Project Manual

Version 4.13.26

Project Manual for

ITB No. 26-2966-5EAR

Jail West Generator Replacement

Department of General Services

County of Henrico, Virginia

May 26, 2026

Architect of Record:

Moseley, Inc.

3200 Norfolk Street

Richmond VA 23230

Phone: 804-794-7555

Department of General Services, County of Henrico, Virginia

TOC-1

TABLE OF CONTENTS

1 Table of Contents TOC

2 List of Drawings LOD

3 Invitation to Bid ITB

4 Bid Form BF

5 Standard Construction Administration Forms SF

AIA Documents

6 Instructions to Bidders: AIA Document A701, 2018 Electronic Edition

7 General Conditions of the Contract for Construction: AIA Document A201, 2017

Electronic Edition

8 Contractor’s Qualification Statement: AIA Document A305, 2020 Electronic

Edition

9 Standard Form of Agreement between Owner and Contractor: AIA Document

A101, 2017 Electronic Edition

County Documents

10 County of Henrico, Virginia Bid Bond

11 County of Henrico, Virginia Standard Performance Bond

12 County of Henrico, Virginia Standard Labor and

Material Payment Bond

Technical Specifications

Division Division Title

DIVISION 01 - GENERAL REQUIREMENTS

011000 Summary

012500 Substitution Procedures

012900 Payment Procedures

013100 Project Management and Coordination

013200 Construction Progress Documentation

013300 Submittal Procedures

014000 Quality Requirements

014200 References

015000 Temporary Facilities and Controls

016000 Product Requirements

017300 Execution

017700 Closeout Procedures

DIVISION 02 - EXISTING CONDITIONS

024100 Demolition

TOC-2

DIVISION 22 – PLUMBING

220500 Common Work Results for Plumbing

220513 Motors for Plumbing Equipment

220519 Meters and Gages for Plumbing Piping

220529 Hangers and Supports for Plumbing Piping and Equipment

220553 Identification for Plumbing Piping and Equipment

221112 Facility Fuel Oil Piping and Equipment

DIVISION 23 - HEATING, VENTILATING, AND AIR-CONDITIONING (HVAC)

230500 Common Work Results for HVAC

230900 Building Automation System

235100 Breechings, Chimneys, and Stacks.

DIVISION 26 – ELECTRICAL

260519 Low-Voltage Electrical Power Conductors and Cables

260526 Grounding and Bonding for Electrical Systems

260529 Hangers and Supports for Electrical Systems

260533 Raceways and Boxes for Electrical Systems

260544 Sleeves and Sleeve Seals for Electrical Raceways and Cabling

260553 Identification for Electrical Systems

263213 Engine Generators

263600 Transfer Swithces

- END OF TABLE OF CONTENTS -

LOD-1

LIST OF DRAWINGS

Sheet Title

G.0 Cover

PLUMBING

P0.1 Legends, Abbreviations, and General Notes

P1.0.1 Floor Plans - Plumbing

MECHANICAL

M1.1 Legends, Abbreviations, General Notes, and Floor Plans

ELECTRICAL

E1.0 Power Plans

E1.1 Generator Cutsheets

E1.2 Manual Transfer Switch Cutsheets

- END OF LIST OF DRAWINGS -

ITB-1

INVITATION TO BID

County of Henrico, Virginia

Sealed bids for Jail West Generator Replacement, in accordance with the conditions, specifications, and instructions below and on the attached sheets hereto, will be received no later than 3:00 PM, local prevailing time, June 24, 2026 and then publicly opened and read immediately thereafter through a Microsoft Teams meeting. Sealed bids shall be submitted through Henrico County’s Electronic Documents Web Portal, ProcureWare, at https://henrico.procureware.com. Bidders interested in participating in the bid opening shall send a request to be added to the meeting invitation to Eric Rosen via email at ros074@henrico.gov.

Time is of the essence, and any bidder that attempts to submit a bid after the appointed hour for submission, will be unable to, as ProcureWare automatically closes the bid. The time of receipt shall be determined by the time clock in ProcureWare. Bidders are responsible for ensuring that their bid is submitted in ProcureWare by the deadline indicated.

The Work consists of replacement of existing generator located on grade in a generator building as indicated in the Contract Documents. Project is located at 4317 East Parham Road, Henrico, Virginia 23228.

Pursuant to Henrico County Code Section 16-43, the Board of Supervisors of Henrico County, Virginia shall be the awarding authority when the contract amount is over $200,000. Otherwise, the award will be made by the Purchasing Director.

Normal working hours shall be between 7:00 AM to 4:30 PM Monday through Friday. Work after normal working hours and may be scheduled only with the County’s approval.

Bidding Documents consisting of Contract Drawings and Project Manuals may be obtained by visiting the

Henrico County Electronic Document’s Web portal at https://henrico.procureware.com/home. Options are provided for downloading a complete set of documents or selected files from this web portal. The Contract

Drawings and Project Manuals are provided in PDF Format, which may be shared electronically with your subcontractors, employees, and suppliers. The failure or omission of any bidder to download, receive or examine any form, instrument, addendum or other documents, or to acquaint itself with conditions existing at the site(s), shall in no way relieve any bidder from any obligations with respect to its bid or to the contract.

A non-mandatory pre-bid conference will be held at 10:00 AM on June 10, 2026, at Henrico Jail West at 4317 East Parham Road, Henrico, Virginia 23228 to review the scope of work and clarify any aspects of the work that may be in question. A site visit will commence after the meeting. Direct any questions, concerning the Project Manual and Drawings in writing through the Questions function in ProcureWare.

Bids must be accompanied by either a cashier’s check or certified check or bid bond in the amount of 5% of the Base Bid Amount and made payable to the County of Henrico, Virginia.

A bid may not be modified, withdrawn or cancelled by the bidder after the time and date designated for the receipt of bids and for 90 days thereafter except as provided by Va. Code § 2.2-4330. The following is the procedure for withdrawal of a bid: Va. Code § 2.2-4330(B)(1), as may be amended from time to time.

https://henrico.procureware.com/ mailto:ros074@henrico.gov https://henrico.procureware.com/home

ITB-2

Nothing herein is intended to exclude any responsible bidder, its product or service or in any way restrain or restrict competition. Comments as to how bid documents, specifications or drawings can be improved are welcome.

If a contract is awarded, a separate performance bond and a payment bond, County of Henrico, Virginia

Standard Performance Bond and County of Henrico, Virginia Standard Labor and Material

Payment Bond, for 100% of the contract amount shall be provided by the Successful Bidder.

The Owner reserves the right to waive informalities and/or reject all bids. In accordance with Va. Code, Section

2.2-4319, the Owner shall not reject all bids solely to avoid awarding a contract to a particular responsive and responsible bidder.

The Bidder must be a registered contractor in the Commonwealth of Virginia in accordance with Title 54.1, Chapter 11 of the Code of Virginia, as amended, at the time of bid submission, and shall possess a Virginia

Contractor’s License Class A. The Bidder shall have bid and completed projects of comparable nature, size, complexity and construction cost. The Bidder should submit with its bid a completed AIA Document

A305, Contractor’s Qualifications Statement, which shall document how the applicable projects meet or exceeds the size, complexity, and nature of this project; and includes details of the management staff and self-performed activities associated with the referenced projects. Only those projects which the Bidder performed the work as the General Contractor should be included in the AIA Document A305. Bidders are not required to submit AIA Document A305, Contractor’s Qualification Statement if they have submitted one within the last twelve (12) months as of the date of this bid.

- END OF INVITATION TO BID -

BF-1

BID FORM

FIXED PRICE CONTRACT

Date: ____________________________

To: County of Henrico

Department of Finance, Purchasing Office

8600 Staples Mill Road, Henrico, VA 23228-2360

PO Box 90775, Henrico, VA 23273-0775

Project: Jail West Generator Replacement

From (full name): __________________________________

(full address) __________________________________

Having carefully examined the site, the drawings, specifications and other documents, and in compliance with your "Invitation to Bid", Instructions to Bidders AIA701-2018 Edition, and this “Bid Form”, the undersigned proposes to furnish all labor, materials, supplies and equipment necessary for Jail West Generator

Replacement. All shall be in accordance with Drawings prepared by Moseley, Inc. dated May 11, 2026 and the Project Manual, dated May 26, 2026.

The Bidder must be a registered contractor in the Commonwealth of Virginia in accordance with Title 54.1, Chapter 11 of the Code of Virginia, as amended, at the time of bid submission, and shall possess a Virginia

Contractor’s License Class A. The Bidder shall have bid and completed projects of comparable nature, size, complexity and construction cost. The Bidder should submit with its bid a completed AIA Document

A305, Contractor’s Qualifications Statement, which shall document how the applicable projects meet or exceeds the size, complexity, and nature of this project; and includes details of the management staff and self-performed activities associated with the referenced projects. Only those projects which the Bidder performed the work as the General Contractor should be included in the AIA Document A305. Bidders are not required to submit AIA Document A305, Contractor’s Qualification Statement if they have submitted one within the last twelve (12) months as of the date of this bid.

The Work consists of replacement of existing generator located on grade in a generator building as indicated in the Contract Documents. Project is located at 4317 East Parham Road, Henrico, Virginia 23228.

It shall be the responsibility of the Contractor to apply for and diligently pursue the applicable Building Permits from the County of Henrico. It shall be the responsibility of the Owner to pay for the Building Permits.

However, in a cooperative and expedient effort, the Owner may apply and pay for the Building Permits prior to receipt of bids and should not be included in the bid amount. The Contractor will be responsible for obtaining and bearing the cost of all subcontractors permits.

The Bid Form must be completed in blue or black ink or by typewriter. The bid amounts shall be expressed in figures, only. The unit price of each item on the form, if requested, must be stated in figures.

Discrepancies in the multiplication of units of work and the unit prices will be resolved in favor of the correct multiplication of the unit prices. Discrepancies between the indicated sum of any column of figures

BF-2

and the correct sum thereof will be resolved in favor of the correct sum. My/Our lump sum price is as follows:

PRICES QUOTED SHALL BE FOB DESTINATION

BASE BID:

BASE BID: The Base Bid includes all Work required by the Bidding Documents for Jail West Generator

Replacement in strict accordance with the Bidding Documents including the Drawings and Project Manual for the lump sum of:

$[Enter pricing electronically in ProcureWare] (Figure Only)

BID SECURITY:

Attached hereto is my bid security for five percent (5%) of the Base Bid Amount, made payable to the

County of Henrico, Virginia.

GENERAL:

It is the intent of the County of Henrico to recommend the award of this contract to the lowest responsive and responsible bidder based upon the Base Bid Amount, provided the bid does not exceed the funds available for the contract.

If a contract is awarded, a separate performance bond and a payment bond County of Henrico, Virginia

Standard Performance Bond and County of Henrico, Virginia Standard Labor and Material

Payment Bond, for 100% of the contract amount, including any additions and/or deductions, shall be provided by the Successful Bidder.

The Successful Bidder agrees to use unit prices to determine changes to the Contract Sum when authorized changes are directed. Unit prices shall include all labor and materials, in place and complete. The source of the unit prices (other than those listed herein) shall be Means Open Shop Building Construction Cost

Data, latest edition, R. S. Means Company, Inc., adjusted for Richmond, Virginia. The unit prices will be used as maximum limiting charges and minimum credits allowable for any change in the Work.

TIME OF COMPLETION:

The Work shall be Substantially Complete and certified by the Owner within 90 calendar days after the date of the written Notice to Proceed from the Owner to the Contractor. Final Completion of all Work shall be within 30 calendar days after the date of Substantial Completion.

The Owner and the Contractor recognize that time is of the essence and that the Owner will suffer financial loss if the Work is not completed by the deadline for Substantial Completion. Both parties recognize the delays, expense, and damages involved in proving in a legal proceeding the actual loss suffered by the

Owner if the Work is not completed on time. Accordingly, notwithstanding any other provisions of this

Contract, the Owner and the Contractor agree, stipulate and fix as liquidated damages, but not as a penalty, the sum of Five Hundred Dollars ($500.00) per day, which the Contractor together with the Contractor's surety shall pay the Owner for each calendar day or part thereof after the Substantial Completion deadline until the Contractor achieves Substantial Completion of the entire Work. The Contractor hereby waives any defense as to the validity of liquidated damages stated in this Agreement on the grounds that such liquidated damages are void as penalties or are not reasonably related to actual damages, and the parties

BF-3

agree that the Owner's entitlement to liquidated damages shall be determined at the time of Substantial

Completion.

(BID SIGNATURE SHEET FOLLOWS)

BF-4

BID SIGNATURE SHEET

My signature certifies that the bid as submitted complies with all requirements specified in this Invitation to Bid

(“ITB”) No. 26-2966-5EAR – Jail West Generator Replacement.

My signature also certifies that by submitting a bid in response to this ITB, the Bidder represents that in the preparation and submission of this bid, the Bidder did not, either directly or indirectly, enter into any combination or arrangement with any person or business entity, or enter into any agreement, participate in any collusion, or otherwise take any action in the restraining of free, competitive bidding in violation of the Sherman Act (15 U.S.C.

Section 1) or Sections 59.1-9.1 through 59.1-9.17 or Sections 59.1-68.6 through 59.1-68.8 of the Code of Virginia.

I hereby certify that I am authorized to sign as a legal representative for the business entity submitting this bid.

LEGAL NAME OF BIDDER (DO NOT USE TRADE NAME): ________________________________

ADDRESS: __________________________________________________________________________

SIGNATURE: ________________________________________________________________________

NAME OF PERSON SIGNING (PRINT): __________________________________________________

TITLE: ______________________________________________________________________________

TELEPHONE: ________________________________________________________________________

EMAIL ADDRESS: ____________________________________________________________________

DATE: ______________________________________________________________________________

VIRGINIA CONTRACTOR’S REGISTRATION NUMBER:______________________ CLASS: _____

Surety2000 Bond Number for Bid Bond (if applicable): _______________________________________

Bidder _____ is or ____ is not located in Henrico County? If so, have you obtained a County license to conduct or engage in business, trade or occupation in the County? _____ Yes _____ No

RECEIPT OF ADDENDA:

We acknowledge the receipt of the following Addenda:

Addendum No. Dated

Addendum No. Dated

BF-5

BUSINESS CATEGORY CLASSIFICATION FORM

Company Name: _______________________________________________________________

This form has been completed by:

Signature: _____________________________________________ Date: _________________

Title: _____________________________________________

Specify your Business Category by checking the appropriate business category classification below (check all that apply):

_____ Small Business

_____ Women-Owned Business

_____ Minority-Owned Business

_____ Military Family-Owned Business

_____ Service-Disabled Veteran Business

_____ Employment Services Organization

_____ Non-SWaM Business (if none of the above)

If certified by the Virginia Department of Small Business and Supplier Diversity (SBSD), provide your certification number and expiration date below:

Number: _________________________ Date: _________________________

For the purpose of determining the appropriate business category, please review the definitions provided by SBSD at: https://sbsd.virginia.gov/certification-division/swam/. “Employee services organization” is defined as s an organization that provides community-based employment services to individuals with disabilities that is an approved Commission on Accreditation of Rehabilitation Facilities (CARF) accredited vendor of the Department of Aging and Rehabilitative Services.

https://sbsd.virginia.gov/certification-division/swam/

BF-6

VIRGINIA STATE CORPORATION COMMISSION (SCC)

REGISTRATION INFORMATION

The Bidder:

is a corporation or other business entity with the following SCC identification number:

________________________________ -OR-

is not a corporation, limited liability company, limited partnership, registered limited liability partnership, or business trust -OR-is an out-of-state business entity that does not regularly and continuously maintain as part of its ordinary and customary business any employees, agents, offices, facilities, or inventories in Virginia (not counting any employees or agents in Virginia who merely solicit orders that require acceptance outside Virginia before they become contracts, and not counting any incidental presence of the Bidder in Virginia that is needed in order to assemble, maintain, and repair goods in accordance with the contracts by which such goods were sold and shipped into Virginia from Bidder’s out-of-state location) -OR-is an out-of-state business entity that is including with this bid/proposal an opinion of legal counsel which accurately and completely discloses the undersigned Bidder’s current contracts with Virginia and describes why those contracts do not constitute the transaction of business in Virginia within the meaning of §13.1-757 or other similar provisions in Titles 13.1 or 50 of the Code of Virginia.

Please check the following box if you have not checked any of the foregoing options but currently have pending before the SCC an application for authority to transact business in the Commonwealth of Virginia and wish to be considered for a waiver to allow you to submit the SCC identification number after the due date for bids:

BF-7

RESPONSIBLE BIDDER CERTIFICATION

Name of Bidder: __________________________________

“Responsible bidder” means a person who has the capability, in all respects, to perform fully the contract requirements and the moral and business integrity and reliability that will assure good faith performance, and who has been prequalified, if required.

In determining whether a Bidder is responsible, the County will consider whether the Bidder has defaulted on any government contract in the last five years; whether any government has terminated a contract with the Bidder for cause in the last five years; and whether the Bidder or any of its officers, directors, partners, or owners is currently barred from bidding on contracts by any federal, state, or local government agency.

As part of this submission, the Bidder certifies that:

It has not defaulted on any government contract in the last five years.

No government has terminated a contract with the Bidder for cause in the last five years.

Neither it nor any of its officers, directors, partners, or owners are barred from bidding on contracts by any federal, state, or local government agency.

If the Bidder cannot make any of the certifications required above, the Bidder must indicate the reason by selecting the appropriate box below.

It has defaulted on one or more government contract(s) in the last five years.

A government has terminated a contract with the Bidder for cause in the last five years.

It or one or more of its officers, directors, partners, or owners are barred from bidding on contracts by a federal, state, or local government agency.

If any of the above three boxes are checked, the Bidder must explain all defaults, terminations, and/or bars in reasonable detail and include the contact information for the government agency on whose contract the Bidder has defaulted, been terminated, or been barred from bidding.

Signature of Authorized Representative

Printed Name of Authorized Representative

SF-1

STANDARD CONSTRUCTION ADMINISTRATION FORMS

The AIA Documents normally required, though not necessarily all-inclusive, are listed below for your information. These Documents may be obtained directly from American Institute of Architects, Washington, D.C. (www.aia.org)

In all cases, the latest edition of the document must be used.

AIA Document Title

G701 Change Order

G702 Application and Certificate for Payment

G703 Application and Certificate for Payment, Continuation Sheet

G704 Certificate of Substantial Completion

G706 Contractor's Affidavit of Payment of Debts and Claims

G706A Contractor's Affidavit of Release of Liens

G707 Consent of Surety to Final Payment

G709 Proposal Request

G714 Construction Change Directive

The Owner Documents (Forms) are as noted below and will be provided to the Contractor in Microsoft

Excel format

OWNER Documents Title

Estimate for Proposed Change Order (PCO):

GC-1 Henrico County Form - General Contractor Estimate

SC-1 Henrico County Form - Sub-Contractor Estimate

SS-1 Henrico County Form - Sub-Subcontractor Estimate

- END OF STANDARD CONSTRUCTION ADMINISTRATION FORMS –

http://www.aia.org/

Document A701

– 2018 Instructions to Bidders

AIA Document A701 – 2018. Copyright © 1970, 1974, 1978, 1987, 1997 and 2018. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This document was produced at 10:19:01 ET on 05/26/2026 under Order No.3104239353 which expires on 12/31/2026, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com.

User Notes: (3B9ADA40)

ADDITIONS AND DELETIONS:

The author of this document has added information needed for its completion. The author may also have revised the text of the original

AIA standard form. An Additions and

Deletions Report that notes added information as well as revisions to the standard form text is available from the author and should be reviewed. A vertical line in the left margin of this document indicates where the author has added necessary information and where the author has added to or deleted from the original AIA text.

This document has important legal consequences. Consultation with an attorney is encouraged with respect to its completion or modification.

FEDERAL, STATE, AND LOCAL

LAWS MAY IMPOSE

REQUIREMENTS ON PUBLIC

PROCUREMENT CONTRACTS.

CONSULT LOCAL AUTHORITIES

OR AN ATTORNEY TO VERIFY

REQUIREMENTS APPLICABLE TO

THIS PROCUREMENT BEFORE

COMPLETING THIS FORM.

It is intended that AIA Document

G612™–2017, Owner’s Instructions to the Architect, Parts A and B will be completed prior to using this document.

for the following Project:

(Name, location, and detailed description)

ITB No. 26-2966-5EAR - Jail West Generator Replacement

Project is located at 4317 East Parham Road, Henrico, Virginia 23228.

THE OWNER:

(Name, legal status, address, and other information)

County of Henrico, Virginia P.O. Box 90775 Henrico, VA 23273-0775

THE ARCHITECT:

(Name, legal status, address, and other information)

Moseley, Inc.

3200 Norfolk Street Richmond VA 23230

TABLE OF ARTICLES

1 DEFINITIONS

2 BIDDER’S REPRESENTATIONS

3 BIDDING DOCUMENTS

4 BIDDING PROCEDURES

5 CONSIDERATION OF BIDS

6 POST-BID INFORMATION

7 PERFORMANCE BOND AND PAYMENT BOND

8 FORM OF AGREEMENT BETWEEN OWNER AND CONTRACTOR AND ADDITIONAL

TERMS

AIA Document A701 – 2018. Copyright © 1970, 1974, 1978, 1987, 1997 and 2018. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This document was produced at 10:19:01 ET on 05/26/2026 under Order No.3104239353 which expires on 12/31/2026, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com.

User Notes: (3B9ADA40)

ARTICLE 1 DEFINITIONS

§ 1.1 Bidding Documents include the Bidding Requirements and the Proposed Contract Documents. The Bidding Requirements consist of the advertisement or Invitation to Bid, Instructions to Bidders, supplementary instructions to bidders, the bid form, and any other bidding forms. The Proposed Contract Documents consist of the unexecuted form of Agreement between the Owner and Contractor and that Agreement’s Exhibits, Conditions of the Contract (General, Supplementary and other Conditions), Drawings, Specifications, all Addenda, and all other documents enumerated in Article 8 of these Instructions.

§ 1.2 Definitions set forth in the General Conditions of the Contract for Construction, or in other Proposed Contract Documents apply to the Bidding Documents.

§ 1.3 Addenda are written or graphic instruments issued by the Owner or Architect, which, by additions, deletions, clarifications, or corrections, modify or interpret the Bidding Documents.

§ 1.4 A Bid is a complete and properly executed proposal to do the Work for the sums stipulated therein, submitted in accordance with the Bidding Documents.

§ 1.5 The Base Bid is the sum stated in the Bid for which the Bidder offers to perform the Work described in the Bidding Documents, to which Work may be added or deleted by sums stated in Additive Bids.

§ 1.6 An Additive Bid (or Additive) is an amount stated in the Bid to be added to, or that does not change, the Base Bid if the corresponding change in the Work, as described in the Bidding Documents, is accepted.

§ 1.7 A Unit Price is an amount stated in the Bid as a price per unit of measurement for materials, equipment, or services, or a portion of the Work, as described in the Bidding Documents.

§ 1.8 A Bidder is a person or entity who submits a Bid.

§ 1.9 A Sub-bidder is a person or entity who submits a bid to a Bidder for materials, equipment, or labor for a portion of the Work.

§ 1.10 A Responsible Bidder means a person who has the capability, in all respects, to perform fully the contract requirements and the moral and business integrity and reliability which will assure good faith performance, and who has been pre-qualified, if required (Code of Virginia, Section 2.2-4301).

§ 1.11 A Responsive Bidder means a person who has submitted a Bid, which conforms in all material respects to the Invitation to Bid (Code of Virginia, Section 2.2-4301).

§ 1.12 A Successful Bidder means the Responsible and Responsive Bidder to whom the Owner awards the Contract.

§ 1.13 An Informality means a minor defect or variation of a Bid from the exact requirements of the Invitation to Bid which does not affect the price, quality, quantity or delivery schedule for the goods, services or construction being procured (Code of Virginia, Section 2.2-4301).

§ 1.14 The Invitation to Bid (or ITB) is the Owner’s solicitation containing or incorporating by reference the specifications and other terms and conditions related to the Project that invites Bidders to submit Bids.

§ 1.15 The Portal is the Owner’s construction bid postings web portal where Bidding Documents are publicly posted and available for download and where electronic bid submissions must be submitted. The web address for the Portal is https://henrico.procureware.com/.

ARTICLE 2 BIDDER’S REPRESENTATIONS

§ 2.1 By submitting a Bid, the Bidder represents that:

.1 the Bidder has read and understands the Bidding Documents, has carefully reviewed the Bidding Documents, and has verified that all sets of the Bidding Documents received are complete;

AIA Document A701 – 2018. Copyright © 1970, 1974, 1978, 1987, 1997 and 2018. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This document was produced at 10:19:01 ET on 05/26/2026 under Order No.3104239353 which expires on 12/31/2026, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com.

User Notes: (3B9ADA40)

.2 the Bidder understands how the Bidding Documents relate to other portions of the Project, if any, being bid concurrently or presently under construction;

.3 the Bid complies with the Bidding Documents;

.4 the Bidder has visited the site, become familiar with local conditions under which the Work is to be performed, and has correlated the Bidder’s observations with the requirements of the Proposed Contract Documents;

.5 the Bid is based upon the materials, equipment, and systems required by the Bidding Documents without exception; and

.6 the Bidder has read and understands the provisions for liquidated damages, if any, set forth in the form of Agreement between the Owner and Contractor.

.7 The Bidder has familiarized himself with all federal, state and local laws, ordinances, rules and regulations that in any manner may affect cost, progress or performance of the Work; the Bidder has obtained the proper County license, if applicable, and is licensed or certified to perform the Work in the Commonwealth of Virginia in accordance with Title 2.2, Chapter 43 of the Code of Virginia, as amended. If you have any questions, contact the Business Section, Department of Finance, County of Henrico, telephone (804) 501-4729.

(Paragraphs Deleted)

.8 The Bidder shall pay all County, city, state and federal taxes required by laws in effect at the time the Bids are received and resulting from the Work or traceable thereto, under whatever name levied. Said taxes shall not be in addition to the Contract price between the Owner and the Bidder, as the taxes shall be an obligation of the Bidder and not of the Owner, and the Owner shall be held harmless for the same by the Bidder.

.9 The Bidder shall secure and pay for all permits, governmental fees and licenses necessary for the proper execution and completion of the Work which are applicable at the time that the Bids are received, except as expressly provided hereafter. The Bidder shall not pay for the following, however the Bidder shall be responsible to secure these:

.1 Any permits issued by the Department of Building Construction and Inspections of the County of Henrico.

.2 Water and/or sewer connection fees charged by the Department of Public Utilities of the County of Henrico.

The Owner shall arrange for payment of all such permits and fees and the cost of such permits and fees listed in “.1” and “.2” above shall not be included in the amount of the Bidder's Bid on the Work.

.10 The failure or omission of any Bidder to receive or examine any form, instrument, addendum or other documents, or to acquaint itself with conditions existing at the site(s), shall in no way relieve any Bidder from any obligations with respect to its Bid or to the Contract.

ARTICLE 3 BIDDING DOCUMENTS

§ 3.1 Distribution § 3.1.1 Bidding Documents may be obtained by visiting the Portal. Options are provided for downloading a complete set of documents or selected files. The failure or omission of Bidders to download, receive or examine any form, instrument, addendum or other documents, or to acquaint itself with conditions existing at the site(s), shall in no way relieve Bidders from any obligations with respect to its Bid or to the Contract.

§ 3.1.2 Bidders shall use complete Bidding Documents in preparing Bids. Neither the Owner nor Architect assumes responsibility for errors or misinterpretations resulting from the use of incomplete Bidding Documents. Every Bidder is responsible to review all Bidding Documents obtained from the Portal to verify that Bidding Documents are complete. Bidders shall notify the Architect or Owner if Bidding Documents are found to be incomplete.

§ 3.1.3 The Bidding Documents will be available for the sole purpose of obtaining Bids on the Work. No license or grant of use is conferred by distribution of the Bidding Documents.

§ 3.2 Modification or Interpretation of Bidding Documents § 3.2.1 The Bidder shall carefully study the Bidding Documents, shall examine the site and local conditions, and shall notify the Architect of errors, inconsistencies, or ambiguities discovered and request clarification or interpretation pursuant to Section 3.2.2.

AIA Document A701 – 2018. Copyright © 1970, 1974, 1978, 1987, 1997 and 2018. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This document was produced at 10:19:01 ET on 05/26/2026 under Order No.3104239353 which expires on 12/31/2026, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com.

User Notes: (3B9ADA40)

§ 3.2.2 Requests for clarification or interpretation of the Bidding Documents shall be submitted by the Bidder in writing and shall be received by the Architect at least eight days prior to the date for receipt of Bids as provided in the Invitation To Bid.

§ 3.2.3 Modifications and interpretations of the Bidding Documents shall be made by Addendum. Modifications and interpretations of the Bidding Documents made in any other manner shall not be binding, and Bidders shall not rely upon them.

§ 3.3 Substitutions § 3.3.1 (Paragraph Deleted)

No substitutions shall be approved prior to the time and date designated for the receipt of Bids.

§ 3.3.2 Unless the Bidding Documents specifically indicate that substitutions are not permitted, whenever the Bidding Documents require a particular brand, make of material, manufacturer, device, or equipment, such brand, make of material, manufacturer, device or equipment shall denote the general style, type, character and quality standard of article desired and does not restrict Bidders to the specific brand, make, manufacturer, device or equipment named. Any other brand, make of material, manufacturer, device or equipment, which in the opinion of the Architect is recognized the equivalent of that indicated considering quality, workmanship and economy of operation and is suitable for the purpose intended, shall be accepted. Division 1 of the Specifications will include requirements for “design standard” designations and information required of Successful Bidder, if any.

§ 3.3.3 The Bidder agrees that its Bid shall be based on products and work indicated in the Bidding Documents. The Bidder assumes all risks using a price or bid proposal representing a product/material that is not indicated in the Bidding Documents and if the Bidder elects to use that product/material, he shall submit it in accordance with Division 1 of the Specifications and as stated herein. If that product/material is rejected, the Bidder shall provide a product/material indicated in the Bidding Documents at no additional cost to the Owner.

§ 3.4 Addenda § 3.4.1 Each Addendum will be transmitted as stated in the Invitation to Bid. When Bidding Documents are made available via the Portal, a notice of each Addendum will be sent to the email address for each Bidder included on the list of Bidders for the Project on the Portal and Bidders may download the Addendum from the Portal.

§ 3.4.2 Addenda will be available where Bidding Documents are on file.

§ 3.4.3 Addenda will be issued no later than six days prior to the date for receipt of Bids, except an Addendum withdrawing the request for Bids or one which includes postponement of the date for receipt of Bids.

§ 3.4.4 Prior to submitting a Bid, each Bidder shall ascertain that the Bidder has received all Addenda issued, and the Bidder shall acknowledge their receipt in the Bid.

ARTICLE 4 BIDDING PROCEDURES

§ 4.0 Electronic Bids Reserved.

§ 4.1 Preparation of Bids § 4.1.1 Bids shall be submitted on the forms included with or identified in the Bidding Documents.

AIA Document A701 – 2018. Copyright © 1970, 1974, 1978, 1987, 1997 and 2018. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This document was produced at 10:19:01 ET on 05/26/2026 under Order No.3104239353 which expires on 12/31/2026, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com.

User Notes: (3B9ADA40)

§ 4.1.2 All blanks on the bid form shall be legibly executed.

§ 4.1.3 Where so indicated by the markup of the bid form, the Unit Prices, the Base Bid Amount, and any other pricing the bid form requests shall be expressed in figures only. Discrepancies in the multiplication of units of Work and the Unit Prices will be resolved in the favor of the correct multiplication of the Unit Prices. Discrepancies between the indicated sum of any column of figures and the correct sum thereof will be resolved in favor of the correct sum. Discrepancies between the completed Bid Form, or the pricing submitted electronically in ProcureWare shall be resolved in the favor of the pricing submitted electronically in ProcureWare.

§ 4.1.4 All changes made by the Bidder to the bid form shall be signed or initialed by the Bidder. Bids containing any conditions, omissions, erasures, alterations, or items not called for in the Bid, may be rejected by the Owner as being incomplete or non-responsive.

§ 4.1.5 Bidders must submit a Bid for all Additives listed on the bid form. If a Bidder fails to submit a Bid for each Additive, the Owner may declare the Bid to be non-responsive.

§ 4.1.6 Omitted.

§ 4.1.7 Each Bid shall state the legal name and legal status of the Bidder. As part of the documentation submitted with the Bid, the Bidder shall provide evidence of its legal authority to perform the Work in the jurisdiction where the Project is located. Each copy of the Bid shall be signed by the person or persons legally authorized to bind the Bidder to a contract. A Bid by a corporation shall further name the state of incorporation and have the corporate seal affixed. A Bid submitted by an agent shall have a current power of attorney attached, certifying the agent’s authority to bind the Bidder. Each Bid shall include the Bidder’s Virginia Contractor registration number and classification (A, B or C).

§ 4.1.8 Authorization to Transact Business in the Commonwealth:

1. Any business entity that enters into a written contract with the Owner that is organized as a stock or nonstock corporation, limited liability company, business trust, or limited partnership or registered as a registered limited liability partnership must be authorized to transact business in the Commonwealth of Virginia as a domestic or foreign business entity if so required by Title 13.1 or Title 50 of the Code of Virginia, or as otherwise required by law.

2. Any business entity described in paragraph 1 above that enters into a contract with the Owner shall not allow its existence to lapse or its certificate of authority or registration to transact business in the Commonwealth of Virginia, if so required under Title 13.1 or Title 50 of the Code of Virginia, to be revoked or cancelled at any time during the term of the contract.

3. Any business entity organized or authorized to transact business in the Commonwealth pursuant to Title

13.1 or Title 50 of the Code of Virginia must include in its Bid the identification number issued to it by the State Corporation Commission. Any business entity that is not required to be authorized to transact business in the Commonwealth as a foreign business entity under Title 13.1 or Title 50 of the Code of Virginia or as otherwise required by law shall include in its bid or proposal a statement describing why the bidder or offeror is not required to be so authorized.

4. A Bidder described in subsection 3 that fails to provide the required information shall not receive an award unless a waiver is granted by the Purchasing Director, his designee, or the County Manager.

5. Any falsification or misrepresentation contained in the statement submitted by a Bidder pursuant to Title

13.1 or Title 50 of the Code of Virginia may be cause for debarment.

6. The Owner may, in its sole discretion, void any contract with a business entity if the business entity fails to remain in compliance with the provisions of this section, entitled “Authorization to Transact Business in the Commonwealth.”

§ 4.1.9 A Bidder shall incur all costs associated with the preparation of its Bid.

§ 4.1.10 Responsible Bidder Certification:

1. In determining whether a Bidder is responsible, the County will consider whether the Bidder has defaulted

AIA Document A701 – 2018. Copyright © 1970, 1974, 1978, 1987, 1997 and 2018. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This document was produced at 10:19:01 ET on 05/26/2026 under Order No.3104239353 which expires on 12/31/2026, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com.

User Notes: (3B9ADA40) on any government contract in the last five years; whether any government has terminated a contract with the Bidder for cause in the last five years; and whether Bidder or any of its officers, directors, partners, or owners is currently barred from bidding on contracts by any federal, state, or local government agency.

2. As part of its submission, Bidder must certify that it has not defaulted on any government contract in the last five years or must explain any such default in reasonable detail. The County may deem any such explanation of default insufficient if it does not include contact information for the government on whose contract Bidder defaulted.

3. As part of its submission, Bidder must certify that no government has terminated a contract with the Bidder for cause in the last five years or must explain any such termination for cause in reasonable detail.

The County may deem any such explanation of termination for cause insufficient if it does not include contact information for the government that terminated a contract with the Bidder for cause.

4. As part of its submission, Bidder must certify that neither it nor any of its officers, directors, partners, or owners is currently barred from bidding on contracts by any federal, state, or local government body. If Bidder cannot make such certification, Bidder must explain any ban in reasonable detail. The County may deem any such explanation insufficient if it does not include contact information for the public body that barred Bidder or Bidder’s officer, director, partner, or owner from bidding on any federal, state, or local government body’s contract.

5. If the Bidder fails to submit certifications or explanations in accordance with this section, the County may deem the Bid nonresponsive and reject it.

6. The Bidder must notify the County immediately if the Bidder discovers that its certification was erroneous when submitted or has become erroneous.

7. The fact that a Bidder defaulted on a government contract in the last five years; the fact that a government terminated a contract with the Bidder for cause in the past five years; or the fact that Bidder or any of its officers, directors, partners, or owners has been barred from bidding on contracts by any federal, state, or local government body will not necessarily result in the County deeming the Bidder nonresponsible.

8. If it is later determined that the Successful Bidder knowingly made a false certification, the County may terminate the resulting contract for cause without giving the Successful Bidder an opportunity to cure.

§ 4.2 Bid Security § 4.2.1 Each Bid shall be accompanied by bid security in the form of either a cashier's or certified check or an acceptable Bid Bond in the amount of five percent (5%) of the Bid amount, and made payable to the County of Henrico, Virginia. The bid security is a guarantee that if the Contract is awarded by the Owner to the Bidder, the Bidder shall enter into the Contract with the Owner for the Work described in the Bidding Documents or forfeit the bid security to the Owner, not as a penalty, but as liquidated damages. No forfeiture under a bid security shall exceed the lesser of (i) the difference between the Bid for which the bid security was written and the next low Bid of another Bidder, or (ii) the face amount of the bid security (Code of Virginia, Section 2.2-4336B).

1. Bid Bonds: If a Bidder is submitting a Bid Bond, it must upload to the Portal a PDF of the duly executed County of Henrico, Virginia Bid Bond, including a certified and current copy of the power of attorney for the attorney-in-fact who executed the Bid Bond on behalf of the surety. The PDF copy can be a scanned copy of a paper Bid Bond, or a downloaded copy of the bid bond through Surety2000.

2. Cashier’s or Certified Checks: If a Bidder’s bid security is a cashier’s or certified check, the Bidder must contact Eric Rosen at ros074@henrico.gov or 804-501-5639 to schedule drop-off of the check at the Purchasing Office located at 8600 Staples Mill Road, Henrico, VA 23228 prior to the deadline for receipt of bids. This is the only instance when a Bidder may submit a required element of the Bid package physically and separate from the remainder of the Bid package. All other portions of the Bidder’s Bid package must be submitted through the Portal. In addition, the Bidder must upload to the Portal a letter indicating that it deposited a cashier’s or certified check with all other required documents.

§ 4.2.2 All bonds shall be executed by a surety company selected by the Bidder which is legally authorized to do business in the Commonwealth of Virginia (Code of Virginia, Section 2.2-4337B), and the bond shall be the same in both form as well as substance as County of Henrico, Virginia Bid Bond. The Bidder shall require the attorney-in-fact, who executed the required bond on behalf of the surety company, to affix thereto a certified and current copy of the power of attorney. The bond premium shall be paid by the Bidder and the cost shall be included in the Bid price.

AIA Document A701 – 2018. Copyright © 1970, 1974, 1978, 1987, 1997 and 2018. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This document was produced at 10:19:01 ET on 05/26/2026 under Order No.3104239353 which expires on 12/31/2026, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com.

User Notes: (3B9ADA40)

The Bid will remain in full force and effect for 90 days unless an the Owner and Successful Bidder agree to an extension.

§ 4.2.3 The Owner will have the right to retain the bid security of Bidders to whom an award is being considered until (a) the Contract has been executed and performance and payment bonds, if required, have been furnished; (b) the specified time has elapsed so that Bids may be withdrawn; or (c) all Bids have been rejected. However, if no Contract has been awarded or a Bidder has not been notified of the acceptance of its Bid, a Bidder may, beginning 91 days after the opening of Bids, withdraw its Bid and request the return of its bid security by providing written notice to the Henrico County Purchasing Director (Delivery/Courier: Purchasing Division, Department of Finance, 8600 Staples Road, Henrico, Virginia 23228-2360; US Mail: P.O. Box 90775, Henrico, Virginia 23273-0775).

§ 4.3 Submission of Bids § 4.3.1 Sealed Bids, in accordance with the Bidding Documents, will be received electronically through the Portal until, but no later than, the time and date specified in the Invitation to Bid. Bidders must upload and submit all required documents and pricing by the date and time set for the receipt Bids. The County’s Portal will automatically close on the date and time set for the receipt of Bids. The Portal will not permit a Bidder to submit a Bid after the date and time for receipt of Bids. Bidders bear all responsibility for ensuring their Bids and supporting documentation are submitted on time. The County bears no responsibility for a Bidder’s inability to submit a complete Bid submission timely for any reason, any problems with internet connectivity, or the Bidder’s inability to access the Portal. Bidders are encouraged to submit Bids with sufficient time to resolve any technical problems they may experience.