8275-20250205092710 PCSD.pdf

Legal Notice

Sale of Surplus Computer Equipment — Apple Devices

The Prentiss County School District will receive sealed and/or electronic bids for the sale of the following:

MacBook Air – A2179 (Retina, 13-inch, 2020) MacBook Air – A1466 iPad- A2197 (7th Generation)

Bids will be received at the Superintendent's Office, 105 North College Street, Booneville, MS 38829 until

March 5, 2025, 1:00 P.M.

Specifications are on file in the office of the Superintendent at 105 North College Street, Booneville, MS 38829. All bid information may be obtained via the following web address:

www.prentisscountyschools.com You may also obtain the documents in person at the Prentiss County School District Superintendent’s Office at 105 North College Street, Booneville, MS 38829.

To view the devices or for more information, contact Andrea Allen, Technology Director at 662- 728-4911 ext. 1004 or email: aallen@pcsdk12.com.

Purchases will be awarded to the highest and best bidder, except the Prentiss County School District Board of Education reserves the right to reject any or all bids. Bids shall not be withdrawn prior to the end of the bid period. The sealed bid should be clearly marked "BID — Sale of Surplus Computer Equipment". Bidder must include name, address, phone number, and amount of bid, and signature on the bid.

Please advertise the above legal notice the following dates:

February 13, 2025 February 20, 2025 February 27, 2025

Prentiss County School District 105 North College Street Booneville, MS 38829

(662) 728-4911 www.prentisscountyschools.com

REQUEST FOR PROPOSALS (RFP) - Sale of Surplus Computer Equipment — Apple Devices

Proposal Deadline:

March 5, 2025 at 1:00 p.m.

Bid Opening:

At 1:00 p.m.

Contact Information:

Andrea Allen, Technology Director aallen@pcsdk12.com

(662) 728-4911 ext. 1004

Prentiss County School District

REQUEST FOR PROPOSAL

SALE OF Surplus Computer Equipment — Apple Devices

Subject

Requests for bids for the sale of used MacBook Airs and iPads.

Purpose

Prentiss County School District is seeking written and/or electronic bids on the sale of used MacBook Airs and iPads.

Background

Prentiss County School District proposes to sell approximately 203 used MacBook Airs and 147 used iPads that have been used by students and teachers as their school issued device. The majority of the devices have been used in this environment for four school years. The majority of the devices have had a case on them during use.

Bid Form

Written Bids must be submitted in a sealed envelope via mail, express, or hand delivered to the following address:

Prentiss County School District Attn: Andrea Allen 105 North College Street Booneville, MS 38829

Electronic bids should be submitted through the web at www.centralbidding.com. Electronic bids are not required by the Prentiss County School District but offered as another means to submit a bid.

Sealed bids must be clearly labeled with "BID — Sale of Surplus Computer Equipment"

Do Not Fax or Email Proposals

Bids will be received by the Prentiss County School District at the Office of the Superintendent, 105 North College Street until 1:00 p.m. on March 5, 2025. Bids must either be hand delivered or mailed to the above address prior to the scheduled proposal deadline and/or electronic bid submitted through the web at www.centralbidding.com. Bids received after the stated deadline will be deemed invalid and will not be considered. The responsibility for timely delivery of bids rests solely with the vendor.

Schedule of Proposal Events

Event Date

RFP Release February 5, 2025

Newspaper Advertisement February 13, 2025 February 20, 2025

February 27, 2024

Deadline for Bid Submission March 5, 2024 @ 1:00 pm

Opening of Bids March 5, 2024 @ 1:00 pm

Estimated Bid Award Date March 17, 2024

Inquiries

All inquiries or correspondence concerning the RFP process must be sent via email to Andrea Allen at aallen@pcsdk12.com

Basis of Award

Overall amount and quality of proposal

Prentiss County School District reserves the right to reject any or all bids, and the right to award by line item.

This RFP package consists of the following sections:

I. General Conditions II. Technical Specifications III. Proposal Forms

I. General Conditions

The following are General Conditions for the equipment to be sold as outlined in the Technical Specifications.

Scope of Work

1. Sale of approximately 145 iPad – A2197 – 7th Generation (good, used condition)

2. Sale of approximately 200 MacBook Airs – A2179 (good, used condition)

3. Sale of approximately 3 MacBook Airs – A1466 (good, used condition)

Terms of Sale

• All equipment being offered for sale is used equipment, and as such will have wear and defects. Every effort has been taken to maintain these devices in a fully functional condition. The majority of them have had a case on them during use. The equipment is available for onsite inspection by appointment only. Email Andrea Allen at aallen@pcsdk12.com to schedule an onsite visit. Andrea Allen can provide you with the most specific information about the equipment. All equipment is sold "As Is Where Is" and all sales are final.

In the case of a discrepancy in the computed bid pricing, the unit price shall govern and the total price shall be revised accordingly.

Bid prices shall remain valid for 60 days after the scheduled opening date.

Security to Perform

All bids shall be accompanied by a cashier's check, certified check, bid bond or irrevocable letter of credit in the amount of Five Percent (5%) of the total amount of the bid, as security to ensure performance in the event such bid is accepted as the highest or best bid. In the event that such bid is not selected as the highest or best bid, the district shall return such security to the Bidder.

If a bid is selected as the highest or best bid and the Bidder fails to perform, such security shall be retained as liquidated damages.

Availability of Equipment

The MacBook Airs and iPads being sold will be available for the winning bidder for packing and shipping on or March 19, 2025

Shipping Requirements

The winning bidder will be required to provide all labor, packaging, and shipping materials, make all shipping arrangements, and pay all shipping costs. All equipment must be removed from Prentiss County School District property within 30 days of the equipment available date.

Prentiss County School District can accommodate up to full size semi-truck and trailer, but there is no loading dock or forklift available. The winning bidder is responsible for the coordination of all arrangements needed to provide for an efficient pickup and loading of the computer equipment.

Withdrawal of Proposal

Requests to withdraw a bid after it has been submitted must be made in writing and received by Prentiss County School District prior to scheduled proposal opening time. No bid may be withdrawn after the scheduled opening time.

Alterations to RFP Specifications and Requirements

No changes or alterations of any kind to the RFP specifications are permitted without prior written approval from Prentiss County School District.

II. Technical Specifications

1. iPad 7th Generation (145) Model: A2197

2. MacBook Air (200)

Model: A2179

3. MacBook Air (3) Model: A1466

Some charging cables and blocks will be included for the MacBook Airs.

III. Bid Form, Qty Description Unit Price Total Price

145 iPad 7th Generation (A2197)

200 MacBook Air (A2179)

3 MacBook Airs (A1466) __________ __________

Some Charging cables and blocks will be included for the MacBook Airs in the sale.

Company Name:

(Type or Print)

Signature:

Printed Name:

Address: _________________________________________________________

Telephone: _________________________________________________________

Email: _________________________________________________________

Date: _________________________________________________________