832847toiletCecil.pdf

REQUEST FOR QUOTATION

RFQ 27-004

PORTABLE RESTROOM, VAULTED RESTROOM AND SEPTIC TANK

SERVICES

Cecil County

200 Chesapeake Blvd

Elkton, MD 21921

RELEASE DATE: July 10, 2026

DEADLINE FOR QUESTIONS: July 15, 2026

RESPONSE DEADLINE: July 17, 2026, 3:00 pm

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

Request For Quotation #RFQ 27-004 Title: Portable Restroom, Vaulted Restroom and Septic Tank Services https://secure.procurenow.com/portal/cecil https://secure.procurenow.com/portal/%7bproject.government.code%7d

Cecil County

REQUEST FOR QUOTATION

Portable Restroom, Vaulted Restroom and Septic Tank Services

I. Introduction II. Request for Quotation

III. Project Funding IV. Special Provisions V. Submittal Requirements

VI. General Conditions VII. Insurance Provisions

VIII. Award Information IX. Quotation Submission X. Price Sheet

Attachments:

A - STATE OF MARYLAND: SALES AND USE TAX ADMISSIONS AND AMUSEMENT TAX

LAWS AND REGULATIONS ISSUED BY COMPTROLLER OF THE TREASURY, SALES AND

USE TAX DIVISION

B - County Holidays

C - Contract Agreement - sample - B

1. Introduction

1.1. Summary

Sealed bids for solicitation RFQ Portable Restroom, Vaulted Restroom and Septic Tank Services as described in specifications for Cecil County, Maryland, will be received from qualified bidders until 3:00 pm on Friday, July 17, 2026.

The County is seeking qualified vendors to provide portable restroom/septic tank services and vaulted restroom services at County parks as needed.

1.2. Contact Information

Connie Kamit

Procurement Manager

Email: ckamit@cecilcountymd.gov

Phone: (410) 996-8121

Department:

Procurement Office

Department Head:

Connie S Kamit

Procurement Manager

1.3. Timeline

Release Project Date July 10, 2026

Question Submission Deadline July 15, 2026, 12:00pm

Bid Submission Deadline July 17, 2026, 3:00pm mailto:ckamit@cecilcountymd.gov tel:(410)996-8121

2. Request for Quotation

2.1. Quote Submission

All quotes are required to be submitted electronically via OpenGov Procurement.

2.2. Questions

All questions shall be asked using the question & answer feature via OpenGov Procurement by 12:00 pm on Wednesday, July 15, 2026.

2.3. Contract Award

The Contract may be awarded to the lowest responsible, responsive bidder. Cecil County, Maryland reserves the right to reject any or all bids and to waive technicalities. All contract awards are based upon budgetary constraints.

2.4. Solicitation Packages

Solicitation packages can be downloaded on Cecil County's OpenGov Procurement Portal

(https://procurement.opengov.com/portal/cecil/projects/282450 ) as a PDF document no charge.

Changes or addendums to this bid will be posted on the County's OpenGov Procurement Portal.

The County is not responsible for information obtained from sources outside the Cecil County Purchasing

Office, including downloads from the County website. Vendors are directly responsible for obtaining updates, changes, or addendums either from the updated webpage or by contacting the Purchasing

Office.

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3. Project Funding

All projects are subject to funding approval by Cecil County Council and the Cecil County Executive. Some projects may also be subject to Federal, State, and/or local grant funding conditions and approval. All project awards are subject to required funding approvals.

4. Special Provisions

4.1. SCOPE OF WORK (including specifications)

It is the intent and purpose of these specifications to secure quotes for portable restroom services/vaulted restroom services/septic tank services for identified County Park property. Cecil

County, Maryland reserves the right to determine acceptability of any service being quoted.

This quote may be used by other departments/agencies within the County.

4.2. Background Information

All County Parks and Recreation areas under the Departments jurisdiction.

Additional units needed for County sports tourism events.

Nightly/weekend cleaning services of units to be used for summer and fall sports tourism events.

4.3. Program Description:

Provide portable restrooms at County parks as needed, monthly and seasonally for the following locations:

• Calvert Regional Park

• Brantwood Regional Park (to include services for vaulted restroom)

• Bard Cameron Sports Complex

• Conowingo Park

• Cecil County Community Center

• Holly Tree Park

• Stemmers Run Boat Ramp

• Elk River Boat Ramp

Additional 40+ units to be supplied upon request for sports tourism events at various locations

Contractor shall be required to perform nightly/weekend cleanings on units as requested during the months of June, July, October and November, Contractor shall daily/weekly/monthly costs for ADA/regular units

Contractor shall provide cleaning fee charges for portable units

Contractor shall provide per gallon cost for septic tank pumping for the locations listed below:

• Rising Sun Community Center (17 Wilson Road, Rising Sun, MD 21911)

• Calvert House Office (2826 North East Road, North East, MD 21901)

• Cecil Arena (2706 North East Road, North East, MD 21901)

• Brantwood Vaulted Restroom (105 Williams Road, Elkton, MD 21921)

• Calvert Regional Park restroom trailer (304 Brick Meetinghouse Road, North East, MD 21901)

4.4. CONTRACT TYPE AND TERM

Cecil County, Maryland intends that the contractor awarded a contract, will perform the work commencing upon the date specified in the Notice to Proceed or notification of award and terminate upon expiration or completion of the project or product delivery, unless terminated by the County with the delivery of written notification of contract termination.

All contracts extending beyond the County’s fiscal year (June 30th annually) shall be subject to budget appropriation. In the event the on-going contract does not acquire funding to continue, the awarded contractor shall be notified in writing at the earliest possible date and contract termination shall be coordinated.

This is a service type contract under which Cecil County, Maryland is obligated during the term of the contract:

Initial Term:

July 1, 2026 or final execution of contract documents through June 30, 2027.

Renewal Options (by mutual agreement):

1st Renewal: July 1, 2027 through June 30, 2028

2nd Renewal: July 1, 2028 through June 30, 2029

3rd Renewal: July 1, 2029 through June 30, 2030

4th Renewal (last option): July 1, 2030 through June 30, 2031

Cecil County, Maryland reserves the right to accept or reject any option for contract renewal.

Additionally, the Contractor is obligated to perform the services as agreed upon within the proposal, which Cecil County, Maryland required in its operation. Should an emergency arise, and the Contractor cannot perform the required service as outlined within this agreement, the County reserves the right to contract these services from other sources to meet these needs without prejudice of this contract.

4.5. SCHEDULE OF OPERATIONS AND PERSONNEL

Before commencement of any work on this project, the Contractor shall submit and obtain the County’s approval of a Schedule of Operation. The Schedule of operation shall include the methods of operation and sequences and shall provide for the completion of the project within the time specified in the Notice to Proceed. It shall make reasonable accommodation for weather delays and shall reflect County-observed holidays. Work is not permitted on Saturday or Sunday and the standard work week is Monday through Friday from 7:00 am to 4:00 pm, and the contractor shall schedule their operations accordingly.

4.6. CONTRACTOR'S RESPONSIBILITY

A. It shall be the Contractor’s responsibility to schedule and coordinate all work to be performed under this Contract with the County’s appropriate departments and to insure continuous and smooth operations of the work and completion within the times specified in the proposal.

B. The Scope of Work is intended to cover the complete project. It shall be distinctly understood that failure to mention any work, which would normally be required to complete the project shall not relieve the Contractor of his responsibility to perform such work.

C. The contractor shall supply all labor, materials, equipment, insurance, permits, etc. necessary to perform the mentioned work. At the completion of the project, the contractor is responsible for the removal and proper disposal of all debris, etc. associated with their work on the project.

5. Submittal Requirements

The cost of preparing Bids is the responsibility of Bidders.

5.1. ELECTRONIC SUBMITTALS (MANDATORY)

All quotes submitted electronically shall be submitted via OpenGov Procurement Portal. Submittals received through other means shall not be opened.

The electronic time and date stamp will serve as the verification of the submittal requirement.

ELECTRONIC SUBMITTAL PROCESS

To be considered, Quotes shall be received by the closing date and time via OpenGov Procurement Portal.

Late Quotes will not be considered. Bidders are strongly encouraged not to wait until the last minute to submit quotes. The time stated on the OpenGov Portal will be definitive of the time of receipt.

After submitting a Quote via OpenGov Procurement Portal and upon successful receipt by the County thereof, Bidder will receive an auto-receipt email from OpenGov Procurement. This receipt is proof that the quotes has been received by the Purchasing Division and should be retained for Bidder’s records. The

County has no obligation to consider any quote for which an auto-receipt was not generated.

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6. General Conditions

6.1. GENERAL

These General Conditions are a part of the Contract. In case of any conflict with the Special Provisions, the Special Provisions shall govern.

6.2. DEFINITIONS

A. Responsible bidder: Bidder or offeror who has the capability in all respects to perform fully the contract requirements, and the experience, integrity, perseverance, reliability, capacity, facilities, equipment, and credit which will assure good faith performance.

B. Responsive bidder: Is a vendor who has submitted a bid, which conforms in all material respects to the requirements stated in the IFB/RFQ.

C. Contractor: Is the bidder or offeror who is awarded the Contract pursuant to this request for quotation.

6.3. QUESTIONS/ADDENDA

A. Bids are subject to change in the form of an addendum. It is the bidder’s responsibility to make sure all addenda are acknowledged in their bid via the OpenGov Procurement Portal. Failure to do so could result in the bid being disqualified.

B. All questions should be asked no later than seven (7) calendar days in advance of the bid. All questions must be submitted using the questions and answers feature in OpenGov Procurement

Portal.

C. Addenda are posted on the OpenGov Procurement Portal at least three (3) calendar days before bid opening.

6.4. MARYLAND REGISTRATION/QUALIFICATION REQUIREMENTS

(a) The Bidder must be in compliance with the laws regarding conducting business in the State of

Maryland.

All Bidders shall provide a copy Certificate of Status from the Maryland Department of Assessments and

Taxation, evidencing the Bidder is in good standing with the State of Maryland.

See: https://dat.maryland.gov/businesses/Pages/Internet-Certificate-of-Status.aspx for information on obtaining the Certificate of Status. Certificates are not available for trade names, name reservations, government agencies, sole proprietorships, and some other accounts as these are not legal entities and thus are not required for these categories of bidders. For more information on the Certificate of Status please see https://dat.maryland.gov/Pages/sdatforms.aspx.

(b) All bidders shall provide a copy of current business license for State of Maryland.

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(c) Cecil County reserves the right, at its sole discretion, to extend the date this documentation must be provided. The Bidder’s inability to provide this documentation could result in the bid being rejected.

(d) All proposers must be in good standing with Cecil County, Maryland. Proposers must meet any outstanding taxes, fees, or accounts with Cecil County.

6.5. DESCRIPTIVE LITERATURE

A. The proposed descriptive literature fully describing the product bid is what is intended to be included as the price. Failure to do so may be cause for rejection of the bid.

B. Any items, systems or devices supplied in this bid that are proprietary in nature relative to maintenance, repair, servicing or updating must be disclosed on the bid form.

6.6. EXCEPTIONS/SUBSTITUTIONS

A. Any exceptions or substitutions to the specifications requested should be marked on the bid form and listed on a separate sheet of paper attached to the bid.

B. An exception to the specifications may not necessarily disqualify the bid. The County will determine if the exception is an essential deviation or a minor item.

C. In the case of a minor deviation, the County maintains the option to award to that bidder if it determines the performance is not adversely affected by the exception.

6.7. APPROVED EQUALS

A. In all specifications where a material or article is defined by describing a proprietary product or by using the name of a vendor or manufacturer, it can be assumed that an approved equal can be substituted.

B. The use of a named product is an attempt to set a particular standard of quality and type that is familiar to the County. Such references are not intended to be restrictive.

C. However, the County shall decide if a product does in fact meet or exceed the quality of the specifications listed in the solicitation. It shall be the responsibility of the vendor that claims a product is equal to provide documentation to support such a claim.

6.8. PRICES

Bid prices shall remain firm for one hundred eighty (180) days from the date of the bid opening. All contracts and/or quantities are contingent on budgetary constraints.

Pricing must include all labor, delivery, materials, tools, and equipment to perform work.

6.9. COOPERATIVE PURCHASE

The County reserves the right to extend all the terms, conditions, specifications, and unit or other prices of any contract resulting from this bid to any and all public bodies, subdivisions, school districts, community colleges, colleges, universities including non-public schools. This is conditioned upon mutual agreement of all parties pursuant to special requirements which may be appended thereto. The supplier/contractor agrees to notify the issuing body of those entities that wish to use any contract resulting from this bid and will also provide usage information, which may be requested.

The County assumes no authority, liability, or obligation, on behalf of any other public or non-public entity that may use any contract resulting from this bid. All purchases and payment transactions will be made directly between the contractor and the requesting entity. Any exceptions to this requirement must be specifically noted in the bid response.

6.10. SALES TAX

In buying products directly from a vendor Cecil County, Maryland is exempt from being directly charged

Federal excise and Maryland sales tax. A copy of an exemption certificate shall be furnished upon request.

According to the Office of the Comptroller of Maryland, a Contractor is responsible for paying sales tax on purchases relating to any projects or services and should incorporate it into their bid.

Contractors cannot use the County tax exemption to buy materials or products used on County projects.

For additional information, see State of Maryland Sales and Use Tax in #Attachments section.

6.11. TRANSPORTATION

Prices quoted shall be net, including transportation and delivery charges fully pre-paid by the seller, f.o.b.

destination (PROJECT SITE) unless otherwise stated in the specifications or bid form. No additional charges will be allowed for packing, packages, or partial delivery costs. By submitting their quote, all vendors certify and warrant that the price offered for f.o.b. destination includes only the actual freight rate cost at the lowest and best rate and is based upon the actual weight of the goods to be shipped. Standard commercial packaging, packing, and shipping containers will be used, except as otherwise specified herein.

6.12. APPROXIMATE QUANTITIES

The Bidder’s attention is called to the fact that the quantities given are estimated quantities and are intended as a guide to the bidder, but in no way bind or limit the County to the actual amount of work to be performed or the quantity of material to be furnished. Any estimates of quantities herein furnished by the County are approximations only and have been used by the County as a basis for estimating the cost of the work and will also be used for the purpose of tabulating and comparing the bids and awarding the

Contract. The County has endeavored to estimate these quantities correctly according to the information shown on the plans, but it is not guaranteed that these estimated quantities are accurate and, if the

Contractor in developing and/or submitting a bid relies upon the accuracy of said estimated quantities, the Bidder does so at their own risk.

Cecil County, Maryland reserves the right to add or delete locations to the contract.

6.13. ALTERATIONS

The County reserves the right to change the alignment, grade, form, length, dimensions, or materials of the work under the Contract whenever any conditions or obstructions are met that render such changes https://procurement.opengov.com/portal/cecil/projects/282450/document?section=2724989 desirable or necessary. In the event, such alterations make the work less expensive to the Contractor, a proper deduction shall be made from the Contract prices and the Contractor shall have no claim on this account for damages or for anticipated profits on the work that may be dispensed with. In the event, such alterations make the work more expensive, a proper addition shall be made to the Contract prices. Any such deduction or addition shall be determined by the County, which shall remain the final authority in such determination.

6.14. PERSONAL LIABILITY OF PUBLIC OFFICIALS

In carrying out any of the provisions of this Contract or in exercising any power of authority granted to him thereby, there shall be no personal liability upon the County, or his authorized agent being understood that in such matters he acts as the agent or representative of the County.

6.15. PUBLIC INFORMATION ACT (PIA)

Cecil County is subject to the Maryland Public Information Act and may be required to release bid submissions in accordance with the Act.

Any materials the Vendor deems to be proprietary or copyrighted must be marked as such; however, the material may still be subject to analysis under the Maryland Public Information Act.

6.16. EXAMINATION OF SITE AND DATA

Before submitting proposals, prospective bidders should carefully examine the Proposed Contract

Documents, inspect the site of the proposed project, acquaint themselves with all governing laws, ordinances, etc., and otherwise thoroughly familiarize themselves with all matters which may affect the performance of the work. The act of submitting a proposal shall be considered as meaning that the bidder has so familiarized himself and, therefore, no concession will be granted by the County because of any claim of misunderstanding or lack of information. Bidders are expected to read and study the specifications with special care and to observe all their requirements. Discrepancies, ambiguities, errors or omissions noted by bidders should be reported promptly to the County for correction or interpretation before the date of the opening of bids.

6.17. DAMAGES

The Contractor shall be responsible for any and all injuries to persons and damages to property resulting from the performance of the work specified, materials applied and/or equipment used.

6.18. LAWS AND REGULATIONS

The Contractor, at all times, shall observe and comply with all federal, state, municipal and/or local laws, ordinances, rules and regulations in any manner affecting the work to be done and all such orders or decrees as may exist at present and those which may be enacted later, of bodies or tribunals having jurisdiction or authority over and shall indemnify and save harmless the Owner and all its officers, agents and employees against any claim or liability arising from or based on the violation of any such laws, ordinances, rules, regulations, order or decree, whether such violations by the Contractor or by any sub-

Contractor or any of their agents and/or employees.

6.19. RIGHT TO TERMINATE

Cecil County, Maryland reserves the right to terminate this contract by a ten (10) day written notice should the quality of the work/products become inferior, or the delivery service becomes poor.

6.20. CLAIMS

Should the Contractor believe that it is entitled to any additional compensation or time, over or beyond the compensation or time stipulated in the Contract documents, or for compensation or an extension of contract time over or beyond that allowed or approved by the County for damages, losses, expenses, or delays alleged to have been sustained by it in connection with this Contract, the Contractor shall file a written notice of claim thereof with the County prior to incurring any costs for which it may claim a right to additional compensation. The written notice shall be on company letterhead and addressed to the authorized County Representative. Unless otherwise specified or required, in the events of alleged delay to the schedule, such notice shall be given no later than twenty (20) days after the onset of such alleged damages, losses, expenses, or delays.

Unless otherwise specified, within thirty (30) days after giving the required notice, but not later than final payment, the Contractor shall file with the County a written, itemized statement of the details and amount of such claim of damage, loss, expenses, or delay. Unless the Contractor timely files its written notice of claim and statement of costs as prescribed herein, the Contractor’s claim for such additional compensation shall be absolutely invalidated; and it shall not be entitled to any compensation on account of such alleged damage, loss, expenses, or delay.

The County shall ascertain the facts and shall approve an equitable adjustment to the Contract amount and/or time when, in the judgment of the County, the findings of fact warrant it. The County shall issue a written decision on the claim within thirty (30) days after receipt of the Contractor’s itemized statement of the claim unless extended by mutual written agreement. If the County does not issue a decision within thirty (30) days or any extension thereof, the County shall be deemed as having made a final decision denying the claim. The County’s decision shall be final and conclusive on the parties, except as provided in “Breaches and Dispute Resolution”.

6.21. BREACHES AND DISPUTE RESOLUTION

• Disputes– Disputes arising in the performance of this Contract which are not resolved by agreement of the parties shall be decided in writing by the authorized representative of Cecil

County, Maryland. This decision shall be final and conclusive unless within ten (10) days from the date of receipt of its copy, the Contractor mails or otherwise furnishes a written appeal to the Cecil County, Maryland. In connection with any such appeal, the Contractor shall be afforded an opportunity to be heard and to offer evidence in support of its position. The decision of the Cecil County, Maryland shall be binding upon the Contractor and the Contractor shall abide be the decision.

• Performance During Dispute – Unless otherwise directed by Cecil County, Maryland, Contractor shall continue performance under this Contract while matters in dispute are being resolved.

• Claims for Damages – Should either party to the Contract suffer injury or damage to person or property because of any act or omission of the party or of any of their employees, agents, or others for whose acts he is legally liable, a claim for damages, therefore, shall be made in writing to such other party within a reasonable time after the first observance of such injury of damage.

• Rights and Remedies – The duties and obligations imposed by the Contract Documents and the rights and remedies available there under shall be in addition to and not a limitation of any duties, obligations, rights, and remedies otherwise imposed or available by law. No action or failure to act by the Cecil County, Maryland shall constitute a waiver of any right or duty under the Contract, nor shall any such action or failure to act constitute an approval of or acquiescence in any breach there under.

6.22. SUBLETTING OF CONTRACT

The Contractor shall not sublet, sell or assign all or any portion of the Contract, or the work provided therein, without the consent of the County. Subletting or assigning more than fifty percent (50%) of the dollar value of the Contract work shall not be permitted. Where subcontractors are used, the contractor shall submit all insurance information for all subcontractors.

6.23. TEMPORARY SUSPENSION OF THE WORK

The County shall have authority to suspend the work wholly or in part for such period or periods as it may deem necessary, due to unsuitable weather or such other conditions as are considered unfavorable for the prosecution of the work, or for such time as is necessary due to the failure on the part of the

Contractor to carry out orders given or to perform any or all provisions of the Contract. The Contractor shall immediately comply with the written order of the County to suspend work wholly or in part. In all cases of suspension of construction operations, the work shall not be resumed again until the County gives written permission.

6.24. ANNULMENT OF CONTRACT

Should the Contractor fail to make satisfactory progress, or to comply with orders of the County, or should he neglect or refuse to remove materials, or to perform anew such work as has been rejected as defective and unsuitable, or if the Contractor shall become insolvent or be declared bankrupt, or shall make an assignment for the benefit of creditors or from any other cause shall not carry on the work in an acceptable manner, the County shall have the right to annul its Contract without process or action at law, and to turn over to the surety for completion or, at County’s option, or in case performance is guaranteed by negotiable securities, to take over the work and complete it, either by day labor or by re-letting all or any part of the work. Upon receiving notice to this effect, the Contractor shall vacate possession and give up the said work, or the parts thereof specified in said notice, peaceably to the County. Neither by taking over of the work by the County, nor by the annulment of the Contract shall the County forfeit the right to recover damages from the Contractor or Contractor’s Surety for failure to complete the Contract. Should the cost of completing the work be in excess of the original Contract price, the Contractor and Contractor’s

Surety shall be held responsible for such excess cost.

6.25. CONTRACT PERFORMANCE

If the contractor fails to perform or violates any provisions under this contract, failure or violation may be considered a material breach establishing grounds for contract termination. If the contract is terminated, Cecil County, Maryland may award to the second ranked vendor for this RFQ without re-solicitation.

6.26. PROSECUTION OF WORK

After the work has been started, it shall be performed continuously on all acceptable working days without stoppage until the entire contract is completed. In case the Contractor neglects or fails to work continuously on all acceptable working days, the Executive of Cecil County through the Cecil County

Administrator may terminate the Contract and use any method that he deems necessary to complete the

Contract.

6.27. INSPECTION

The County may appoint such persons as he may deem necessary to properly inspect the materials furnished or to be furnished, and the work performed under this Contract, and to see that the same strictly corresponds with the drawings and specifications; such materials and workmanship shall be always subject to the approval of the County, but no inspection, approval or acceptance of any part of the work herein contracted for, or of the materials used therein or any payment on account thereof, shall prevent the rejection of said work or materials found to be defective, or not, in accordance with the requirements of the Contract. Work and materials will be inspected promptly, but if for any reason delay should occur, the Contractor shall have thereby no claim for damages or extra compensation. The Contractor shall provide and be responsible for all costs associated with material testing as required by this Contract.

6.28. WARRANTY

The contractor shall warrant all work for one (1) year or the standard warranty of the manufacturer, whichever is longer. Failure to correct warranty issues promptly and to the satisfaction of the Department on this or other contracts may result in finding the Contractor non-responsive for future contracts/bids.

All required Bonds shall remain active to cover the agreed warranty period. Any issue discovered and documented during the warranty period shall require the existing bonds to remain active beyond the agreed warranty period until the issues are resolved and agreed upon by all parties. All releases of contract bonds shall be in writing from Cecil County, Maryland or a release of bond document signed by a Cecil

County, Maryland authorized representative.

6.29. DISADVANTAGED BUSINESS ENTERPRISE PROGRAM

The County promotes policies which assure and encourage the full participation of Disadvantaged

Business Enterprises (DBE) in the provision of goods and services. Disadvantaged Business Enterprises, as defined in 49 CFR 23, shall have equal opportunity to compete for and perform sub-contracts which the

Contractor(s) enters into pursuant to this contract. The Contractor(s) shall use their best efforts to solicit bids from and to utilize DBE sub-contractors(s) or sub-contractors(s) with meaningful minority group and female representation among their employees.

7. Insurance Provisions

GENERAL REQUIREMENTS

Coverages Required:

Unless otherwise required by the specifications or the contract, the Contractor/Vendor shall purchase and maintain the insurance coverages listed herein.

Insurance Companies must be acceptable to Cecil County and have an A.M. Best Rating of A-, Class X or better.

Verification of Insurance:

Before starting work on the contract or prior to the execution of the Contract on those bid, the

Contractor/Vendor shall provide Cecil County, Maryland with verification of insurance coverage evidencing the required coverages.

Cecil County as Additional Insured:

The coverage required, excluding Worker’s Compensation and Employers’ Liability and Medical

Malpractice Liability/Professional Liability/Errors and Omissions Liability, must include Cecil County, Maryland as an additional insured.

Contractor’s/Vendor’s Responsibility:

The providing of any insurance herein does not relieve the Contractor/Vendor of any of the responsibilities or obligations the Contractor/Vendor has assumed in the contract or for which the contractor/Vendor may be liable by law or otherwise.

Failure to Provide Insurance:

Failure to provide and continue in force the required insurance shall be deemed a material breach of the contract.

INSURANCE COVERAGES

General Liability Insurance

• Minimum Limits of Coverage:

General Liability: $2,000,000 Annual Aggregate

$1,000,000 Each Occurrence

$1,000,000 Products and Completed Operations

$1,000,000 Personal Injury and Advertising

• Such insurance shall protect the Contractor/Vendor from claims which may arise out of, or result from, the Contractor’s/Vendor’s operations under the contract, whether such operations be by the Contractor/Vendor, any subcontractor, anyone directly or indirectly employed by the

Contractor/Vendor or Subcontractor, or anyone for whose acts any of the above may be liable.

• Minimum Coverages to be included:

A. Independent Contractor’s coverage;

B. Completed Operations and Products Liability coverage; and

C. Contractual Liability coverage

• Damages not to be Excluded:

Such insurance shall contain no exclusions applying to operations by the Contractor/Vendor or any Subcontractor in the performance of the Contract including but not limited to:

A. Collapse of, or structural injury to, any building or structure;

B. Damage to underground property; or

C. Damage arising out of blasting or explosion.

Automobile Liability Insurance

• Minimum Limits of Coverage:

Business Auto Liability: $1,000,000 Combined Single Limit

• Minimum Coverages to be Included:

Such insurance shall provide coverage for all owned, non-owned, and hired automobiles.

Workers’ compensation and Employers’ Liability Insurance

• Such insurance must contain statutory coverage, including:

o Employers’ Liability insurance with limits of at least:

Worker’s Compensation: -- Statutory

Excess $1,000,000 Each Occurrence

Professional Liability Insurance

• Minimum Limits of Coverage:

Professional Liability: $1,000,000 (As Required)

Other

Such other insurance in form and amount as may be customary for the type of business being undertaken by the Contractor/Vendor.

Notice of Cancellation

Commercial General Liability Insurance, Automobile Liability Insurance and Workers' Compensation insurance, as described above shall include an endorsement stating the following:

"Thirty (30) days advance written notice of cancellation, non-renewal, reduction, and/or material change shall be sent to: Cecil County, Maryland, Attn: Purchasing Department, 200 Chesapeake Blvd., Elkton, MD 21921."

Prior to starting the performance of the contract and for each extension of the contract, a certificate of insurance shall be furnished to the County. Insurance companies providing insurance shall be acceptable to the County. The contractor shall obtain at its own cost and keep it in force and in effect during the term of the contract. The proposer shall provide a Certificate of Insurance prior to the award of this contract.

8. Award Information

8.1. METHOD OF SOURCE SELECTION

Cecil County, Maryland is required to adhere to Cecil County Code, Section 92 Purchasing, concerning good public purchasing practices using a competitive process (RFQ). All available information may be reviewed on the Cecil County, Maryland website (www.ccgov.org).

8.2. METHOD OF AWARD

A. The County reserves the right to reject any or all bids.

B. The Contract shall be awarded or rejected within 180 days from the date of opening bids.

C. If the bidder to whom an award is made shall fail to execute the Contract in the specified time indicated, the award may be annulled and the Contract awarded to the second lowest and responsible bidder, or the County may reject all of the bids as their interest may require.

8.3. BASIS OF AWARD

The Contract may be awarded to the lowest responsive and responsible bidder(s) whose bids comply with all the requirements prescribed. In acceptance of bids, the County will be guided by consideration of the interest of the public and the County shall be under no obligation to accept the lowest bid.

Bids may be rejected if they show any omissions, alterations of form, additions not called for, conditional or alternate bids, or irregularities of any kind. To ensure fair competition unresponsive bids or bids obviously unbalanced may be rejected. If there is any discrepancy between the unit price and the extended price, the unit price shall prevail.

Cecil County, Maryland, reserves the right to accept or reject any bid and to procure no or any quantity of goods or services that are the subject of this RFQ, as deemed in its best interest of the County by the

Purchasing Agent.

All contracts and/or quantities are contingent on budgeting constraints. All awards are based on Total Bid

Amounts. The County reserves the right to add or delete items from the bid package due to budget constraints, which may result in changing the Total Bid Amount. The awarded vendor will be notified of any changes resulting in a bid price change.

8.4. NOTICE TO PROCEED

A Notice to Proceed/Purchase Order will be sent to the Contractor by Cecil County, Maryland.

8.5. METHOD OF PURCHASE AND PAYMENT

A Purchase Order will be sent to the contractor upon award of the contract. All payments will be remitted within thirty (30) days (net 30) upon receipt of an invoice. Payment/Final payment will be remitted upon acceptance of the completed project and receipt of final invoice.

All invoices shall be submitted to: Cecil County, Maryland

Department of Parks and Recreation http://www.ccgov.org/

200 Chesapeake Blvd.

Elkton, MD 21921

Attn: Ella Briones

9. Quotation Submission

9.1. A Copy of Certificate of Status from the Maryland Department of Assessments and Taxation*

*Response required

9.2. A Copy of your Certificate of Insurance*

*Response required

9.3. A copy of current business license for State of Maryland* *Response required

9.4. Proposal Statement*

By selecting confirm, the bidder agrees to the following:

The bidder declares that the only person, firm, or corporation, or persons, firms, or corporations, that has or have any interest in this proposal or in the Contract or Contracts proposed to be taken is or are the undersigned; that this proposal is made without any connection or collusion with any person, firm, or corporation making a proposal for the same work; that the attached specifications have been carefully examined and are understood; that as careful an examination has been made as is necessary to become informed as to the character and extent of the work required; and that it is proposed and agreed, if the proposal is accepted to contract with Cecil County, Maryland, in the form of Contract heretofore attached, to do the required work in the manner set forth in the specifications.

The bid price on the attached and signed Proposal Forms is to include and cover the furnishing of all equipment, materials, and labor requisite and proper and the providing of all necessary machinery, tools, apparatus, and means for performing the work, and described, and shown in the plans and specifications within the prescribed time. If this proposal shall be accepted by said County and the undersigned shall refuse or neglect within ten days after receiving the Contract for execution to execute the same, and to give stipulated bond, then said County may at their option determine that the bidder has abandoned the Contract; and thereupon the proposal and the acceptance thereof shall be null and void; and the deposit accompanying the proposal shall be forfeited to and become the property of the

County.

☐ Please confirm

*Response required

9.5. Total Bid Amount*

The Bid Form lists all anticipated work tasks, the unit of measure and estimated quantities. The bidders shall insert as indicated a unit price or lump sum price for each listed work task and multiply that price by the quantity to arrive at an extended total for each work task. All extended prices are then summed to arrive at the Total Bid Amount for the project. The bid will be awarded to the bidder that has the lowest total bid price and is responsive and responsible as defined in the bid/contract documents.

By confirming, the bidder swears (or affirms) under the penalty of perjury that the Bidders, its agents, servants, and/or employees, to the best of their knowledge and belief, have not in any way colluded with anyone for and on behalf of the Bidder, or themselves, to obtain information that would give the

Bidder any unfair advantage over others, nor have to gain any favoritism in the award of any contract resulting from this bid. By signing this bid form, I acknowledge that I have read the entire bid package.

9.6. The above statements and responses are certified to be true and accurate, and we have the equipment, labor, supervision and financial capacity to perform this Contract for the Total Bid Amount, either with our organization, or with subcontractors.*

☐ Please confirm

*Response required

9.7. Agreement of Terms and Conditions*

The VENDOR declares that the only person, firm or corporation, or persons, firms or corporations, that has or have any interest in this proposal or in the Contract or Contracts proposed to be taken is or are the undersigned; that this proposal is made without any connection or collusion with any person, firm or corporation making a proposal for the same work; that the attached specifications have been carefully examined and are understood; that as careful an examination has been made as is necessary to become informed as to the character and extent of the work required; and, that it is proposed and agreed, if the proposal is accepted to contract with Cecil County, Maryland, in the form of Contract heretofore attached, to do the required work in the manner set forth in the specifications.

The proposal price on the attached and Proposal Forms are to include and cover the furnishing of all equipment, materials, and labor requisite and proper and the providing of all necessary machinery, tools, apparatus, kitchen utensils and means for performing the work, and described and shown in the plans and specifications within the prescribed time. If this proposal shall be accepted by said County and the VENDOR shall refuse or neglect within ten days after receiving the Contract for execution to execute the same, and to give stipulated bond, then said County may at their option determine that the VENDOR has abandoned the Contract; and, thereupon, the proposal and the acceptance thereof shall be null and void; and, the deposit accompanying the proposal shall be forfeited to and become the property of the

County.

In the case of firms, the firm’s name must be subscribed to by at least one (1) member. In the case of corporations, the corporate name must be by some authorized officer or agent thereof, who shall also subscribe his name and office.

9.8. Indemnity/Hold Harmless Agreement*

To the fullest extent permitted by law, the undersigned Organization agrees to indemnify and hold Cecil

County, Maryland, its elected and appointed officials, employees, and volunteers, and others working on behalf of Cecil County, Maryland, harmless from and against all loss, cost, expense, damage, liability or claims, whether groundless or not, arising out of the bodily injury, sickness or disease (including death resulting at any time therefrom) which may be sustained or claimed by any person or persons, or the damage or destruction of any property, including the loss of use thereof, based on any act or omission, negligent or otherwise, of the Organization, or anyone acting on its behalf in connection with or incident toRFQ 27-004Portable Restroom, Vaulted Restroom and Septic Tank Services, except that the

Organization shall not be responsible to Cecil County, Maryland on indemnity for damages caused by or resulting from Cecil County, Maryland's sole negligence; and the Organization shall, at its own cost and expense, defend any such claims and any suit, action, or proceeding which may be recovered in any suit, action, or proceeding, and any and all expense including, but not limited to, costs, attorney's fees and settlement expenses, which may be incurred therein.

9.9. Agreement of Jurisdiction*

Governing Law; Consent to Jurisdiction. This procurement shall be governed by the laws of the State of

Maryland, and the parties submit to the jurisdiction of the courts of the State of Maryland. This agreement may not be modified except in writing executed by the parties.

9.10. Addendum Verification*

This is to certify this project reflects changes created by the addenda.

☐ Please confirm

*Response required

9.11. Updated W-9*

*Response required

9.12. Additional Information (optional)

Upload any additional information you feel will enhance your quote. (optional)

10. Price Sheet

CLEANING SERVICES

Line Item Description Quantity Unit of

Measure Unit Cost Total

1 Daily 1 each

2 Weekly 1 each

3 Monthly 1 each

4 Extra Cleaning (Outside of normal once per week) 1 each

5 Vaulted Restroom 1 each

TOTAL

PORTABLE RESTROOM

Rental

Line Item Description Quantity Unit of

Measure Unit Cost Total

1 Monthly Rental of Regular Unit 1 each

2 Monthly Rental of ADA Unit 1 each

SEPTIC PUMPING SERVICES

Line Item Description Quantity Unit of

Measure Unit Cost Total

1 Septic Pump Services 1 gallon

10. Price Sheet