on the east and west wings, limited to include expanding window openings in the exterior load-bearing masonry walls. A new clerestory is proposed to extend the entire center portion of the existing roof system between the two existing courtyards.

New construction outside the existing footprint includes enclosing approximately 3,000 SF of the North and South courtyards between two wings of the existing building and a new entry canopy.

Site work includes, but is not limited to: grading, utility, storm water, and landscape / hardscape improvements.

Bidders are strongly encouraged to attend the Pre-Bid Meeting to be held on August 12, 2026 at 1:00 p.m. at the Elkton Branch Library.

Bids may be submitted electronically to purchasing@cecilcountylibrary.org no later than August 26, 2026 at 2:00 p.m. Email subject line must include “CCPL Bid #27-301”. Bids may also be dropped off no later than August 26, 2026 at 2:00 p.m., at the Elkton Branch Library, 301 Newark Ave. Elkton, MD 21921. The Contractor/Firm name and CCPL Bid #27-301 must be clearly referenced on the sealed Bid package envelope.

A public Bid opening will be held on August 26, 2026 at 2:30 p.m. at the Elkton Branch Library.

mailto:purchasing@cecilcountylibrary.org

CCPL IFB# 27-301 July 31, 2026

NOTICE TO BIDDERS: All parties interested in submitting a Bid to complete the work detailed and specified for this project, must thoroughly review and properly complete all forms provided in the proposal form packet. Failure to complete such forms may result in rejection of the Bid. CCPL reserves the right to reject any or all Bids containing bidding irregularities.

CCPL IFB# 27-301 July 31, 2026

GENERAL BIDDING CONDITIONS AND REQUIREMENTS_______________

Definitions Responsible Bidder: Bidder or offeror who has the capability in all respects to perform fully the contract requirements, and the experience, integrity, perseverance, reliability, capacity, facilities, equipment, and credit which will assure good faith performance.

Responsive Bidder: Is a vendor who has submitted a Bid, which conforms in all material respects to the requirements stated in the proposal.

Contractor: Is the bidder or offeror who is awarded the Contract pursuant to this invitation for Bid.

Inquiries/ Addendum All inquiries, questions, etc. concerning this IFB shall be written using the Pre-Bid Question Form (Attachment 6) one form per question.

Submit completed forms to:

Allison.cmcelheny@quinnevans.com

Deadline for all inquiries is August 17, 2026 at 12:00 p.m.

Bids are subject to change in the form of an addendum. It is the bidder’s responsibility to make sure all addenda are acknowledged in their Bid. Failure to do so could result in the Bid being disqualified.

Addenda will be posted on the following websites at least five (5) calendar days prior the Bid Due Date:

Cecil County Public Library’s Newsroom: CCPL News Room

Cecil County Procurement Portal on OpenGov: OpenGov mailto:Allison.cmcelheny@quinnevans.com?subject=Question%20regarding%20CCPL%20IFB%23%2027-301 https://www.cecilcountylibrary.org/about/news-room https://procurement.opengov.com/portal/cecil

CCPL IFB# 27-301 July 31, 2026

Bid Submission Requirements Bids may be submitted electronically to purchasing@cecilcountylibrary.org no later than August 26th 2026 at 2:00pm. Email subject line must include “CCPL Bid #27-301”. The electronic mail date and time will serve as verification of the submittal requirement. Note: Our email file size limitation is 25MB.

Bids may also be dropped off no later than August 26 2026 at 2:00pm, at the Elkton Branch Library, 301 Newark Ave. Elkton, MD 21921. The Contractor/Firm name and CCPL Bid #27-301 must be clearly referenced on the sealed Bid package envelope.

Bids will be manually stamped with date and time upon receipt. Late Bids will not be considered.

Bidders are strongly encouraged not to wait until the last minute to send Bids.

Bidder’s Responsibility Prior to submitting a proposal prospective vendors shall carefully examine the proposed contract documents, inspect the site of proposed installations, acquaint themselves with all governing laws, ordinances, etc. and otherwise thoroughly familiarize themselves with all matters which may affect the performance of the work. The act of submitting a proposal shall be considered confirmation that the vendor has so familiarized themselves, and therefore, no concession will be granted by the Cecil County Public Library because of any claim of misunderstanding or lack of information. Vendors are expected to read and study all specifications with special care and to observe all requirements.

mailto:purchasing@cecilcountylibrary.org

CCPL IFB# 27-301 July 31, 2026

It shall be the bidder’s responsibility to schedule and coordinate all work to be performed under this Contract to ensure continuous and smooth operations of the work and completion within the times specified in the proposal.

The Scope of Work is intended to cover the complete project. It shall be distinctly understood that failure to mention any work, which would normally be required to complete the project, shall not relieve the bidder of their responsibility to perform such work.

The Elkton Branch Library will be closed to the public during these renovations. However, it is still the Bidders responsibility to make all necessary efforts to ensure staff and public safety within their work and staging areas.

The cost of preparing Bids is the responsibility of Bidders.

Substitutions The materials, products and equipment described in the Contract Documents establish a standard of required function, dimension, appearance and quality. No substitutions will be considered prior to the Bid Date. Substitutions will be considered after award of the Contract for Construction as stipulated in the Contract Documents.

CCPL IFB# 27-301 July 31, 2026

Bid Schedule

Pre-Bid Meeting: 8/12/26 @ 1:00 p.m.

Last Date for Inquiries / Questions: 8/17/26 @ 12:00 p.m.

Last Date for Addendum: 8/21/26

Bid Due Date: 8/26/26 @ 2:00 p.m.

Bid Opening: 8/26/26 @ 2:30 p.m.

Contract Award Date: 9/4/26

Notice to Proceed: 9/18/26

Construction Begins: 9/21/26

CCPL IFB# 27-301 July 31, 2026

INSURANCE REQUIREMENTS_______________________________________________

Worker’s Compensation and Employer’s Liability Insurance The Contractor shall take out and maintain during the life of the Contract the Statutory Worker’s Compensation and Employer’s Liability Insurance for all of their employees to be engaged in work on the project under the Contract.

In case any portion of the project is sublet, the Contractor shall require all of the sub-contractors similarly to take out and maintain during the entire life of the Contract the Statutory Worker’s Compensation and Employer’s Liability Insurance for all of their employees to be engaged in work in the project under the Contract.

The Contractor and the sub-contractor shall not begin work until the Contractor has provided evidence that insurance of the above nature is in full force and effect (receipt of Certificate of Insurance naming the Cecil County Public Library as an “Additional Insured”).

Bodily Injury, Liability and Property Damage Liability Insurance The Contractor shall take out and maintain during the life of the Contract, Bodily Injury Liability and Property Damage Liability Insurance to protect him and any sub-contractor performing work covered by the Contract from claims for damages for personal injury, including accidental death, as well as claims for property damage, which may arise from operations under the Contract, whether such operations be by themselves or by any sub-contractor or by anyone directly or indirectly employed by either of them and the amount of such insurance shall not be less than amounts shown in the following chart:

- General Liability: $2,000,000 Annual Aggregate

$1,000,000 Each Occurrence

CCPL IFB# 27-301 July 31, 2026

$1,000,000 Products & Completed Operations

$1,000,000 Personal Injury & Advertising

- Automobile Liability: $1,000,000 Combined Single Limit

- Worker’s Compensation: Statutory

- Excess: $1,000,000 Each Occurrence

- Professional Liability: $1,000,000

- Other: Such other insurance in form and amount as may be customary for the type of business being undertaken by the Contractor/Vendor.

Upon award of Contract, the Contractor shall provide a copy of a Certificate of Insurance.

All Contractors performing services for the Cecil County Public Library are required to provide notification of Certificate of Insurance cancellation 30 – 60 days prior to cancellation.

CCPL IFB# 27-301 July 31, 2026

BONDING REQUIREMENTS________________________________________________

Bid Bond If your Bid exceeds $100,000 it must be accompanied by a Bid Bond payable to Cecil County Public Library for five (5%) percent of the total amount of the Bid. After the analysis of the Bid Documents, CCPL will return Bid Bonds to all Vendors except the two (2) lowest Responsive and Responsible Vendors. After execution of the Contract, and receipt, execution, and approval of the Successful Vendor’s Payment and Performance bond, the Bid Bonds will be returned. A certified check may be used in lieu of a Bid Bond, payable to the Cecil County Public Library.

Performance and Payment Bond The awarded vendor will be required to provide CCPL with a Performance Bond and Payment Bond, each in the amount of one hundred percent (100%) of the Contract Price, with a corporate surety approved by CCPL for the faithful performance of the Contract within ten (10) days after receipt of the Award notification furnished by CCPL.

CCPL IFB# 27-301 July 31, 2026

CONTRACT FOR CONSTRUCTION – GENERAL REQUIREMENTS

Method of Award Cecil County Public Library reserves the right to reject any and all Bids.

The Contract shall be awarded or rejected within 30 days from the date of opening proposals.

If the vendor to whom an award is made shall fail to execute the Contract in the specified time, the award may be annulled and the Contract awarded to the second selected Proposer or CCPL may reject the entire proposal as their interest may require.

Basis of Award The Contract may be awarded to the lowest responsive and responsible bidder whose Bid complies with all the requirements prescribed and considered Best Value to CCPL as interpreted by the review committee. In acceptance of the Bid, CCPL will be in consideration of the interests of the public and CCPL shall be under no obligation to accept the lowest Bid.

Bids may be rejected if they show any omissions, alterations of form, additions not called for, conditional or alternate Bids, or irregularities of any kind. To ensure fair competition and to permit a determination of the lowest Proposer, unresponsive proposal or proposal obviously unbalanced may also be rejected.

Method of Purchase and Payment A Purchase Order and AIA A101-2017, Standard Form of Agreement between Owner and Contractor will be issued upon award. All payments will be net 30 upon receipt of approved invoices.

CCPL IFB# 27-301 July 31, 2026

Enumeration of Contract Documents The following establish the Contract Documents:

• Invitation for Bid, including all attachments

• AIA A101-2017, Standard Form of Agreement between Owner and

Contractor

• AIA A201-2017, General Conditions of the Contract for

Construction

• Insurance & Bond Certificates

• Drawings

• Specifications

• Addenda

Scope of Service The full Scope of Work is described in detail in the Project Manual and Drawings prepared by Quinn Evans, dated July 31, 2026; and as modified during the bidding period by written addenda.

Failure on the part of the Cecil County Public Library to specifically name or describe an activity herein does not relieve the vendor(s) of the responsibility to complete the project in accordance with the standards of acceptable and responsible practices.

Failure to Complete Work On-Time Should the Contractor fail to complete, fully and to all intents and purposes, the work as specified in the proposal and contract on or before the time specified, the said Contractor shall pay to the Cecil County Public Library such sum as is specified in the paragraph entitled “LIQUIDATED DAMAGES”.

Liquidated Damages It is hereby understood and mutually agreed, by and between the Contractor and the Cecil County Public Library, that the date of beginning and the time for completion as specified in the Contract of

CCPL IFB# 27-301 July 31, 2026 the work to be done hereunder are Essential Conditions of the Contract; and it is further mutually understood and agreed that the work embraced in this Contract shall be commenced on a date to be specified in the “Notice to Proceed”.

The Contractor agrees that said work shall be performed regularly, diligently, and uninterruptedly at such rate of progress as will ensure full completion thereof within the time specified. It is expressly understood and agreed, by and between the Contractor and the Cecil County Public Library, that the time for the completion of the work described herein is a reasonable time for the completion of the same.

If the said Contractor shall neglect, fail, or refuse to complete the work within the time herein specified, or any proper extension thereof granted by CCPL, then the Contractor does hereby agree, as part of the consideration for the awarding of this Contract, to pay to CCPL the damages for such breach of Contract as hereinafter set forth for each and every calendar day that the Contractor shall be in default after the time stipulated in the Contract for completing the work. The said amount is fixed and agreed upon by and between the Contractor and CCPL because of the impracticability and extreme difficulty of fixing and ascertaining the actual damages CCPL would in such event sustain and said amount is agreed to be the amount of damages, which CCPL would sustain and said amount be retained from time to time by CCPL from current periodical estimates.

It is further agreed that time is of the essence of each and every portion of this Contract and of the specifications, wherein a definite and certain length of time is fixed for the performance of any act whatsoever; and, where under the Contract, additional time is allowed for the completion of any work, the new time limit fixed by such extension shall be of the essence of this Contract. Provided that the Contractor shall not be charged with liquidated damages or any excess cost when CCPL determines that the Contractor is without fault and the Contractor's reasons for the time extension is acceptable to CCPL; provided further that the Contractor shall not be charged with liquidated damages or any excess cost when the delay in completion of the work is due:

CCPL IFB# 27-301 July 31, 2026

A. To any preference, priority or allocation order duly issued by

CCPL.

B. To unforeseeable cause beyond the control and without the fault or negligence of the Contractor, including, but not restricted to, acts of God, or of the public enemy, acts of CCPL, acts of another Contractor in the performance of a contract with CCPL, fires, floods, epidemics, quarantine restrictions, strikes, freight embargoes, and severe weather; and;

C. To any delays of sub-contractors or supplies occasioned by any of the causes specified in subsections (a) and (b) of this article.

Provided further, that the Contractor shall, within ten (10) days from the beginning of such delay, unless CCPL shall grant a further period of time prior to the date of final settlement of the Contract, notify CCPL, in writing, of the causes of the delay, who shall ascertain the facts and extent of the delay and notify the Contractor within a reasonable time of its decision in the matter.

Provided further, that the amount of liquidated damages shall be $500.00 per work day.

Inspection CCPL may appoint such persons as deemed necessary to properly inspect the materials furnished or to be furnished, and the work performed under this Contract, and to see that the same strictly corresponds with the drawings and specifications; such materials and workmanship shall be always subject to the approval of CCPL, but no inspection, approval or acceptance of any part of the work herein contracted for, or of the materials used therein or any payment on account thereof, shall prevent the rejection of said work or materials found to be defective, or not, in accordance with the requirements of the Contract. Work and materials will be inspected promptly, but if for any reason delay should occur, the Contractor shall have thereby no claim for damages or extra compensation.

The Contractor shall provide testing as required by this Contract.

CCPL IFB# 27-301 July 31, 2026

Damages The bidder shall be responsible for any and all injuries to persons and damage to property resulting from the performance of the work specified, materials applied, or equipment used.

Warranty Upon completion of Contract, the Contractor shall provide a two (2) year Workmanship warranty covering all labor and materials made under the contract.

Permits and Licenses The Contractor shall obtain any and all required permits and licenses to satisfy any requirements of the scope of work, paying all charges and fees and giving all notices necessary and incident to the due and lawful prosecution of the work.

Maryland Prevailing Wage Act This Bid is subject to the Maryland Prevailing Wage Law (State Finance & Procurement Article [SF&P], Title 17, subtitle 2), which regulates the hours of labor, rates of pay, conditions of employment, obligations of employers and duties of certain public officials under contracts and subcontracts for public works in Maryland.

Contractors on state-funded construction projects covered by the Prevailing Wage Law are required to electronically submit completed copies of certified payroll records to the Commissioner of Labor & Industry, Prevailing Wage Unit by going on-line to http://www.dllr.maryland.gov/labor/prev/ and following the instructions for submitting payroll information.

(NOTE: A Contractor must register prior to submitting on-line certified payroll information).

http://www.dllr.maryland.gov/labor/prev/

CCPL IFB# 27-301 July 31, 2026

Right to Terminate Cecil County Public Library reserves the right to terminate this contract by a ten (10) day written notice should the quality of the work/products become inferior, or the delivery service becomes poor.

CCPL IFB# 27-301 July 31, 2026

BIDDERS CHECKLIST______________________________________________________

The following is a checklist to assist the Contractor in verifying all required information is provided at the Bid Opening. It remains the Contractor’s responsibility to ensure all information is complete and attached, including information, which may not be listed on this checklist. Any information missing at the time of the Bid opening may result in rejection of the Bid proposal. No proposals will be accepted after the designated Bid opening time.

1. Attachment 1: Qualifications Affidavit

2. Attachment 2: Bidder’s Certification

3. Attachment 3: Indemnity/Hold Harmless Agreement

4. Attachment 4: Bid Form

5. Attachment 5: References

6. Bid Bond

7. Business license

Note the following:

1. Payment and Performance bonds will be required prior to the award of the Contract.

2. Copy of Certificate of Insurance naming Cecil County Public Library as an additional insured and showing all information required as indicated herein shall be provided prior to award of the Contract.

END OF INVITATION FOR BID

CCPL IFB# 27-301

July 31, 2026 Elkton Library Renovation and Expansion

ATTACHMENT 1

QUALIFICATIONS AFFIDAVIT

Information furnished in response to this Questionnaire and any verifications made by Cecil County Public Library shall provide a basis for determining the responsibility of vendor(s).

If CCPL, in its sole discretion, determines that the vendor’s references are inadequate, CCPL reserves the right to determine a vendor is not responsible which may cause for rejection of the proposal.

Name of Contract: Elkton Library Renovation and Expansion Contract No: #27-301

Firm Name:

Firm’s Federal/ Employee ID No. Business License No (submit copy)

Firm Address:

When Organized:

When Incorporated:

Has your organization performed any contract for Cecil County over the last five (5) years?

If so, please list names, addresses, dates, on separate paper.

Has your company or any of its officers ever been found guilty of any criminal act in regard to the performance of a government contract or subjected to any penalty, or liquidated damages arising out of poor or non-performance?

If so, explain on separate paper.

Has your company ever filed for bankruptcy/receivership or any other similar defalcation?

If so, explain on separate paper.

Is any part of the service or product provided under this solicitation purchased or made outside the United States?

If so, explain on separate paper.

Elkton Library Renovation and Expansion

Have you ever refused to sign a contract at your original RFP/Bid?

Will you, upon request, furnish any other pertinent information that Cecil County Library may require?

Does your business maintain a regular place of business in Cecil County or would your business be considered a Non-Resident? (Check one)

Resident Non-Resident

Has the firm ever been disbarred, suspended, or otherwise prohibited from doing work with the Federal Government, State of Maryland, or Cecil County?

Explain on separate paper.

With the submission of this certification, the bidder thereto certifies that the information supplied is, to the best of your knowledge, accurate and correct.

(Firm/Company Name)

By:

(Authorized Representative)

Title:

END OF QUALIFICATIONS AFFIDAVIT

Elkton Library Renovation and Expansion

ATTACHMENT 2

BIDDER CERTIFICATION

The above statements are certified to be true and accurate, and we have the equipment, labor, supervision and financial capacity to perform this Contract for the Total Bid Amount, either with our organization, or with subcontractors.

Dated this day of , 20 .

By:

(Title of Person Signing)

(Name of Organization)

State of , County of , ss.

being duly sworn, states they are (Office) of and that the answers to the foregoing questions and all statement therein contained are true and correct.

Sworn to before me this day of , 20 .

(NOTARY SEAL)

Notary Public

(My Commission Expires )

END OF BIDDER CERTIFICATION

Elkton Library Renovation and Expansion

ATTACHMENT 3

INDEMNITY/HOLD HARMLESS AGREEMENT

Cecil County Public Library 485 Mauldin Ave.

North East, MD 21901

To the fullest extent permitted by law, the undersigned Organization agrees to indemnify and hold Cecil County Public Library, its appointed officials, employees, and volunteers, and others working on behalf of Cecil County Public Library, harmless from and against all loss, cost, expense, damage, liability or claims, whether groundless or not, arising out of the bodily injury, sickness or disease (including death resulting at any time therefrom) which may be sustained or claimed by any person or persons, or the damage or destruction of any property, including the loss of use thereof, based on any act or omission, negligent or otherwise, of the Organization, or anyone acting on its behalf in connection with or incident to Invitation to Bid #27-301 Elkton Library Renovation and Expansion, except that the Organization shall not be responsible to Cecil County Public Library on indemnity for damages caused by or resulting from Cecil County Public Library sole negligence; and the Organization shall, at its own cost and expense, defend any such claims and any suit, action, or proceeding which may be recovered in any suit, action, or proceeding, and any and all expense including, but not limited to, cost, attorney’s fees and settlement expenses, which may be incurred therein.

Name of Organization:

Authorized Signature:

Address of Organization:

Phone: Date:

END OF INDEMNITY / HOLD HARMLESS AGREEMENT

Elkton Library Renovation and Expansion

ATTACHMENT 4

BID FORM

CCPL BID #27-301

Elkton Library Renovation and Expansion

TO: Cecil County Public Library 485 Mauldin Ave North East MD 21901

I/We of Name of Contractor Name of Company The undersigned, having carefully examined the Contract Documents, having visited the site and examined all conditions affecting the work, and having received clarification of all items of doubt, and all addendums listed below, uncertainty or possible conflict, the…