835739roofCarroll.pdf

Board of County Commissioners Joseph A. Vigliotti, President

Michael R. Guerin, Vice President Thomas S. Gordon III Kenneth A.

Kiler Susan W. Krebs

Department of the Comptroller Jennifer D. Hobbs Comptroller

Email:

jhobbs@carrollcountymd.gov

410-386-2085, fax: 410-840-8932

Department of Public Works

Division of Building Construction Carroll County Government

225 North Center Street, Room 200 Westminster, Maryland 21157

July 31, 2026

Request for Qualifications from Contractors for Construction Services for the

Carroll County Farm Museum Traditional Arts Building Roof Replacement

Bid No. 11-F-3-26/27

Introduction

The County Commissioners of Carroll County (hereinafter referred to as “Owner”) are inviting General Contractors to submit qualifications for Construction Services for the removal and replacement of the metal roof on the Traditional Arts Building at the Carroll County Farm Museum, located at 500 S Center Street, Westminster, MD 21157. Please refer to Attachment No. 1, “Request for Qualifications – General Instructions for Construction” for submittal procedures, policies, insurance requirements and bonding provisions.

Project Background

The Carroll County Government Division of Building Construction is requesting bids for a contractor to remove and replace the standing seam metal roof and perform associated repairs on the Traditional Arts Building at the Carroll County Farm Museum. The building is a historic-style structure utilized for exhibits, educational demonstrations, and public programming. The scope of work includes the removal of the existing roofing system, inspection of the underlying roof deck, necessary substrate repairs, and the installation of a new, high-quality standing seam metal roof system, including all required flashings, trim, and ridge caps to ensure the structure remains weathertight and protected from the elements. The physical location of the existing structure is at 500 S. Center St., Westminster, MD, where the project will be constructed. The building is located on land owned by Carroll County.

Contract Management

The Division of Building Construction (hereinafter referred to as “Owner’s Representative”) will serve as the Owner’s Representative and will be the main point of contact for all matters related to this project. Close coordination and communication will be necessary with the Owner’s Representative throughout all phases of construction from Notice-to-Proceed through the one-year warranty period.

Questions or Clarifications

Contractors must submit questions through the Public Purchase web site, using the instructions below. Questions must be submitted 10 (ten) days prior to the closing date.

Contractors may submit questions to the agency on specific bids. Click on the title of a bid, on the right of the bid page click [View/Ask Questions] to open a new page that lists all previous questions and answers. Click "Ask a Question," enter your question in the field provided and click "Save" to submit your question. Your question is immediately sent by email to the contact person for the bid. When your question is answered you will be notified by email, and the answer may be posted on the bid.

Tip: By using the "Questions" feature questions and answers can be posted on Public Purchase making them available to all other Contractors that are registered with the agency. If a Contractor would like to confidentially submit questions to the agency, contact the bid's main contact. It will be up to the discretion of the Buyer to decide if questions/answers are confidential.

Proof of Insurance

The successful Contractor must furnish certification of adequate liability insurance protection.

This shall include insurance coverage for employees working on County property. Proof of insurance shall be submitted within seven (7) days after award of the resulting contract.

Insurance requirements can be found in the document “General Instructions for Construction.”

The Contractor must maintain the insurance coverage as required by the Owner while this agreement is in force, which shall include automatic renewal terms. The Contractor shall provide documentation of insurance satisfactory to the County’s Risk Manager.

Addendums

Addendums to this solicitation may occur at any time prior to the due date. The responsibility lies with the Contractor to visit the Public Purchase web site to obtain addendums once they have downloaded a bid (solicitation) even though Contractors will receive an e-mail from Public Purchase notifying them of addendums, per the explanation below from Public Purchase:

Any change or addendum made to a solicitation will be listed at the bottom of the solicitation showing the information that was added or changed on the solicitation. Contractors who are invited to respond to a solicitation or any Contractor who has previously responded to a solicitation will be notified by email when a change or addendum is made. Contractors can also see which bids have recently been changed or had addenda added from the lists of bids on their home tab. The date of the last change or addendum on the bid is posted on the right-side column of your bid list.

Submittals

SOQs must be submitted no later than August 25, 2026 @10:30a.m. EST. All Contractors shall submit their SOQs according to the specifications set forth in this Request for Qualifications.

The Owner reserves the right to reject any or all proposals. The Owner also reserves the right to issue supplementary information during the SOQ preparation period. All SOQs become the property of the Owner and will be kept confidential until after an award of the successful SOQ and subsequent Proposal is made. Thereafter, they may become available for public use. All SOQs and subsequent Proposals are considered to establish Contractor offers, not to be withdrawn for ninety (90) days after the date set for SOQ and subsequent Proposal acceptance.

Once submitted, vendors shall not change SOQs and subsequent Proposals without prior written consent.

Any correction or re-submission done by the Contractor or authorized representative shall not extend the submittal period.

PLEASE UPLOAD THE FOLLOWING ON PUBLIC PURCHASE AS PDF

DOCUMENTS. SOQs MUST BE MARKED CLEARLY.

1. Statement of Qualifications (SOQ) – The SOQ shall not include any pricing, or the SOQ will be rejected. Cost proposals are not being solicitated at this time.

SOQs will only be accepted through Public Purchase. SOQs submitted in any other manner will be rejected. Respondents must register with public purchase five (5) business days prior to the due date if not already registered. Failing to register will not constitute an acceptance of the submittal any other way. The SOQ must be submitted through public purchase only.

Late Proposals

The Office of Procurement will not accept and will return any SOQ received after the time and date set for receipt of SOQs or any request for withdrawal or request for modification received after the time and date set for submission of SOQs. It is the Contractors responsibility to fully register with public purchase at least 5 (five) days prior to the solicitation closing date. Failure to register will not constitute justification for inability to submit a SOQ or require the Owner to accept a SOQ in any other manner other than electronically through Public Purchase.

Notice of Intent to Award and Official Award

All the Notices of Intent to Award and the Official Award notices will be posted on Carroll County’s Website. It is the Contractor’s responsibility to frequently visit the Office of Procurement website to obtain up to date information.

Scope of Work:

Remove the existing roofing, repair, and prepare for installation of new roofing materials as well as the cleanup of the work area are included. This task includes the fabrication and installation of pans, valleys, drip edges, rakes trim and related items needed for a new standing seam metal roof. Wooden sub-structure repairs (rafters & purlins), repair and installation of trim such as fascia board, rake board, scotia & soffit. All work described below shall be performed through a traditional hand-seamed process, no mechanical tools shall be utilized:

Material Specifications

• The standing seam metal roofing must be fabricated from 29-gauge galvanized steel with a G90 coating.

• Cleats must be fabricated from sheet metal compatible with and of the same gauge as the roofing metal.

• High-temperature ice and water shield is required at the eaves, valleys, and around all exhaust stacks.

• The contractor must submit manufacturer data sheets for the raw metal coils, underlayments, and fasteners.

Demolition and Deck Preparation

• Remove all existing roofing, metal, and gutters to prepare for the new metal roof.

• Inspect the wood decking or skip sheathing to ensure it is smooth, flat, and free of debris or protruding nails.

• Repair and install trim, rake board, scotia, and soffit as required.

Roofing Installation Methodology

• The roof must be installed using traditional hand-seamed standing seam roof installation techniques to preserve historic fidelity.

• Prefabricated snap-lock commercial panels and mechanical seaming tools are strictly prohibited.

• Continuous metal pans must be roll-formed 21 inches wide with an allowance for 1-inch-tall double lock seams.

• Full-length pans up to 50 feet long can be installed but pans over 50 feet require expansion seams.

• Hand seamers must be used to crimp interlocking panel legs together into an initial single lock, followed by a double lock fold.

• Seams will be hand-formed at all ridges and hips.

• Install approved snow guards arranged one or two per seam (alternating) according to manufacturer recommendations.

Flashing and Trim Requirements

• Fabricate drip edge and rake trim from the same material as the roof pans, folding back the sheet metal to form a hem on the concealed side of exposed edges.

• Install a heavy-duty T-drip edge along the eaves, secured into the sub-fascia framing every 8 inches.

• The contractor must explicitly flash around the seven vertical stainless steel exhaust stacks, the brick chimney structure, and the side-wall terminations.

• Galvanized steel must be soldered to seal painted steel flashings at roof penetrations and wall intersections to ensure weather-tightness.

• Z-bar closures and continuous flashing must be installed at critical transitions.

• A ridge cap system must be used to cap the roof peak while maintaining attic ventilation paths.

• Determine and define whether the historical profile requires replicating the existing hanging gutter system visible along the eave line.

Site Management and Operations

• Contractors must only tear off an area that can be made completely dry and weather-tight within the same working day.

• Permitted working hours are weekdays, during Farm Museum Regular Hours of Operation (Monday - Friday 9:00am - 4:00pm).

• Material staging areas must be designated on the grounds to avoid restricting site access.

• Ground protection, including tarps and magnetic sweeps, must be utilized to capture metal scraps and fasteners.

• Provide a 10-year warranty from date of substantial completion.

Summary of Qualifications (SOQ) Content

The proposal shall address the specific qualifications and experience of the Contractor’s personnel and office that will be engaged in this project. Identify which office or offices of your company will be directly involved with supporting the assigned field staff and identify the home location of field staff. Individual offices of national or regional firms should confine their response to reflect the experience and the qualifications of the personnel and office that will perform the work on this project.

The SOQ shall include the following information and will be limited to ten (10) single sided 8.5” x 11” size sheets (minimum font size is 11 point):

Contractors responding should be very precise in detailing experience with projects of this type. The County is specifically interested in engaging firms and personnel possessing direct relevant experience. Recent similar projects of this scope and scale should be highlighted, and references should be provided. Any material describing project experience shall directly correspond to the proposed staff that would be assigned to this project.

Letter of Transmittal: Clearly indicate the single contact, mailing address, telephone, e-mail and facsimile information. Indicate the specific nature of the relationship of any formal associations or joint venture of the Proposer/Respondent.

A. Contractor’s Experience and Qualifications:

Contractors responding should be very precise in detailing their experience with projects of this type. Information that is helpful in the evaluation process includes:

1. Size of current and/or recently completed project(s) in terms of square feet and dollar amount, complexity of project(s), completion or anticipated completion date of project(s), Contractor’s level of involvement or responsibility; specifically traditional hand-seamed projects completed within the past 5 years.

2. The Contractor’s experience and expertise with projects of similar size, scope, and quality within the past 5 years.

3. The Contractor’s prior performance and demonstrated capabilities on similar projects with this or other local agencies of publicly funded projects.

4. Identify Contractor’s recent experience with project cost estimates, project budget and adherence construction schedules.

5. Identify which office or offices of your company will be directly involved with supporting the assigned field staff and identify the home location of field staff.

B. Qualifications of Personnel to be Assigned to this Project

1. Provide a project personnel chart including qualifications and experience as evidenced by team’s resumes.

2. Outline the proposed personnel’s roles and describe why they have been selected for this team and how their experience aligns with this project.

3.

C. Contractor’s Capability to Perform the Requirements of this Contract:

1. Provide a brief description of your firm’s history.

2. Demonstrate the capability to provide the resources, including financial, equipment, and staffing necessary to meet project requirements. Proof of specialized training or craft guild memberships shall also be included.

3. Summarize how you will incorporate this project into the current and projected workload of your company within the anticipated timeline of this project.

D. References: Provide project Owner references for three (3) projects relative to the scope of work listed in the SOQ, which were managed by the core team members proposed for this project and further demonstrate the strength of the proposed team members. Where your company provided services similar to the scope of work above, provide the following information:

Total square feet Year completed Length of construction Project Cost Services provided Why you chose the 3 project references

The name, position, telephone number, and email address of a contact person in the client's organization who can discuss your company’s performance on those projects.

It is Contractor’s responsibility to provide a responsive reference that can be reached for contact by Owner’s Representative within two (2) weeks. Lack of response from reference within the specified time period will result in an evaluation score of zero (0) for that reference. Each reference will be totaled, then divided by the number of questions on the reference form to obtain an average of each reference. All the average references will be added together and divided by the number of references to obtain an overall average of the references. Points for references will be awarded as follows (see example). A total of three references will be submitted with the RFQ. A minimum of two references will be used in the scoring of the references with two highest scoring references being evaluated. If only one reference is received, the second reference will be scored as zero and used in the evaluation scoring/equation. The following table is an example of how the references will be scored:

Points will be awarded as follows:

5.0-4.5 = 5 Points awarded 4.4-3.5 = 4 Points awarded 3.4-2.5 = 3 Points awarded 2.4-1.5 – 2 Points awarded 1.4-0.5 – 1 Point awarded

Evaluation Criteria

The evaluation of the proposal will be in accordance with the following weighted criteria:

A. Contractor’s Experience and Qualifications

B. Qualifications of Personnel to be Assigned to this Project

C. Contractor’s Capability to Perform the Requirements of this Contract

D. References

A sample of the proposal evaluation scoresheet is provided on the following page

References

Reference

Reference

Reference

Question

Completed Work 4 5 5 Communication 5 3 5

Completed Work on Schedule 5 5 5

Completed Work on Budget 5 5 5 Change Order Requests 5 5 5

Hiring the Firm in the Future 5 5 5 Average = 4.83 4.67 5.00

Average of Three References = 4.83

Points Awarded = 5

A

Evaluation Criteria

B Evaluation

(1 to 5 points)

C

Weight

D

Score Contractor’s Experience and Qualifications (specifically local experience)

5 – Superior 4 – Excellent 3 – Good 2 – Average 1 – Below Average 0 – Not Submitted per Requirements

Qualifications of Personnel to be Assigned to this Project

5 – Superior 4 – Excellent 3 – Good 2 – Average 1 – Below Average 0 – Not Submitted per

Contractor’s Capability to Perform the Requirements of this Contract

5 – Superior 4 – Excellent 3 – Good 2 – Average 1 – Below Average 0 – Not Submitted per

References 5 – Superior 4 – Excellent 3 – Good 2 – Average 1 – Below Average 0 – Not Submitted per

Total N.A. 100

Selection Process

The selection process will be a two-step procedure. The received SOQ’s will be read individually by the members of the evaluation committee. The firms will be evaluated based on the evaluation criteria chart provided below. The three top rated firms will be short-listed and issued a Request for Proposals (RFP).

The three short-listed contractors will be invited to a scheduled site visit. Each short-listed contractor will be issued a Request for Proposal (RFP) and will be required to submit a Technical and Financial Proposal in response to the criteria listed in the RFP. The Technical Proposals will be evaluated based on the criteria within the RFP. After the evaluation committee reviews the Technical Proposals, scoring will be finalized by committee consensus. The Financial Proposals will then be evaluated and scored by committee consensus. The Technical scores will then be added to the Financial scores and the successful firm will then be offered a contract, subject to approval by the Board of County Commissioners, on a lump sum basis as accepted by the County. The county reserves the right to enter into negotiations with the top-rated contractor.

Should a satisfactory agreement not be reached between the County and the top-rated firm, the County will formally terminate negotiations. The County reserves the right to undertake negotiations with the next highest rated firm and so forth until a satisfactory agreement is reached, and a formal contract is executed. The county may elect to hold presentations. If the county chooses to do so, additional points will be awarded for the presentation. A matrix outlining those points will be issued to each short-listed contractor prior to the presentations.

Procedure In the Event of The Receipt of Only One Response

If only one responsive proposal is received in response to the RFQ, an award may be made to the responsive Proposer, further negotiations may be conducted, or the proposal may be rejected.

If the proposal is rejected, new proposals may be solicited. If the proposal is not rejected, further negotiations may be conducted under the following conditions as determined at the sole discretion of the County:

1. The need for the procurement continues;

2. The terms of the one proposal are fair, reasonable, and responsive.

County Commissioners of Carroll County Rights and Privileges

The County Commissioners of Carroll County reserve and hold the following rights and options which may be exercised at their sole discretion with respect to this RFQ and subsequent RFP:

• The County Commissioners of Carroll County reserve the right to accept or reject any or all SOQ’s which in their judgment is in the best interest of the Owner or its agent. Contractors are notified that such acceptance or rejection shall be without liability on the part of the Owner for any action brought on by the Contractor because of such acceptance or rejection, nor shall the Contractor seek any recourse of any kind against the Owner because of such acceptance or rejection. The submittal of a SOQ in response to this notice shall constitute an agreement of the Contractor to these conditions.

• To select and enter into an agreement with the Contractor which, at the Owner’s sole discretion, best satisfies the requirements and the goals and objectives of the Owner, the best interests of Carroll County, and the public interest in general.

• To terminate or resume the procurement process by written notice to the Contractor for any reason whatsoever.

• To reject or set aside for subsequent reactivation any and all SOQs by written notice to such

Contractors for any reason whatsoever.

• At any time after receipt of SOQ’s, to supplement, amend, or otherwise modify the scope of services.

• To execute an Agreement with the most responsible and responsive Contractor, as evidenced by the SOQ and subsequent Proposal and any clarifications and changes thereto made during the procurement process, that meets the requirements and evaluation factors as set forth in the RFQ and subsequent RFP and not necessarily with the Contractor that presents the lowest cost to the Owner in its SOQ and subsequent Proposal.

• To seek and receive clarifications of any changes to any Proposal at any time.

• To conduct any clarification process with any Contractor or any two or more Contractors.

• To set or modify any deadline for the completion of any clarification or negotiation phase of the procurement process.

• Not to enter the agreement as contemplated in this RFQ and subsequent RFP.

• To designate another body, agency, group, person, or authority to act on behalf of the Owner during the negotiation process or to assist it in the negotiation process.

• To establish minimum qualifications for Sub-Contractors and suppliers and to disapprove proposed Sub-Contractors and suppliers other than those originally included in the team presented in the Statement of Qualifications and subsequent response to this RFP from each Contractor.

Furthermore, each Contractor, by submitting its proposal, agrees to hold the Board of Commissioners of Carroll County, Maryland, harmless and free from all liability, loss, injury, lawsuits and/or cost and expense which might be incurred by such Contractor in responding or as a consequence of its response to this RFQ and subsequent RFP and agrees to waive any and all claims for damages arising in connection with the procurement process contemplated by this procurement process.

END OF RFQ

Attachment No. 1 – Request for Qualifications – General Instructions for Construction – See Public Purchase – This is a separate document.