832236paintVcc.pdf

Solicitation #123925 Reissue Paint and Repair Walls, Doors and Ceiling of Theater Stairwell

Patrick & Henry Community College

Small Purchase Set Aside

Questions will be received until: July 10, 2026, at 2:00 PM local time.

Bids will be Received Until: July 15, 2026, at 2:00 PM local time. All bids must be received electronically through eVA by the date and time stated immediately above. Emailed and/or faxed bids will not be considered.

CONTACTING ANY OTHER REPRESENTATIVE OF THE VCCS OR THE COLLEGE MAY

RESULT IN THE BID BEING DEEMED NON-RESPONSIVE

Any inquiries regarding this solicitation should be directed only to: Shannon Jimenez, Paint and Repair Walls and Doors of Theater Stairwell, Email: sjimenez@ssc.vccs.edu Phone: 540-591-4000

Note: This public body does not discriminate against faith-based organizations in accordance with the Code of Virginia, § 2.2-4343.1 or against a bidder or offeror because of race, religion, color, sex, national origin, age, disability, sexual orientation, gender identity, political affiliation, veteran status, status as a military family, or any other basis prohibited by state law relating to discrimination in employment. Faith-based organizations may request that the issuing agency not include subparagraph 1.f in General Terms and Condition C. Such a request shall be in writing and explain why an exception should be made in that Unsealed Bid.

SET-ASIDES IN ACCORDANCE WITH THE SMALL BUSINESS ENHANCEMENT AWARD

PRIORITY: This solicitation is set-aside for award priority to DSBSD-certified micro businesses or small businesses when designated as “Micro Business Set-Aside Award Priority” or “Small Business Set-Aside Award Priority” accordingly in the solicitation. DSBSD-certified micro businesses or small businesses also includes DSBSD-certified women-owned and minority-owned businesses when they have received the DSBSD small business certification. For purposes of award, bidders shall be deemed micro businesses or small businesses if and only if they are certified as such by DSBSD on the due date for receipt of bids.

Intentionally Blank

Contents

I. PURPOSE: 2

II. GENERAL DEFINITIONS: 2

III. SCOPE OF WORK: 3

IV. SPECIFICATIONS REQUIREMENTS: 4

V. METHOD OF PAYMENT: 5

VI. Attachment A – Certificate of Insurance Sample 6

Please refer to Terms and Conditions attached to this Solicitation.

I. PURPOSE:

The Virginia Community College Shared Services Center (herein referred to as “SSC”) is

Soliciting bids from qualified firms to provide the following services. Repair and Paint two stairwells on each side of the theater, to include minor sheet rock repair, remove and replace cove base at Patrick & Henry Community College

Patrick & Henry Community College Walker Fines Arts Student Center 645 Patriot Ave, Martinsville, VA 24112, USA.

QUESTIONS REGARDING UNSEALED BIDS:

Any questions regarding this Unsealed Bid shall be addressed to Shannon Jimenez at sjimenez@ssc.vccs.edu.

II. GENERAL DEFINITIONS:

For the purpose of clarification, each firm receiving this Unsealed Bid is referred to as a “Bidder” and the Bidder awarded the contract to supply the goods is referred to as a “Contractor.” Virginia Community College Shared Services Center is referred to as “Department,” “VCCS or as “SSC,” and “Representative” refers to the SSC Contract Administrator who will be administering the contract. This Unsealed Bid states the instructions for submitting bids, the procedure, and criteria by which a contract may be awarded, and the contractual terms which will exclusively govern the contract between SSC and the Contractor.

All Bids must be received ELECTRONICALLY THROUGH eVA at the date and time stated above.

EMAILED AND OR FAXED BIDS WILL NOT BE CONSIDERED.

III. SCOPE OF WORK:

a. Unit Bid Pricing: Bid shall be in the form of a firm unit price during the contract period.

Unit Price per lot shall include transport and delivery to site for each lot item bid.

Bidders shall provide a fully completed detailed quote with their bid response. Failure to submit a detailed quote along with their bid may render the vendor as non-responsive.

b. Equivalency: The Commonwealth reserves all rights to determine the equivalency of any substituted product. All bidders proposing an equivalent item shall supply sales sheets or other manufacturers supplied documents to allow the Commonwealth to determine equivalency.

c. Optional Site Visit Requirements: Vendors may visit the site to view the current conditions by contacting the Institution’s Representative, Roberta Wright 276-656-0239 Site Visit shall be conducted Monday-Thursday 8-5. Vendors performing site visits shall NOT ask questions or seek clarification from the Institution’s Representative but shall direct questions to the contract officer. All Bidders submitting bids shall be responsible for verifying existing site conditions and measurements at the work sites. Vendors that ask questions or seek additional information regarding this bid from any personnel at the Institution named above shall have its bid be deemed non-responsive.

d. Service Location:

Patrick & Henry Community College Walker Fines Arts Student Center 645 Patriot Ave, Martinsville, VA 24112, USA.

e. Off-Loading: The Contractor shall be responsible for off-loading material in neat stockpiles unless otherwise directed. College will provide dumpsters.

f. Services Hours: For planning purposes, the normal hours for services are (Monday through Friday between the hours of 7:00AM and 10:00PM), except on days designated as Federal or State holidays or mandated closing.

g. Delivery Notification: The Contractor shall coordinate actual delivery notification of at least twenty-four (24) hours prior to intended delivery. Contact information will be given at time of award.

h. Services Must be Complete by: August 13, 2026.

i. Warranty: Standard Manufacturer Warranty on all materials and labor. The contractor shall guarantee services are completed to college satisfaction.

IV. SPECIFICATIONS REQUIREMENTS:

Patrick & Henry Community College seeks a qualified firm to provide the following services.

Repair and Paint two stairwells on each side of the theater, to include minor sheet rock repair, remove and replace cove base.

Stairwell Walls- scrape loose paint, clean, light standing as needed, patch and/or caulk as needed minor holes as needed, paint three coats, (walls in stairwell are drywall)

Metal Doors- scrape loose paint, clean, sand, spot prime as needed, paint three coats.

Metal Door Frames (one side-inside stairwell frame only) scrape loose paint, clean, sand, spot prime as needed, paint three coats.

Railings- scrape loose paint, clean, sand, spot prime as needed, paint three coats.

Ceiling- scrape loose paint, clean, light standing as needed, patch and caulk as needed, repair 12x12 hole, paint three coats.

Cove Base- remove existing cove base and dispose, furnish and install new cove base, Contractor will submit paint color and cove base options upon award for college approval; paint must complement existing carpet. Preferred paint brand Sherwin Wiliams™

The Contractor shall provide all labor, supervision, equipment, tools, materials, and incidentals necessary for installation and requested services.

Contractor is responsible for the accurate measurement of the area to determine the required materials.

Contractor is responsible for protecting flooring and other surfaces.

The Contractor is responsible for disposing of any packing materials. Contractor may use college dumpsters. Contractor will be responsible for ensuring all materials are disposed of according to the local, state and federal regulations.

The Contractor is responsible for any damage incurred during services and installation; any damages must be address within 24 HRS.

Repair and painting two stairwells, on each side of the theater.

• Prime and prepare areas to be painted to include but not limited to sanding, cleaning, patching and caulk.

• Repair 12 x 12estimated size hole in sheetrock ceiling

• Remove and replace cove base.

• Repaint ceiling and walls. (3 coats)

• Repaint doors, frames, and handrails. (3 coats)

• Paint

• Base Cove

Materials and labor $

CONTRACTOR/SUBCONTRACTOR LICENSE REQUIREMENT: By my signature on this solicitation, I certify that this firm/individual and subcontractor is properly licensed for providing the goods/services specified. Furthermore, the contractor and subcontractors shall maintain the required license throughout the term of the contract. The contractor or their subcontractor shall immediately notify the contracting agency in writing in the event the license has been revoked. Contractor Name:

_________________ License # _________________ Type ________________ Subcontractor Name:

_________________________ License # _________________ Type ________________

V. METHOD OF PAYMENT:

Payments for any resultant contract will be made by the VCCS in accordance with Article 4 of the Virginia Public Procurement Act, Article 4 “Prompt Payment” (Code of Virginia §2.2-4347

et. seq.)

Vendors shall submit proper invoices to invoice@ssc.vccs.edu or Virginia Community College System, Shared Services Center, Attention: Accounts Payable; 147 Daleville Centre Drive, Daleville, Virginia 24083.

VI. Attachment A – Certificate of Insurance Sample