8129-20241022134425 TRPDD.pdf

REQUEST FOR PROPOSALS

Three Rivers Planning and Development District (“the district”) is soliciting responses to this request for proposals from qualified firms to provide Information Technology Cloud Hosting

Management Services, to assist the district with backup and security systems for multiple counties and/or municipal governments. You are invited to submit a proposal, in accordance with this request to Three Rivers Planning and Development District, Attn: Bonnie Childs, 75 S. Main

Street, P. O. Box 690, Pontotoc, MS 38863, or electronically to bchilds@trpdd.com no later than

4:30 p.m. (Central Time) on November 11, 2024.

The district currently operates an IBM Power 8 System with sixteen (16) partitions in the High

Availability Disaster Recovery System environment that has reached “End of Life” status by the manufacturer. The district seeks to migrate these systems into a Cloud Hosted Environment with fully managed services.

The Information Technology Cloud Hosting Management Services will be responsible for, but not limited to the following: 1) hosting the systems in a Tier 3, or higher, data center; 2) have high availability redundancy; 3) user access to the systems requiring security measures such as multifactor authentication, cybersecurity safeguards to protect the systems from unauthorized access, virus attacks in the IFS, and cyber-attacks such as ransomware; 4) daily system administration tasks such as backup management, PTF updates, OS version upgrades, required hardware/software updates (IBM Related), and roll swap or data restore from backup. The district currently has five additional counties expressing interest in the management services and the proposals should include a fixed price for five (5) years, with a maximum increase for an additional five (5) years, and include the costs to add an individual county to the system. Questions related to the current system, or the proposed Cloud Hosted and managed solution may be directed to

Mike Johnson with the District at (662) 678-3324, or by email at mjohnson@trpdd.com.

Proposals submitted must be labeled with the following language: “Proposal for Information

Technology Cloud Hosting Management Services.” Proposals will be evaluated on the following factors: Qualifications, (40 points), Experience (20 points), Capacity/Capability (10 points), Approach (10 points), Past Performance (10 points) and Financial Stability (10 points).

The following must be addressed in detail for proposals to be evaluated properly:

Qualifications – List the professional qualifications of the firm and the individuals assigned to perform the work.

Experience – Define the specialized experience and technical competence of the firm and individuals in the type of work described.

Capacity and Capability – Outline the capacity and capability of the firm to perform the services.

Approach – Describe the method of approach demonstrating the firm’s understanding of the project, risks, challenges and strategy that will be employed to complete the project on time and under budget.

mailto:bchilds@trpdd.com mailto:mjohnson@trpdd.com

Past Performance – Recount past performances on contracts in terms of cost control, quality, and schedule.

Financial Stability – Ability to facilitate, manage risks and provide assurance project will be completed.

The district will evaluate each proposal and may hold proposals for a period not to exceed thirty

(30) days for the purpose of reviewing the content of the proposals and investigating the qualifications of the firms and assigned individuals. The district reserves the right to reject any and/or all proposals and to waive minor informalities in proposals, to reject all proposals and to evaluate alternative methods or proposals.

The district will award a detailed contract to the qualified firm whose proposal has the highest number of cumulative points issued by the selection committee and determined to be the most advantageous to the district price and other factors considered. The district reserves the right to negotiate with the qualified firm whose proposal has the next highest number of cumulative points issued by the selection committee and determined to be the most advantageous to the district price and other factors considered, should the district choose not to proceed with the highest rated proposal.

An individual contract will be executed for the awarded project and the contract will be on a fixed price basis. The district has the authority to terminate the selection at any time.

Three Rivers Planning and Development District is an Equal Opportunity Employer. Three Rivers

Planning and Development District encourages Minority owned Business Enterprises (MBEs) and

Woman owned Business Enterprises (WBEs) to submit proposals.

Please publish on October 23, 2024, and October 30, 2024.

Note: Please send certified proof of publication to:

Bonnie Childs

Three Rivers PDD

Post Office Box 690

Pontotoc, Mississippi 38863

Bill to: Three Rivers PDD