818247-event.pdf

Awarded To: AECOM Technical Services, Inc.

DERR LOE Contract to provide Site Assessment Work Environmental Response and Remediation , Environmental Quality, Site assessment

Open 12/12/2019 2:30 PM MST Type Request for Proposal

Close 1/9/2020 12:00 PM MST Number TH20-16 Currency US Dollar

Sealed Until 1/9/2020 12:00 PM MST

Contacts

Tim Hodges thodges@utah.gov

Commodity Codes

Commodity Code Description

72102 Facilities sitework and maintenance including repairs and grounds maintenance and snow removal and landscaping services and equipment

40142 Hoses including acid hoses and air hoses and drill hoses and marine hoses and oil hoses and chemical hose and mining hose and steam cleaning hose and spray hose and hydraulic hose

80100 Management advisory services and consulting including project management and industrial management and construction management and quality assurance

23 January 202023 January 2020 mailto:thodges@utah.gov mailto:thodges@utah.gov mailto:thodges@utah.gov

Description

Issuing Procurement Unit State of Utah Division of Purchasing Conducting Procurement UnitDepartment of Environmental Quality, Division of Environmental Response and Remediation

REQUEST FOR PROPOSALS

DERR LOE Contract to provide Site Assessment Work

SOLICITATION #TH20-16

This Request for Proposals (“RFP”), having been determined to be the appropriate procurement method to provide the best value to the Conducting Procurement Unit, is designed to provide interested Offerors with sufficient basic information to submit proposals. This Request for Proposals ("RFP”) is issued in accordance with the Utah Procurement Code and applicable administrative rules of the Utah Administrative Code. If any provision of this RFP conflicts with the Utah Procurement Code or Utah Administrative Code, then the Utah Procurement Code or Utah Administrative Code will take precedence. It is not intended to limit a proposal's content or exclude any relevant or essential data. Offerors are at liberty and are encouraged to expand upon the specifications to evidence service capability.

Purpose of this Solicitation

The purpose of this RFP is to enter into a contract to provide: Site Assessment Work, Hazard Scoring for National Priorities Listing under CERCLA, Brownfields Assessments, Voluntary Cleanup Program assistance, Remedial Activities (including but not limited to Remedial Investigation/Feasibility Study Activities, Proposed Plans, Remedial Design and Oversight of Remedial Action Construction), Removal Activities (including but not limited to Preparing Engineering Evaluations and Cost Assessments and Oversight of Removal Construction) and Post Remedial/Removal activities as part of a Level of Effort Contract.

It is anticipated that this RFP will result in a single contract award to the responsive and responsible offeror with the highest score justified by the procurement code.

Closing date and time

The closing date and time for this sourcing event is _January 9, 2020 at 12:00 PM (NOON) Utah Mountain Time. If your time is different from that shown, your profile may be set to a different time zone. Please see the attachment titled "Changing Your Time Zone" in the Buyer Attachments section for directions on how to update your profile. It is your responsibility to make sure you submit your response by the date and time indicated above.

Length of the Contract

The contract resulting from this RFP will be for FIVE (5) years.

Background

This RFP is a re-solicitation of Agency Contract #146237. The Conducting Procurement Unit anticipates that the contract derived from this solicitation will have a $2,000,000.00 estimated value. This estimated value is for informational purposes and should in no way be construed as a guarantee in return.

Issuing Procurement Unit, Conducting Procurement Unit, and Solicitation Number

The State of Utah Division of Purchasing is the issuing procurement unit and theDepartment of Environmental Quality, Division of Environmental Response and Remediation is the conducting procurement unit for this RFP (referred to as “the State”). The reference number for this RFP is Solicitation #TH20-16. This solicitation number must be referred to on all proposals, correspondence, and documentation submitted to the State relating to this RFP.

Additional Information

Offerors are prohibited from communications regarding this RFP with the conducting procurement unit staff, evaluation committee members, or other associated individuals EXCEPT the State of Utah Division of Purchasing procurement officer overseeing this RFP.

23 January 202023 January 2020

Wherever in this RFP an item is defined by using a trade name, brand name, or a manufacturer and/or model number, it is intended that the words, “or equivalent” apply; and invites the submission of equivalent products by the Offerors.

Offerors may be required to submit product samples to assist the chief procurement officer or head of a procurement unit with independent procurement authority in evaluating whether a procurement item meets the specifications and other requirements set forth in the request for proposals. Product samples must be furnished free of charge unless otherwise stated in the invitation for proposals, and if not destroyed by testing, will upon written request within any deadline stated in the invitation for proposals, be returned at the Offeror's expense. Samples must be labeled or otherwise identified as specified in the invitation for proposals by the procurement unit.

The State reserves the right to conduct discussions with the Offerors who submit proposals determined to be reasonably susceptible of being selected for award, followed by an opportunity to make best and final offers pursuant to UCA § 63G-6a-707.5, but proposals may be accepted without discussions.

New Technology

Pursuant to Utah Administrative Rule R33-12-502 the awarded contract(s) may be modified to incorporate new technology or technological upgrades associated with the procurement item being solicited, including new or upgraded: (i) systems; (ii) apparatuses; (iii) modules; (iv) components; and (v) other supplementary items. Further, a maintenance or service agreement associated with the procurement item under the resulting contract(s) may be modified to include any new technology or technological upgrades. Any contract modification incorporating new technology or technological upgrades will be specific to the procurement item being solicited and substantially within the scope of the original procurement or contract.

Evaluation Administrative and Mandatory Minimum Requirement Compliance

Each proposal received shall be evaluated as outlined in this RFP and the Utah Procurement Code.

To be responsive and responsible Offerors must review and respond to the following sections of this RFP: prerequisites, buyer attachments, questions, and items.

• The Prerequisites section includes the objective and subjective criteria that will be used to evaluate the proposals, which include the mandatory minimum requirements, technical criteria, and other prerequisites that Offerors must read and agree to in order to respond to this RFP.

• The Buyer Attachments section includes the standard contractual terms and conditions of this RFP and other documents required for this RFP.

• The Questions section allows the State to ask Offerors questions regarding this RFP.

• The Items section includes the description of the procurement items being sought and allows the Offerors to provide their pricing on the procurement items. Note: This section may or may not be used with every solicitation.

Offerors must review each section carefully.

To determine which proposal provides the best value to the conducting procurement unit, the evaluation committee shall evaluate each responsive and responsible proposal that has not been disqualified from consideration under the provisions of Part 7 of Utah Code 63G-6a, using the criteria described in this RFP.

After the evaluation and final scoring of proposals is completed, the State shall award the contract as soon as practicable (subject to the requirements of Utah Code Section 63G-6a-708) to the eligible responsive and responsible Offeror , subject to Utah Code Section 63G-6a-709(2), provided the RFP is not canceled in accordance with Utah Code Section 63G-6a-709(2)(b).

Required to View Event

Prerequisites Required to Enter Bid

1. All questions must be submitted through SciQuest during the Question and Answer period.

2. Offeror must guarantee its pricing for the period described in this RFP.

3. Any Offeror requesting that part of its bid be protected shall include with the bid a Claim of Business Confidentiality.

4. The proposed Scope of Work has been attached to this RFP.

5.

The mandatory minimum requirements are the objective criteria in which the conducting procurement unit will evaluate proposals.

Offeror must upload a document which provides a point by point response to the mandatory minimums listed in this prerequisite.

6.

To determine which proposal provides the best value to the State, the evaluation committee will evaluate each responsive and responsible proposal that has not been disqualified or rejected using the subjective criteria listed in this prerequisites section.

7.

All proposals in response to this RFP will be evaluated in a manner consistent with the Utah Procurement Code, Administrative Rules, policies and the evaluation criteria in this RFP.

Offerors bear sole responsibility for the items included or not included within the proposal submitted by the Offeror. Each area of the evaluation criteria must be addressed in detail in the proposal.

8. Offeror's cost proposals will be evaluated independently.

9. Offeror may take exception and/or propose additional language to the Standard Terms and Conditions that have been attached to this RFP.

10. If it is determined to be in the best interest of the Conducting Procurement Unit, interviews and presentations may be held at the option of the State.

11. The issuing procurement unit may not accept a proposal after the time for submission of a proposal has expired.

12. Responses should be concise, straightforward and prepared simply and economically.

13. Proposals must be submitted electronically, through SciQuest.

14. Offeror acknowledges the requirements to submit a proposal through SciQuest.

Buyer Attachments

1. Attachment A Terms and Conditions for Services (Agency Contract)

2. Attachment B Scope of Work

3. Attachment C Cost

4. Attachment D Special Provisions

5. Work Assignments for TH20-16

6. Score Sheet for TH20-16

7. Informational Cost Sheet for TH20-16

8. Claim of Business Confidentiality Form

9. Changing your Time Zone

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Questions Required Questions

Group 1: Acceptance of Prerequisites

1.1

Is Offeror presently or has Offeror ever been debarred, suspended, proposed for debarment, or declared ineligible by any governmental department or agency, whether international, national, state, or local?

If yes, Offeror must provide a statement regarding its debarment or suspension.

1.2 Is Offeror an employee of the State of Utah? If yes, then Offeror must submit an external employment form signed by its manager at the State of Utah.

1.3

Offeror acknowledges that it must acquire and maintain all applicable federal, state, and local licenses before the contract is entered into.

Licenses must be maintained throughout the entire contract period.

Persons doing business as an Individual, Association, Partnership, Corporation, or otherwise shall be registered with the Utah State Division of Corporations and Commercial Code.

NOTE: Forms and information on registration may be obtained by calling (801) 530-4849 or toll free at 877-526-3994, or by accessing: www.commerce.utah.gov.

1.4 Does Offeror have an outstanding tax lien in the State of Utah? If yes, Offeror must provide a statement regarding its debarment or suspension.

1.5 Is Offeror an employee of the State of Utah? If yes, then Offeror must submit an external employment form signed by Offeror's manager at the State of Utah.

Group 2: Amendment Acknowledgement

2.1 Offeror acknowledges that this RFP was amended on December 20, 2019 in order to correct the Attachment D Special Provisions.

2.2 Offeror acknowledges that any considerations prior to December 20, 2019 are invalid and this RFP must be considered anew as of the amendment date.

Group 3: Mandatory Minimum Requirements

3.1 Offeror acknowledges that offer must submit a full Proposal and fill out the Item Section of this RFP

3.2 Does Offeror have at least one (1) year experience performing the duties as outlined in the Attachment B Scope of Work.

3.3 Does Offeror conform to Division of Occupational and Professional Licensing (DOPL).

3.4 Does Offeror acknowledge that the Conducting Procurement Unit is subject to the State of Utah's Public Procurement Code.

Group 4: Technical Criteria

4.1 Offeror acknowledges that offeror must address all thirty three (33) of the technical criteria within their proposal (criteria is outlined on the score-sheet and prerequisite section of this

RFP).

4.2 Offeror acknowledges that offeror's proposal addressing the technical criteria should have no reference to cost and that all cost should be inputted into the item section of this RFP.

4.3 Offeror further acknowledges that if cost is found within the technical portion of the offeror's proposal then their proposal may be considered non-responsive and rejected from further consideration.

4.4 Offeror must upload offeror's work assignment response addressing work assignment scenario number 1 here. (work assignments can be found in the "Buyer Attachment "tab of this RFP)

4.5 Offeror must upload offeror's work assignment response addressing work assignment scenario number 2 here. (work assignments can be found in the "Buyer Attachment "tab of this RFP)

4.6 Offeror must upload offeror's proposal, addressing all thirty three (33) of the technical criteria in this RFP, here.

Group 5: Cost Criteria

5.1 Offeror acknowledges that offeror must submit a valid cost for all line items within the items section of this RFP for each Direct Labor Cost in order to be considered responsive.

5.2 Offeror acknowledges that the lowest Hourly Average Direct Labor Costs will be awarded the full cost points of 1,250 and offeror further acknowledges that cost will be the sole factor in this determination.

5.3

Offeror acknowledges that In order to evaluate direct labor costs, the labor category rates will be multiplied by a weighting factor corresponding with the percent of work anticipated for each labor category for a typical work assignment. The weighted rates for each labor category will then be added together to give an Hourly Average Direct Labor Cost. (See Informational Cost Sheet attached to this RFP for clarification)

5.4 Offeror acknowledges that there is an Informational Cost Sheet that reflects the cost evaluation calculation attached to this RFP.

5.5

Offeror acknowledges that the Informational Cost Sheet is for informational and reference purposes only. THE OFFEROR MUST SUBMIT ALL LABOR CATEGORY HOURLY RATES

INTO THE ITEM SECTION OF THIS RFP OR THEY MAY BE CONSIDERED

NON-RESPONSIVE.

5.6 Offeror acknowledges that the Hourly Average Direct Labor Costs will be the sole rate to determine lowest cost.

Group 6: Vendor Information

6.1 Please provide your firm's legal company name.

6.2 Please provide your federal tax identification number? (If the vendor is sole proprietor please do not provide your social security number.)

6.3 Please provide your firm's contact information for this contract, including the name, phone number, and email address of your firm's authorized representative.

6.4 Please provide your ordering address and the remit to address. Please clearly identify each address.

6.5 Please provide your firm's State of Utah Sales Tax ID Number.

If you do not have a State of Utah Sales Tax ID Number, please write "N/A".

6.6 Identify your firm's type of business.

6.7 Is Offeror (owners, principles, partners) a retiree currently receiving benefits through the Utah Retirement Systems (URS)?

Group 7: Vendor's Submission

7.1 If your firm is requesting parts of its proposal be protected please upload your Claim of Business Confidentiality Form here as well as your redacted proposal.

7.2

Any exceptions to the Terms and Conditions must be uploaded here in the format outlined in Prerequisites: Standard Terms and Conditions (Exceptions and Negotiations). Exceptions and/or additions submitted after the date and time for receipt of proposals will not be considered. If you have no exceptions, upload a document stating "None".

7.3

Vendor understands and acknowledges that its response, including all uploaded documents, will not be considered received by the State of Utah unless the Vendor clicks submit. Even if Vendor uploads all required documents and responds to all required questions its response will not be considered if it does not click submit. Offeror acknowledges that after completing the solicitation it must click on the link in the left hand menu bar labeled “Review & Submit”, then check the box under the “Certification” heading to certify their bid. Then click the blue box labeled “Submit Response” in order to submit their bid. Once the response has been submitted, Vendor will receive a confirmation that the response was successfully submitted.

Vendors who fail to submit their response will not have their response reviewed and will be ineligible for further consideration under this solicitation.

Product Line Items Product Line Items

1. Direct Labor Hourly Rates

# Item Name, Commodity Code, Description Allow Alternates Qty. UOM Requested Delivery

P1 Labor Category P5: (Principal Professional) 1 EA - Each

Submit your hourly rate for this labor category. (Category has a 5% weighting factor for evaluation purposes.)

P2 Labor Category P4: (Principal Professional) 1 EA - Each

Submit your hourly rate for this labor category. (Category has a 5% weighting factor for evaluation purposes.)

P3 Labor Category P3: (Project Lead) 1 EA - Each

Submit your hourly rate for this labor category. (Category has a 20% weighting factor for evaluation purposes.)

P4 Labor Category P2: (Mid-Level Professional) 1 EA - Each

Submit your hourly rate for this labor category. (Category has a 10% weighting factor for evaluation purposes.)

P5 Labor Category P1: (Junior Professional) 1 EA - Each

Submit your hourly rate for this labor category. (Category has a 10% weighting factor for evaluation purposes.)

P6 Labor Category T4: (Senior Technical) 1 EA - Each

Submit your hourly rate for this labor category. (Category has a 20% weighting factor for evaluation purposes.)

P7 Labor Category T3: (Mid-Level Technical) 1 EA - Each

Submit your hourly rate for this labor category. (Category has a 20% weighting factor for evaluation purposes.)

P8 Labor Category T2: (Junior Technical) 1 EA - Each

Submit your hourly rate for this labor category. (Category has a 5% weighting factor for evaluation purposes.)

P9 Labor Category T1: (Entry-Level Technical) 1 EA - Each

Submit your hourly rate for this labor category. (Category has a

Service Line Items Service Line Items

There are no Items added to this event.