830222wtpHtown.pdf

City of Hagerstown

Hagerstown WWTP Improvements – Phase 1 Issued for Bid

BV Project #: 419612 City Project #: CO584

Prepared For:

City of Hagerstown Hagerstown, MD

Prepared By:

Black & Veatch

18310 Montgomery Village Ave #750

Gaithersburg, MD 20879

VOLUME I

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Table of Contents

City of Hagerstown 00 01 10 - 1 BV Project No. 419612

Hagerstown WWTP Improvements Issued for Bid May 2026

SECTION 000110

TABLE OF CONTENTS

SECTIONS PAGES

VOLUME I

DIVISION 00 — PROCUREMENT AND CONTRACTING REQUIREMENTS

00 00 10 - Professional Seals 00 11 16 - Advertisement for Bids 00 21 13 - Instructions to Bidders 00 41 00 - Bid Form 00 43 14 - Bid Bond - Penal Form 00 43 31 - Equipment Questionnaire

VOLUME II

DIVISION 01 — GENERAL REQUIREMENTS

01 11 13 - Work Covered by Contract Documents 01 11 13 - F1 - File Transmittal Disclaimer Form 01 29 76 - Progress Payment Procedures 01 32 00 - Construction Progress Documentation 01 32 16 - Construction Progress Schedule 01 32 16 F1 Chart - F1 Weather Delay Flow Chart with Temperature 01 32 16.1 - Weather Delay Claim Form 01 32 33 - Photographic Documentation

00 43 36 - Proposed Subcontractors Form 00 43 37 - SRF State Insert BABA DW&WW - Dec 24 00 45 19 - Non-Collusion Affidavit 00 45 33 - Non-Segregated Facilities Affidavit 00 51 00 - Notice of Award 00 52 13 - Agreement Form 00 55 00 - Notice to Proceed 00 61 13.13 - Performance Bond Form 00 61 13.13 A - Performance Bond Form 00 61 14.16 - Payment Bond Form 00 61 15 - Warranty Bond Form 00 62 16 - Certificate of Liability Insurance 00 63 36 - Field Order Form 00 63 49 - Work Change Directive Form 00 63 63 - Change Order Form 00 65 16 - Certificate of Substantial Completion Form 00 65 19.23 - Notice of Acceptability of Work Form 00 72 00 - Standard General Conditions of the Construction Contract 00 73 00 - Supplementary Conditions (2018 Version)

City of Hagerstown 00 01 10 - 2 BV Project No. 419612

Hagerstown WWTP Improvements Issued for Bid May 2026

01 33 00 - Submittal Procedures 01 33 00 F1 - F1 Submittal Identification and Contractor's Approval Statement 01 33 00 F2 - F2 Submittal Identification and Contractor's Approval Statement 01 42 13 - Abbreviations and Acronyms 01 45 00 - Quality Control 01 45 33 - Code Required Special Inspections and Procedures 01 45 33.2024 - Appendix C (IBC 2024 Statement of Special Inspections) 01 45 35 - Code Required Structural Observations 01 50 00 - Temporary Facilities and Controls 01 61 00 - General Equipment Stipulations 01 65 00 - Product Delivery Requirements 01 66 00 - Product Storage and Handling Requirements 01 67 00.4 - Meteorological and Seismic Design Criteria (IBC 2024) 01 68 00 - Equipment and Valve Identification 01 69 00 - Equipment Schedule 01 73 19 - Equipment Installation 01 74 19 - Construction Waste Management and Disposal 01 77 00 - Closeout Procedures 01 79 00 - Demonstration and Training 01 91 00 - Commissioning

DIVISION 02 — EXISTING CONDITIONS

02 41 00 - Demolition

DIVISION 03 — CONCRETE

03 01 26.66 - Concrete Crack Repair 03 01 26.76 - Concrete Surface Repair 03 30 53.1 - Miscellaneous Cast-in-Place Concrete (150 cy) 03 41 00 - Precast Structural Concrete 03 42 00 - Architectural Precast Concrete 03 60 00 - Grouting

DIVISION 04 — MASONRY

04 00 00 - Masonry

DIVISION 05 — METALS

05 50 00 - Miscellaneous Metal Fabrications 05 50 13 - Structural Metals 05 52 13 - Metal Railings 05 53 13 - Metal Gratings 05 81 00 - Anchorage in Concrete and Masonry

DIVISION 06 — WOOD, PLASTICS, AND COMPOSITES

06 10 00 - Rough Carpentry 06 74 13 - Fiberglass Reinforced Gratings 06 82 00 - Fiberglass Reinforced Fabrications

DIVISION 07 — THERMAL AND MOISTURE PROTECTION

07 11 00 - Dampproofing 07 19 00 - Masonry Water Repellent Coating

City of Hagerstown 00 01 10 - 3 BV Project No. 419612

Hagerstown WWTP Improvements Issued for Bid May 2026

07 21 00 - Thermal Insulation 07 53 23 - EPDM Roofing, Fully Adhered 07 54 23 - TPO Membrane Roofing 07 60 00 - Flashing and Sheet Metal 07 72 00 - Roof Specialties and Accessories 07 92 00 - Joint Sealants

DIVISION 08 — OPENINGS

08 11 14 - Steel Doors and Frames 08 16 13 - Fiberglass Reinforced Plastic Doors and Frames 08 33 23.23 - Overhead Coiling Steel and Fire Doors 08 45 23 - Translucent Fiberglass Insulated Wall Panel and Skylight Assemblies 08 71 00 - Door Hardware 08 90 00 - Louvers

DIVISION 09 — FINISHES

09 21 16 - Gypsum Board Assemblies 09 30 13 - Ceramic Tiling 09 51 23 - Acoustic Tile Ceilings 09 65 00 - Resilient Flooring 09 96 11 - Protective Coatings 09 96 11 F1 - Protective Coatings 09 96 11 F2 - Protective Coatings 09 97 24 - Corrosion Protection Systems

DIVISION 10 — SPECIALTIES

10 14 23 - Room Identification Panel Signage 10 28 00 - Restrooms and Janitro Room Accessories 10 51 13 - Metal Lockers 10 97 24 - Miscellaneous Specialties

DIVISION 11 — EQUIPMENT

11 53 00 - Wood Laboratory Casework

DIVISION 21 — FIRE SUPPRESSION

21 13 00 - Fire-Suppression Sprinkler Systems 21 13 00 S01 - Fire-Suppression Sprinkler Systems Schedule

DIVISION 22 — PLUMBING

22 00 00 - Plumbing 22 05 11 - Basic Mechanical Building Systems Materials and Methods 22 13 17 - Cast Iron Soil Pipe and Accessories 22 13 29161 - Submersible Sump and Sewage Pumps- Sanitary Grinder Lift Station .. 13

DIVISION 23 — HEATING VENTILATING AND AIR CONDITIONING

23 00 00 - Heating, Ventilating, and Air Conditioning 23 05 93 - Testing, Adjusting, and Balancing 23 70 00 - Refrigeration Systems

DIVISION 26 — ELECTRICAL

26 05 11 - Electrical

City of Hagerstown 00 01 10 - 4 BV Project No. 419612

Hagerstown WWTP Improvements Issued for Bid May 2026

26 05 83 - Electrical Equipment Installation 26 11 16 - Secondary Unit Substations 26 24 13 - Switchboards 26 24 23 - 600 Volt Class Motor Control Centers 26 29 24 - Adjustable Frequency Drives 26 41 13 - Lightning Protection for Structures

DIVISION 28 — ELECTRONIC SAFETY AND SECURITY

28 31 19 - Fire Protection and Signaling System

DIVISION 31 — EARTHWORK

31 10 00 - Site Clearing 31 23 00 - Excavation & Backfilling 31 25 00 - Sediment Erosion Control 31 62 00 - Ground Improvement

DIVISION 32 — EXTERIOR IMPROVEMENTS

32 12 16 - Asphalt Paving 32 13 13 - Concrete 32 92 00 - Turfs and Grasses

DIVISION 33 — UTILITIES

33 05 14 - Manhole and Vault Covers and Accessories 33 13 13 - Cleaning and Disinfection of Water Pipelines 33 14 00 - Pipeline Pressure and Leakage Testing 33 14 00 S02 - Plant Piping Test Pressure Schedule 33 31 33 - Sewer Pipe Installation and Testing 33 39 13 - Sanitary Utility Sewerage Manholes, Frames, and Covers

DIVISION 40 — PROCESS INTEGRATION

40 05 05.11 - Miscellaneous Piping and Accessories Installation 40 05 05.20 - Pipeline Schedule 40 05 05.20 S01 - Pipeline Schedule 40 05 07 - Pipe Supports 40 05 07 F1A - Hangers and Supports (A) 40 05 07 F1B - Hangers and Supports (B) 40 05 17 - Copper Tubing and Accessories 40 05 19 - Ductile Iron Pipe 40 05 31.16 - Polyvinyl Chloride (PVC) Sewer Pipe 40 05 32 - Miscellaneous Plastic Pipe, Tubing, and Accessories 40 05 36.11 - Fiberglass Reinforced Plastic Pipe (Air Service) 40 05 41 - Miscellaneous Piping and Pipe Accessories 40 05 51.13 - Valve Installation 40 05 51.16 - Gate Installation 40 05 57 - Valve and Gate Actuators 40 05 59.13 - Open-Channel Metal Slide Gates and Weir Gates 40 05 59.13 S01 - Manual Open Channel Slide Gates and Weir Gates Schedule

40 05 59.13 S02 - Electric Open Channel Slide Gates and Weir Gates Schedule 40 05 60 - Knife Gate Valves

City of Hagerstown 00 01 10 - 5 BV Project No. 419612

Hagerstown WWTP Improvements Issued for Bid May 2026

40 05 62.13 - Plug Valves 40 05 62.16 - Eccentric Plug Valves 40 05 62.16 S01 - Eccentric Plug Valves Schedule 40 05 63.53 - Miscellaneous Ball Valves 40 05 68 - Check Valves 40 05 68 S01 - Check Valves Schedule 40 05 86 - Air Valves 40 05 86 S01 - Air Valves Schedule 40 05 88.11 - Solenoid Valves 40 05 93 - Common Motor Requirements for Process Equipment 40 42 11 - Mechanical Insulation 40 61 11 - Instrumentation and Control System 40 64 00 - Programmable Logic Controllers 40 66 11 - Process Control Network Systems 40 66 33 - Metallic Communication Cable and Connectors 40 66 34 - Fiber Optic Communication Cable and Equipment 40 67 11 - Panels Consoles and Appurtenances 40 67 11 S01 - Freestanding Vertical Panels 40 67 11 S02 - Wall-Mounted Cabinets 40 68 83 - Software Control Block Descriptions 40 71 00 - Flow Instruments 40 72 00 - Pressure and Level Instruments 40 74 00 - Temperature Instruments 40 75 00 - Process Analytical Instruments 40 79 11 - Miscellaneous Instruments

DIVISION 43 — PROCESS GAS AND LIQUID HANDLING, PURIFICATION AND

STORAGE EQUIPMENT

43 05 21 - Seal Water Stations 43 05 21 - F1 Seal Water Stations 43 05 41 - Chemical Storage Tank Installation 43 11 21 - Odor Control Fans 43 16 13 - Odor Control Dampers 43 23 13.14 - Horizontal End Suction Centrifugal Pumps 43 24 13 - Vertical Turbine Solids Handling Pumps 43 25 14 - Double Disc Pumps 43 41 45.13 - Fiberglass Reinforced Plastic Chemical Storage Tanks 43 41 45.13 DS01 - Fiberglass Reinforced Plastic Chemical Storage Tanks

DIVISION 46 — WATER AND WASTEWATER EQUIPMENT

46 21 53 - Center Flow Perforated Plate Screens 46 21 73 - Screenings Washer Compactor Equipment 46 33 00 - Liquid Chemical Feed Systems 46 61 73 - Automatic Strainers

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Advertisement for Bids

City of Hagerstown 00 11 16 - 1 BV Project No. 419612

Hagerstown WWTP Improvements Issued for Bid May 2026

SECTION 00 11 16 – ADVERTISEMENT FOR BIDS

ADVERTISEMENT FOR BIDS

CITY OF HAGERSTOWN

HAGERSTOWN, MARYLAND

HAGERSTOWN WASTEWATER TREATMENT PLANT IMPROVEMENTS

– PHASE 1

Copyright This document is a MODIFIED version of EJCDC® C-111, Copyright© 2018 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers, or is based in part on excerpts from the copyrighted EJCDC documents. All rights reserved. Those portions of the text that originated in copyrighted EJCDC documents remain subject to the copyright.

General Notice

City of Hagerstown (Owner) is requesting Bids for the construction of the following Project:

Hagerstown Wastewater Treatment Plant Improvements - Phase 1

IFB – B1881.26

Proposals will be received via the City of Hagerstown’s Dropbox using the following link:

https://www.dropbox.com/request/xchndehj7j4fooshv8aj by no later than Monday, July 27th, 2026 at 2:00pm. All proposals must be named “B1881.26 (Name of Firm) – Hagerstown

WWTP Improvements – Phase 1.” The City of Hagerstown will not assume responsibility for any proposals that are submitted late or incorrectly.

The Project includes the following Work:

1. This project will address aging infrastructure and facilitate meeting of nitrogen and phosphorous limits as well as all other quantified permit requirements. The proposed

WWTP improvements will improve water quality of the receiving streams while maintaining the existing WWTP treatment capacity, facilitate plant reliability in meeting permit limits and does not address growth.

a. Replacement of existing influent screens and washer compactors.

b. Installation of a building to enclose the headworks to increase reliability and compliance limits for NPDES thermal requirements

c. Replacement of 2 In-Plant pumps and related sluice gate which will improve flow diversion to avoid overloading the nutrient removal basins

d. Replacement of 3 RAS pumps for return of adequate activated sludge to nutrient removal basins and addition of a WAS pump to Final Clarifier No. 1.

e. Replacement of Operations Building Sanitary Grinder Pump Station.

f. Modification of the Primary Sludge Pump discharge piping

g. New chemical (ferric chloride/alum) storage tank and appurtenances in dedicated building

h. Replacement of Motor Control Centers, PLCs, and Switchgear for increased reliability and resiliency

i. Addition of a nitrate probe to the BNR basins.

https://nam12.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.dropbox.com%2Frequest%2Fxchndehj7j4fooshv8aj&data=05%7C02%7Cwilkinsondf%40bv.com%7C8ad9631f8a014b84b5dd08dec19d5d4a%7C7a53b4fce87d4c4699720570ac271b27%7C0%7C0%7C639161078849238805%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=EmG6oAINDkw3uNNKc6V%2Fw39oCEFxpgcSiu5HmqWcfEI%3D&reserved=0

Advertisement for Bids

City of Hagerstown 00 11 16 - 2 BV Project No. 419612

Hagerstown WWTP Improvements Issued for Bid May 2026

j. Miscellaneous building and structural improvements; including HVAC equipment, roof, stairways, doors, and windows for safety and energy efficiency improvements.

k. Repair of cracking and spalled concrete at Headworks

Bids are requested for the following Contract:

Owner anticipates MDE bond funding on the order of $22,000,000 for the funding of this project. The Project has an expected duration of 720 calendar days.

Obtaining the Bidding Documents

Information and Bidding Documents for the Project can be found at the following designated website:

www.hagerstownmd.org

Public notice is also provided on eMaryland Marketplace (emma.maryland.gov) with instructions to access bidding documents in the above website.

Bidding Documents may be downloaded from the designated website. Prospective Bidders are urged to register with the designated website as a plan holder. The designated website will be updated periodically with addenda, lists of registered plan holders, reports, and other information relevant to submitting a Bid for the Project. All official notifications, addenda, and other Bidding

Documents will be offered only through the designated website. Neither Owner nor Engineer will be responsible for Bidding Documents, including addenda, if any, obtained from sources other than the designated website.

Pre-bid Conference

A mandatory pre-bid conference for the Project will be held on June 30th, 2026 at 10am local time at Hagerstown Wastewater Treatment Plant 1 Clean Water Circle, Hagerstown, MD 21740.

Bids will not be accepted from Bidders that do not attend the mandatory pre-bid conference.

Instructions to Bidders.

For all further requirements regarding bid submittal, qualifications, procedures, and contract award, refer to the Instructions to Bidders that are included in the Bidding Documents.

This Advertisement is issued by:

Owner: City of Hagerstown

By: Tyler French

Title: Procurement Administrator

Date: June 15th, 2026

Instructions to Bidders

City of Hagerstown 00 21 13 - 1 BV Project No. 419612

Hagerstown WWTP Improvements Issued for Bid May 2026

INSTRUCTIONS TO BIDDERS FOR CONSTRUCTION CONTRACT

TABLE OF CONTENTS

Page

Article 1— Defined Terms

Article 2— Bidding Documents

Article 3— Qualifications of Bidders

Article 4— Pre-Bid Conference

Article 5— Site and Other Areas; Existing Site Conditions; Examination of Site; Owner’s Safety

Program; Other Work at the Site

Article 6— Bidder’s Representations and Certifications

Article 7— Interpretations and Addenda

Article 8— Bid Security

Article 9— Contract Times

Article 10— Substitute and “Or Equal” Items

Article 11— Subcontractors, Suppliers, and Others

Article 12— Preparation of Bid

Article 13— Basis of Bid

Article 14— Submittal of Bid

Article 15— Modification and Withdrawal of Bid

Article 16— Opening of Bids

Article 17— Bids to Remain Subject to Acceptance

Article 18— Evaluation of Bids and Award of Contract

Article 19— Bonds and Insurance

Article 20— Signing of Agreement

Article 21— Sales and Use Taxes

Article 22— Contracts to Be Assigned

Copyright This document is a MODIFIED version of EJCDC® C-200, Copyright© 2018 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers, or is based in part on excerpts from the copyrighted EJCDC documents. All rights reserved. Those portions of the text that originated in copyrighted EJCDC documents remain subject to the copyright.

City of Hagerstown 00 21 13 - 1 BV Project No. 419612

ARTICLE 1—DEFINED TERMS

1.01 Terms used in these Instructions to Bidders have the meanings indicated in the General

Conditions and Supplementary Conditions. Additional terms used in these Instructions to

Bidders have the meanings indicated below:

A. Issuing Office—The office from which the Bidding Documents are to be issued, and which registers plan holders.

ARTICLE 2—BIDDING DOCUMENTS

2.01 Bidder shall obtain a complete set of Bidding Requirements and proposed Contract

Documents (together, the Bidding Documents). See the Agreement for a list of the Contract

Documents. It is Bidder’s responsibility to determine that it is using a complete set of documents in the preparation of a Bid. Bidder assumes sole responsibility for errors or misinterpretations resulting from the use of incomplete documents, by Bidder itself or by its prospective Subcontractors and Suppliers.

2.02 Bidding Documents are made available for the sole purpose of obtaining Bids for completion of the Project and permission to download or distribution of the Bidding

Documents does not confer a license or grant permission or authorization for any other use.

Authorization to download documents, or other distribution, includes the right for plan holders to print documents solely for their use, and the use of their prospective

Subcontractors and Suppliers, provided the plan holder pays all costs associated with printing or reproduction. Printed documents may not be re-sold under any circumstances.

2.03 Owner has established a Bidding Documents Website as indicated in the Advertisement or invitation to bid. Owner recommends that Bidder register as a plan holder with the Issuing

Office at such website, and obtain a complete set of the Bidding Documents from such website. Bidders may rely that sets of Bidding Documents obtained from the Bidding

Documents Website are complete, unless an omission is blatant. Registered plan holders will receive Addenda issued by Owner.

2.04 Electronic Documents

A. When the Bidding Requirements indicate that electronic (digital) copies of the Bidding

Documents are available, such documents will be made available to the Bidders as

Electronic Documents in the manner specified.

1. Bidding Documents will be provided in Adobe PDF (Portable Document Format)

(.pdf) that is readable by Adobe Acrobat Reader. It is the intent of the Engineer and Owner that such Electronic Documents are to be exactly representative of the paper copies of the documents. However, because the Owner and Engineer cannot totally control the transmission and receipt of Electronic Documents nor the

Contractor’s means of reproduction of such documents, the Owner and Engineer

City of Hagerstown 00 21 13 - 2 BV Project No. 419612

Hagerstown WWTP Improvements Issued for Bid May 2026 cannot and do not guarantee that Electronic Documents and reproductions prepared from those versions are identical in every manner to the paper copies.

B. Unless otherwise stated in the Bidding Documents, the Bidder may use and rely upon complete sets of Electronic Documents of the Bidding Documents, described in

Paragraph 2.06.A above. However, Bidder assumes all risks associated with differences arising from transmission/receipt of Electronic Documents versions of

Bidding Documents and reproductions prepared from those versions and, further, assumes all risks, costs, and responsibility associated with use of the Electronic

Documents versions to derive information that is not explicitly contained in printed paper versions of the documents, and for Bidder’s reliance upon such derived information.

ARTICLE 3—QUALIFICATIONS OF BIDDERS

3.01 Bidder is to submit the following information with its Bid to demonstrate Bidder’s qualifications to perform the Work:

A. Written evidence establishing its qualifications such as financial data, previous experience, and present commitments.

B. A written statement that Bidder is authorized to do business in the state where the

Project is located, or a written certification that Bidder will obtain such authority prior to the Effective Date of the Contract.

C. Bidder’s state or other contractor license number, if applicable.

D. Subcontractor and Supplier qualification information.

E. Other required information regarding qualifications.

3.02 A Bidder’s failure to submit required qualification information within the times indicated may disqualify Bidder from receiving an award of the Contract.

3.03 No requirement in this Article 3 to submit information will prejudice the right of Owner to seek additional pertinent information regarding Bidder’s qualifications.

ARTICLE 4—PRE-BID CONFERENCE

4.01 A mandatory pre-bid conference will be held at the time and location indicated in the

Advertisement or invitation to bid. Representatives of Owner and Engineer will be present to discuss the Project. Proposals will not be accepted from Bidders who do not attend the conference. It is each Bidder’s responsibility to sign in at the pre-bid conference to verify its participation. Bidders must sign in using the name of the organization that will be submitting a Bid. A list of qualified Bidders that attended the pre-bid conference and are eligible to submit a Bid for this Project will be issued in an Addendum.

4.02 Information presented at the pre-Bid conference does not alter the Contract Documents.

Owner will issue Addenda to make any changes to the Contract Documents that result from discussions at the pre-Bid conference. Information presented, and statements made at the

City of Hagerstown 00 21 13 - 3 BV Project No. 419612

Hagerstown WWTP Improvements Issued for Bid May 2026 pre-bid conference will not be binding or legally effective unless incorporated in an

Addendum.

ARTICLE 5—SITE AND OTHER AREAS; EXISTING SITE CONDITIONS;

EXAMINATION OF SITE; OWNER’S SAFETY PROGRAM; OTHER WORK AT THE

SITE

5.01 Site and Other Areas

A. The Site is identified in the Bidding Documents. By definition, the Site includes rights-of-way, easements, and other lands furnished by Owner for the use of the Contractor.

Any additional lands required for temporary construction facilities, construction equipment, or storage of materials and equipment, and any access needed for such additional lands, are to be obtained and paid for by Contractor.

5.02 Existing Site Conditions

A. Subsurface and Physical Conditions; Hazardous Environmental Conditions

1. The Supplementary Conditions identify the following regarding existing conditions at or adjacent to the Site:

a. Those reports, if any, of explorations and tests of subsurface conditions at or adjacent to the Site that contain Technical Data.

b. Those drawings, if any, known to Owner of existing physical conditions at or adjacent to the Site, including those drawings depicting existing surface or subsurface structures at or adjacent to the Site (except Underground

Facilities), that contain Technical Data.

c. Reports and drawings, if any, known to Owner relating to Hazardous

Environmental Conditions that have been identified at or adjacent to the Site.

d. Technical Data contained in such reports and drawings.

2. Owner will make copies of reports and drawings referenced above available to any Bidder on request. These reports and drawings are not part of the Contract

Documents, but the Technical Data contained therein upon whose accuracy

Bidder is entitled to rely, as provided in the General Conditions, has been identified and established in the Supplementary Conditions. Bidder is responsible for any interpretation or conclusion Bidder draws from any Technical Data or any other data, interpretations, opinions, or information contained in such reports or shown or indicated in such drawings.

3. If the Supplementary Conditions do not identify Technical Data, the default definition of Technical Data set forth in Article 1 of the General Conditions will apply.

4. Geotechnical Baseline Report: The Bidding Documents contain a Geotechnical

Baseline Report (GBR).

a. As set forth in the Supplementary Conditions, the GBR describes certain select subsurface conditions that are anticipated to be encountered by

Contractor during construction in specified locations (“Baseline

Conditions”). The GBR is a Contract Document.

b. The Baseline Conditions in the GBR are intended to reduce uncertainty and the degree of contingency in submitted Bids. However, Bidders cannot rely solely on the Baseline Conditions. Bids should be based on a comprehensive

City of Hagerstown 00 21 13 - 4 BV Project No. 419612

Hagerstown WWTP Improvements Issued for Bid May 2026 approach that includes an independent review and analysis of the GBR, all other Contract Documents, Technical Data, other available information, and observable surface conditions. Not all potential subsurface conditions are baselined.

c. Nothing in the GBR is intended to relieve Bidders of the responsibility to make their own determinations regarding construction costs, bidding strategies, and Bid prices, nor of the responsibility to select and be responsible for the means, methods, techniques, sequences, and procedures of construction, and for safety precautions and programs incident thereto.

B. Underground Facilities: Underground Facilities are shown or indicated on the

Drawings, pursuant to Paragraph 5.05 of the General Conditions, and not in the drawings referred to in Paragraph 5.02.A of these Instructions to Bidders. Information and data regarding the presence or location of Underground Facilities are not intended to be categorized, identified, or defined as Technical Data.

5.03 Other Site-related Documents

A. No other Site-related documents are available.

5.04 Site Visit and Testing by Bidders

A. Bidder is required to visit the Site and conduct a thorough visual examination of the

Site and adjacent areas. During the visit the Bidder must not disturb any ongoing operations at the Site.

B. A Site visit is scheduled following the pre-bid conference. Maps to the Site will be available at the pre-Bid conference.

C. An in-person site visit is scheduled for June 30th, 2026 at the WWTP Operations

Building Conference Room. Maps to the Site will be made available upon request.

D. Bidders visiting the Site are required to arrange their own transportation to the Site.

All access to the Site other than during a regularly scheduled Site visit must be coordinated through the following Owner or Engineer contact for visiting the Site:

Tyler French (tfrench@hagerstownmd.org)

E. Bidder must conduct the required Site visit during normal working hours.

F. Bidder to provide request to visit the Site a minimum of four working days prior to the proposed visit date. Site visits shall not exceed one hour in duration and will only be permitted up until three working days before the Bid due date, without exception.

G. Bidder is not required to conduct any subsurface testing, or exhaustive investigations of Site conditions.

H. On request, and to the extent Owner has control over the Site, and schedule permitting, the Owner will provide Bidder general access to the Site to conduct such additional examinations, investigations, explorations, tests, and studies as Bidder deems necessary for preparing and submitting a successful Bid. Owner will not have any obligation to grant such access if doing so is not practical because of existing operations, security or safety concerns, or restraints on Owner’s authority regarding the Site. Bidder is responsible for establishing access needed to reach specific selected test sites.

I. Bidder must comply with all applicable Laws and Regulations regarding excavation and location of utilities, obtain all permits, and comply with all terms and conditions mailto:tfrench@hagerstownmd.org

City of Hagerstown 00 21 13 - 5 BV Project No. 419612

Hagerstown WWTP Improvements Issued for Bid May 2026 established by Owner or by property owners or other entities controlling the Site with respect to schedule, access, existing operations, security, liability insurance, and applicable safety programs.

J. Bidder must fill all holes and clean up and restore the Site to its former condition upon completion of such explorations, investigations, tests, and studies.

5.05 Owner’s Safety Program

A. Site visits and work at the Site may be governed by an Owner safety program. If an

Owner safety program exists, it will be noted in the Supplementary Conditions.

5.06 Other Work at the Site

A. Reference is made to General Requirements, Division 01 for the identification of the general nature of other work of which Owner is aware (if any) that is to be performed at the Site by Owner or others (such as utilities and other prime contractors) and relates to the Work contemplated by these Bidding Documents. If Owner is party to a written contract for such other work, then on request, Owner will provide to each Bidder access to examine such contracts (other than portions thereof related to price and other confidential matters), if any.

ARTICLE 6—BIDDER’S REPRESENTATIONS AND CERTIFICATIONS

6.01 Express Representations and Certifications in Bid Form, Agreement

A. The Bid Form that each Bidder will submit contains express representations regarding the Bidder’s examination of Project documentation, Site visit, and preparation of the

Bid, and certifications regarding lack of collusion or fraud in connection with the Bid.

Bidder should review these representations and certifications, and assure that Bidder can make the representations and certifications in good faith, before executing and submitting its Bid.

B. If Bidder is awarded the Contract, Bidder (as Contractor) will make similar express representations and certifications when it executes the Agreement.

ARTICLE 7—INTERPRETATIONS AND ADDENDA

7.01 Owner on its own initiative may issue Addenda to clarify, correct, supplement, or change the Bidding Documents.

7.02 Bidder shall submit all questions about the meaning or intent of the Bidding Documents to

Owner in writing. Contact information and submittal procedures for such questions are as follows:

Tyler French

Procurement Administrator tfrench@hagerstownmd.org

301-797-6345 ext. 188

7.03 Interpretations or clarifications considered necessary by Owner in response to such questions will be issued by Addenda delivered to all registered plan holders. Questions shall be submitted no later than July 10th at 5:00pm local time. Any questions received after that date may not be answered.

7.04 Only responses set forth in an Addendum will be binding. Oral and other interpretations or clarifications will be without legal effect. Responses to questions are not part of the mailto:tfrench@hagerstownmd.org

City of Hagerstown 00 21 13 - 6 BV Project No. 419612

Hagerstown WWTP Improvements Issued for Bid May 2026

Contract Documents unless set forth in an Addendum that expressly modifies or supplements the Contract Documents.

ARTICLE 8—BID SECURITY

8.01 A Bid must be accompanied by Bid security made payable to Owner in an amount of five

[5] percent of Bidder’s maximum Bid price (determined by adding the base bid and all alternates) and in the form of a certified check, bank check, or a Bid bond issued by a surety meeting the requirements of Paragraph 6.01 of the General Conditions. Such Bid bond, if used will be issued in the form included in the Bidding Documents.

8.02 The Bid security of the apparent Successful Bidder will be retained until Owner awards the contract to such Bidder, and such Bidder has executed the Contract, furnished the required

Contract security, and met the other conditions of the Notice of Award, whereupon the Bid security will be released. If the Successful Bidder fails to execute and deliver the Contract and furnish the required Contract security within 15 days after the Notice of Award, Owner may consider Bidder to be in default, annul the Notice of Award, and the Bid security of that Bidder will be forfeited, in whole in the case of a penal sum bid bond, and to the extent of Owner’s damages in the case of a damages-form bond. Such forfeiture will be Owner’s exclusive remedy if Bidder defaults.

8.03 The Bid security of other Bidders that Owner believes to have a reasonable chance of receiving the award may be retained by Owner until the earlier of 7 days after the Effective

Date of the Contract or 61 days after the Bid opening, whereupon Bid security furnished by such Bidders will be released.

8.04 Bid security of other Bidders that Owner believes do not have a reasonable chance of receiving the award will be released within 7 days after the Bid opening.

ARTICLE 9—CONTRACT TIMES

9.01 The number of days within which, or the dates by which, the Work is to be (a) substantially completed and (b) ready for final payment, and (c) Milestones (if any) are to be achieved, are set forth in the Agreement.

9.02 Provisions for liquidated damages, if any, for failure to timely attain a Milestone, Substantial Completion, or completion of the Work in readiness for final payment, are set forth in the Agreement.

ARTICLE 10—SUBSTITUTE AND “OR EQUAL” ITEMS

10.01 The Contract for the Work, as awarded, will be on the basis of materials and equipment specified or described in the Bidding Documents without consideration during the bidding and Contract award process of possible substitute or “or-equal” items. In cases in which the Contract allows the Contractor to request that Engineer authorize the use of a substitute or “or-equal” item of material or equipment, application for such acceptance may not be made to and will not be considered by Engineer until after the Effective Date of the

Contract.

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10.02 The Contract for the Work, as awarded, will be on the basis of materials and equipment specified or described in the Bidding Documents, and those “or-equal” or substitute or materials and equipment subsequently accepted by Engineer prior to the submittal of Bids and identified by Addendum. No item of material or equipment will be considered by

Engineer as an “or-equal” or substitute unless written request for approval has been submitted by Bidder and has been received by Engineer within 10 days of the issuance of the Advertisement for Bids or invitation to Bidders. Each such request must comply with the requirements of Paragraphs 7.05 and 7.06 of the General Conditions, and the review of the request will be governed by the principles in those paragraphs. The burden of proof of the merit of the proposed item is upon Bidder. Engineer’s decision of acceptance of a proposed item will be final. If Engineer accepts any such proposed item, such approval will be set forth in an Addendum issued to all registered Bidders. Bidders cannot rely upon approvals made in any other manner.

10.03 All prices that Bidder sets forth in its Bid will be based on the presumption that the

Contractor will furnish the materials and equipment specified or described in the Bidding

Documents, as supplemented by Addenda. Any assumptions regarding the possibility of post-Bid approvals of “or-equal” or substitution requests are made at Bidder’s sole risk.

ARTICLE 11—SUBCONTRACTORS, SUPPLIERS, AND OTHERS

11.01 A Bidder must be prepared to retain specific Subcontractors and Suppliers for the performance of the Work if required to do so by the Bidding Documents or in the

Specifications. If a prospective Bidder objects to retaining any such Subcontractor or

Supplier and the concern is not relieved by an Addendum, then the prospective Bidder should refrain from submitting a Bid.

11.02 All Bidders shall submit to Owner with its Bid the List of Subcontractors, completed with the names of all such Subcontractors, Suppliers, and other individuals and entities proposed for those portions of the Work for which such identification is required. The list shall be accompanied by an experience statement with pertinent information regarding similar projects and other evidence of qualification for each such Subcontractor, Supplier, individual, or entity, if requested by Owner

11.03 If requested by Owner, such list must be accompanied by an experience statement with pertinent information regarding similar projects and other evidence of qualification for each such Subcontractor or Supplier. If Owner or Engineer, after due investigation, has reasonable objection to any proposed Subcontractor or Supplier, Owner may, before the

Notice of Award is given, request apparent Successful Bidder to submit an acceptable substitute, in which case apparent Successful Bidder will submit a substitute, Bidder’s Bid price will be increased (or decreased) by the difference in cost occasioned by such substitution, and Owner may consider such price adjustment in evaluating Bids and making the Contract award.

11.04 If apparent Successful Bidder declines to make any such substitution, Owner may award the Contract to the next lowest Bidder that proposes to use acceptable Subcontractors and

Suppliers. Declining to make requested substitutions will constitute grounds for forfeiture of the Bid security of any Bidder. Any Subcontractor or Supplier, so listed and against which Owner or Engineer makes no written objection prior to the giving of the Notice of

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Award will be deemed acceptable to Owner and Engineer subject to subsequent revocation of such acceptance as provided in Paragraph 7.07 of the General Conditions.

ARTICLE 12—PREPARATION OF BID

12.01 The Bid Form is included with the Bidding Documents.

A. All blanks on the Bid Form must be completed in ink and the Bid Form signed in ink.

Erasures or alterations must be initialed in ink by the person signing the Bid Form. A

Bid price must be indicated for each section, Bid item, alternate, adjustment unit price item, and unit price item listed therein.

B. If the Bid Form expressly indicates that submitting pricing on a specific alternate item is optional, and Bidder elects to not furnish pricing for such optional alternate item, then Bidder may enter the words “No Bid” or “Not Applicable.”

12.02 If Bidder has obtained the Bidding Documents as Electronic Documents, then Bidder shall prepare its Bid on a paper copy of the Bid Form printed from the Electronic Documents version of the Bidding Documents. The printed copy of the Bid Form must be clearly legible, printed on 8-½-inch by 11-inch paper and as closely identical in appearance to the

Electronic Document version of the Bid Form as may be practical. The Owner reserves the right to accept Bid Forms which nominally vary in appearance from the original paper version of the Bid Form, providing that all required information and submittals are included with the Bid.

12.03 A Bid by a corporation must be executed in the corporate name by a corporate officer

(whose title must appear under the signature), accompanied by evidence of authority to sign. The corporate address and state of incorporation must be shown. The corporate seal must be affixed and attested by the corporate secretary or an assistant corporate secretary.

12.04 A Bid by a partnership must be executed in the partnership name and signed by a partner

(whose title must appear under the signature), accompanied by evidence of authority to sign. The official address of the partnership must be shown.

12.05 A Bid by a limited liability company must be executed in the name of the firm by a member or other authorized person and accompanied by evidence of authority to sign. The state of formation of the firm and the official address of the firm must be shown.

12.06 A Bid by an individual must show the Bidder’s name and official address.

12.07 A Bid by a joint venture must be executed by an authorized representative of each joint venturer in the manner indicated on the Bid Form. The joint venture must have been formally established prior to submittal of a Bid, and the official address of the joint venture must be shown.

12.08 All names must be printed in ink below the signatures.

12.09 The Bid must contain an acknowledgment of receipt of all Addenda, the numbers of which must be filled in on the Bid Form.

12.10 Postal and e-mail addresses and telephone number for communications regarding the Bid must be shown.

12.11 The Bid must contain evidence of Bidder’s authority to do business in the state where the

Project is located, or Bidder must certify in writing that it will obtain such authority within the time for acceptance of Bids and attach such certification to the Bid.

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12.12 If Bidder is required to be licensed to submit a Bid or perform the Work in the state where the Project is located, the Bid must contain evidence of Bidder’s licensure, or Bidder must certify in writing that it will obtain such licensure within the time for acceptance of Bids and attach such certification to the Bid. Bidder’s state contractor license number, if any, must also be shown on the Bid Form.

ARTICLE 13—BASIS OF BID

13.01 Base Bid with Alternates

A. Bidders must submit a Bid on a lump sum basis for the base Bid and include a separate price for each alternate described in the Bidding Documents and as provided for in the

Bid Form. The price for each alternate will be the amount added to or deleted from the base Bid if Owner selects the alternate.

B. In the comparison of Bids, alternates will be applied in the same order of priority as listed in the Bid Form.

13.02 Unit Price

A. Bidders must submit a Bid on a unit price basis for each item of Work listed in the unit price section of the Bid Form.

B. The “Bid Price” (sometimes referred to as the extended price) for each unit price Bid item will be the product of the “Estimated Quantity”, which Owner or its representative has set forth in the Bid Form, for the item and the corresponding “Bid

Unit Price” offered by the Bidder. The total of all unit price Bid items will be the sum of these “Bid Prices”; such total will be used by Owner for Bid comparison purposes.

The final quantities and Contract Price will be determined in accordance with

Paragraph 13.03 of the General Conditions.

C. Discrepancies between the multiplication of units of Work and unit prices will be resolved in favor of the unit prices. Discrepancies between the indicated sum of any column of figures and the correct sum thereof will be resolved in favor of the correct sum.

13.03 Allowances

A. For cash allowances the Bid price must include such amounts as the Bidder deems proper for Contractor's overhead, costs, profit, and other expenses on account of cash allowances, if any, named in the Contract Documents, in accordance with

Paragraph 13.02.B of the General Conditions.

B. The contingency allowance(s)and cash allowance(s) indicated in the Bid Form shall be included in the total bid.

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ARTICLE 14—SUBMITTAL OF BID

14.01 The Bidding Documents include one separate unbound copy of the Bid Form, and, if required, the Bid Bond Form. The unbound copy of the Bid Form is to be completed and submitted with the Bid security and the other documents required to be submitted under the terms of Article 2 of the Bid Form.

14.02 A Bid must be received no later than the date and time prescribed and at the place indicated in the Advertisement or invitation to bid, or at the modified time and place indicated by

Addendum, and must be enclosed in a plainly marked package with the Project title, and, if applicable, the designated portion of the Project for which the Bid is submitted, the name and address of Bidder, and must be accompanied by the Bid security and other required documents.

14.03 Bids received after the date and time prescribed for the opening of bids, or not submitted at the correct location or in the designated manner, will not be accepted and will be returned to the Bidder unopened.

ARTICLE 15—MODIFICATION AND WITHDRAWAL OF BID

15.01 An unopened Bid may be withdrawn by an appropriate document duly executed in the same manner that a Bid must be executed and delivered to the place where Bids are to be submitted prior to the date and time for the opening of Bids. Upon receipt of such notice, the unopened Bid will be returned to the Bidder.

15.02 If a Bidder wishes to modify its Bid prior to Bid opening, Bidder must withdraw its initial

Bid in the manner specified in Paragraph 15.01 and submit a new Bid prior to the date and time for the opening of Bids.

15.03 If within 24 hours after Bids are opened any Bidder files a duly signed written notice with

Owner and promptly thereafter demonstrates to the reasonable satisfaction of Owner that there was a material and substantial mistake in the preparation of its Bid, the Bidder may

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Hagerstown WWTP Improvements Issued for Bid May 2026 withdraw its Bid, and the Bid security will be returned. Thereafter, if the Work is rebid, the

Bidder will be disqualified from further bidding on the Work.

ARTICLE 16—OPENING OF BIDS

16.01 Bids will be opened privately. An abstract of the amounts of the base Bids and major alternates, if any, will be made available only to responsive Bidders after the opening of

Bids.

ARTICLE 17—BIDS TO REMAIN SUBJECT TO ACCEPTANCE

17.01 All Bids will remain subject to acceptance for the period of time stated in the Bid Form, but Owner may, in its sole discretion, release any Bid and return the Bid security prior to the end of this period.

ARTICLE 18—EVALUATION OF BIDS AND AWARD OF CONTRACT

18.01 Owner reserves the right to reject any or all Bids, including without limitation, nonconforming, nonresponsive, unbalanced, or conditional Bids. Owner also reserves the right to waive all minor Bid informalities not involving price, time, or changes in the Work.

18.02 Owner will reject the Bid of any Bidder that Owner finds, after reasonable inquiry and evaluation, to not be responsible.

18.03 If Bidder purports to add terms or conditions to its Bid, takes exception to any provision of the Bidding Documents, or attempts to alter the contents of the Contract Documents for purposes of the Bid, whether in the Bid itself or in a separate communication to Owner or

Engineer, then Owner will reject the Bid as nonresponsive.

18.04 If Owner awards the contract for the Work, such award will be to the responsible Bidder submitting the lowest responsive Bid.

18.05 Evaluation of Bids

A. In evaluating Bids, Owner will consider whether the Bids comply with the prescribed requirements, and such alternates, unit prices, and other data, as may be requested in the Bid Form or prior to the Notice of Award.

B. In the comparison of Bids, alternates will be applied in the same order of priority as listed in the Bid Form. To determine the Bid prices for purposes of comparison, Owner will announce to all bidders a “Base Bid plus alternates” opinion of probable construction cost after receiving all Bids, but prior to opening them. For comparison purposes alternates will be accepted, following the order of priority established in the

Bid Form, until doing so would cause the budget to be exceeded. After determination of the Successful Bidder based on this comparative process and on the responsiveness, responsibility, and other factors set forth in these Instructions, the award may be made to said Successful Bidder on its base Bid and any combination of its additive alternate

Bids for which Owner determines funds will be available at the time of award.

C. For determination of the apparent low Bidder(s) when sectional bids are submitted, Bids will be compared on the basis of the aggregate of the Bids for separate sections and the Bids for combined sections that result in the lowest total amount for all of the

Work.

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D. For the determination of the apparent low Bidder when unit price bids are submitted, Bids will be compared on the basis of the total of the products of the estimated quantity of each item and unit price Bid for that item, together with any lump sum items.

18.06 In evaluating whether a Bidder is responsible, Owner will consider the qualifications of the

Bidder and may consider the qualifications and experience of Subcontractors and Suppliers proposed for those portions of the Work for which the identity of Subcontractors and

Suppliers must be submitted as provided in the Bidding Documents.

18.07 Owner may conduct such investigations as Owner deems necessary to establish the responsibility, qualifications, and financial ability of Bidders and any proposed

Subcontractors or Suppliers.

ARTICLE 19—BONDS AND INSURANCE

19.01 Article 6 of the General Conditions, as may be modified by the Supplementary Conditions, sets forth Owner’s requirements as to performance and payment bonds, other required bonds (if any), and insurance. When the Successful Bidder delivers the executed

Agreement to Owner, it must be accompanied by required bonds and insurance documentation.

19.02 Article 8, Bid Security, of these Instructions, addresses any requirements for providing bid bonds as part of the bidding process.

ARTICLE 20—SIGNING OF AGREEMENT

20.01 When Owner issues a Notice of Award to the Successful Bidder, it will be accompanied by four unexecuted counterparts of the Agreement along with the other Contract

Documents as identified in the Agreement. Within 15 days thereafter, Successful Bidder must execute and deliver the required number of counterparts of the Agreement and any bonds and insurance documentation required to be delivered by the Contract Documents to Owner. Within 10 days thereafter, Owner will deliver one fully executed counterpart of the Agreement to Successful Bidder, together with printed and electronic copies of the

Contract Documents as stated in Paragraph 2.02 of the General Conditions.

ARTICLE 21—SALES AND USE TAXES

21.01 Provisions for sales and use taxes, if any, are set forth in the Supplementary Conditions.

Contracts to Be Assigned

End of Section

Bid Form

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SECTION 00 41 00 – BID FORM

The terms used in this Bid with initial capital letters have the meanings stated in the Instructions to Bidders, the General Conditions, and the Supplementary Conditions.

PROJECT…