832571215 Performance Work Statement.docx

PERFORMANCE WORK STATEMENT (PWS)

1. Contracting Officer’s Representative (COR).

a. Primary COR. See DITCO Additional Text G1 – Points of Contact

b. Alternate COR: See DITCO Additional Text G1 – Points of Contact

c. Property Administrator - See DITCO Additional Text G1 – Points of Contact

2. Contract or Task Order Title. Joint Forces Headquarters – Department of Defense Information Network J8 (JFHQ-DODIN J8) Financial Management Support

3. Background: Financial management and accounting information for the Defense Information Systems Network (DISN) program are consolidated from various feeder systems. Financial Management Systems Software (FMSS) components licensed to Defense Information Systems Agency (DISA) JFHQ/DODIN currently include the Federal Financial Accounting Management Information System and the Defense Budgeting System (DBS). The FMSS is a financial management, accounting and budgeting software. The software was benchmarked and certified as compliant with the Joint Financial Management Improvement Program core financial requirements prior to its installation

JFHQ-DODIN has the responsibility to furnish timely, reliable, and comprehensive financial information so the Government can make management and strategic planning decisions for the Command. Solid financial management systems, with sound business practices, will ensure proper financial management reporting to allow for performance measurement, managerial accountability, financial analysis and execution. In order to achieve this objective, JFHQ-DODIN relies on analyst for financial management and analysis; reimbursable program management and analysis; and business process analysis, redesign and improvements.

4. Objectives: The objective of this task order is to provide JFHQ-DODIN with financial management, budget and technical services for JFHQ-DODIN general funds appropriated and contingency programs. The contractor shall provide technical expertise to ensure that the Command has financial management advice for program objective memorandum and budget submissions (including special missions). The contractor shall work in a dynamic environment that will require consistent and proper communication between directorates within JFHQ-DODIN as it relates to touch points for subscription services and implementation activities for the DODIN Operations and Defensive Cyber Operations-Internal Defensive Measures (DCO-IDM).

5. Scope.

11. The scope of this task order is to provide programming, budget formulation and submissions process for JFHQ-DODIN in accordance with Command and Office of the Under Secretary of Defense Comptroller guidance. This may include working with appropriated, contingency and general funds.

12. The contractor shall work with the Government on financial controls, conducting program and organizational assessments and providing financial management information and products.

13. The contractor shall have the responsibility to furnish timely, reliable and comprehensive financial products and/or information. The contractor shall not perform inherently governmental functions under this task order, such as determining federal program priorities for budget requests, determining budget policy, guidance, strategy, directing, controlling federal employees, or determining what supplies or services are to be acquired by the Government.

14. Services closely associated with some of these inherently governmental functions may be required under this task order, but any exercise of discretion, policy judgments, or final decisions must be reserved for Government officials only.

15. The Government may require a surge in capacity during the base or any option period, and surge modifications will be within the scope of the task order and provide increased in FTEs for the defined task areas of this PWS. Surge over the life of the task order will not exceed 25% of the contractor’s total proposed price for the base and all option periods, including any six-month extension of services pursuant to FAR 52.217-8.

· Performance Area 1 - Enterprise IT Policy and Planning

· Performance Area 2 – Process, Performance, and Strategic Benchmarking

· Performance Area 3 - Requirements Analysis

· Performance Area 4 – Operations Support

6. Performance Requirements.

For ALL Tasks: Secret, Top Secret, Top Secret SCI, SIPRNet, SCI, and YLAN/JWICS accesses are required to support: Contractor personnel works directly with the development of financial documents for funding the financial / operational needs of the command in order to sustain cyber operations. All Contractors need access to the TS/SCI SCIF to actively engage and gather financial requirements from all directorates in real time / live TS/SCI 24/7 operations. All Contractors performing work under this task order will be exposed to and work through real world events and cyber exercises that requires a need to know at the S/TS/SCI level. Contractor personnel require access to SIPRNet and YLAN/JWICS to generate classified documents required under the PWS of the task order and to communicate financial needs and requirements to USCYBERCOM.

6.1 Task 1 - Task Order Management and Administration

6.1.1 Subtask 1 - Kick Off Meeting

6.1.1.1 The contractor shall schedule, coordinate, and host a kick-off meeting at the location approved by the Government. The meeting will provide an introduction between the contractor and Government personnel who will be involved with the task order. The meeting will provide the opportunity to discuss technical, management, and security issues; as well as travel authorization and reporting procedures. At a minimum, the attendees shall include key personnel, representatives from JFHQ-DODIN directorates, other relevant Government personnel, and the task order COR. The contractor shall provide a Kick-off Agenda and Kick-off Meeting Presentation that shall provide, at a minimum, the following type of information:

· Introduction of team members and personnel

· Roles and responsibilities that include a staffing plan and project organization

· Overview of the contractor’s organization for varying locations of work

· Communication Plan / Lines of communication overview

· Approach to reaching proposed staffing levels to allow for operational work for time constraint occurrences identified with a focus on new or modified task areas

· Overview/outline of the Task Order Management Plan

· Overview/outline of task areas

· Overview of the Quality Control Program

· Invoice review and submission procedures

· Travel notification and processes

· Security requirements / issues / facility / network access procedures

· Sensitivity and protection of information

· Reporting requirements

· Additional administrative items

6.1.2 Subtask 2 – Management and Administration

6.1.2.1 The contractor shall provide task order management actions, and document this in a task order management plan. This includes the management and oversight of all activities performed by Contractor personnel, including subcontractors, to satisfy the requirements identified in this PWS. The contractor shall identify a Project Manager (PM) by name who shall provide management, direction, administration, quality assurance, and leadership of the execution of this task order. The contractor shall provide the following documents for Task Order Management & Administration:

· Task Order Management Plan. The Task Order Management Plan shall include a detailed description of how the contractor intends to perform the tasks identified in this PWS throughout the lifecycle of the task order. The Task Order Management Plan shall, at the minimum;

· Describe the proposed management approach.

· Contained detailed Standard Operating Procedures for all tasks.

· Include milestones, tasks, and subtasks required in this task order.

· Provide an overall Work Breakdown Structure and associated responsibilities and partnerships between the contractor and Government.

· The Task Order Management Plan shall include the contractor’s Quality Control Plan (QCP). The contractor shall prepare a QCP identifying its approach to ensure quality control in meeting the requirement of each task area outlined in this PWS. The contractor shall periodically update the QCP, as changes in program processes are identified. The QCP shall include, at a minimum:

· Performance monitoring methods.

· Performance measures.

· Approach to ensure that cost, performance, and schedule comply with task planning.

· Methodology for continuous improvement of processes and procedures.

· Government roles.

· Contractor roles.

6.1.2.2 The contractor shall manage the total work effort associated with the services required herein to meet the performance objectives and standards. Such management includes but is not limited to planning, scheduling, cost accounting, report preparation, establishing and maintaining records, and quality control. The contractor shall staff with the necessary management expertise to assure performance objectives and standards are met. Insufficient personnel, material and/or Government equipment failure to anticipate and resolve scheduling conflicts does not relieve the contractor of any responsibility to fully perform task order requirements.

6.1.2.3 The contractor shall outline a plan to effectively accomplish the management and development objectives of this PWS. The plan shall describe the technical approach, organizational resources, and management controls to be employed to meet the cost, performance, and schedule requirements throughout task order execution.

6.1.2.4 All key personnel (see section 13.j.) must be in full time positions on-site. Within 15 calendar days after award of the task order, for other than qualification requirements required to be submitted with the offer, the contractor shall submit to the Contracting Officer and the COR a List of Key Personnel and their qualifications, and any additional information requested by the Contracting Officer or the COR to certify Key Personnel qualifications.

6.1.2.5 Monthly Status Report (MSR). The MSR shall document activities accomplished, deliverables completed, work in progress, issues and concerns, recommended solutions and work planned during the next reporting period. The MSR shall, at a minimum:

· Include a brief description of the activity/task.

· Describe any problems that occurred during the reporting period and corrective actions taken, to include issues or concerns and proposed resolutions to address them.

· Indicate any Government actions that are required.

· Include a monthly financial status report to document agreements reached, and resources (man-hours and funds) utilized. The report shall be submitted providing details on the type and amount of effort (man-hours) expended and projected, expenses incurred, percentage of annual effort expended by effort in relation to current budget. The contractor must display a plan for continued coverage of on-site actions, considering any extended hours and anticipated travel. The financial status report shall also include an accumulated invoiced amount for each CLIN up to the previous month and a projected amount to be invoiced of each CLIN for the current month.

· Technical Reports. Technical Reports shall focus on studies, technical reports, and information papers required to document the results of studies and analyses as requested by the Government. Documents include Commander-level documents, training plans, implementation plans, tactics, techniques and procedures, processes, and schedules.

· Trip Reports. Trip Reports shall document the results of trips, studies, and analyses as requested by the Government. The contractor shall include a consolidated monthly trip report to the Government in the Monthly Status Report. The contractor shall keep a historical summary/spreadsheet of all travel. The Trip Report shall include the following information, at a minimum:

· Personnel travel

· Dates of travel

· Destination(s)

· Purpose of trip

· Summarized cost of trip

· Approval authority

· Summary of action items and deliverables

6.1.2.6 Quarterly Status Report (QSR). The QSR shall summarize the results of all work performed and program status for quarterly Program Management Reviews with the Government. The quarterly briefing will include a limited review of the major points from the written monthly reports.

6.1.2.7 Meeting Minutes. The contractor shall prepare and submit Meeting Minutes for meetings attended by Contractor representatives on behalf of the Government to document results of meetings. The Meeting Minutes shall include, at a minimum:

· Attendees and their contact information – at a minimum identify organizations represented

· Date

· Location

· Agenda

· Purpose of meeting

· Summary of events (issues, discussed, decisions made, and action items assigned)

Deliverables:

FINAL: 30 days after kick-off meeting.

UPDATES: 30 days after the update(s) have been discussed, reviewed, and mutually agreed by the Government and Contractor.

*Standard Distribution: 1 copy of the transmittal letter with the deliverable to the Primary COR.

*Notes: Unless otherwise noted, all days are business days.

6.2 Task 2. Resource Management Office Support

6.2.1 Subtask 1. Budget Formulation and Reporting to the General Fund (GF)

· The contractor shall provide contractual, financial, and programmatic actions to JFHQ-DODIN. These services will ensure that Infrastructure Sustainment programs have consistent, viable, and expert input for program objective memorandums and budget submissions, executive oversight, subscription services, and implementation activities for the network infrastructure.

· The contractor shall review GF Daily Status of Funds (SOF) Reports/Dashboard Reports and provide consolidated reports and briefings on the Quarterly Portfolio Review, Mid-year and End-of -Year Reporting, Working Capital Fund (WCF) and GF. The contractor shall prepare slides for the Supplemental Requirements Review Board (SRRB) Command Decision Boards. The contractor shall compile and consolidate acquisition actions while checking for consistency, accuracy, and compliance with the budget cycle, for the associated acquisition action. Acquisition actions shall be reviewed and approved by the Government only. The contractor shall track all GF funding packages. They shall ensure the packages are completed in a timely and accurate fashion. The contractor shall provide senior level analysis to monitor execution plans. The contractor shall inform the Government on key deviations and issues.

· The contractor shall only provide advice, alternatives, analysis, and technical input with regards to budget formulation. All policy judgments including budget and program priorities shall be made by Government personnel only.

· The contractor shall identify, producing, and submitting program and budget requirements for JFHQ-DODIN portfolios, including: Civilian Pay; DWCF Operating and Capital Funds; Operations and Maintenance Funds (O&M); Procurement Funds (PROC); Research, Development, Test and Evaluation Funds (RDT&E); and Overseas Contingency Operations (OCO) funds.

6.2.2 Subtask 2. Financial/ Spend Plans

· The contractor shall collect data from the Government/Command’s points of contact and review the data in accordance with the Command’s Annual Operating Budget (AOB). Contractors shall also make recommendations for updates or revisions for the Government to review and approve. A baseline spend plan shall be compiled and reviewed by the contractor and all comments and analysis shall be provided to the Government at the beginning of each fiscal year and at the end of second quarter of the fiscal year (mid-year). In addition to the beginning of the fiscal year and mid-year spend plans, all spend plans shall be updated weekly as funding packages are processed. The contractor shall post Government approved finalized spend plans in the designated shared drive on certain SharePoint sites designated for the contractor, at the COR/Alternate COR’s direction.

6.2.3 Subtask3. Status of Funds (SOF) Checkbook

6.2.3.1 DWCF Checkbook

· The contractor shall review DWCF program’s Economic Analysis Workbooks (EAW) and Budget/Execution Summary data within ten business days after the end of previous month. The contractor shall designate a point of contact (POC) and alternate to consolidate the data and submit it to the Government via hard copy handbook and electronic within two business days after the data is released. Subject to authorization and release of appropriation

· The contractor shall identify and report the causes of program variances against key financial metrics, potential impacts of variances, and improved forecasting of end of year projections. This report shall be included in the monthly updates for the DWCF Checkbook.

6.2.3.2 Appropriated Checkbook

· The contractor shall update appropriated program EAWs and Budget/Execution Summary submissions twice per month. The first is required by the 15th and the second is required at the end of the month.

· The contractor shall identify and report the causes of program variances against key financial metrics, potential impacts of variances, and improved forecasting of end of year projections. This report shall be during the monthly updates for the Appropriated Checkbook.

6.2.4 Subtask 4 – GF status reports and SOF Briefings

· The contractor shall provide an updated SOF Report three times per week except for the month of September. During the month of September, the SOF will be updated daily. Data shall be pulled from the financial dashboard and shall be posted in the designated SharePoint repository. The data set could include all JFHQ-DODIN portfolio funds, as well as those funds in the Command’s area.

· SOF Briefing: SOF Briefing shall be compiled and shall include data for all Command portfolios, as measured by the budget from Congress. The draft briefing shall be provided to the Government to accommodate recurring Command & Staff briefs that occur bi-weekly and Strategic Resource Board briefs that occur the 3rd week of each month. The final briefing must be provided within 48 hours, but no later than 72 hours prior to the schedule brief. The SOF briefing may be briefed by the contractor’s Subject Matter Expert as deemed necessary.

6.2.5 Subtask 5 – Funding Packages

· The contractor shall ensure funding packages have appropriate documents and are consistent with current programmatic priorities.

· The contractor shall develop Implementation and Sustainment program packages to execute the Directorate’s DISN Subscription Services (DSS). The majority of funding packages will be processed in the first and second quarter, approximately 75 per week. The remaining third and fourth quarter funding packages are processed approximately 25 per week.

· The contractor shall compile the Independent Government Cost Estimates (IGCE) or MBOM and check for consistency and compliance with the budget cycle and the IGCE shall then be sent for independent Government review and approval. The Government approval process includes multiple levels of review before the funding package is finalized. The contractor shall coordinate the appropriate program-funding document as part of the package being provided by the Government. In some cases, expedited (same day) turnaround may be required for the JFHQ-DODIN mission. Corrections to make a package compliant for completion must be made the same day that non-compliance issues are identified, unless otherwise directed by the Government.

· A completed package, which shall be compiled by the contractor, may include the following components, depending on its purpose:

· JFHQ-DODIN Form 9 Coordination Form and JFHQ-DODIN Form 1

· Funding Document (MIPR, USAF Form 9)

· Government approved IGCE or MBOM that include all estimated costs and fees

· Section 508 (Accessibility) Exception

· Performance Work Statement (PWS) (services transactions)

· Intersystem Support Agreement (ISSA) (when applicable)

· Other documentation (e.g., e-mail, etc. when applicable)

· The contractor shall compile the package and ensure the package compiled is complete and contains the correct information based on the data provided and that the package complies with the budget cycle.

Deliverables:

Three times a week

*Standard Distribution: 1 copy of the transmittal letter with the deliverable to the Primary COR.

6.3 Task 3. – Information Technology Budget Support (OMB Exhibit 300 Support and Select Cost Investment Reports (SCIR))

6.3.1 Subtask 1. Defense Business Systems (DBS) Select and Native Programing Data Input System for IT (SNaP IT)

· The Resource Management Office (RMO) requires subject matter expertise for initiating and updating the Exhibit 300 A/B, Exhibit 53 A/B/C/D and the (SCIR). The contractor shall be familiar with the Office of the Secretary of Defense (OSD) Guidance, Department of Defense (DoD) Financial Management Regulation (FMR) and Office of Management and Budget (OMB) Circular No. A-11.

· The contractor shall update the Government’s resources (FTEs and Operating & Capital dollars) in the DBS during the annual Budget Estimate Submission and President’s Budget for Information Technology. Resource dollars shall be entered for both cost and obligations.

6.3.2 Subtask 2 – Registering IT Investment

· The contractor shall validate and update the SNaP IT Investment Profile, Budget Data, Work plan, Major Investment Documentation/Artifacts, and the Budget Data Request for an estimated number of five (5) Government investments. Open season runs periodically throughout the year and generally starts after the closeout of a budget season (ex. BES (Jun) and PB (Jan)).

6.3.3 Subtask 3 – Budget Estimate and President’s Budget submission for IT

· The contractor shall review the Budget Estimate and President’s Budget and submit IT Budget Exhibit Checklist to the RMO. Refer to the below checklist of the IT budget; please note that the schedule is dependent on Department of Defense guidance.

· January (PB Budget) / September (Budget)

· Resources (All investments)

· Upload investment profile data (All investments)

· Explanation of Change

· Functional Business Owner

· Budget Data and Work Plan (Major Investment Only)

· Vertical/Horizontal Explanation of Changes (Major Investments Only)

· Major Investment Documentation/Artifacts (New Major IT Business Case Only)

· Backup and disaster recovery (BDR) (Non-Classified Internet Protocol Router Network (NIPR) & Secret Internet Protocol Router Network (SIPRNet))

Deliverables:

*Standard Distribution: 1 copy of the transmittal letter with the deliverable to the Primary COR.

6.4 Task 4. – Budget / Execution Support

· J8 provides comprehensive financial management expertise to the RMO. This covers all aspects of the Planning, Programming, Budgeting, and Execution (PPBE) process. The RMO develops financial strategies and planning documentation and administers control over the Directorate Centers programming and budget formulation process. The RMO/J8 is also responsible for submissions of budget justification materials for the Command.

· The RMO serves as a Program Advocate in defense of the Directorate Center’s program/budget requests and act as a liaison between the programs and the financial oversight entities. The RMO regularly serves as a financial advisor to Command leadership on major program acquisition discussions and provides financial recommendations on financial implication, proper financial treatment and cost recovery options, as applicable.

· Additionally, the RMO works jointly with the Acquisitions and Logistics Directorate on development of program spend plans and monthly review of program financial state. The RMO has the responsibility to furnish timely, reliable and comprehensive financial information for all financial management decisions and strategic planning.

6.4.1 Subtask 1 – Program Objective Memorandum (POM) Mission Focused Requirements (MFR) submission for general fund (GF) accounts

· The contractor shall collect POM data from the Command and development of the complete MFR package, to include mission requirement descriptions and impact analyses, funding baseline and zero-sum transactions, unfunded requirements, and MFR scorings. The POM is an annual budget on the appropriated side and occurs once a year, where the duration is approximately from February through June. The duration depends on the guidance from the Comptroller. The MFR package includes the following:

· Strategic Analysis that includes identifying missions, stakeholders, and objectives.

· Mission Requirements Package (MRP) development that includes proposing MRPs that align to Strategic Analysis Output and describes the capability description, value proposition, required resources, and strategic linkage.

· MRP Scorings, developed unfunded resources (UFRs), balanced Total Obligational Authority (TOA), Risk identifiers and POM submission.

6.4.2 Subtask 2. Budget Estimate Submission (BES) and President’s Budget (PB) update for GF and DWCF

· The contractor shall develop and produce budget justification materials from approximately February through June. The contractor shall collect and analyze the following checklist of items that are included in the BES submission for approximately 30 WCF programs Semi-Annually:

· Budget narrative

· Cost & revenue template

· Spend plans

· Fund 2

· Cost transfer matrix

· Revenue by customer

· Revenue pricing structure

· Fund 9 exhibits

6.4.3 Subtask 3. General Fund Annual Program Plan (APP) and DWCF Annual Operating Targets (AOTs)

· The contractor shall develop and submit the APP for the, J8 managed GF accounts annually from approximately October through January. The contractor shall formulate and distribute corporate taxes, collection and consolidation of the program spend (monthly obligation and disbursement) plans, and production of required APP deliverables. The contractor shall issue AOTs for all funded DWCF programs. The contractor formulates and distribute management reserves and the discretionary spending targets, production of internal and external AOT memorandums, collection and management of the program cost and obligation spend plans, and financial oversight of the issued AOTs.

6.4.4 Subtask 4 – Quick Action Finance Response Team

· The contractor shall respond to short turnaround suspense that are generated from the Weekly Data Calls. Responses to the Weekly Data Calls identified issues require immediate action and very short completion times.

6.5 Task 5 - ISC Financial Analytical Services and Budget Formulation

· The contractor shall provide construct prices for services that can be defended through the budget cycle. The contractor shall define and document how prices are built on rates that fully recover/account for all costs. The contractor must understand the performance metrics of DWCF activities, including those of the individual service working capital funds, and know how to build prices for Net Operating Revenue goals.

· The contractor shall review documents and analyze the value of stabilized rates and the relationship between the customer budgets, readiness, actual cost and cost recovery. Contractor shall also provide stabilized rates and communicate those rates to JFHQ-DODIN customers. The contractor shall provide fully burdened prices for JFHQ-DODIN services. The contractor shall execute the complex work of capturing full costs of any WCF activity.

· The contractor shall provide evaluate pricing dynamics in situations where performance-based contracts/orders are considered and where Contractor logistic activities are used by the DWCF or individual service. The contractor shall be able to identify potential savings opportunities and/or identify waste and inefficiencies.

· The contractor shall perform various budget functions involving formulation and justification of budgets for organizations, programs or projects by providing advice, alternatives, analysis, and technical input only. The contractor shall prepare/draft portions of the command, agency, or Presidential Budget with various sources of information, classified and unclassified information, as well as, preparing required justification. The contractor shall attend briefings and conferences up to the Secret level to justify and defend budget estimates, program and resource requirements and appropriation requests. The contractor shall develop detailed programming and financial planning justification and documentation for inclusion in the POM and Five-Year Defense Program (FYDP) submissions. All budgetary decisions will be made by Government personnel only.

· The contractor shall analyze trends and developments in JFHQ-DODIN’s planning, programming, budget, and execution process concerning appropriations, funding priorities and workload management, for program operations.

· The contractor shall organize budget data according to appropriation account, object class, and line-item code. The contractor shall review estimates to assure that amounts requested are within established guidelines. The contractor shall research, compile, verify and summarize data involving operating expenses, as they relate to object class and line-item information. The contractor shall determine the variation percentage difference between amounts requested by comparison against prior year expenditures.

· The contractor shall enter budgetary information in a variety of automated financial systems, develop reports and schedules using Microsoft applications and DoD and JFHQ-DODIN automated systems. The DoD and JFHQ-DODIN automated systems include the Financial Dashboard, JFHQ-DODIN Financial Management System (DFMS), Knowledge Tree, SnaP-IT, Contracting Officer’s Representative Administrative System (CORAS). The contractor shall consolidate budget estimates and prepare templates/exhibits and all required documents for review by the Government.

· The contractor shall provide a monthly status report monitoring the quality assurance, progress/status reporting, and program reviews applied to the task order.

6.5.1 Subtask 1 – Financial Reconciliation and Research Database

· The contractor shall report and analyze the financial performance of each DISN or internal budget program to include review of fiscal year issued documentation and reconcile of financial accounts.

· The contractor is responsible for generating and providing the monthly Cost and Revenue (C&R) Preliminary report to include year-to-date (YTD) execution with end of year projections, cost transfers, and revenue. The contractor shall generate automated DWCF program reconciliations including cost activity, cash activity, and contractual obligations after numbers are finalized. The contractor shall update DWCF Comptroller and JFHQ-DODIN SOF briefing slides with monthly activity and recurring issues. The contractor shall review of current labor processes including DWCF and appropriated pay reconciliation, identify improvements, automation of reports to financial dashboard and develop management reports.

· The contractor shall develop and maintain financial reports, which pull from multiple sources. The goal of these reports is to further automate and improve J8 financial management. Working to proactively automate reports into a JFHQ-DODIN approved financial system and/or business management system, including the Financial Dashboard, DFMS, Knowledge Tree, SnaP-IT and CORAS, for the J8 team in business process improvements. This may depend on a collaborative effort with other Government sections and is contingent upon accessibility, availability and connectivity in order to complete projects.

6.5.2 Subtask 2 – Reimbursable Program Support

· The contractor shall reconcile with Defensive Cyber Activity Budget across the department. The contractor shall track all Defensive Cyber Operations requirements, funding memos and billing status. The contractor shall identify, evaluate, and analyze department wide DCO requirement costs and funding.

6.5.3 Subtask 3 – Tri-annual Review, Unliquidated Obligations (ULO), and Negative Unliquidated Obligations (NULOs) Resolution for Appropriated and DWCF.

· The contractor shall clear all DWCF and GF ULO/NULO transactions during the Triannual Review. The contractor shall review all transactions funded by appropriations that are expired and will cancel by September 30th of the current fiscal year. The contractor shall also verify the validity of unexpired obligations and amount recorded with priority given to significant dollar amounts and aged transactions.

· The contractor shall update DFMS with comments and track the progress of current ULO/NULO resolution by maintaining an excel spreadsheet of all cleared transaction. This task includes analysis and reporting to provide financial data with ULOs/NULOs, aged commitments, expiring and cancelling funds. Contractors shall do the necessary research, preparing funding packages and provide weekly status reports for both Appropriated and DWCF ULO/NULOS.

6.6 Task 6 – Capability Requirement Analysis

· The contractor shall provide input to address DODIN Operations and DCO-IDM capability gaps for securing, operating and defending the DODIN. The contractor shall analyze joint needs statements and recommend capability requirements and Doctrine, Organizational, Training, Materiel, Personnel, Leadership, Facilities, and Policy solutions in order to fulfill capability gaps and optimize capability investments across the DODIN.

· The contractor shall review and provide comments on technical materials consisting of, but not limited to, technical documentation and reports, cyber policy and procedures, and planning materials.

· The contractor shall develop, system, operations, implementation, and transition plans, and governance, technical papers, white papers, and concept of operations (CONOPs).

· The contractor shall develop engineering documentation, system documentation, manuals, reports, or any other documents or presentations.

· The contractor shall review in validate and prioritize capability requirements.

· The contractor shall attend monthly briefs, and engage in of higher, adjacent, and other capability requirement boards, bureaus, cells, committees, and working groups regarding capability development for DODIN Operations and DCO-IDM as required.

· The contractor shall maintain a DODIN Operations and DCO-IDM capability requirement repository that includes the capability sponsor and a CONOPs for its employment.

· The contractor shall collect and organize information required for preparation of briefs, documents, training materials, guides, and reports.

· The contractor shall contribute to the design and development of systems and associated enterprise architectures.

· The contractor shall facilitate, coordinate and develop, review, and edit briefings and technical content.

· The contractor shall analyze capability risks and develop mitigation plans.

6.6.1 Subtask 1 – Capability Gap Analysis

· The contractor shall perform gap analysis activities by comparing, documenting, and reporting shortfalls in proposed cyber capabilities. The contractor shall assess how well the capability meets the requirement, document any gaps that may exist, and ensure that the capability aligns with DoD and cyber policy and meets the intent of the development objective or capability.

· The contractor shall provide written documentation to address areas of concern for shortfalls and recommend courses of action to fulfill DODIN Operations and DCO-IDM gaps and capability requirements.

· The contractor shall develop architecture and business models/diagrams, such as system and operational views, process flow diagrams and system architecture, to aide in identifying capability gaps and documenting the as-is and to-be capabilities. The contractor shall use Magic Draw or other Government directed tool to develop architecture and business models/diagrams.

· The contractor shall develop capability requirement needs statements/forms.

6.6.2 Subtask 2 – Capability Requirement Development

· The contractor shall translate user requirements and technology trends into recommendations that provide senior leadership with a flexible, cost-effective and technical framework that will adapt to the constantly changing cyber threat.

· The contractor shall collaborate with internal and external organizations to define capability requirements and recommend solutions.

· The contractor shall prepare and deliver operational capability requirements specification and provide regular updates to JFHQ-DODIN leadership.

· The contractor shall provide recommendations to developers and users on the technical aspects of DODIN Operations and DCO-IDM capability requirements.

· The contractor shall identify and recommend cyberspace operations best practices, streamline processes, and methods to integrate emerging cyber technologies.

· The contractor shall assess and recommend DODIN Operations and DCO-IDM capability tools to meet capability requirements.

· The contractor shall coordinate the implementation, integration and synchronization of capability requirement solutions and development of a transition plan.

· The contractor shall work with the Requirements team in the transition of DODIN Operations and DCO-IDM capability requirements to end-users.

· The contractor shall prepare JFHQ-DODIN’s Unfunded Requirements List, Integrated Priorities List, and POM inputs related to capability requirements.

· The contractor shall work with JFHQ-DODIN’s technical experts in reviewing functional/operational requirements to analyze the feasibility of implementing solution and develop system requirements and integrate materiel and non-materiel solutions into existing capabilities.

· The contractor shall collaborate with teams managing related and dependent requirements to maintain status of collective progress.

Deliverables:

*Standard Distribution: 1 copy of the transmittal letter with the deliverable to the Primary COR.

6.7 Task 7 – Acquisitions Administration

The Contractor shall apply knowledge and experience in acquisition while demonstrating best practices; in-depth knowledge of related pre and post award acquisition policy and procedure; and present innovative acquisition solutions. The Contractor shall accomplish studies and analyses when new requirements are identified or when changes to existing concepts are anticipated.

6.7.1 Subtask – 1 Market Surveys

6.7.1.1 Research requirements for the respective office to identify potential sources, contract vehicles, etc. Potential sources should include socioeconomic program participants (i.e., small businesses, small and disadvantaged businesses, HUB Zone businesses) as well as medium- to large-business. Potential vehicles should include GSA Schedule vendors, Government-wide Agency Contracts, and other agency contracts. Prepare written documentation of market research.

6.7.1.2Work with program offices in documenting small business capability analysis.

6.7.1.3 Preparation and refinement of documents to be electronically posted (e.g. SAM.gov, e-Buy, etc.).

6.7.1.4 Prepare recommendations based on outcomes of market research and associated surveys.

6.7.2 Subtask 2– Requirement Documentation

6.7.2.1 Works with the Requirements team to plan, development, and preparation of clear and concise pre-award Statement of Work (SOW), Statements of Objectives (SOO), Performance Work Statement (PWS), and other requirements documents such as Quality Assurance Surveillance Plans, Surveillance Plans, limiting competition documentation, etc., for acquisitions ranging in scope from moderate to highly complex. This effort includes working with program offices in eliciting, researching, drafting, refining, and continuously improving specifications and standards; developing quantifiable performance measures, providing thoughtful consultation and recommendations; and cradle-to-grave requirements documents that lead to consistent acquisition improvement. Employ innovative approaches while maximizing value to the government.

6.7.2.2Prepares contract change requests and procurement package documents necessary for contract change orders, which involves coordination with stakeholders, such as the Contracting Officer Representatives (COR) and/or Task Order Mangers (TOMs) and Program Managers (PMs) and other directorates within the Agency.

6.7.3 Subtask 3– Independent Government Cost Estimates (IGCE) and Cost Estimation Actions

6.7.3.1 Works with the program offices in preparing IGCEs and cost estimates for both new and existing requirements. The work includes and is not limited to, research and analysis of past purchases of similar products or services, current market value of the products or services, other agency purchases of similar products and services.

6.7.3.2 Work alongside stakeholders to identify all elements of their draft cost breakdowns. Monitors and analyzing of Contractor’s cost and schedule performance reports in order to incorporate necessary impacts in the program cost.

6.7.4 Subtask 4– Acquisition Strategy

6.7.4.1 Provide advice, recommendations, and technical expertise for all elements in acquisition plans; including approaches, options, strategies, risks, contracting methods, competition, sources, cost, milestones, schedule, etc.

6.7.4.2 Provide research for existing Government- wide contracts for available products and services and evaluate different approaches to and sources for acquisition actions and present the pros/cons of each acquisition approach.

6.7.4.3 Research available suppliers/sources and compare the services and costs for the different providers.

6.7.4.4 Provide expertise in interpreting the Economy Act applicability and Interagency Agreements (IAAs).

6.7.5 Subtask 5– Monitoring and Evaluation (post-award actions)

6.7.5.1 Monitors and evaluates contractor performance, to include schedules, milestones, and review of submitted deliverables for quality and accuracy.

6.7.5.2 Resolves performance problems and process contractor invoices, including reporting regarding contract funding statuses and associated burn rates.

7.6.6 Subtask 6– Acquisition Routing and Workflow

7.6.6.1 Manage the process for incoming acquisition submissions, assign responsible parties for action, and ensure that all milestones are met throughout the process (e.g. from submission to award).

7.6.6.2 Proactively identify issues, escalate items as needed, and continuously present solutions to the government that reduce overall transactional volume of work and provide thoughtful recommendations to the government.

8. Performance Standards. The Government will evaluate the performance of the contractor in accordance with the Quality Assurance Surveillance Plan. The Quality Assurance Surveillance Plan primarily ensures the Government, that the contractor has performed its tasks in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance and the minimum acceptable defect rates.

100% Inspection

9. Incentives. The Government will review the performance according to the Quality Assurance Surveillance Plan. The Government will make determinations for option period awards based on task order performance, as measured by the surveillance plan and other inputs, as well as other considerations. The contractor is incentivized to earn favorable Government reviews for continuation of similar work, and to action contract awards with other Government agencies seeking DISA JFHQ/DODIN’s input on Contractor’s past performance.

10. Place of Performance. Primary. The primary place of performance will be at the DISA Headquarters building located at Fort Meade, Maryland. The place of performance for unclassified work may be performed will also include DODIN command centers located in CENTCOM, PACOM, and Europe. Travel in and around the primary place of performance may be required throughout the period of performance.

Mission Location: DISA Headquarters located at Ft. Meade MD

*Classified or unclassified work may be performed at the Government locations.

Government location:

1) DISA/JFHQ-DODIN HQs Building 6910 Cooper Ave. Fort Meade, MD 20755

Place of Performance: Alternative work sites allow for regular telework or remote work flexibilities. Regardless of where work is performed, the contractor shall ensure that work is completed effectively and that mission needs and requirements are met, without degradation of services. Also, the contractor may be required to account for the physical location of their personnel should this information be requested by the COR. The contractor shall propose on-site rates for all work performed at an alternative work site.