815 Olive 844 Gum crawlspace and HVAC.SOW.pdf

Scope of Work

Repair Ducting and Crawl Space at UC Housing

Located at U.S. Coast Guard Housing

Union City, TN Union City, TN 38261.

January 2025

Commanding Officer

United States Coast Guard Base New Orleans, LA

Facilities Engineering Department New Orleans, LA 70129

CWO Mike Ackiss Assistant Facilities Engineer Base New Orleans, LA

PART 1: GENERAL

1. INTENT: The intent of this project is to perform HVAC ducting replacement of one (1) house and crawlspace repair and encapsulation to two (2) houses in Union City, TN, Located at 844 Gum Street and 825 Olive Street Union City, TN 38261. All work must be completed by state licensed contractor. All materials and installation shall meet or exceed applicable state code and follow industry standards. All work shall be completed as outlined in this Scope of Work. No work is authorized without the authorization of the Contracting Officer (KO) or the Contracting Officers Representative (COR).

2. BACKGROUND: Properties are approximately 1,600 -1,800 square feet, single-family homes located within Union City, TN. Both homes are brick construction with vinyl siding in each carport; all foundations are crawlspace foundations. Both homes have experienced mold growth issues due to moisture intrusion in the crawl spaces and openings in HVAC ducting.

3. SCOPE OF WORK: Contractor shall furnish all labor, tools, materials, transportation, equipment, supervision, and personnel to replace supply HVAC ducting in 825 Olive St. and stabilize floor joists and encapsulate crawlspaces in both houses. No repairs outside of the Statement of Work criteria are authorized without permission from the contracting officer or their representative.

4. QUALIFICATIONS: Contractor shall provide personnel who have the knowledge, qualifications, and working experience to perform the functions outlined in this Scope of Work. All personnel shall be properly licensed by the state.

5. CONTINUITY OF FACILITIES OPERATION: Schedule work to minimize interference with the facility’s normal operations. Perform all on-site work between the hours of 8:00 AM and 4:00 PM, Monday through Friday (federal holidays excluded), unless otherwise approved by the Contracting Officer or Contracting officer’s representative.

6. GOVERNMENT FURNISHED MATERIALS: None

7. GOVERNMENT FACILITIES AND UTILITIES: Electrical power and water are available within proximity.

The Contractor will be permitted to utilize these utilities in performing the work, provided that the existing systems are not overloaded. Telephone services will not be available for use by the contractor. Building restroom facilities are available for use.

8. SAFETY: The Contractor is wholly responsible for work site safety. The Contractor shall implement a safety program that protects the lives and health of personnel in the construction area, prevents damage to property, and avoids work interruptions. To accomplish this end, the Contractor shall provide appropriate safety barricades, signs, signal lights, etc. as well as complying with and abiding by all federal safety regulations as published by the Occupational Health and Safety Administration, 29 CFR 1910 (series), 29 CFR 1926 (series), State and Local safety laws, rules and regulations. Any operation defined as “Hot Work” as per OSHA/NFPA requires a permit to be issued. In the event of Hot Work, the Contractor will notify the COR with dates and times Hot Work will be performed. Contractor is to give at least 48 hours notification. This includes welding, cutting, brazing, grinding or any work that could produce sparks or heat and may initiate a fire.

9. ENVIRONMENTAL COMPLIANCE: Any waste generated because of the project shall either be recycled or be disposed of IAW the Resource Conservation and Recovery Act (RCRA). Any Hazardous Waste shall be manifested off site with Base New Orleans listed as the Generator and signatory. Any hazardous waste shall be analyzed, characterized, stored and disposed of IAW RCRA and all applicable federal, state (i.e. DOT) and local laws and ordinances. All solid waste/trash shall be removed from site and not disposed of in onsite dumpsters. All chemicals required for this project shall be pre-approved by the contract POC along with SDS’s.

All solid waste shall be removed from the residence after each working day. All extra chemicals and products shall be removed from the site upon work completion, as the Emergency Planning and Community Right-To- Know Act requires Coast Guard maintains an inventory of all Hazardous Materials located at the site. A laydown area as required and an Erosion and Sediment Control Plan, shall be preapproved by the COR as needed. Nothing shall be discharged to a storm drain at any time during the project. All storm drains within range of a potential discharge shall be covered/sealed during installation and kept covered until the work has been completed and the system has been deemed fully operational and compliant with all applicable CG policies/plans/permits/laws/ordinances. All storm drains and waterways within range of a potential discharge shall be covered/sealed or protected by silt fence.

10. SITE VISIT: Site All site visits should be scheduled with the Contracting Officers Representative.

Contracting Officers Representative (COR)

CWO Mike Ackiss Cell: (504) 239-4937 Email: carlton.m.ackiss@uscg.mil

11. MATERIALS:

a) The Contractor will furnish all materials, equipment, instruments, tools, safety lines and harnesses, and other items necessary for accomplishment of these services.

b) Materials shall be delivered to the jobsite in their original unopened packages, clearly marked with the manufacturer’s name, brand name, and description of contents. Storage shall be in accordance with manufacturer’s recommendations in a clean, dry, well-ventilated area. Stored materials shall be protected from sunlight and kept away from excessive heat. The contractor shall not store any highly flammable materials in the work area and all chemicals used shall be preapproved by POC.

Laydown areas and parking should be on non-vegetated areas when possible.

c) The Contractor is required to comply with local VOC laws and regulations. All applicable Safety Data Sheets shall be available upon request.

12. LIABILITY OF CONTRACTOR: Any damage to government property caused by the contractor shall be repaired or replaced by the contractor at no cost to the government. The contractor shall not disconnect any service without approval from the Technical Representative.

PART 2 PERFORMANCE STANDARDS

1. PERFORMANCE REQUIREMENTS: Contractor shall provide all materials and labor to complete all work at

844 Gum St and 825 Olive St Union City, TN. All repairs shall comply with state building codes and follow industry standards. All replacement materials shall be approved by the COR prior to purchase. Refer to part 2-6 for instructions on submittals.

HVAC Ducting Replacement – 825 Olive St.

a) Remove existing supply ducting to include plenum and registers and dispose of off site.

b) Install new insulated ducting, plenum, and registers to provided a sealed HVAC supply.

Crawl Spaces – 844 Gum St. & 825 Olive St.

a) Conduct foundation inspections of both homes crawl space foundations for signs of deterioration or sinking and make report to the COR speaking to their condition and any necessary repairs with pricing.

b) Remove existing insulation from structural floor joists and dispose of off site.

c) Install supplemental beams to stabilize floors.

d) Conduct complete encapsulation of the crawl space.

LABOR LAWS: The Service Contract Act applies to the procurement.

1. SITE RESTORATION & CLEAN UP: The work site shall be cleaned up at the completion of each workday.

Upon completion of the job, the Contractor shall clean up the job site, returning it to a state of cleanliness equal to or exceeding that in which it was found. The Contractor shall properly dispose of any trash, extra materials, dirt, debris, or other litter that remains, off-site. There will be no final acceptance of the contract until the Contracting Officers Representative approves the appearance of the job site.

2. GOVERNMENT FACILITIES AND REGULATIONS: The Contractor, their employees, and any sub-contractors shall become familiar with and obey all Base/Unit regulations. All personnel employed on the project shall keep within the limits of the work area and shall not enter any other area outside of the work site unless to do so in the performance of their duties. There shall be No Smoking on the property.

3. CONTRACT TIMELINE: The Contractor shall provide all required information and complete this contract within this time schedule, unless approved by the Contracting Officer.

a) Provide all required submittals to the Contracting Officer within 7 calendar days after contract award.

b) The U.S. Coast Guard will have 4 calendar days to review the submittals and respond to Contractor.

c) Contractor shall provide projected delivery schedule during proposal and provide a firm delivery date within 14 calendar days after the contract has been awarded.

d) The Contractor, upon receiving notification that the U.S. Coast Guard has approved the submittals and having received the Contractors firm delivery date schedule, will have 14 Calendar days to begin work on the project & 15 Calendar days to complete. The Contractor shall notify the Contracting Officer of any long lead time delivery of equipment, so that the Contracting Officer can modify the delivery date of the contract.

4. SUBMITTALS: All potential vendors shall provide a quote for repair. Once awarded, the following list of submittals required for approval defines the specific minimum requirements for this contract. The submittal shall contain sufficient information that can be used to determine compliance of the material with these specifications and referenced specifications.

i. Work schedule

ii. Foundation inspection report with recommended repairs with pricing

iii. Quote for additional repair as needed outside this scope of work

iv. Manufactures and Workmanship Warranty Information

v. Pictures showing completed work

5. EXECUTION: Installation, workmanship, fabrication, assembly, erection, examination, inspection, and testing shall be in accordance with appropriate sections of 29 CFR 1910, 1926.

a) The Contractor shall schedule all work with the Technical Representative. The Contractor shall understand the importance to schedule and complete all work in a timely fashion. The Contractor shall minimize the impact for the command and/or mission of the personnel located at each location.

b) The Contractor shall perform all work IAW all Federal, EPA, OSHA, and State of Tennessee laws and regulations.