81922- Purchase Description (PD).pdf

PURCHASE DESCRIPTION

Surfcam Software License Annual Maintenance

19 May 2026

1.0 DESCRIPTION. The Contractor shall provide to the 402nd Commodities Maintenance

Group (CMXG) at Robins Air Force Base, Georgia, lease/subscriptions for two Surfcam Traditional 3 Axis Advanced Edition-Stand Alone licenses, and a Maintenance Renewal for the Surfcam Traditional 3 Axis Advanced Edition and include any upgrades and support that will be needed for the use of the product. The contract shall consist of a basic year plus two option years.

1.1 The contractor shall supply the following:

Item Description Qty. Serial # Part

0001 Surfcam Traditional 3- Axis Advanced Edition- Lease

2 SR-S310 N/A

0002 Surfcam Traditional 3-Axis Advanced Edition- Maintenance Renewal-Local Network

1 SR-S310 N/A

1.2 The subscription software shall include maintenance and provide access to direct technical support to resolve technical issues and provide solutions through telephone, email, and Web-based assistance. The subscription shall also include software upgrades and access to technical tips.

1.3 Electronic delivery shall be completed within 5 days after receipt of contract award. An email will be sent to the Government Point of Contact (POC) listed in paragraph 2.1.1 with directions for accessing the contracted services.

2.0 Service Support.

2.1 Delivery.

2.1.1 Government Representatives. The following individuals will serve as the Primary and Alternate Government Representatives as the points of contact through which all contractor-provided services will be requested and accomplished for CMXG.

Government Representatives will not supervise the Contractor, and they are not empowered to make any contractual commitments or to authorize any contractual changes on the Government’s behalf. The following individuals will serve as Government Representatives for CMXG.

2.2 Shipping/Delivery/Period of Performance. The Contractor shall provide delivery within 5 days after contract award, FOB Detination.

2.3 Ship To Address.

Attn: Kenya Tuff

DODAAC: F3QCCM

78 ABW/SCOSD BSLM

205 Perry Street Bldg. 228 Robins AFB GA 31098-1607

2.4 Incidental Services. None

2.5 Warranty. The Contractor shall provide a basic 12-month parts and labor warranty beginning at the date of shipment.

2.6 Options. This contract includes a Basic year and 2 option years. Option 1 may be exercised 12 months after the Basic contract is awarded. Option 2 may be exercised 12 months after the award of Option 1.

3.0 Government Furnished Equipment and Services or Government Furnished Property (GFP) and services. None

4.0 General Information.

4.1 Security Requirements.

4.1.1 Government Security Regulations. The Contractor shall ensure personnel, information, system, facility, and international security requirements are met in accordance with 32 CFR Part 117, National Industrial Security Program Operating Manual (NISPOM), Department of the Air Force Instruction (DAFI) 31-101, Base Defense Operations.

Primary Government Representative Alternate Government Representative Name: Kenya Tuff Name: Tammy Hand Unit: 402 CMXG/MXDEO Unit: 402 CMXG/MXDEO Phone: 478-926-6570 Phone: 478-926-1640 Email: kenya.tuff.1@us.af.mil Email: tammy.hand.1@us.af.mil

4.1.2 Communications Security (COMSEC). The Contractor shall use only secure communications methods and/or equipment to transmit or otherwise transfer classified and/or sensitive, but unclassified, information in accordance with 32 CFR Part 117.21, National Industrial Security Program Operating Manual (NISPOM).

4.1.3 Operations Security (OPSEC). The purpose of OPSEC is to reduce the vulnerability of USAF missions to adversary collection and exploitation of critical information. The Contractor shall comply with DoDD 5205.02E “DoD Operations Security (OPSEC) Program”, DoD Manual 5205.02 “DoD Operations Security (OPSEC) Program Manual” and AFI 10-701 “Operations Security (OPSEC)” to protect United States (U.S. Government interest. The Contractor shall ensure compliance with OPSEC requirements including procedures to protect classified and/or sensitive, but unclassified, Government projects and/or programs. The Contractor shall ensure Contractor personnel who perform work at Robins AFB or another Government facility comply with the OPSEC procedures of the facility.

4.1.4 Security Incident or Violation. The Contractor shall immediately notify the Government Security Office of any potential or actual security incidents or violations including potential or actual unauthorized disclosure or compromise of classified and/or sensitive, but unclassified, information.

4.2 Supply Chain Risk Management. The Contractor shall implement risk management procedures to ensure that system, equipment, components, software, maintenance equipment, and supplies do not incorporate counterfeit parts, malicious code, or other elements that would allow adversaries to gain access to data and critical program information and disrupt operations. Contractor risk management procedures shall comply with:

DoDI5000.83 DAFI 63-113, Program Protection Planning for Life Cycle

Management, SAE Aerospace Standard AS5553D, Counterfeit Electrical, Electronic, and

Electromechanical (EEE) Parts; Avoidance, Detection, Mitigation and Disposition, National Institute of Standards and Technology (NIST) Special Publication 800-53

Rev 5, Security and Privacy Controls for Information Systems and Organizations.

4.3 Agency Affirmative Procurement Program. In accordance with RFO 23.102 (Policy) and 23.103 (Procedures), 100% of purchases of Environmental Protection Agency (EPA)-designated products included in the Comprehensive Procurement Guidelines (CPG) list [https://www.epa.gov/smm/comprehensive-procurement-guideline-cpg-program] and/or United States Department of Agriculture (USDA)-designated products included in the bio based product listings [http://www.biopreferred.gov] shall, at a minimum, meet the EPA or USDA standards for recovered materials or bio based content, respectively, unless an item cannot be acquired competitively within a realistic timeframe, meet appropriate performance standards, and/or be acquired at a reasonable price.

http://www.biopreferred.gov/

4.3.1 The Contractor shall provide estimates and verification of recovered material for EPA-designated CPG products and certification for both EPA-designated CPG products and USDA-designated bio based products.

In accordance with the Robins Air Force Base, Georgia / Affirmative Procurement Program (formerly Green Procurement Program (GPP)) Plan, the Contractor shall provide estimates and certifications to the Government for completion of the applicable attachment(s) to be included in the Purchase Request (PR) package.

4.4 Elimination of Use of Class I Ozone Depleting Substances (ODS)

4.4.1 Contractors shall not:

4.10.1.1 Provide any service or product with any specification, standard, drawing, or other document that requires the use of a Class I ODS in the test, operation, or maintenance of any system, subsystem, item, component, or process; or

4.10.1.2 Provide any specification, standard, drawing, or other document that establishes a test, operation, or maintenance requirement that can only be met by use of a Class I ODS as part of this contract/order.

4.4.2 For the purposes of Department of the Air Force policy, the following products that are pure (i.e., they meet the relevant product specification identified in AFI 32-7086[AR2] ) are Class I ODSs:

4.4.2.1 Halons: 1011, 1202, 1211, 1301, and 2402

4.4.2.2 Chlorofluorocarbons (CFCs): CFC-11, CFC-12, CFC-13, CFC-111, CFC-

112, CFC-113, CFC-114, CFC-115, CFC-211, CFC-212, CFC-213, CFC-214, CFC-

215, CFC-216, and CFC-217, and the blends R-500, R-501, R-502, and R-503; and

4.4.2.3 Carbon Tetrachloride, Methyl Chloroform, and Methyl Bromide.

4.5 Inspection of Services/Inspection of Supply: In accordance with the Inspection of Supply/Services clause(s) identified in the contract/order, the Government reserves the right to inspect Contractor performance.

4.6 Invoice/Payment and Receipt/Acceptance: In accordance with DFARS clause 252.232-7003, Electronic submission of Payment Requests and Receiving Reports, the Contractor shall submit/process payment requests (invoices, Receiving Reports or combos) and receipt/acceptance documents via Procurement Integrated Enterprise Environment (PIEE) through module Wide Area Workflow (WAWF). Access at the following site:

https://piee.eb.mil/

5.0 Appendices -None

https://piee.eb.mil/