832674662 - RFQ Letter LAP.pdf

DEFENSE INFORMATION SYSTEMS AGENCY

DEFENSE INFORMATION TECHNOLOGY CONTRACTING ORGANIZATION

2300 East Drive, Building 3600, Scott Air Force Base, Illinois 62225

Template updated March 2025

Sole Source Open market to Chicago-Soft, Inc. Only

1. This request for request for quotation (RFQ) is to support the DISA J9 – Operations Support (HC1)’s requirement for Chicago Soft- Inc. Software Maintenance Support.

Funds are not presently available for this effort and no obligation shall be committed until funds are available. No legal liability on the part of the Government for any payment may arise until funds are made available.

The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror/ for any costs.

The specifics are as follows:

Tracking Number 832674662 Task/Delivery Order Title Chicago Soft- Inc. Software Maintenance Support Small Business Set Aside No North American Industry Classification System (NAICS) Code

513210 – Software Publishers

Order Type Firm Fixed Price (FFP) Partial Quotes Not Accepted

Method of Evaluation Lowest Price Technically Acceptable (LPTA) Brand Name Requirement Yes, see Attachment 1 Electronic Product List (EPL) and

Attachment 3 Brand Name Class Justification and Approval for Software Support – Redacted

SCRM Plan Required No Section 508 Applicable Yes, see Paragraph 4 and Attachment 2 Federal

Acquisition Regulation (FAR) and Defense Federal Acquisition Regulation Supplement (DFARS) Provisions and Clauses for specifics

Options Included Yes DD254 Required No Method of Payment Wide Area Work Flow (WAWF) Quotation Due Date/Time See SAM.gov posting for details Quotation Submittal Via email to the contracting POC

Contracting POC Contract Specialist: Amanda Thole at amanda.l.thole.civ@mail.mil or Contracting Officer: Lisa Pregartner lisa.pregartner2.civ@mail.mil

Period of Performance Base Year: October 1, 2026 – September 30, 2027 Option Year 1: October 1, 2027 – September 30, 2028 Option Year 2: October 1, 2028 – September 30, 2029 Option Year 3: October 1, 2029 – September 30, 2030 Option Year 4: October 1, 2030 – September 30, 2031

Delivery Address See Attachment 1 - Electronic Product List (EPL)

2. The offerors are requested to submit a price quotation in response to this RFQ and the attached EPL (Attachment 1), and other applicable terms and conditions as listed in this RFQ and associated Attachments. All pricing must be inserted into Attachment 1 and provided as part of the quotation. Further information on submission of technical and price quotations is provided throughout this document.

3. Supply Chain Risk Management (SCRM) - Applicable SCRM Not Applicable

4. Section 508 Compliance - Applicable Section 508 Not Applicable

Contractors must confirm any Section 508 compliance in the Attachment 2, FAR and DFARS Provisions and Clauses submitted with their quotation. Any quotation failing to confirm the offerors compliance with the Section 508 Accessibility Standards, as listed in Attachment 2, FARS and DFARS Provisions and Clauses, shall be eliminated from consideration for award.

5. Evaluation Factors and Basis for Award Determination:

The quotation will be evaluated with regard to technical compliance and price submissions. All aspects of Attachment 1 must be addressed for a quotation to be considered for award. The quotation should include all information the offeror wants the Government to consider and evaluate regarding its company’s ability to conform to all required terms and conditions. The below evaluation factors and subfactors will be used in the determination of technical acceptability.

a. The Government anticipates awarding from initial contractor responses, without engaging in exchanges with respondents. Respondents are strongly encouraged to submit their best technical solution and price/cost in response to this solicitation. The Government reserves the right to negotiate solely with that respondent or a group of low respondents to address any remaining issues, as necessary, to finalize an order. Issues may include technical, price, and/or term and conditions.

b. The standards for determining technical acceptability are listed below. Quotations must be submitted on the RFQ EPL document in MS Excel format utilizing Attachment 1.

Failure to provide pricing on the DISA provided template (Attachment 1) may result in removal of your quote from further consideration. All formulas shall remain present in the spreadsheet for verification. The Government reserves the right not to consider for award any quotation that does not adhere to the administrative requirements of this RFQ.

(1) Technical Approach Factor: The Technical Subfactors will be evaluated and rated either Acceptable or Unacceptable IAW the evaluation table below. In order for a quotation to be rated overall Technically Acceptable, the offeror must be able to provide all of the equipment set forth in the Attachment 1, unless the equipment is no longer available.

EACH OF THE FOLLOWING SUBFACTORS MUST BE RATED ACCEPTABLE:

(a) Subfactor 1: The offeror must provide proof the items quoted are available on the contract for which the quotation is being submitted.

(b) Subfactor 3: The offeror must provide the completed Attachments as applicable in response to this RFQ (Attachment 1 EPL and Attachment 2 FAR/DFARS Provisions and Clauses).

Evaluation Table - Technical Ratings Rating Description

Acceptable Quotation meets the minimum requirements of the solicitation.

Unacceptable Quotation does not meet the minimum requirements of the solicitation.

(2) Price Factor:

(a) Price quotations will be evaluated to determine if they are reasonable and complete.

Price reasonableness is established through cost and price analysis techniques as described in FAR 15.404. For a price to be complete, all solicitation requirements must be priced, figures correctly calculated, and prices presented in a clear and useful format. The total evaluated price will consist of the schedule contractor’s quoted price for all items listed on Attachment 1.

(b) Optional CLINs - Applicable Optional CLINs Not Applicable The total price evaluated will be the sum of all CLINs for the basic and all options.

The inclusion of an option, however, does not obligate the Government to exercise the option.

6. DD254 - Applicable DD254 Not Applicable

7. GSA Federal Supply Schedule (FSS) - Applicable GSA FSS Not Applicable

8. Provide the business size, taxpayer identification (TIN), CAGE code, UEI, and estimated delivery date with the quotation. At a minimum, the offeror must provide the same warranty terms offered to the general public for products purchased. Information regarding the standard OEM hardware warranty (terms, effective date and duration) for all items must be included with the quotation.

9. Partial quotations of the listed items will be accepted. not be accepted.

10. Taxes. The Federal Government is exempt from sales tax. If requested, the Contracting Officer can provide a tax exempt certificate after award. However, if there are any valid applicable taxes such as the Arizona Half Tax or Hawaii GET for supplies or services, offerors must include the costs in their quotation as a separate line item. Such taxes will not be considered or paid unless they are included in the quotation at the time of submission.

11. Delivery Address. Quoted prices shall include all costs associated with delivering the required items to the delivery address listed in Attachment 1. Offerors shall include the contract number on any shipping labels.

12. Delivery Date: All items are to be delivered no later than the date identified in paragraph 1 above. Failure to provide on time delivery may result in actions taken against the offeror by the Government.

13. The Government intends to evaluate quotations and award a contract without exchanges with offerors. However, the Government reserves the right to conduct exchanges or seek clarifications if the Contracting Officer determines they are necessary. The Government further reserves the right to reduce the number of quotations being competitively considered to the greatest number that will permit efficient competition among the most highly rated quotations. In the event issues pertaining to a quoted task cannot be resolved to the Contracting Officer's satisfaction, the Government reserves the right to withdraw and cancel the quoted order.

14. Attachment 2 contains provisions that apply to this solicitation and clauses that will be applicable to the resulting award. Some of the provisions and additional DITCO instructions require a response from the offeror and must be submitted along with the quotation. Contractors shall adhere to designations and protections IAW DoDI 5230.24, “Distribution Statements for DoD Technical Information,” and DoD Instruction 5200.48, “Controlled Unclassified Information” if applicable.

15. In response to this RFQ, contractor terms, conditions, or assumptions will not be entertained.

If contractor terms, conditions, or assumptions are included in a quotation, the quotation may be excluded because it failed to comply with the RFQ instructions. Any failure to adhere with Government terms, conditions, instructions, or requirements (e.g., DD254/Facility Verification Notification submission, administrative, pricing, regulatory) within this RFQ may result in the quotation being excluded from further consideration.

16. All quotations received in response to this RFQ shall remain valid for 30 calendar days from the quotation due date below. Offerors should submit with their response a screen print of the company’s sam.gov report showing the schedule contractor’s "Entity Registration" and "Exclusions" statuses. This screen print needs to be captured and dated on the same day as the initial quotation/proposal submission or IAW any additional request. By submitting a quotation in response to this solicitation, offerors are submitting an offer that the Government may accept, and must agree that if the Government awards the contract, the award document sent by the Government to the offeror is a binding and enforceable contract. The offeror has a legal obligation to perform if awarded the contract. The Government will treat as confidential any and all documents and/or information submitted by offerors in response to this solicitation.

17. Portions of the offeror’s quotation may be incorporated into the contract.

Sincerely, Lisa A. Pregartner

CONTRACTING OFFICER

3 Attachments:

Attachment 1, EPL Attachment 2, FAR/DFARS Provisions/Clauses Attachment 3, Redacted Software Class J&A