820629-event.pdf

Awarded To: Taylor Made Fencing LLC

Award to Taylor Made Fencing as the low cost responsive and responsible bidder.

Little Pinto Creek Fencing Division of Wildlife Resources, located in Iron County, UT. approximated 21,649 feet (about 4.1 miles) of 3-strand barbed and 1-strand smooth wire fence. See attached scope of work and specification

Open 12/16/2019 3:00 PM MST Type Invitation for Bid

Close 1/6/2020 2:00 PM MST Number JH20-93 Currency US Dollar

Sealed Until 1/6/2020 2:00 PM MST

Contacts

Jeff Hammer jhammer@utah.gov

Commodity Codes

Commodity Code Description

72154 Fence construction services and rangeland fence and fence installation

07 January 202007 January 2020 mailto:jhammer@utah.gov mailto:jhammer@utah.gov mailto:jhammer@utah.gov

Description

Issuing Procurement Unit State of Utah Division of Purchasing Conducting Procurement Unit State of Utah Division of Wildlife Resources

INVITATION FOR BIDS

Little Pinto Creek Fencing

SOLICITATION #JH20-93

This Invitation for Bids "IFB" is issued in accordance with State of Utah Procurement Code and the Utah Administrative Code.

If any provision of this IFB conflicts with the Utah Procurement Code or the Utah Administrative Code, then Utah Procurement Code and then Utah Administrative Code will take precedence.

Purpose of this Solicitation

The purpose of this IFB is to enter into a contract with the lowest responsive and responsible bidder to provide:construction of approximately 4.1 miles of new fence on the USFS Lands in two locations along Little Pinto Creek: the Rye Patch, immediately south of Old Irontown and Kane Point, immediately north of Old Irontown (see attached map for project location). This project specifically entails construction of approximately 21,649 feet (~4.1 miles) of 3-strand barbed and 1-strand smooth wire fence.

Closing date and time

The closing date and time for this sourcing event is January 6, 2020 at 2 p.m. Mountain Time. If your time is different from that shown, your profile may be set to a different time zone. Please see the attachment titled "Changing Your Time Zone" in the Buyer Attachments section for directions on how to update your profile. It is your responsibility to make sure you submit your response by the date and time indicated above.

Bid Openings

The bid opening for this solicitation will NOT take place in person. “Unofficial Results” will be posted to the solicitation in SciQuest after the solicitation has closed. The Unofficial Results DO NOT constitute an award for the bid. Unofficial Results are being uploaded online in order to promote fairness to all vendors, regardless of physical geographic location.

Location and Description:

Vehicle access to the worksite is gained by taking the SR56 west bound from the Exit 59 interchange on I-15 in Cedar City approximately 20 miles to the Old Irontown turn off (FSR 30013). The Rye Patch (South Pasture) can be accessed by heading south on Iron Town Lookout Rd approximately 2.2 miles after turning of SH56. Old Irontown Lookout Road leads to FSR 30137 which access the Rye Patch (South Pasture) work site. Access to the Kane Point (North) pasture is gained by heading north on Artifact Dr approximately 2.3 miles after turning of SH56 and following FSR 31027 to the work site. Access routes and means of access will be clearly defined and reviewed at the pre-work site meeting. Maps of access points and roads will be furnished by the USFS and made available to the Contractor

Feet: 21,649 feet (+/- dependent upon bids and budget constraints) (approximately 4.1 miles of new fence.)

Specific Tasks:

• New Wood posts, Steel posts, etc. shall be set plumb (vertical), in complete alignment, dirt packed solid and to be sturdy.

• All wood posts and wood braces will be Juniper wood (Cedar Posts), unless specified otherwise.

• Completed fences shall be in alignment, taut, and solid at all points.

• Wire spacing will be measured perpendicular to the ground.

• Top three strands of barbed wire to be 12 ½ gauge, 2 pt.

• Bottom strand will be 12 ½ gauge smooth wire

• Tie wire for braces to be 9 gauge steel.

• All barbed wire spacing will be 16 inches, 8 inches, 8 inches, and 10 inches, measuring from the ground up.

07 January 202007 January 2020

· Height of top strand from ground shall be 42 inches.

· Minimum length of 6 ft high quality steel t-posts to be used.

· Steel t-posts shall be pounded into the ground such that the spade is completely buried.

· Minimum length of 8 ft. Cedar Posts to be used.

· Cedar posts shall be buried 3 ft.

· Metal: Wood Post Ratio will be 5:1

· Maximum spacing between each post shall be 16½ feet (one rod).

· Two (2) 32”stays placed between each fence post.

· Line Braces every ¼ mile with additional braces where additional stability is required.

· All braces will be Juniper (Cedar) Wood.

· All corner braces will be constructed from wood “H” style braces.

· Wood post braces shall be used to support gates.

Additional materials may be needed. It is solely up to the Contractor to acquire these materials based on his or her individual assessment of requirements needed to complete this project based on the specifications listed in this contract

CONTRACTOR FURNISHED LABOR, EQUIPMENT and MATERIALS:

The Contractor is required to supply all fence material to be installed, and shall furnish all labor, equipment and materials to complete the work. All material furnished by the contractor shall be new and shall conform to the specifications referred to herein. Fence material installed becomes the property of the USFS.

GOVERNMENT FURNISHED PROPERTY:

No Government property shall be furnished on this project.

This contract will result in one purchase order contract award to the lowest cost responsive and responsible bidder.

Length of the Contract

This contract must be completed no later than June 15th, 2020. The Contractor is responsible to plan work times according to conditions. The project manager will assist in assessing site conditions and coordinating possible start times

Issuing Procurement Unit, Conducting Procurement Unit, and Solicitation Number

The State of Utah Division of Purchasing is the issuing procurement unit and State of Utah Division of Wildlife Resources is the conducting procurement unit for this IFB (referred to as “the State”). The reference number for this IFB is Solicitation #JH20-93. This solicitation number must be referred to on all bids, correspondence, and documentation submitted to the State relating to this IFB.

Additional Information:

Site Visits:

There will be no site visit for this contract.

While there is not going to be a site visit help for this contract it is strongly recommended that each potential bidder ensure that he/she has a complete understanding of the requirements of this project. Bidders are urged to inspect the site where services are07 January 202007 January 2020 to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event, shall failure to inspect the site constitute grounds for a claim after contract award.

Shape Files:

Maps and/or shapefiles are attached in the Buyer Attachments Section of this solicitation. If bidder needs additional maps/files, please specify the type in the Q&A Section of this solicitation.

Under no circumstances shall the shape/KML/PDF files be considered part of the contractual document. They will be provided for informational purposes only. Any .pdf files provided in this bid document and the actual physical site location shall govern any contractual interpretation or dispute related to this project.

Bidders are prohibited from communications regarding this IFB with the conducting procurement unit staff, evaluation committee members, or other associated individuals EXCEPT the State of Utah Division of Purchasing procurement officer overseeing this IFB.

Wherever in this IFB an item is defined by using a trade name, brand name, or a manufacturer and/or model number, it is intended that the words, “or equivalent” apply; and invites the submission of equivalent products by the Bidders.

Bidders may be required to submit product samples to assist the chief procurement officer or head of a procurement unit with independent procurement authority in evaluating whether a procurement item meets the specifications and other requirements set forth in the invitation to bid. Product samples must be furnished free of charge unless otherwise stated in the invitation for bids, and if not destroyed by testing, will upon written request within any deadline stated in the invitation for bids, be returned at the bidder's expense. Samples must be labeled or otherwise identified as specified in the invitation for bids by the procurement unit.

Evaluation of Bids

Each bid received shall be evaluated for responsiveness in as outlined in the Utah Procurement Code. This IFB shall be evaluated by the objective criteria described in this IFB. Bids submitted must comply with the prerequisites and questions sections of this IFB. Any bid that does not comply with the prerequisite and questions sections will be deemed non-responsive and will be rejected.

Multiple or alternate bids will not be accepted, unless otherwise specifically required or allowed in the invitation for bids. If a bidder submits multiple or alternate bids that are not requested in this IFB, the chief procurement officer or head of a procurement unit with independent procurement authority will only accept the bidder's primary bid and will not accept any other bids constituting multiple or alternate bids.

Any exceptions to the content of this IFB, including the prerequisites, must be protested in writing to the Division of Purchasing prior to the closing date.

To be responsive and responsible Bidders must review and respond to the following sections of this IFB: Prerequisites, Buyer Attachments, Questions, and Items.

• The Prerequisites Section contains the objective criteria that will be used to evaluate the bids, including the mandatory minimum requirements and general requirements that Bidders must certify that they have read, understand, and agree to in order to submit a bid.

• The Buyer Attachments Section contains the required State of Utah Terms and Conditions of the IFB, which are non-negotiable, and other documents required for this IFB.

• The Questions Section contains the questions that Bidders are required to answer in order to submit a bid.

• The Items Section contains the detailed description of the procurement items being sought and allows the Bidders to provide their bids.

Bidders must review each section of this IFB carefully.

Required to View Event

Prerequisites Required to Enter Bid

1. Bidders are encouraged to review this IFB prior to the deadline to submit a bid, even if a bid has been submitted, in case an addendum has been issued by the issuing procurement unit.

2. All questions must be submitted through SciQuest during the Question and Answer period.

3. A Bidder must guarantee its pricing for the period described in this IFB.

4. Bidders must accept the Standard Terms and Conditions that have been attached to this IFB. See Buyer Attachments Section.

5. The proposed Scope of Work has been attached to this IFB - Attachment B. See Buyer Attachments section.

6. Any Bidder requesting that part of its bid be protected shall include with the bid a Claim of Business Confidentiality. See Questions Section for uploading a Claim of Business Confidentiality form.

7.

The mandatory minimum requirements are the objective criteria in which the conducting procurement unit will evaluate bids. Bidders must demonstrate the ability to meet or exceed the mandatory minimum requirements by completing the questions in Group 4: Minimum Mandatory Requirements

8. The issuing procurement unit may not accept a bid after the time for submission of a bid has expired.

9. Bids must be submitted electronically, through SciQuest.

10. The cost for this IFB will be evaluated as described in this prerequisite.

11. Bids will be opened in accordance with Utah Code 63G-6a-604.

Buyer Attachments

1. Claim of Business Confidentiality Form

2. Changing your Time Zone

3. Attachment A: Terms and Conditions for Goods and Services (Purchase Orders)

4. Attachment C: References

5. MAP: WRIFencing_20191104

6. MAP: WRIFencingContractVicinity

7. WRIFenceFinal.shp

8. WRIFenceGateInstallation

9. WRIFenceFinal

0. WRIGateInstallation

1. Attachment B: Scope of Work and Specifications

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Questions Required Questions

Group 1: Acceptance of Prerequisites

1.1 Do you agree to the Standard Terms and Conditions that have been attached to this IFB?

1.2

Does your firm assert a claim of business confidentiality for any of the following information submitted in response to this solicitation? If yes please attach the following business confidentiality claim as part of your bid. In addition, please attach a redacted copy of any document that contains confidential information.

1.3

Bidder acknowledges it has read the Attachment B Scope of Work and understands its obligations and responsibilities contained therein, which must be met if awarded a contract.

By submitting a bid, Bidder certifies that it can meet or exceed all of the requirements in the Attachment B. Failure to meet the required obligations and responsibilities, if awarded a contract, may result in bidder being non-responsible and the contract may be canceled.

1.4

Is Bidder presently or has Bidder ever been debarred, suspended, proposed for debarment, or declared ineligible by any governmental department or agency, whether international, national, state, or local? If yes, Bidder must provide a statement regarding its debarment or suspension.

1.5 Is Bidder an employee of the State of Utah? If yes, then Bidder must submit an external employment form signed by Bidder's manager at the State of Utah.

1.6

Bidder acknowledges that it must acquire and maintain all applicable federal, state, and local licenses before the contract is entered into. Licenses must be maintained throughout the entire contract period. Persons doing business as an Individual, Association, Partnership, Corporation, or otherwise shall be registered with the Utah State Division of Corporations and Commercial Code. NOTE: Forms and information on registration may be obtained by calling (801) 530-4849 or toll free at 877-526-3994, or by accessing:

www.commerce.utah.gov.

1.7 Bidder acknowledges that it has uploaded a document providing a point-by-point response to the mandatory minimum requirements prerequisite and any other prerequisite that required a document to be uploaded.

1.8 Does Bidder have an outstanding tax lien in the State of Utah?

1.9

Bidder acknowledges that the “Unofficial Results” posted at the end of the solicitation do not constitute an award for the bid, but are uploaded for bid opening purposes. Official notification of award will go out by email after all bids have been evaluated by the State.

Official Bid Results will then be uploaded to the solicitation.

Group 2: Vendor Information

2.1 Please provide your firm's legal company name.

2.2 Please provide your federal tax identification number? (If the vendor is sole proprietor please do not provide your social security number.)

2.3 Please provide your firm's contact information for this contract, including the name, phone number, and email address of your firm's authorized representative.

2.4 Please provide your ordering address and the remit to address. Please clearly identify each address.

2.5 Please provide your firm's State of Utah Sales Tax ID Number.

2.6 Identify your firm's type of business.

2.7 Is Offeror (owners, principles, partners) a retiree currently receiving benefits through the Utah Retirement Systems (URS)?

Group 3: Vendor's Submission

3.1

Vendor understands and acknowledges that its response, including all uploaded documents, will not be considered received by the State of Utah unless the Vendor clicks submit. Even if Vendor uploads all required documents and responds to all required questions its response will not be considered if it does not click submit. Offeror acknowledges that after completing the solicitation it must click on the link in the left hand menu bar labeled “Review & Submit”, then check the box under the “Certification” heading to certify their bid. Then click the blue box labeled “Submit Response” in order to submit their bid. Once the response has been submitted, Vendor will receive a confirmation that the response was successfully submitted.

Vendors who fail to submit their response will not have their response reviewed and will be ineligible for further consideration under this solicitation.

Group 4: Minimum Mandatory Requirements

4.1

Bidder must provide at least two (2) references when bidding on this job. Bidders must provide reference contact information via Attachment C. Failure to provide references of past performance and experience will result in exclusion from the bidding process. Contract will be awarded based on bid price and investigation of past experience through references.

Negative feedback from references will be grounds for exclusion.

4.2 Bidder acknowledges project must completed project no later than June 15, 2020.

Product Line Items Product Line Items

1.

# Item Name, Commodity Code, Description Allow Alternates Qty. UOM Requested Delivery

P1 Little Pinto Creek Fencing 21,649 FT - Foot

All work must be done according to Attachment B: Scope of Work and Specifications: The Contractor is required to supply all fence material to be installed, and shall furnish all labor, equipment and materials to complete the work.

All material furnished by the contractor shall be new and shall conform to the specifications referred to herein. Fence material installed becomes the property of the USFS. (Approximately 21,649 feet+/- dependent upon bids and budget constraints)

Service Line Items Service Line Items

There are no Items added to this event.