81939 - Performance Work Statement (PWS).pdf

PERFORMANCE WORK STATEMENT (PWS)

CMXG PRODUCTION SUPPORT - MANPOWER

20 August 2026

1.0 DESCRIPTION OF SERVICES. The Contractor shall provide all the labor and transportation for manpower support for production efforts to the 402d Commodities Maintenance Group (CMXG) at Robins Air Force Base (AFB), Georgia. The Contractor shall provide support in the following areas:

1.1 Title Labor Category FTE Hours Supply Technician GS-2005-07 5 9,360 Materials Expediter WG-6910-07 12 22,464 Logistics Analyst/Tech Lead GS-0343-11 1 1872

1.1.1 Manpower support will be responsible for issuing, receiving, stocking, and maintaining an inventory of parts and materials. Duties will include transportation of parts and materials, supporting new workloads, tool transfer, conducting research to make supportability determinations, and turning in materials to the Defense Reutilization and Marketing Office (DRMO). Manpower support shall possess or obtain and maintain forklift certification.

1.1.1.1 Manpower support shall:

• Coordinate the movement of parts and supplies, and other material in a production/repair facility.

• Oversee inventory and distribution of materials and maintain accurate records.

• Maintain database of logistics information to include costs and performance measures.

1.2 Supply Technician. The Contractor shall be responsible for the following:

1.2.1 Update the Lean Depot Management System (LDMS) to provide planners with visibility of assets available for use.

1.2.2 Ensure non Bill of Material (BOM) orders have planner approval 100% of the time.

1.2.3 Track orders and inventory levels for materials, parts, tools and equipment as required.

1.2.4 Track and expedite the flow of materials, parts, tooling and equipment within or between CMXG production and storage facilities to meet production delivery requirements.

1.2.5 Assist with researching parts shortages and initiating action to correct deficiencies.

1.2.6 Attend aircraft tail team meetings and briefing parts supportability actions when requested.

1.2.7 Assist aircraft planners with cross-checking data loaded in LDMS.

1.2.8 Order, receive, storing, issue, and transport material and parts requiring special handling, hazardous material (HM) pharmacy items, serialized and non-serialized items, and Contractor-furnished material.

1.2.9 Conduct inventory of stored material, including hazardous items for various shops.

Tasks include manually lifting over 50 pounds, operating general and special purpose vehicles to include forklifts, and pickup and delivery of material from depot supply or other areas.

1.3 Material Expediter. The Contractor shall be responsible for the following:

1.3.1 Perform research on parts requests to ensure the correct National Stock Number (NSN) is ordered using Fed Log, D043A (Master Item Identification Control System), Department of Defense Electronic Mail (DoD EMALL) or other logistics systems.

1.3.2 Ensure paperwork accuracy.

1.3.3 Performing checks to determine availability of parts from all possible sources of supply including Defense Logistics Agency (DLA) wholesale, shop service center pre-positioned stocks, pre-assembled kits, pseudo storage stocks, and bench stock.

1.3.4 Attend Government provided training on how to conduct proper parts research using D043A and order parts using the Material Processing System (MPS) and/or the Automated Bill of Material (ABOM)/Navair Industrial Material Management System (NIMMS).

1.3.5 Utilize maintenance systems such as LDMS, Role Oriented Consolidated Information System (ROCIT) and Center of Parts Activity (COPA) to assess parts supportability actions.

1.3.6 Support the Maintenance Requirements Supportability Process (MRSP) tactical teams to assess parts supportability requirements to ensure parts are available at the right time and place to support aircraft production flows.

1.3.7 Research and analyze Bench Stock Levels (BSLs excluding Industrial Product Vendor) used to support different weapon systems. The Contractor shall determine usage factors and end items for which parts are used and recommend BSL stock numbers to be added, reduced, or deleted.

1.3.8 Identify and assist in resolving material and production issues in accordance with Government Standards of Work documents and Score Card Measurements.

1.3.9 Research and analyze parts supportability and availability using Government provided data to identify parts required by production shops to produce serviceable end item assets.

The Contractor shall have an understanding of management objectives related to depot maintenance/manufacturing to include non-serialized and/or serialized controlled items related processes.

1.3.10 Prepare paperwork and process transactions in Navair Industrial Material Management System (NIMMS), LDMS, ABOM.

1.3.11 Prepare paperwork for turn-in of Defense Reutilization and Marketing (DRMO) assets and turn in excess material to DLA Supply.

1.4 Logistics Analyst/Tech Lead. The Contractor shall be responsible for:

1.4.1 Capturing and integrating available historical data from numerous Government information systems to identify metrics and develop information matrices. Matrices shall be tailored to provide Government representatives with information necessary to make timely and economical decisions.

1.4.2 Assist with identifying non-productive processes, critical paths, costs and schedules, and other management information. Tasks shall encompass wide areas of support to include areas such as Material Management and Production Management.

1.4.3 Enhance systems support of the warfighter by providing the Government with essential real-time information.

1.4.4 Participate in program reviews, Communications Product Improvement Working Groups (PIWGs) and technical interchange meetings. Perform evaluation and assistance with the development and review of system design for supportability, integrated logistics support, and technical reviews.

1.4.5 Use existing cost, schedule, and management control tools and processes to provide logistics support for programs.

1.4.6 Provide liaison support between Industrial Product Vendors and the military services for sustainment issues, including support to outside agencies.

1.5 Over and Above Work. Work discovered during the course of performance that is:

1.5.1 Within the general scope of the contract, not covered by the line item(s) for the basic work under the contract, and necessary in order to satisfactorily complete the contract.

1.5.2 Upon discovery of the need for over and above work, the Contractor shall prepare and furnish to the Government a work request. Upon request the Contractor shall promptly submit to the Contracting Officer, a proposal for the over and above work. The Government and Contractor will then negotiate a settlement for the over and above work. Contract modifications will be executed to definitize all over and above work.

1.6 Customer Complaints. The Contractor shall provide effective support with an emphasis on overall success and positive impact to CMXG mission objectives. There shall be no more than two (2) customer complaints per month related to Contractor performance for the services performed in PWS paragraphs 1.1 (Supply Technician), 1.2 (Materials Expediter), and 1.3 (Logistics Analyst/Tech Lead). The Government Representative will forward customer complaints to the Contracting Officer Representative (COR) for validation/action.

1.7 Monthly Activity Report. The Contractor shall submit a Monthly Activity Report via email in Adobe Portable Document (pdf) format. The report shall include the position description, employee name, and weekly sum of hours worked for the corresponding position. The report shall also include the status/percentage of labor category staffing on task orders and list any vacancies that have occurred along with the status. The report shall list any other issues, concerns, or programmatic changes that may affect contract performance. The report shall be submitted no later than the 5th workday of the current month recording the previous month’s activities. (CDRL A/B/C/D/E001, DI- MGMT-80368A/T, Status Report)

1.8 Post-Award Kick-Off Meeting. The Contractor shall support a post-award kick-off meeting with the 402d CMXG Government Representatives and the Government Contracting Officer Representatives (COR). The meeting will be held at the 402d CMXG at Robins AFB, and shall be scheduled on a date, time, and location mutually agreed on between the Contractor and the CMXG Government Representatives, but not later than 10 business days after beginning of the performance period. The purpose of the meeting is to discuss operations relevant to performing contract tasks. The Contractor shall introduce key staff and team members and shall provide a general overview of their approach to contract execution. There should be a mutual understanding between the Government and the Contractor of the work to be performed, work schedules, and deliverables. It is a time to share questions, answers, and concerns to ensure a successful start to the contract.

1.9 Contractor Phase-In Period. The Contractor phase-in period shall begin on contract award date and end 14 calendar days after award date. The Government Contracting Officer Representative (COR) and the Government Representatives (402 CMXG/MXDS) will be the primary points of contact to provide information and assistance to the Contractor during the phase-in period. The Contractor shall coordinate with the COR and the Government Representative(s) to ensure a smooth transition. The following list contains examples of tasks to be accomplished during the phase-in period.

NOTE: The Contractor Phase-in period shall not be billed separately. The Contractor shall not begin invoicing until after the contract period of performance start date.

2.0 SERVICES SUMMARY (SS).

Performance Objectives PWS Para. Performance Threshold

Non-BOM Planner Approval 1.2.2 Ensure non-BOM orders have planner approval 100% of the time.

Customer Complaints

1.6

No more than two (2) customer complaints per month related to Contractor performance for the services performed in PWS paragraphs 1.1 (Parts Ordering), 1.2 (Research and supportability), and 1.3 (Material Turn In).

Contractor’s timely response to issues related to personnel or contract performance 4.2

The Contractor’s PM shall respond within 24 hours of being alerted by the Government to any issues related to personnel or contract performance.

2.1 Government Surveillance/Inspection. In accordance with FAR clause 52.246-4, the Government has the right to inspect and test all services called for by the contract to the extent practicable at all times and places during the term of the contract. The Government will conduct inspections and tests in a manner that will not unduly delay the work. This will not relieve the Contractor of responsibility for providing adequate quality control measures or from any contract requirement. The Government will ensure Contractor performance is effectively monitored and documented.

2.1.1 The Government Contract Surveillance Management Office (CSMO) shall periodically evaluate the Contractor’s performance by appointing a Primary and Alternate Contracting Officer Representative (COR) for the contract. The Government has the option to request a meeting with the Contractor at any time to discuss Contractor performance. The Contractor shall comply with all Government inspection efforts.

3.0 GOVERNMENT FURNISHED PROPERTY (GFP). None – there is no GFP attachment for this acquisition.

4.0 GENERAL INFORMATION.

4.1 Government Representatives. The following individuals will serve as Primary and Alternate Government Representatives as the points of contact through which all contractor-provided services will be requested and accomplished for CMXG. Government Representatives will not supervise the Contractor, and they are not empowered to make any contractual commitments or to authorize any contractual changes on the Government’s behalf. The following individuals will serve as Government Representatives for CMXG.

4.2 Contractor Program Manager. The Contractor shall provide the necessary resources and infrastructure to manage and administer this contract. The Contractor shall provide a Program Manager (PM) who shall be the single point of contact responsible for Contractor personnel, including all administrative duties of Contractor personnel, and act as a liaison to the Government for contract performance matters. The name and phone number of the Contractor’s PM shall be provided in writing to the Contracting Officer (CO), Government Representative, and COR no later than five business days after contract award date.

Primary Government Representative Alternate Government Representative Name: Joseph Phagan Name: Robert Taylor Unit: 402 CMXG Unit: 402 CMXG Phone: (478) 926-0816 Phone: (478) 327-4952 Email: joseph.phagan@us.af.mil Email: robert.taylor.25@us.af.mil mailto:joseph.phagan@us.af.mil mailto:robert.taylor.25@us.af.mil

4.2.1 The Contractor’s PM shall respond within 24 hours of being alerted by the Government to any issues related to personnel or contract performance.

4.3 Contractor Management Responsibilities.

4.3.1 The Contractor shall retain responsibility for any teaming partner or subcontractor and shall be accountable for their performance.

4.3.2 The Contractor shall have in place a human resources management plan to ensure qualified candidates are identified, verified, placed, monitored, and trained/re-trained to fulfill the requirements of this contract.

4.3.3 The Contractor shall comply with all established policies, operating instructions, and regulations relating to the performance of assigned duties. These include environmental, health, safety, and security compliance measures.

4.3.4 The Contractor shall demonstrate effectiveness in forecasting, managing, and controlling costs and services provided under this contract. The Contractor shall be accountable for accuracy, disclosure, control and forecasting, estimating, and overall management of all cost-based control activities. The Contractor shall track all costs and not exceed services funded on Government funding documents to ensure the conformance to budget requirements.

4.3.5 The Contractor shall not employ persons on this contract if such employee is identified to the Contractor as a potential threat to the health, safety, security, and/or general wellbeing of 402 CMXG operations. All Contractor employees shall conduct themselves in a professional and courteous manner.

4.3.6 The Contractor shall perform all selection, recruitment, hiring, management, control, transfer, discipline, and/or termination of Contractor employees during performance of the contract.

4.3.7 The Contractor shall ensure all Contractor employees possess the required training, qualifications, proficiency, and security clearances necessary to satisfy all contract requirements.

4.3.8 The Contractor shall not perform any work outside the scope or requirements of this PWS without the express written approval of the CO.

4.4 Place of Performance and Hours of Work. On-site contract services shall be performed at the Warner Robins Air Logistic Complex. The work will take place at the Robins North facility, in buildings 140, 169, 269, 20145, 145, 20139, and 2067 at Robins Air Force Base, GA. The Contractor’s work hours (shifts) shall normally be from 6:30 am to 2:30 pm (EST), Monday through Friday. The Government may adjust the Contractor’s work hours based on workload requirements, with the flexibility to start work earlier, work odd shifts, and/or work weekends.

The Government will provide the Contractor the required work hours (schedule) for contractor personnel and will provide a 48-hour notice prior to changing any work hours.

4.4.1 Schedule. Day shift is 0630 - 1500 hours with a 30-minute lunch; swing shift hours are from 1500 - 2330 with a 30-minute dinner. The Contractor shall notify the Government Lead of any scheduled or unscheduled absences. The Contractor shall input their time daily into a DCAA compliant time accounting system designated by the contractor.

4.5 Recognized Holidays. Unless otherwise required by the Government, the Contractor shall not have access to Government facilities to work or telework on federal holidays or during facility closings as authorized by the Government. If the holiday falls on Saturday, it is observed on Friday.

If the holiday falls on a Sunday, it is observed on Monday.

4.6 Security Requirements.

4.6.1 Government Security Regulations. The Contractor shall ensure personnel, information, system, facility, and international security requirements are met in accordance with 32 CFR Part 117, National Industrial Security Program Operating Manual (NISPOM), Department of the Air Force Instruction (DAFI) 31-101, Base Defense Operations.

4.6.2 Contractor Security Clearance. This requirement does not require security clearance. The Contractor shall ensure Contractor personnel have a valid security clearance appropriate to the access required for proper accomplishment of contract/order requirements.

Contractor personnel shall not be authorized access to classified and/or sensitive, but unclassified, information and/or materials or be permitted to work on classified and/or sensitive, but unclassified, projects and/or programs without a proper security clearance and a need-to-know. Contractor personnel whose clearances have been suspended or revoked shall immediately be denied access to classified and/or sensitive, but unclassified, information.

4.6.3 Communications Security (COMSEC). The Contractor shall use only secure communications methods and/or equipment to transmit or otherwise transfer classified and/or sensitive, but unclassified, information in accordance with 32 CFR Part 117.21, National Industrial Security Program Operating Manual (NISPOM).

4.6.4 Contractor Access To Department of the Air Force Installations.

4.6.4.1 The contractor shall obtain base identification, and vehicle passes, if required, for all contractor personnel who make frequent visits to or perform work on the Department of the Air Force installation(s) cited in the contract. Contractor personnel are required to wear or prominently display installation identification badges or contractor-furnished contractor identification badges while visiting or performing work on the installation.

4.6.4.2 The contractor shall submit a written request on company letterhead to the Contract Surveillance Management Office (CSMO) POC (Contracting Office Representative – COR) listing the following: contract number, location of work site/building number, start and stop dates, and names of employees, birthdate; license number/state of issue; days of the week/hours needed (including overtime) and subcontractor employees needing access to the base. The letter will also specify the individual(s) authorized to sign for a request for base identification credentials or vehicle passes. The CSMO POC will endorse the request and forward it to the issuing base pass and registration office or Security Forces for processing. When reporting to the registration office, the authorized contractor individual(s) should provide a valid driver’s license/Identification card/Passport, current vehicle registration, valid vehicle insurance certificate, and all visitors are subject to a criminal background check and required to follow all traffic guidelines while on the installation to obtain a vehicle pass.

4.6.4.3 During performance of the contract, the contractor shall be responsible for obtaining required identification for newly assigned personnel and for prompt return of credentials and vehicle passes for any employee who no longer requires access to the work site.

4.6.4.4 When work under this contract requires unescorted entry to controlled or restricted areas, the contractor shall comply with DAFI 31-101, Integrated Defense, and DODMAN5200.02_DAFMAN 16-1405 , Air Force Personnel Security Program.

4.6.4.5 Upon completion or termination of the contract or expiration of the identification passes, the prime contractor shall ensure that all base identification passes issued to employees and subcontractor employees are returned to the issuing office.

4.6.4.6 The contractor shall provide an after-hours contact number or after-hours email in the Emergency Mass Notification System (EMNS) for each of their personnel, whose normal place of duty is on a DoD installation or within a DoD facility. The contractor shall comply with any additional requirements in DAFMAN 10-206 for emergency operational reporting. Foreign Nationals may participate and may remove themselves from the Emergency Mass Notification System at any time. To update information, personnel can access the globe icon on their system desktop screens and choose the “Access Self-Service” option.

4.6.4.7 Failure to comply with these requirements may result in withholding of final payment.

4.6.4.8 If a contractor is denied base access due to criminal activity the CSMO POC will notify the contracting company which will take appropriate action to resolve the issue.

4.6.5 Common Access Cards (CAC) for Contractor Personnel

4.6.5.1 For installation(s)/location(s) cited in the contract, contractors shall ensure Common Access Cards (CACs) are obtained by all contract or subcontract personnel who meet one or both of the following criteria:

4.6.5.1.1 Require logical access to Department of Defense computer networks and systems in either:

4.6.5.1.1.1 the unclassified environment; or

4.6.5.1.1.2 the classified environment where authorized by governing security directives.

https://static.e-publishing.af.mil/production/1/af_a4/publication/dafi31-101/controlled_unclassified_information.pdf https://static.e-publishing.af.mil/production/1/saf_aa/publication/dodman5200.02_dafman16-1405/dodm5200.02_afman16-1405.pdf

4.6.5.2 Perform work, which requires the use of a CAC for installation entry control or physical access to facilities and buildings.

4.6.5.3 Contractors and their personnel shall use the following procedures to obtain CACs:

4.6.5.3.1 Contractors shall provide a listing of personnel who require a CAC to the CSMO POC (WAWF Acceptor or COR). The government will provide the contractor instructions on how to complete the Mission Partner-Identity, Credential and Access Management (MP-ICAM) application and then notify the contractor when approved.

4.6.5.3.2 Contractor personnel shall obtain a CAC from the nearest Real Time Automated Personnel Identification Documentation System (RAPIDS) Issuing Facility (typically the local Military Personnel Flight (MPF)).

4.6.5.3.3 While visiting or performing work on installation(s)/location(s), contractor personnel shall wear or prominently display the CAC as required by the governing local policy.

4.6.5.4 During the performance period of the contract, the contractor shall:

4.6.5.4.1 Within 7 working days of any changes to the listing of the contract personnel authorized a CAC, provide an updated listing to the CSMO POC (WAWF Acceptor or COR)who will provide the updated listing to the authorizing government official;

4.6.5.4.2 Return CACs in accordance with local policy/directives within 7 working days of a change in status for contractor personnel who no longer require logical or physical access;

4.6.5.4.3 Return CACs in accordance with local policy/directives within 7 working days following a CACs expiration date; and

4.6.5.4.4 Report lost or stolen CACs in accordance with local policy/directives.

4.6.5.5 Within 7 working days following completion/termination of the contract, the contractor shall return all CACs issued to their personnel to the issuing office or the location specified by local policy/directives.

4.6.5.6 Failure to comply with these requirements may result in withholding of final payment.

4.6.6 Access to Government Facilities/Contractor ID (Badging). The Contractor shall ensure Contractor/subcontractor personnel who require access to Robins AFB or other Government facilities comply with the security requirements of the installation.

4.6.6.1 The Contractor shall ensure a Defense Biometric Identification System (DBIDS) ID card is obtained by all contractor/subcontractor personnel who require recurring access to a Government facility, but not local area network (LAN) access. The Contractor shall submit a letter to the Badging Agent [CSMO POC (COR)] listing all contractor/subcontractor personnel requiring access with the information requested in paragraph 4.6.4.2. The badging agent then submits to “Pass and Registration” for issuance of the contractor’s DBIDS ID card. Contractor/subcontractor personnel shall report to the issuing/registration office to obtain the DBIDS ID card(s) with required documentation.

4.6.6.2 All personnel requesting a DBIDS ID (credentials) must present a valid state issued identification card or driver’s license and a social security card or certified birth certificate or passport before they will be issued a credential. For those operating a motor vehicle on base, they will need to provide valid proof of registration and insurance. If Contractor employees are not a U.S. citizen, they must possess proof showing they are allowed to work in the United States/Georgia. Persons must present a previously issued Contractor identification card if applicable. Any foreign visitor/contractors must coordinate with the Foreign Disclosure Office. DBIDS ID cards are normally valid up to one year.

4.6.6.3 The Air Force has mandated contractors requesting a badging ID, consent to a check of their criminal history prior to being allowed access to installations. The check will be conducted at the Visitor Control Center (VCC) off Watson Boulevard, Robins AFB, GA. Contractors requiring unescorted access will need their driver’s license or state-issued ID, and a social security card, which will be checked by name, dates of birth and social security number. The Badging Agent [CSMO POC (COR)] will submit required documentation to the Visitor Control Center (VCC). The contractor ID card/badge authorizes unescorted entry to Robins AFB for the bearer only. A contractor with a DBIDS ID card does NOT have sponsorship capability or trusted traveler capabilities.

4.6.6.4 The Contractor shall submit a letter to the Badging Agent [CSMO POC (COR)] immediately if contractor/subcontractor personnel no longer require access, upon transfer/termination of contractor/subcontractor personnel or upon completion/termination of the contract/order. The letter shall identify the name(s) and social security number(s) of the Contractor/subcontractor personnel. The Contractor shall return the ID card(s) to the issuing/registration office upon expiration, upon transfer/termination of Contractor/subcontractor personnel, or once contractor/subcontractor personnel no longer require access to the facility. If Contractors do not turn in their ID, the Contractor shall contact the designated Badging Agent [CSMO POC (COR)] to terminate installation access.

4.6.7 Operations Security (OPSEC). The purpose of OPSEC is to reduce the vulnerability of USAF missions to adversary collection and exploitation of critical information. The Contractor shall comply with DoDD 5205.02E “DoD Operations Security (OPSEC) Program”, DoD Manual

5205.02 “DoD Operations Security (OPSEC) Program Manual” and AFI 10-701 “Operations Security (OPSEC)” to protect United States (U.S. Government interest). The Contractor shall ensure compliance with OPSEC requirements including procedures to protect classified and/or sensitive, but unclassified, Government projects and/or programs. The Contractor shall ensure

Contractor personnel who perform work at Robins AFB or another Government facility comply with the OPSEC procedures of the facility.

4.6.8 Security Incident or Violation. The Contractor shall immediately notify the Government Security Office of any potential or actual security incidents or violations including potential or actual unauthorized disclosure or compromise of classified and/or sensitive, but unclassified, information.

4.6.9 Supply Chain Risk Management. The Contractor shall implement risk management procedures to ensure that system, equipment, components, software, maintenance equipment, and supplies do not incorporate counterfeit parts, malicious code, or other elements that would allow adversaries to gain access to data and critical program information and disrupt operations.

Contractor risk management procedures shall comply with:

DoDI5000.83 DAFI 63-113, Technology and Program Protection to Maintain

Technological Advantage SAE Aerospace Standard AS5553D, Counterfeit Electrical, Electronic, and

Electromechanical (EEE) Parts; Avoidance, Detection, Mitigation and Disposition, National Institute of Standards and Technology (NIST) Special Publication 800-53 Rev

5, Security and Privacy Controls for Information Systems and Organizations

4.7 Contractor Identification. Contractor personnel shall wear visible identification designating them as contractors at all times while on Robins Air Force Base.

4.8 Contractor Vehicle Entry. The Contractor shall contact the Robins Air Force Base Visitor's Center to and comply with local procedures for obtaining credentials and vehicle entry.

Information may be obtained by calling the following phone number: Commercial 478-222- 1972.

4.9 Quality Management System (QMS): The Contractor shall ensure the quality of services through a quality and/or inspection system. Within five (5) days of contract award, the Contractor shall submit a Quality Control Plan (QCP) to the Government Representatives addressing detection of quality program problems and defects, identification of root causes for quality related problems/defects, correction of root causes related to detected problems/defects, and follow-up to ensure quality related problems/defects do not recur. The plan shall include the schedule of quality assurance/control inspections planned by the Contractor. (CDRL A002, DI- QCIC-81722/T, Quality Program Plan)

4.10 Agency Affirmative Procurement Program. In accordance with RFO 23.102 (Policy) and

23.103 (Procedures), 100% of purchases of Environmental Protection Agency (EPA)-designated products included in the Comprehensive Procurement Guidelines (CPG) list [https://www.epa.gov/smm/comprehensive-procurement-guideline-cpg-program] and/or United States Department of Agriculture (USDA)-designated products included in the biobased product listings [http://www.biopreferred.gov] shall, at a minimum, meet the EPA or USDA standards for recovered materials or bio based content, respectively, unless an item cannot be acquired http://www.biopreferred.gov/ competitively within a realistic timeframe, meet appropriate performance standards, and/or be acquired at a reasonable price.

4.10.1 The Contractor shall provide estimates and verification of recovered material for EPA-designated CPG products and certification for both EPA-designated CPG products and USDA-designated biobased products. In accordance with the Robins Air Force Base, Georgia / Affirmative Procurement Program (formerly Green Procurement Program (GPP)) Plan, the Contractor shall provide estimates and certifications to the Government for completion of the applicable attachment(s) to be included in the Purchase Request (PR) package.

4.11 Elimination of Use of Class I Ozone Depleting Substances (ODS)

4.11.1 Contractors shall not:

4.11.1.1 Provide any service or product with any specification, standard, drawing, or other document that requires the use of a Class I ODS in the test, operation, or maintenance of any system, subsystem, item, component, or process; or

4.11.1.2 Provide any specification, standard, drawing, or other document that establishes a test, operation, or maintenance requirement that can only be met by use of a Class I ODS as part of this contract/order.

4.11.2 For the purposes of Department of the Air Force policy, the following products that are pure (i.e., they meet the relevant product specification identified in AFI 32-7086[AR2] ) are Class I ODSs:

4.11.2.1 Halons: 1011, 1202, 1211, 1301, and 2402

4.11.2.2 Chlorofluorocarbons (CFCs): CFC-11, CFC-12, CFC-13, CFC-111, CFC-

112, CFC-113, CFC-114, CFC-115, CFC-211, CFC-212, CFC-213, CFC-214, CFC-

215, CFC-216, and CFC-217, and the blends R-500, R-501, R-502, and R-503; and

4.11.2.3 Carbon Tetrachloride, Methyl Chloroform, and Methyl Bromide.

4.12 Other Government Furnished Equipment and Services.

4.12.1 Base Support: The Government shall furnish property incidental to the place of performance (Ex: cubicle space, desk, chair, desktop computer, access to copier, fax and a networked printer. In addition, the Government shall provide telephone service consisting of Class 3 and Class 1, to include the Defense Switched Network (DSN). The contractor shall ensure use of all government provided equipment/facilities is limited to performance of contract related official Government business. Upon completion or termination of the contract or expiration of employee identification passes, the prime contractor shall ensure that all GFE to include base ID passes, desktop computer, laptop computers, peripherals, and other software/hardware is returned to the COR and each individual is processed through the directed Out-processing checklist.

4.12.2 The Government will provide the Contractor personal protective equipment (PPE) for hearing protection, eye protection, and reflective belts to ensure visibility during darkness.

4.12.3 Government Furnished Information/Systems. The Government will provide access to Government Furnished Information (GFI) through the following systems: D043A, DOD EMALL, ABOM/NIMMS, ROCIT, COPA, MOMMAS, AOTS, FED LOG, LDMS, MPS, D035K. See Appendices for the meaning of acronyms.

4.12.4 Training. Contractor employees shall complete all training identified by the

Government as necessary for successful performance of the contract. Training may include Government information systems, forklift training, security training, flight line driver’s training, and specialized training required to fulfill specific duties.

4.13 Environmental Management System (EMS). Environmental Management Systems (EMS) Awareness Training: All contractor personnel working on Robins AFB who perform activities on the installation are required to complete Air Force-provided initial EMS Awareness Training. It is the responsibility of the Prime Contractor to ensure that all sub-contractors, vendors, and employees complete this training prior to beginning work on Robins AFB.

Notification of training completion shall be sent to the Robins AFB Contracting Officer (CO) and the Contract Surveillance Management Office (CSMO) POCs to be maintained in the contract file for tracking purposes. Failure to provide documentation of EMS Training may result in termination of the contract.

4.13.1 EMS training is provided by Environmental Management. Contractors have two options to satisfy the mandatory EMS Awareness Training requirement. (Front Desk: 478- 926-1176)

4.13.2 Option 1: Contractors can register for an account through The Environmental Awareness Course Hub (TEACH), the Air Force training database: https://usaf.learningbuilder.com/account/login/?ReturnUrl=%2f

Search for Course ID: EMS110UHHZ00293 Directions:

1. Hover your mouse over the Courses and Transcripts tab.

2. Click on Transcripts

3. Click into the TEACH Course Completion Log by clicking the orange

Continue or Begin button.

4. When you are on the transcript, click on the blue “Search for Course” button.

5. When the pop up appears enter the course name or course number and press search.

6. Once you find the course you want to add, click on the +Select button to add the course to your transcript.

(Note: TEACH may not be supported by Internet Explorer; recommend using Chrome.)

https://usaf.learningbuilder.com/account/login/?ReturnUrl=%2f

4.13.3 Option 2: Contractor requests a copy of the Robins EMS Awareness Training PowerPoint Presentation from Environmental Management. The request should be sent to the Environment Management Office at the following email address, jessica.parker.15@us.af.mil. Once the presentation is received, the contractor is responsible for ensuring that all his/her employees view the training. (CDRL A/B/C/D/E003 DI- MGMT-80368A/T, Status Report/EMS Training)

4.14 ISO 50001 – Energy Management System. Due to the WR-ALC being ISO 500001 certified, all contractors are subject to the Energy Management System (EnMS) requirements and shall abide by certification guidelines whenever applicable.

4.14.1. EnMS Training. All contractor personnel working on Robins AFB who perform activities on the installation are required to complete Air Force provided initial EnMS Training. It is the responsibility of the Prime Contractor to ensure that all sub-contractors, vendors, and employees complete this training prior to beginning work on Robins AFB.

4.14.1.1. EnMS training is provided by the Energy Assurance Office. The Contractor shall request the training by sending an email to 402MXSG.MXDEA.EnergyAssurance@us.af.mil.

4.14.2. Notification of training completion shall be sent to the Energy Assurance Office (402MXSG.MXDEA.EnergyAssurance@us.af.mil) and the CSMO POC to be maintained for tracking purposes. Failure to provide documentation of EnMS Training prior to beginning work may result in termination of the contract. (CDRL A/B/C/D/E004 DI- MGMT-80368A/T, Status Report/EnMS Training)

4.15 Contractor Safety Program. (See Appendix C, Part II, Para 7) The Contractor shall establish and maintain an acceptable safety program in accordance with their accepted Safety and Health Plan. The Air Force is part of the OSHA Voluntary Protection Program (VPP). All shall familiarize themselves with the requirements of VPP. Information on the VPP can be accessed at http://www.osha.gov/dcsp/vpp/index.html. Additionally, the Contractor is responsible for the safety and health of all subcontractor employees. No more than two Class C mishaps per contract year and Zero Class A or B mishaps will be tolerated. All changes to the plan must also be submitted in writing and approved by the Government.

4.15.1 Safety and Health Plan: Within 10 calendar days after contract award, the contractor shall email a copy of their company Safety Plan that is required to ensure compliance with the Occupational Safety and Health Act (OSHA) (Public Law 91-596) to 402mxw.se.wf@us.af.mil. The Safety Plan will be provided to the Safety Office for review.

The Safety Office will provide acceptance or non-acceptance within 5 working days of receipt to the government point-of-contact who will notify the CO. (CDRL A005, DI- SAFT-82080/T NOT 2, Contractor's Safety Plan).

4.15.2 The Contractor Safety Plan shall address in detail the items listed in the Contract Appendix C, Part II through Part IV as applicable. For task specific procedures identified in mailto:jessica.parker.15@us.af.mil mailto:402MXSG.MXDEA.EnergyAssurance@us.af.mil mailto:402MXSG.MXDEA.EnergyAssurance@us.af.mil http://www.osha.gov/dcsp/vpp/index.html mailto:402mxw.se.wf@us.af.mil the Contract Appendix C, the contractor’s internal procedures for those tasks must be identifiable within the submitted Safety Plan or shall be provided in an amendment or addendum to the company’s Safety Plan. If task specific procedures identified in the Contract Appendix C, are not submitted with the contractor’s Safety Plan, the submitted Safety Plan will be returned as NOT ACCEPTED. The contractor will have 5 working days to resubmit the Safety Plan, amendment or addendum to address or correct issues identified for non-acceptance. The Safety Office will provide acceptance or non-acceptance of the resubmission within 5 workings days of receipt to the government POC who will notify the

CO.

4.15.3 In performing work under this contract on Government installation, the contractor shall:

4.15.3.1 Take all reasonable steps and precautions to prevent accidents and preserve the health and safety of contractor and Government personnel performing or in any way coming in contact with the performance of this contract; and

4.15.3.2 Take such additional immediate precautions as the contracting officer may reasonably require for health and safety purposes.

4.15.3.3 The contracting officer may, by written order, direct Department of the Air Force Occupational Safety and Health (AFOSH) Standards and/or health/safety standards as may be required in the performance of this contract and any adjustments resulting from such direction will be in accordance with the Changes clause of this contract.

4.15.3.4 Any violation of these health and safety rules and requirements, unless promptly corrected as directed by the contracting officer, shall be grounds for termination of this contract in accordance with the Default clause of this contract.

4.16 Mishap Notification. (See Appendix C, Part II, Para 5) The Contractor shall notify the Robins AFB Safety Office telephonically at (478)327-4862 during duty hours and (478)926- 3567 after hours, within four (4) hour after initial notification of all mishaps or incidents for damage to DoD property (material plus labor) entrusted by this contract and employee injuries as a result of the contract operation. A follow-up (written or e-mail) of this mishap/incident notification shall be sent within three calendar days to the Government Representative, the Procurement Contracting Officer (PCO), CSMO Representative (with a copy to program manager), who will forward it to the Safety Office. The information that is not available at the time of the initial notification shall be provided within 20 calendar days after the mishap. Mishap notification shall contain, as a minimum, the following information:

a. Contract, Contract Number, Name and Title of Person(s) Reporting

b. Date, Time and exact location of accident/incident

c. Brief Narrative of accident/incident (Events leading to accident/incident)

d. Cause of accident/incident, if known

e. Estimated cost of accident/incident (material and labor to repair/replace)

f. Impound Authority Name and Phone Number (as applicable)

g. Nomenclature of equipment and personnel involved in accident/incident

h. Corrective actions (taken or proposed)

i. Other pertinent information

(CDRL A/B/C/D/E006, DI-SAFT-81563/T NOT 2, Accident/Incident Report)

4.17 Essential Services During Crisis. The Services Acquisition Lead (SAL) has determined, by placing in writing their decision, that this requirement IS NOT Mission Essential (M-E) in accordance with R-DFARS 252.237-7023, Continuation of Essential Contractor Services.

4.18 Contractor Manpower Reporting. The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the FY27 via a secure data collection site. The contractor is required to completely fill in all required data fields at https://sam.gov; System for Award Management (SAM).gov.

4.18.1 Reporting inputs will be for the labor executed during the period of performance for each Government fiscal year (FY), which runs 1 October through 30 September. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October* of each calendar year. Contractors may direct questions to the SAM help desk. (*Reporting Period: Contractors are required to input data by 31 October of each year).

4.18.2 Uses and Safeguarding of Information. Information from the secure web site is considered to be proprietary in nature when the contract number and contractor identity are associated with the direct labor hours and direct labor dollars. At no time will any data be released to the public with the contractor’s name and contract number associated with the data.

4.18.3 User Manuals. Data for Air Force service requirements must be input at the SAM link.

4.19 Nondisclosure Agreement (NDA). The Contractor and all employees with access to information obtained under the contract shall sign NDAs and email NDAs no later than five business days after contract award to the COR and CO. (CDRL A/B/C/D/E007, Non-Disclosure Agreement, DI-MGMT-82241/T NOT1).

4.20 Depot Maintenance Direct Labor Data Report: To support the Government's annual 50/50 reporting requirements under 10 U.S.C. § 2466, the Contractor shall provide a monthly data report of direct labor hours expended on depot-level maintenance and repair workloads. The report shall detail the direct labor hours performed during the previous month. This report is on direct labor data only. The report shall be delivered electronically to the government POC, Contracting Officer, and CSMO representative no later than the 5th workday of the current month for the previous month’s figures. (CDRL A/B/C/D/E008 DI-MGMT-80368A/T, Status Report for Deport Maintenance Direct Labor Data Report).

4.21 Inspection of Services/Inspection of Supply: In accordance with the Inspection of Supply/Services clause(s) identified in the contract/order, the Government reserves the right to inspect Contractor performance.

https://sam.gov/

4.22 Invoice/Payment and Receipt/Acceptance: In accordance with R-DFARS clause 252.232-7003, Electronic submission of Payment Requests and Receiving Reports, the Contractor shall submit/process payment requests (invoices, Receiving Reports or combos) and receipt/acceptance documents via Procurement Integrated Enterprise Environment (PIEE) through module Wide Area Workflow (WAWF). Access at the following site:

https://piee.eb.mil/

4.22.1 Manpower. Invoices will only be accepted for the actual number of positions filled for actual hours worked.

4.23 Potential Organization Conflict of Interest.

4.23.1 There is potential organizational conflict of interest (see RFO Subpart 9.5, Organizational and Consultant Conflicts of Interest) due to (state the nature of the proposed conflict).

Accordingly:

4.23.1.1 Restrictions are needed to ensure that (state the nature of the proposed restraint and the applicable time period).

4.23.1.2 As a part of the proposal, the offeror shall provide the contracting officer with complete information of previous or ongoing work that is in any way associated with the contemplated acquisition.

4.23.2 If award is made to the offeror, the resulting contract may include an organizational conflict of interest limitation applicable to subsequent Government work, at either a prime contract level, at any subcontract tier, or both. During evaluation of proposals, the Government may, after discussions with the offeror and consideration of ways to avoid the conflict of interest, insert a special provision in the resulting contract which shall disqualify the offeror from further consideration for award of future contracts.

4.23.3 The organizational conflict of interest clause included in this solicitation may be modified or deleted during negotiations.

4.24 Organizational Conflict of Interest.

(a) The following restrictions and definitions apply to prevent conflicting roles which may bias the Contractor's judgment or objectivity, or to preclude the Contractor from obtaining an unfair competitive advantage in concurrent or future acquisitions.

(b) The Contractor agrees to accept and to complete all issued task orders, and not to contract with Government prime Contractors or first-tier subcontractors in such a way as to create an organizational conflict of interest.

(1) Descriptions or definitions:

"Contractor" means the business entity receiving the award of this contract, its parents, affiliates, divisions and subsidiaries.

https://piee.eb.mil/

"Development" means all efforts towards solution of broadly defined problems. This may encompass research, evaluating technical feasibility, proof of design and test, or engineering of programs not yet approved for acquisition or operation.

"Proprietary Information" means all information designated as proprietary in accordance with law and regulation and held in confidence or disclosed under restriction to prevent uncontrolled distribution. Examples include limited or restricted data, trade secrets, sensitive financial information, and computer software; and may appear in cost and pricing data or involve classified information.

"System" means the system that is the subject of this contract.

"System Life" means all phases of the system's development, production, or support.

"Systems Engineering" means preparing specifications, identifying and resolving interface problems, developing test requirements, evaluating test data, and supervising design.

"Technical Direction" means developing work statements, determining parameters, directing other Contractors' operations, or resolving technical controversies.

(2) Restrictions: The Contractor shall perform systems engineering and/or technical direction, but will not have overall contractual responsibility for the system's development, integration, assembly and checkout, or production. The parties recognize that the Contractor shall occupy a highly influential and responsible position in determining the system's basic concepts and supervising their execution by other Contractors. The Contractor's judgment and recommendations must be objective, impartial, and independent. To avoid the prospect of the Contractor's judgment or recommendations being influenced by its own products or capabilities, it is agreed that the Contractor is precluded for the life of the system from award of a DoD contract to supply the system or any of its major components, and from acting as a subcontractor or consultant to a DoD supplier for the system or any of its major components.

(a) The above restrictions shall be included in all subcontracts, teaming arrangements, and other agreements calling for performance of work which is subject to the organizational conflict of interest restrictions identified in this clause, unless excused in writing by the contracting officer.

5.0 APPENDICES

5.1 Appendix A, References - Information required for any reference publication listed within the PWS.

Publication Title of Publication Date Reference

FAR Federal…