832471011 - LSR - DISA Exhibit Booth Rental Final_Redacted.pdf

DISA Exhibit Booth Space for AFCEA WEST 2025 Conference

Page 1 of 3 Pages Controlled By: DISA Controlled By: SCPA5 CUI Category: PROCURE Distribution/Dissemination Control: [Insert limited control (e.g., FEDCON)]

POC:

Limited Sources/Sole Source Rationale For all Requirements under SAT

Upon the basis of the following justification, I, as the Contracting Officer, hereby approve this sole source rationale for the proposed contract action pursuant to the authority cited above as the service is essential to the Government's requirements, and market research indicates other companies' products or services do not meet, or cannot be modified to meet, the agency's needs.

1. REQUIRING AGENCY AND CONTRACTING ACTIVITY:

Requiring Agency:

Defense Information Systems Agency (DISA) Conference and Exhibits Branch (SCPA5) 6910 Cooper Avenue Fort Meade, Maryland 20755

Contracting Activity:

DISA/DITCO/PS8332

2300 East Drive, Building 3600 Scott Air Force Base, Illinois 62225-5406

2. Procurement Title: DISA Exhibit Booth Space for Armed Forces Communications and Electronics Association (AFCEA) WEST 2025 Conference

Funding Document Number: HC1085451098 Purchase Request Number: HC10902500001541 Contract Number: TBD Task/Delivery Order Number: N/A Estimated Value:

3. Regulatory Authority: Federal Acquisition Regulation (FAR) 13.106-1(b)(1).

4. Description of Action: DISA will participate in the upcoming AFCEA WEST 2025 conference at the San Diego Convention Center in San Diego, California. The required contract will provide registration of DISA as an exhibiting organization in the conference through event host AFCEA, access to the AFCEA Exhibitor portal for SCPA5 use to register personnel as exhibitors, reservation of 50ft x 10ft of floor

DISA Exhibit Booth Space for AFCEA WEST 2025 Conference

Page 2 of 3 Pages

CUI

space to serve as the DISA Exhibit Booth, and 10ft x 20ft of connected floor space for an exhibitor office area.

5. Proposed Sole Source Contractor: AFCEA International

6. Market Research: The AFCEA WEST conference is an annual industry event co-hosted by AFCEA International and the U.S. Naval Institute. As the host for the event, the Government can only register as an exhibiting organization through AFCEA for participation. The Government cannot register for organizational exhibitor participation through any outside contractor. SCPA5 contact with knowledgeable persons include: Associate Director of Sales, AFCEA Event Team c/o SPARGO, Inc.; and , Vice President Operations, AFCEA International. For DISA registration for exhibit space at industry conferences, it is standard practice that registration only be available through the event host AFCEA.

For AFCEA hosted conferences, DISA has only registered and procured exhibit booth space through AFCEA. Prior contracts for the exhibit space at previous AFCEA conferences are: HC1028-24-P0045 (TechNet Cyber – MAY 2024) and HC1028-24- P0069 (TechNet Indo-Pacific – SEP 2024).

Based on current market research, dated FEB 2024 to OCT 2024, it has been determined that only the services provided by AFCEA, can fully meet the Government’s need.

Based on the justification provided by the Conference and Exhibits Branch (SCPA5), a determination has been made to issue a sole source solicitation from AFCEA for the above-described requirement.

REQUIREMENTS CERTIFICATION: I certify that the supporting data under my cognizance, which are included in the sole source rationale, are accurate and complete, to the best of my knowledge and belief.

CONTRACTING OFFICER APPROVAL: I have reviewed this sole source rationale and find it to be accurate and complete, to the best of my knowledge and belief. This review serves as approval.