Roanoke Valley Resource Authority IFB# BPM091819 | Perimeter Litter Control Fence — Smith Gap Landfill

1020 Hollins Road NE, Roanoke, VA 24012 Page 1 of 13

ROANOKE VALLEY RESOURCE AUTHORITY

INVITATION FOR BIDS

PERIMETER LITTER CONTROL FENCE

SMITH GAP LANDFILL

July 13, 2026 | IFB# BPM091819

Issuing Authority Roanoke Valley Resource Authority

Mailing Address 1020 Hollins Road NE, Roanoke, VA 24012

Project Site Smith Gap Landfill, 8484 Bradshaw Road, Salem, VA 24153

Contact Person James J. Carter, Operations Manager — Smith Gap Landfill

Contact Email jcarter@rvra.net

Advertisement Date July 13, 2026

Pre-Bid Site Visit July 23, 2026, 10:00 AM (Non-Mandatory) Smith Gap Landfill Administration Office

Questions Deadline August 3, 2026, 4:00 PM Submit in writing via email; no oral inquiries accepted.

Addendum Posted By August 5, 2026 via Authority website and eVA (eva.virginia.gov)

Bid Due Date August 13, 2026, 2:00 PM

Bid Delivery IF BIDS ARE SUBMITTED ELECTRONICALLY, SUBMIT THROUGH eVA (eva.virginia.gov); IF BIDS ARE MAILED, SEND DIRECTLY TO:

Roanoke Valley Resource Authority, 1020 Hollins Road NE, Roanoke, VA 24012; IF BIDS ARE HAND DELIVERED, DELIVER TO: Jeremy Garrett, Director of Operations, 1020 Hollins Road NE, Roanoke, VA 24012.

Anticipated Award On or about August 25, 2026

Substantial Completion Within 90 calendar days of written Notice to Proceed

Exhibits Exhibit A — Smith Gap Landfill Litter Fence Installation Site Plan / Alignment Drawing

Section I. Overview and Purpose The Roanoke Valley Resource Authority ("Authority" or "RVRA") invites sealed bids for the furnishing of all labor, materials, equipment, and incidentals necessary for the design and installation of a permanent perimeter litter control fence at the Smith Gap Landfill, 8484 Bradshaw Road, Salem, VA 24153. The Work consists of approximately 1,500 linear feet of engineered litter control fence, extending from finished grade to a height of thirty (30) feet, complete with all structural poles or posts, foundations, netting, attachment hardware, and outrigger assemblies as specified herein. The Authority anticipates an approximate service life of twenty (20) years for this installation.

This Invitation for Bids ("IFB") is issued in accordance with the Virginia Public Procurement Act, Va.

Code § 2.2-4300 et seq., and the Roanoke Valley Resource Authority Procurement Policy. Award will be made to the lowest responsive and responsible bidder whose bid conforms in all material respects to

Roanoke Valley Resource Authority IFB# BPM091819 | Perimeter Litter Control Fence — Smith Gap Landfill

1020 Hollins Road NE, Roanoke, VA 24012 Page 2 of 13 this IFB. The Authority reserves the right to reject any and all bids, to waive informalities, and to make the award deemed to be in the best interest of the Authority.

All questions and official responses will be issued by written addendum and posted on the Authority's website and through eVA (eva.virginia.gov). No oral inquiries will be accepted.

Section II. Scope of Work The Contractor shall furnish all labor, materials, tools, equipment, and incidentals necessary to design, engineer, and install a permanent perimeter litter control fence system at the Smith Gap Landfill in accordance with these specifications and all applicable codes and regulations. The proposed fence alignment is shown on Exhibit A (Smith Gap Landfill — Litter Fence Installation, attached). The scope of Work includes, but is not limited to:

• Design and preparation of complete structural drawings and calculations, stamped by a Professional Engineer (PE) licensed in the Commonwealth of Virginia, covering pole sizing and spacing, foundation design, cable and attachment systems, and wind load compliance. PE-stamped final drawings are required prior to commencement of construction.

• Procurement and installation of approximately 1,500 linear feet of structural poles or posts extending from finished grade to a minimum height of thirty (30) feet above grade, including all foundations, outrigger arm assemblies, and ground-level apron netting as specified.

• Procurement and installation of UV-stabilized high-density polyethylene (HDPE) or polypropylene litter control netting from grade to the full 30-foot height, attached to the pole structure via a galvanized steel cable and hardware system.

• Installation of top outrigger arm assemblies at each pole, angled outward to prevent litter walk-up along the fence face.

• All site restoration, cleanup, and disposal of construction debris upon completion.

• Submission of all required documentation including as-built drawings, material certifications, treatment certifications (if applicable), and warranty documents.

Section III. Technical Specifications All work shall conform to the following minimum specifications. The Contractor's PE-stamped design shall meet or exceed these requirements. Where these specifications are silent, current industry standards and applicable codes shall govern.

A. Structural Design Requirements

• Engineering: The Contractor shall provide a complete structural design prepared and stamped by a Professional Engineer licensed in the Commonwealth of Virginia. PE-stamped final drawings and calculations shall be submitted to the Authority for review and approval prior to commencement of any construction. At the time of bid submission, Contractors shall provide a Structural Design Narrative as described in Section V — a full stamped drawing set is not required with the bid.

• Wind Load Design Standard: All structural components shall be designed in accordance with ASCE 7-22, "Minimum Design Loads and Associated Criteria for Buildings and Other Structures," for the project site location (Salem, Virginia). Minimum design wind speed: 115 mph (3-second gust), Risk Category II.

• Litter Load Factor: The structural system shall be designed to perform under a minimum litter accumulation (wind solid) factor of fifty percent (50%) at the design wind speed. The Contractor may propose a higher solid factor with documentation; however, 50% is the minimum acceptable design assumption.

• Fence Alignment: The proposed fence alignment is depicted on Exhibit A (Smith Gap Landfill — Litter Fence Installation, attached), which shows the approximate 1,500 linear foot alignment along the perimeter of the active landfill face. Prior to construction commencement, the

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Authority will provide field stake-out of the proposed fence centerline on site. Notwithstanding the Authority's stake-out, the final determination of all pole locations, spacing, embedment depths, and all other installation requirements shall be the sole responsibility of the Contractor and the Contractor's licensed Professional Engineer. The Contractor shall field-verify all dimensions and conditions and shall notify the Authority of any conflicts, grade changes, or subsurface conditions that may require deviation from the staked alignment before submitting PE-stamped final drawings. Written confirmation from the Authority shall be obtained before any deviation from the staked alignment is incorporated into the final design.

B. Structural Poles All structural poles shall be Class 1 pressure-treated wood utility poles meeting ANSI O5.1 (Southern Yellow Pine or Douglas Fir). Poles shall be pressure-treated per AWPA Standard UC4B (ground contact/below-grade exposure) for the embedded portion and a minimum of AWPA UC4A (general exterior/above-grade) for the above-grade portion. Treatment shall be CCA (chromated copper arsenate), CA (copper azole), or equivalent AWPA-approved system rated for a minimum 40-year service life in ground contact. Treatment certification documentation shall be submitted with the bid.

• Pole Size: As determined by the PE structural design based on wind load and litter load calculations at 30-foot height. The Authority will not accept poles that have not been sized by engineering analysis.

• Maximum Spacing: Poles shall be spaced at a maximum of fifteen (15) feet on center, unless the PE structural design confirms that wider spacing is structurally adequate and documents the engineering basis.

• Plumb Tolerance: Poles shall be installed plumb to within one-half degree (0.5 degrees) of vertical. Any pole found out of plumb beyond this tolerance shall be corrected at the Contractor's expense prior to netting installation.

• Outrigger Arms: Each pole shall be fitted with a structural steel outrigger arm assembly at the top. Outrigger arms shall be angled outward (away from the landfill face) at a minimum angle of 45 degrees from vertical and extend a minimum of three (3) feet beyond the netting plane.

Outrigger arms shall be fabricated from steel and hot-dip galvanized per ASTM A123.

Attachment to the wood pole shall use through-bolted galvanized steel brackets or equivalent as specified by the PE design. Netting shall be carried over and secured to all outrigger arms to prevent litter from walking up and over the fence.

C. Foundations and Ground Anchoring All poles shall be set in augered holes backfilled with concrete. Holes shall be of sufficient diameter to accept the pole and provide a minimum two (2) inches of concrete cover on all sides. Concrete shall have a minimum compressive strength of 2,500 psi at 28 days and shall be placed in one continuous pour with no voids. The concrete collar shall extend from the bottom of the hole to a minimum of six (6) inches above finished grade to protect the pole base from surface moisture and mechanical damage.

• Minimum Embedment Depth: Not less than ten (10) feet below finished grade, OR the depth required by the PE structural design to resist overturning under design wind and litter loads with a minimum factor of safety of 2.0, whichever is greater.

• Soil Conditions: The Contractor is responsible for verifying subsurface conditions along the fence alignment. Existing geotechnical reports for the Smith Gap Landfill site will be made available to bidders upon request. Additional soil borings or testing required by the Contractor are the Contractor's responsibility.

• Ground-Level Apron: A ground-level apron of netting or galvanized hardware cloth (maximum 1-inch mesh opening) shall be installed along the base of the fence from grade to a minimum height of two (2) feet to prevent litter from passing beneath the fence. The apron shall be staked or pinned to grade at intervals not exceeding three (3) feet.

• All excavation, concrete placement, and backfill shall comply with OSHA 29 CFR 1926 Subpart P (Excavations) and applicable Virginia occupational safety requirements.

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D. Netting Material

• Material Type: High-Density Polyethylene (HDPE) or polypropylene litter control netting.

Polyester netting may be proposed as an alternate with supporting specification data.

• UV Stabilization: Netting shall be UV-stabilized for a minimum service life of seven (7) years of outdoor exposure without degradation below fifty percent (50%) of original tensile strength.

Manufacturer documentation confirming UV resistance rating shall be submitted with the bid.

The Authority anticipates a total fence service life of approximately twenty (20) years; bidders should note that netting replacement within that period may be required and is not included in the scope of this contract.

• Maximum Mesh Opening: Individual mesh openings shall not exceed 1.5 inches in any direction to ensure effective capture of typical MSW litter (plastic bags, paper, light debris).

• Minimum Breaking Strength: As determined by the PE structural design based on wind and litter load requirements, but in no case less than 500 lbs. per linear foot of fence height for horizontal tensile loading.

• Flame Resistance: Netting shall be flame-retardant, tested and certified in accordance with NFPA 701, or equivalent standard.

• Color: Black or dark green. Manufacturer and color shall be submitted with bid materials.

• The netting shall extend continuously from the top of the ground-level apron to the outermost edge of each pole's outrigger arm, with no gaps exceeding two (2) inches at any panel seam or connection point.

E. Cable Attachment and Hardware System

• Horizontal Support Cables: The netting shall be supported on a system of horizontal high-tensile steel cable runs. Cable shall be a minimum of 5/16-inch diameter, seven-strand galvanized steel (ASTM A586 or equivalent), with cable size confirmed or increased by the PE structural design based on actual span lengths and design loads.

• Vertical Cable Spacing: Horizontal support cables shall be spaced at intervals not exceeding five (5) feet vertically, with a cable at grade level (top of apron) and a cable at or near the top of the fence and outrigger arm. PE design shall specify final spacing.

• Cable Tensioners and Turnbuckles: Each horizontal cable run shall be equipped with galvanized steel turnbuckles or cable tensioners at each terminus pole to allow for field tensioning and adjustment. Minimum working load limit (WLL) of cable tensioning hardware shall be not less than fifty percent (50%) of the cable's minimum breaking strength.

• Dead-End Anchors: At all fence terminations and corners, cable ends shall be terminated using swaged or wedge-type dead-end anchors rated for the full cable breaking strength. All dead-end anchors shall be galvanized or stainless steel (minimum ASTM A276, Type 316).

• Netting Attachment to Cable: Netting panels shall be laced or clipped to horizontal support cables using galvanized steel hog rings, UV-rated cable ties, or equivalent attachment method approved by the Engineer. Attachment points shall be spaced at intervals not exceeding twelve

(12) inches along each horizontal cable.

• All nuts, bolts, washers, clips, and miscellaneous hardware shall be hot-dip galvanized in accordance with ASTM A153, or stainless steel (Type 316), as specified by the PE design. No uncoated ferrous hardware is permitted.

F. Maintenance Access The Contractor shall coordinate fence alignment with the Authority to ensure that a minimum twelve (12)-foot wide unobstructed access corridor exists along the inside base of the fence for the full 1,500-foot length. This access is required for manlift, cherry-picker, or vacuum truck operations for routine litter removal and fence maintenance. The Contractor shall notify the Authority immediately if any proposed alignment would prevent this clearance requirement from being met.

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G. Codes and Standards All Work shall comply with the following codes and standards, as applicable, including their most recently adopted Virginia editions:

• ASCE 7-22 — Minimum Design Loads and Associated Criteria for Buildings and Other Structures

• Virginia Construction Code (VCC) — 2021 International Building Code with Virginia Amendments

• ANSI O5.1 — Wood Poles — Specifications and Dimensions (applicable to wood pole option)

• AWPA Standards — UC4A and UC4B preservative treatment requirements (applicable to wood pole option)

• ASTM A123 — Standard Specification for Zinc (Hot-Dip Galvanized) Coatings on Iron and Steel

Products

• ASTM A153 — Standard Specification for Zinc Coating (Hot-Dip) on Iron and Steel Hardware

• ASTM A586 — Standard Specification for Zinc-Coated Parallel and Helical Steel Wire Structural

Strand

• NFPA 701 — Standard Methods of Fire Tests for Flame Propagation of Textiles and Films

• OSHA 29 CFR 1926 — Construction Industry Safety and Health Standards

• Virginia Department of Environmental Quality (DEQ) — applicable landfill operational requirements

H. Site Protection and Utility Identification

• Miss Utility (Virginia 811 — Call Before You Dig): The Contractor shall contact Virginia 811 and obtain an active Miss Utility ticket for all planned excavation areas a minimum of three (3) business days prior to any ground disturbance. The Contractor shall maintain active ticket coverage for the duration of excavation work and shall re-notify as required to keep tickets current. Proof of an active ticket shall be provided to the Landfill Operations Manager before any excavation begins.

• Utility and Infrastructure Identification: The Contractor shall independently locate and identify all landfill infrastructure and buried utilities within and adjacent to the proposed fence alignment before beginning any excavation. This includes, but is not limited to, leachate collection lines, landfill gas collection infrastructure, stormwater drainage, electrical conduits, and communications lines. Miss Utility markings alone shall not be relied upon as confirmation of the location of landfill-specific infrastructure; the Contractor shall coordinate with the Landfill Operations Manager to review known utility and infrastructure locations before any excavation.

• Protection of Existing Infrastructure: The Contractor shall take all necessary precautions to protect existing landfill infrastructure, liner systems, access roads, and operational areas from damage during construction. Any damage caused by the Contractor's operations shall be repaired by the Contractor at no cost to the Authority and to the Authority's written satisfaction.

• Notification of Conflicts: The Contractor shall immediately notify the Landfill Operations Manager of any undisclosed or unexpected utilities, infrastructure, or subsurface conditions discovered during excavation. No work shall proceed in the area of a conflict until written direction has been received from the Authority.

Section IV. Non-Mandatory Pre-Bid Site Visit A non-mandatory pre-bid site visit will be held on Wednesday, July 23, 2026, at 10:00 AM at the Smith Gap Landfill Administration Office, 8484 Bradshaw Road, Salem, VA 24153.

The purpose of the site visit is to allow prospective bidders to inspect the proposed fence alignment shown on Exhibit A, observe existing site conditions (topography, access, utilities, landfill infrastructure, and subsurface information availability), and ask questions of Authority staff. The Authority will conduct

Roanoke Valley Resource Authority IFB# BPM091819 | Perimeter Litter Control Fence — Smith Gap Landfill

1020 Hollins Road NE, Roanoke, VA 24012 Page 6 of 13 a field walk of the staked alignment for attending bidders during the site visit. Attendance is strongly encouraged but not required for bid submission.

Prospective bidders wishing to attend shall notify James J. Carter by email at jcarter@rvra.net no later than July 21, 2026 at 4:00 PM. Walk-in attendance is permitted but pre-registration is encouraged so that adequate site personnel can be available. Oral statements made at the site visit are not binding;

any clarifications or modifications to the IFB will be issued by written addendum only.

Bidders who do not attend the site visit are not relieved of the responsibility to fully understand the site conditions and requirements prior to submitting a bid. The Authority makes no additional allowances for site conditions that were observable at the pre-bid site visit.

Section V. Bid Submission Requirements Bids must be received by the Authority no later than 2:00 PM on August 13, 2026. Bids received after the deadline will not be accepted. Bids shall be submitted in a sealed envelope or submitted electronically through eVA, clearly marked:

SEALED BID — IFB# BPM091819 — DO NOT OPEN BEFORE AUGUST 13, 2026, 2:00 PM

Each bid submission shall include the following. Bids that are materially incomplete may be deemed non-responsive:

• Completed and signed Bid Price Sheet (Attachment A).

• Structural Design Narrative: A written description (minimum one page) of the proposed structural system, including: (a) proposed pole type (steel or Class 1 treated wood), material specification, and approximate size; (b) proposed foundation type and estimated embedment depth; (c) proposed pole spacing; (d) proposed cable diameter and horizontal spacing; and (e) a statement by the Contractor confirming that a Virginia-licensed PE has reviewed the proposed approach and will provide stamped final drawings prior to construction commencement. Full PE-stamped structural drawings and calculations are NOT required at bid time but are required prior to any construction activity.

• Netting Manufacturer Data Sheet: Including material type, UV stabilization rating (minimum 7 years), mesh opening dimensions, minimum breaking strength, and flame resistance certification (NFPA 701 or equivalent).

• Pole Specification Sheet: ANSI O5.1 Class 1 wood utility pole species (Southern Yellow Pine or Douglas Fir), pole class, and preservative treatment type and AWPA standard (UC4B below grade, UC4A above grade minimum).

• Hardware and Cable Specification: Cable diameter, grade, and minimum breaking strength;

hardware material specification and corrosion protection standard.

• Project References: Minimum three (3) completed litter control fence projects, preferably 25 feet or greater in height, including project owner name, contact information, fence height, and linear footage installed. References must be verifiable.

• Contractor Qualifications: Brief company background including years of experience in engineered litter fence installation and any professional affiliations.

• Proof of Insurability: Confirmation from the Contractor that insurance coverage at the levels required under Section VII.D can be obtained. Final certificates of insurance naming the Roanoke Valley Resource Authority as an additional insured shall be provided prior to commencement of Work.

• Warranty Statement: A written description of the warranty offered for structural components and netting materials, consistent with the requirements of Section VI.C.

• Signature of Authorized Representative (Attachment A).

Questions: All questions must be submitted in writing by email to jcarter@rvra.net no later than August 3, 2026, at 4:00 PM. No oral inquiries will be accepted. Responses will be issued by written addendum and posted on the Authority's website and through eVA (eva.virginia.gov) no later than August 5, 2026.

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Section VI. Evaluation, Award, and Warranty

A. Responsiveness and Responsibility A bid is responsive if it is submitted on time, includes all required documentation, and conforms to the material requirements of this IFB. A bidder is responsible if it has demonstrated ability to perform the Work as evidenced by qualifications, references, and financial capacity. The Authority reserves the right to make responsibility determinations based on reference checks, past performance, and any other information available.

B. Award Award will be made to the lowest responsive and responsible bidder. The Authority will issue a Purchase Order or execute a formal contract as the contracting instrument. The Contractor shall not commence any Work until: (a) a written Notice to Proceed has been issued by the Authority, and (b) the Authority has received and reviewed the Contractor's PE-stamped structural drawings and calculations and issued written authorization to proceed with construction. Substantial Completion of all Work is required within ninety (90) calendar days of the written Notice to Proceed.

Final Acceptance and Walkthrough: When the Contractor believes all Work is complete, the Contractor shall submit written notification to the Landfill Operations Manager. The Authority will conduct a joint final walkthrough inspection with the Contractor within five (5) business days of receipt of written notification. A punch list identifying any deficiencies or incomplete work items will be issued within three

(3) business days of the walkthrough. Final payment, including release of all retainage, shall not be made until all punch list items have been satisfactorily resolved and the Authority has issued written final acceptance.

C. Warranty Requirements

• Structural System (poles, foundations, outrigger arms, cable and hardware): Minimum five (5) years from the date of Substantial Completion against structural failure and workmanship defects. For treated wood poles, the warranty shall additionally cover treatment failure (checking, splitting, or decay attributable to inadequate treatment or defective material) for the same five-year period.

• Netting Material: Minimum three (3) years from the date of Substantial Completion against UV degradation below fifty percent (50%) of original rated tensile strength and manufacturing defects.

• General Workmanship: Minimum two (2) years from the date of Substantial Completion against defects in installation not covered by the structural or netting warranty.

• During any warranty period, the Contractor shall remedy all covered defects within thirty (30) calendar days of written notification from the Authority, at no cost to the Authority.

Section VII. Terms and Conditions

A. Independent Contractor The Contractor shall perform all Work as an independent contractor, not as an employee or agent of the Authority. The Contractor shall be solely responsible for the means, methods, sequences, and procedures of construction, and for all safety precautions and programs.

B. Permits and Licenses The Contractor shall obtain and pay for all permits, licenses, inspections, and approvals required for the Work, including any building permits required by the County of Roanoke or other authority having jurisdiction. Permit fees, if any, shall be included in the bid price. The Authority will cooperate with and assist the Contractor in obtaining necessary permits where Authority signature or coordination is required.

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C. Site Safety All Work shall be performed in compliance with OSHA 29 CFR 1926 and all applicable Virginia occupational safety regulations. The Contractor shall be solely responsible for the safety of its employees, subcontractors, and any other persons on the site during construction. The Contractor shall maintain a site-specific safety plan and shall immediately report any accident or incident to the Authority and to applicable regulatory agencies.

D. Insurance Requirements The Contractor shall maintain the following insurance during the entire performance of this Contract:

Coverage Minimum Limits

Workers' Compensation Statutory (Virginia); Employer's Liability: $100,000 per occurrence

Commercial General Liability $1,000,000 per occurrence / $2,000,000 aggregate

Automobile Liability $1,000,000 combined single limit (owned, non-owned, hired)

Umbrella / Excess Liability $1,000,000 per occurrence (over underlying CGL and Auto)

The Roanoke Valley Resource Authority and its officers, employees, and agents shall be named as additional insureds on all liability policies. All policies shall be primary and non-contributory. Final certificates of insurance shall be provided prior to commencement of Work.

E. Payment Payment will be made within thirty (30) days of receipt of a proper invoice and Authority acceptance of the completed Work or completed milestone, as applicable. The Authority reserves the right to withhold payment for Work that has not been inspected and accepted. A retainage of five percent (5%) of each progress payment may be withheld by the Authority and released upon final acceptance of all Work and receipt of final as-built drawings, treatment certifications (if applicable), and warranty documents.

F. Anti-Discrimination During performance, the Contractor shall not discriminate against any subcontractor, employee, or applicant for employment on the basis of race, religion, color, sex, national origin, age, disability, or any other basis prohibited by applicable state or federal law.

G. Ethics in Public Contracting The Contractor certifies compliance with Virginia public procurement ethics laws, Va. Code § 2.2-4367 et seq., and that no improper inducements have been offered or accepted in connection with this procurement.

H. Authorization to Transact Business in Virginia Pursuant to Va. Code § 2.2-4311.2, the Contractor must be authorized to transact business in the Commonwealth of Virginia at the time of bid submission and at the time of award.

I. Employment of Unauthorized Aliens Prohibited The Contractor shall not knowingly employ an unauthorized alien as defined in the federal Immigration Reform and Control Act of 1986 during performance of this Contract.

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J. Governing Law This procurement and any resulting contract shall be governed by the laws of the Commonwealth of Virginia. Disputes shall be resolved in a court of competent jurisdiction in the City of Roanoke, Virginia, or the United States District Court for the Western District of Virginia, Roanoke Division.

K. Claims Contractual claims by the Contractor shall be submitted in writing no later than ten (10) calendar days after the occurrence giving rise to the claim, with written notice of intent to file given within five (5) calendar days. The Authority shall issue a written decision within thirty (30) days of receiving the claim and supporting documentation.

L. Coordination with Landfill Operations Prior to commencement of any Work, the Contractor shall attend a mandatory pre-construction meeting with the Landfill Operations Manager and applicable RVRA staff to review the project schedule, site access routes, operational constraints, safety requirements, and communication protocols. This meeting shall take place before any equipment or materials are mobilized to the site.

• The Contractor shall coordinate all daily work activities with the Landfill Operations Manager to minimize disruption to active landfill operations, including customer vehicle traffic, equipment movements, and waste disposal activities.

• The Contractor shall not block or restrict access to any active disposal area, scale house facility, or primary site access road without providing a minimum of 48 hours advance written notice and obtaining written approval from the Landfill Operations Manager.

• The Contractor shall designate a project superintendent who shall be present on site during all hours of active construction and shall be reachable by telephone at all other times. The project superintendent's contact information shall be provided to the Landfill Operations Manager at the pre-construction meeting.

• The Contractor shall conduct all Work in a manner that protects the health and safety of landfill employees, customers, and the general public. The Contractor shall comply with all landfill site safety rules communicated at the pre-construction meeting.

M. Daily Progress Documentation and Reporting The Contractor shall maintain a daily work log for each day on which any construction activity occurs on site. The Contractor shall also submit daily progress photographs to document compliance with the contract documents and to provide a visual record of construction progress. This documentation serves as the Contractor's primary means of demonstrating that Work is proceeding in conformance with the approved PE design and these specifications.

• Daily Work Log: The daily log shall record, at minimum: date; weather conditions; names and trades of workers on site; equipment present; scope of work performed; any issues, conflicts, or conditions encountered; and any communications with RVRA staff.

• Daily Progress Photographs: A minimum of five (5) photographs shall be taken per active workday. Required photographs include: foundation excavation prior to concrete pour (showing depth and diameter); pole placement and plumb verification; netting installation progress; any special conditions or notable site observations; and overall site conditions at start and end of workday.

• Submission: Daily logs and photographs shall be submitted to the Landfill Operations Manager via email by 8:00 AM of the following workday.

• Final Documentation Package: All daily logs and photographs shall be compiled into a project documentation binder and submitted to the Authority as part of the final closeout package, along with as-built drawings and warranty documents.

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ATTACHMENT A — BID PRICE SHEET

IFB-BPM091819 | Perimeter Litter Control Fence — Smith Gap Landfill

Bidder/Firm Name

Address

Phone

Email

FEIN

Virginia Vendor ID / eVA #

Contractor License #

VA PE Name / License #

Item Description Unit Unit Price Extended Total

BASE BID

Mobilization and Demobilization (max 5% of base bid)

LS

Structural Poles with Foundations and Outrigger Arms, complete in place — pole type, count, and spacing per Contractor's PE design, approx. 1,500 LF fence

LS

HDPE / Polypropylene UV-Stabilized Litter Control Netting, 30-foot height, complete in place — approx. 1,500 LF

LS

Horizontal Support Cable System with Tensioners, Dead-End Anchors, and All Attachment Hardware, complete in place

— approx. 1,500 LF

LS

Ground-Level Apron Netting (2-foot height) with Ground Pins, complete in place — approx. 1,500 LF

LS

Site Restoration, Final Cleanup, and As- Built Drawing / Documentation Submittal

LS

TOTAL BASE BID

(sum of all items above)

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Item Description Unit Unit Price Extended Total UNIT PRICES FOR ADDITIONS OR DELETIONS (if scope changes)

Item Unit Add Unit Price Deduct Unit Price

Litter Fence System (poles, netting, cable, hardware) — per linear foot added or deleted

LF

Additional Structural Pole with Foundation (same material as base bid)

EA

By signing below, the Bidder certifies that: (1) this bid is genuine and has not been prepared in collusion with any other bidder; (2) the Bidder has read and understands all requirements of this IFB;

(3) the Bidder is authorized to transact business in Virginia; (4) all information submitted is accurate and complete; (5) the Bidder agrees to complete the Work within 90 calendar days of a Notice to Proceed;

and (6) a Virginia-licensed Professional Engineer has reviewed the proposed structural approach and will provide PE-stamped final drawings and calculations prior to commencement of construction.

Authorized Signature Printed Name and Title

Company Name Date

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ATTACHMENT B — BID SUBMISSION CHECKLIST

IFB-BPM091819 | Perimeter Litter Control Fence — Smith Gap Landfill

Complete this checklist and include it with your bid submission. Place a checkmark in the Included column for each item enclosed. Bids materially missing required items may be deemed non-responsive.

# Required Submission Item Included (check)

1 Completed and signed Bid Price Sheet (Attachment A), including proposed pole material selection

2 Structural Design Narrative: proposed pole type/material/class, foundation type, pole spacing, cable diameter, and PE confirmation statement (PE-stamped drawings are NOT required at bid time)

3 Netting manufacturer data sheet: material, minimum 7-year UV rating, mesh size, tensile strength, NFPA 701 certification

4 Pole specification sheet: ANSI O5.1 Class 1 wood utility pole — species (SYP or Douglas Fir), pole class, and preservative treatment type confirming AWPA UC4B (below grade) and UC4A (above grade) compliance

5 Preservative treatment certification or letter of treatment compliance from treating facility confirming AWPA UC4B and UC4A compliance (or written confirmation of same to be provided prior to pole delivery)

6 Cable and hardware specification: diameter, grade, breaking strength, corrosion protection standard

7 Outrigger arm design description: steel material, angle, extension length, attachment method to pole

8 Minimum three (3) project references: comparable litter fence projects (25ft+ height preferred), with owner contact information, fence height, and linear footage

9 Contractor qualifications summary: years in business, similar project experience

10 Written warranty statement: structural system (min. 5 years), netting (min. 3 years), workmanship (min. 2 years)

11 Confirmation of insurability at required coverage levels (final certificate required prior to Work commencement)

12 Signed bid certification (bottom of Attachment A)

Bidder Name: ___________________________________________ Date: ___________________

Roanoke Valley Resource Authority IFB# BPM091819 | Perimeter Litter Control Fence — Smith Gap Landfill

1020 Hollins Road NE, Roanoke, VA 24012 Page 13 of 13

ATTACHMENT C — ADDENDUM ACKNOWLEDGMENT FORM

IFB-BPM091819 | Perimeter Litter Control Fence — Smith Gap Landfill

All bidders MUST complete and return this form with their bid submission. Failure to acknowledge all addenda issued during the open period may render a bid non-responsive. If no addenda were issued, check the box below and sign.

Addendum # Addendum Date Date Received Source (eVA / Email / Website)

☐ No addenda were issued during the open bidding period for IFB-BPM091819.

By signing below, the undersigned hereby certifies that all addenda listed above have been received, reviewed, and incorporated into this bid. The undersigned further acknowledges that failure to incorporate any issued addendum into the bid price may result in rejection of the bid as non-responsive.

Authorized Signature Date

Printed Name and Title Company Name