823701-event.pdf

Awarded To: CO Fire Aviation

Award to CO Fire Aviation

KFO and USFS 2019 Aerial Seeding Division of Wildlife Resources; Aerial Seeding in Washington and Kane Counties in Utah; approximately 2,453 acres; Fixed Wing plane must be used.

Open 12/23/2019 4:00 PM MST Type Invitation for Bid

Close 1/6/2020 2:00 PM MST Number JH20-96 Currency US Dollar

Sealed Until 1/6/2020 2:00 PM MST

Contacts

Jeff Hammer jhammer@utah.gov

Commodity Codes

Commodity Code Description

70140 Crop production and management and protection including ariel applications and crop dusting and seeding and fertilizer and herbicide application

07 January 202007 January 2020 mailto:jhammer@utah.gov mailto:jhammer@utah.gov mailto:jhammer@utah.gov

Description

Issuing Procurement Unit State of Utah Division of Purchasing Conducting Procurement Unit State of Utah Division of Wildlife Resources

INVITATION FOR BIDS

KFO and USFS 2019 Aerial Seeding

SOLICITATION #JH20-96

This Invitation for Bids "IFB" is issued in accordance with State of Utah Procurement Code and the Utah Administrative Code.

If any provision of this IFB conflicts with the Utah Procurement Code or the Utah Administrative Code, then Utah Procurement Code and then Utah Administrative Code will take precedence.

Purpose of this Solicitation

The purpose of this IFB is to enter into a contract with the lowest responsive and responsible bidder to provide: services for aerial seeding as part of the following projects; UKC Broad Hollow Bullhog, South Canyon Sevier River Bullhog, and Pine Valley Fuel Break Bullhog 2,453 acres. The contract will be awarded based on bid price; prior performance references as provider by the bidder, and will be evaluated and awarded at the sole discretion of the government.

This contract will result in one contract award to the lowest cost responsive and responsible bidder.

The closing date and time for this sourcing event is January 6, 2020 at 2 p.m. Mountain Time. If your time is different from that shown, your profile may be set to a different time zone. Please see the attachment titled "Changing Your Time Zone" in the Buyer Attachments section for directions on how to update your profile. It is your responsibility to make sure you submit your response by the date and time indicated above.

SITE SPECIFICS:

Location and Description: Location:

This project is located on USFS, and BLM administered lands in Washington, and Kane Counties Utah. Vicinity maps showing aerial seeding sites are attached. Only areas outlined on the project maps will be seeded.

The closest airports/landing zones are to be determined by the contractor. Contractor will also be responsible to pick up seed from the DWR’s seed warehouse in Ephraim, UT and transport seed to the airport/landing zones of their own choosing.

Acreage: 2,453 acres +/- dependent upon bids and budget constraints

SPECIFIC TASKS:

Work Limits: Furnishing all labor, equipment, supplies, and materials to aerial seed approximately 2,453 acres. Contractor will need to provide enough labor and equipment to complete the work in the specified performance window. The project is split into the several distinct project areas (see maps). Each project will have its own seed mix and rate of application.

It is the contractor’s responsibility to ensure that the proper seed mix and application rate is followed as described in this contract.

Acreage:

UKC Broad Hollow Bullhog = 1,109 acres @ approximately 12.60 lbs/ac.

South Canyon Sevier River Bullhog = 544 acres @ approximately 13.17 lbs/ac.

Pine Valley Fuel Break = 800 acres @ approximately 10.50 lbs/ac.

Total = 2,453 acres

07 January 202007 January 2020

Total Weight:

All seed will be bagged in 1,250 lb sacks. Contractor will be responsible to load and transport the UDWR-furnished seed from the DWR’s seed warehouse in Ephraim, UT to the worksites and shall be responsible for its protection from loss or damage during transport. Contractor will be solely responsible for loading all seed into broadcaster.

UKC Broad Hollow Bullhog = 1,109 acres x 12.60 lbs = Total 13,975 lbs

South Canyon Sevier River Bullhog = 544 acres x 13.17 lbs = Total 7,162 lbs

Pine Valley Fuel Break Bullhog = 800 acres x 10.50 lbs = Total 8,400 lbs

Approximate Total = 29,537 lbs

GPS Technology:

The aircraft must be equipped with a global positioning system that is used to establish flight lines for 100% coverage. DWR will provide to the Contractor an electronic file containing coordinate positions of treatment areas in an ARC/INFO GIS format.

Contractor shall provide a Trimble, ARC/INFO or ARCVIEW electronic file in UTM projection North America Datum 1983 of treatment coverage upon completion of each treated area or as required by the Contracting Officer. A government representative shall monitor the Contractors GPS to assure Contractors compliance with contract specifications.

Seed Application:

The Contractor shall certify to DWR they have the capability to meet the requirements of the request for quote prior to performing any aerial work.

Seed Transport, Storage, and Handling:

The Contractor will be responsible to load and transport the UDWR-furnished seed from the DWR’s seed warehouse in Ephraim, UT to the worksites and shall be responsible for its protection from loss or damage during transport.

The Contractor at no additional expense to the State will replace seed damaged or lost while in the custody of the Contractor.

Unused seed shall be returned to the agreed upon location upon completion of work or termination of the Contract. Empty seed sacks upon request, and all pallets shall be saved and returned to the State of Utah Seed Warehouse in Ephraim Utah by the Contractor.

Radio Communication:

The Contractor shall provide a communication system so that contractor personnel engaged in the project at different locations can communicate at all times with each other and so that Government Project Inspectors may communicate with the contractor at any time to discuss performance matters.

GOVERNMENT FURNISHED PROPERTY:

There will be no Government Furnished Property associated with this contract other than the maps and shapefiles.

GIS/GPS shapefiles/PDF maps of the treatment areas will be provided to the contractor prior to work beginning.

EQUIPMENT ANDWORKMANSHIP:

A fixed wing plane able to meet all of the requirements of the contract will be required for this project. All equipment and/or materials incorporated into the work covered by this contract shall be of the most suitable grade for the purpose intended, unless otherwise specifically provided in this contract. All work under this contract shall be performed in a skillful and workmanlike manner. The State may require, in writing, that the contractor remove from the work any employee deemed by the State to be incompetent, careless, or otherwise objectionable.

Length of the Contract

Project Performance Time: _10_ calendar days from official Notice-to-Proceed (NTP)

Extended performance window: (either calendar days from NTP or beginning & end dates)

Issuing Procurement Unit, Conducting Procurement Unit, and Solicitation Number

The State of Utah Division of Purchasing is the issuing procurement unit and State of Utah Division of Wildlife Resources is the conducting procurement unit for this IFB (referred to as “the State”). The reference number for this IFB is Solicitation #JH20-96. This solicitation number must be referred to on all bids, correspondence, and documentation submitted to the State relating to this IFB.

Additional Information

Bidders are prohibited from communications regarding this IFB with the conducting procurement unit staff, evaluation committee members, or other associated individuals EXCEPT the State of Utah Division of Purchasing procurement officer overseeing this IFB.

Wherever in this IFB an item is defined by using a trade name, brand name, or a manufacturer and/or model number, it is intended that the words, “or equivalent” apply; and invites the submission of equivalent products by the Bidders.

Bidders may be required to submit product samples to assist the chief procurement officer or head of a procurement unit with independent procurement authority in evaluating whether a procurement item meets the specifications and other requirements set forth in the invitation to bid. Product samples must be furnished free of charge unless otherwise stated in the invitation for bids, and if not destroyed by testing, will upon written request within any deadline stated in the invitation for bids, be returned at the bidder's expense. Samples must be labeled or otherwise identified as specified in the invitation for bids by the procurement unit.

New Technology

Pursuant to Utah Administrative Rule R33-12-502 the awarded contract(s) may be modified to incorporate new technology or technological upgrades associated with the procurement item being solicited, including new or upgraded: (i) systems; (ii) apparatuses; (iii) modules; (iv) components; and (v) other supplementary items. Further, a maintenance or service agreement associated with the procurement item under the resulting contract(s) may be modified to include any new technology or technological upgrades. Any contract modification incorporating new technology or technological upgrades will be specific to the procurement item being solicited and substantially within the scope of the original procurement or contract.

Evaluation of Bids

Each bid received shall be evaluated for responsiveness in as outlined in the Utah Procurement Code. This IFB shall be evaluated by the objective criteria described in this IFB. Bids submitted must comply with the prerequisites and questions sections of this IFB. Any bid that does not comply with the prerequisite and questions sections will be deemed non-responsive and will be rejected.

Multiple or alternate bids will not be accepted, unless otherwise specifically required or allowed in the invitation for bids. If a bidder submits multiple or alternate bids that are not requested in this IFB, the chief procurement officer or head of a procurement unit with independent procurement authority will only accept the bidder's primary bid and will not accept any other bids constituting multiple or alternate bids.

Any exceptions to the content of this IFB, including the prerequisites, must be protested in writing to the Division of Purchasing prior to the closing date.

To be responsive and responsible Bidders must review and respond to the following sections of this IFB: Prerequisites, Buyer Attachments, Questions, and Items.

• The Prerequisites Section contains the objective criteria that will be used to evaluate the bids, including the mandatory minimum requirements and general requirements that Bidders must certify that they have read, understand, and agree to in order to submit a bid.

• The Buyer Attachments Section contains the required State of Utah Terms and Conditions of the IFB, which are non-negotiable, and other documents required for this IFB.

• The Questions Section contains the questions that Bidders are required to answer in order to submit a bid.

• The Items Section contains the detailed description of the procurement items being sought and allows the Bidders to provide their bids.

Bidders must review each section of this IFB carefully.

Required to View Event

Prerequisites Required to Enter Bid

1. Bidders are encouraged to review this IFB prior to the deadline to submit a bid, even if a bid has been submitted, in case an addendum has been issued by the issuing procurement unit.

2. All questions must be submitted through SciQuest during the Question and Answer period.

3. A Bidder must guarantee its pricing for the period described in this IFB.

4. Bidders must accept the Standard Terms and Conditions that have been attached to this IFB. See Buyer Attachments Section.

5. The Scope of Work has been attached to this IFB. See Buyer Attachments section.

6. Any Bidder requesting that part of its bid be protected shall include with the bid a Claim of Business Confidentiality. See Questions Section for uploading a Claim of Business Confidentiality form.

7.

The mandatory minimum requirements are the objective criteria in which the conducting procurement unit will evaluate bids. Bidders must demonstrate the ability to meet or exceed the mandatory minimum requirements by completing the questions in Group 4: Minimum Mandatory Requirements

8. The issuing procurement unit may not accept a bid after the time for submission of a bid has expired.

9. Bids must be submitted electronically, through SciQuest.

10. The cost for this IFB will be evaluated as described in this prerequisite.

11. Bids will be opened publicly in accordance with Utah Code 63G-6a-604.

Buyer Attachments

1. Claim of Business Confidentiality Form

2. Changing your Time Zone

3. Attachment A: Terms and Conditions for Services (Purchase Orders)

4. JH20-96 Attachment B: Scope of Work

5. Attachment C: References

6. MAP: 2019_UKC_BroadHollow_BH_ContractMapVacinity_8x11P (1)

7. MAP: 2019_UKC_BroadHollow_BH_ContractMap_8x11P (1)

8. UKC Broad Hollow BH Seed Mix

9. 20191029_UKC_BroadHollow_Bullhog ZIP

0. 20191029_UKC_BroadHollow_Bullhog KMZ

1. MAP: 20190923_SevierRiver_Bullhog_Vacinity_8x11P (1)

2. MAP: 20190724_SevierRiver_Bullhog_8x11P (1)

3. South Canyon Sevier River Seed Mix

4. SevierRiver_Bullhog ZIP

5. SevierRiver_Bullhog KMZ

6. MAP: Pine Valley Fuel Break Seeding_Vicinity Map

7. Pine Valley Fuel Break Seed Mix

8. PineValleyFuels2018Mastication ZIP

9. PineValleyFuels2018Masticati KMZ

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Questions Required Questions

Group 1: Acceptance of Prerequisites

1.1

Is Bidder presently or has Bidder ever been debarred, suspended, proposed for debarment, or declared ineligible by any governmental department or agency, whether international, national, state, or local?

If yes, Bidder must provide a statement regarding its debarment or suspension.

1.2 Is Bidder an employee of the State of Utah?

If yes, then Offeror must submit an external employment form signed by Offerors manager at the State of Utah.

1.3

Bidder acknowledges that it must acquire and maintain all applicable federal, state, and local licenses before the contract is entered into.

Licenses must be maintained throughout the entire contract period.

Persons doing business as an Individual, Association, Partnership, Corporation, or otherwise shall be registered with the Utah State Division of Corporations and Commercial Code.

NOTE: Forms and information on registration may be obtained by calling (801) 530-4849 or toll free at 877-526-3994, or by accessing: www.commerce.utah.gov.

1.4 Does Bidder have an outstanding tax lien in the State of Utah? If yes, Bidder must provide a statement regarding its debarment or suspension.

1.5 Is Bidder an employee of the State of Utah? If yes, then Bidder must submit an external employment form signed by Bidder's manager at the State of Utah.

Group 2: Vendor Information

2.1 Please provide your firm's legal company name.

2.2 Please provide your federal tax identification number? (If the vendor is sole proprietor please do not provide your social security number.)

2.3 Please provide your firm's contact information for this contract, including the name, phone number, and email address of your firm's authorized representative.

2.4 Please provide your ordering address and the remit to address. Please clearly identify each address.

2.5 Please provide your firm's State of Utah Sales Tax ID Number.

If you do not have a State of Utah Sales Tax ID Number, please write "N/A".

2.6 Identify your firm's type of business.

2.7 Is Offeror (owners, principles, partners) a retiree currently receiving benefits through the Utah Retirement Systems (URS)?

Group 3: Vendor's Submission

3.1

Vendor understands and acknowledges that its response, including all uploaded documents, will not be considered received by the State of Utah unless the Vendor clicks submit. Even if Vendor uploads all required documents and responds to all required questions its response will not be considered if it does not click submit. Offeror acknowledges that after completing the solicitation it must click on the link in the left hand menu bar labeled “Review & Submit”, then check the box under the “Certification” heading to certify their bid. Then click the blue box labeled “Submit Response” in order to submit their bid. Once the response has been submitted, Vendor will receive a confirmation that the response was successfully submitted.

Vendors who fail to submit their response will not have their response reviewed and will be ineligible for further consideration under this solicitation.

Group 4: Minimum Mandatory Requirements

4.1 Bidder acknowledges they must perform this project using a fixed wing plane.

4.2

Bidder must provide references.

Use Attachment C References form. (Bidders must provide a minimum of two references (preferably three) that can establish that the bidder has this required experience and has performed well within the past three years. Bidders who do not meet the experience requirement will not be considered for award. Reference information must include the information outlined in Attachment C, Reference Information, included elsewhere in this solicitation. References that cannot be reached because the information is too old to be accurate, or is otherwise inaccurate, will not be considered a proper reference that meets the minimum number of references stated above. To help determine bidder responsibility, the State reserves the right to request additional reference information, and also reserves the right to contact known references and/or refer to internal documentation independent of what is submitted by the bidder. )

Product Line Items Product Line Items

There are no Items added to this event.

Service Line Items Service Line Items

1.

# Item Name, Commodity Code, Description Allow Alternates Qty. UOM Requested Service Delivery

S1 KFO and USFS 2019 Aerial Seeding 2,453 AC - Acre

Aerial Seeding services according to Attachment B Scope of Work.

2,453 acres +/- dependent upon bids and budget constraints)