811587-event.pdf

Awarded To: Stotz Equipment

Grounds Maintenance Equipment - Reopened Re-Opened - Statewide Contract solicitation for various grounds maintenance equipment to include various brand names, attachments, parts, and services. 5 year contract.

Open 11/19/2019 2:00 PM MST Type Expertise/Solution Based

Close 12/3/2019 2:00 PM MST Number AS20000-1 Currency US Dollar

Sealed Until 12/3/2019 2:00 PM MST

Contacts

Ann Schliep aschliep@utah.gov

Commodity Codes

Commodity Code Description

27112 Agriculture and forestry and garden handtools including spades and rakes and shovels and hoes and hedge clippers and lawnmowers

72102 Facilities sitework and maintenance including repairs and grounds maintenance and snow removal and landscaping services and equipment

09 December 201909 December 2019 mailto:aschliep@utah.gov mailto:aschliep@utah.gov mailto:aschliep@utah.gov

Description

Issuing Procurement Unit Division of Purchasing & General Services Conducting Procurement UnitDivision of Purchasing & General Services

Grounds Maintenance Equipment

SOLICITATION #AS20000-1

This Request for Proposals (“RFP”), having been determined to be the appropriate procurement method to provide the best value to the Conducting Procurement Unit, is designed to provide interested Offerors with sufficient basic information to submit proposals. This Request for Proposals ("RFP”) is issued in accordance with the Utah Procurement Code and applicable administrative rules of the Utah Administrative Code. If any provision of this RFP conflicts with the Utah Procurement Code or Utah Administrative Code, then the Utah Procurement Code or Utah Administrative Code will take precedence.

Purpose of this Solicitation

The purpose of this RFP is for the State of Utah to enter into a contract with a vendor to provide a solution to the following problem that the Conducting Procurement Unit is experiencing: The current State of Utah Grounds Maintenance Equipment contracts are expiring the end of 2019. The State would like to contract with multiple vendors who offer grounds maintenance equipment for various brand names, attachments, parts, and services, to include repairs if possible.

The question to consider when preparing proposal: What is your (the offeror) expertise in providing grounds maintenance equipment for various brand names, attachments, parts, and services which would include repairs to public entities?

This RFP and resulting contract award(s) is a solutions-based solicitation; meaning the State of Utah is seeking equipment, products, and/or services that meet the requirements of this RFP and that are commonly desired or are required by law or industry standards. Offerors may include related equipment, accessories, and services to the extent that these solutions are complementary to the equipment, products, and/or services identified in this RFP.

Given the cooperative nature of this RFP, it is expected that offerors shall propose a wide array of equipment, products, and/or services at lower prices and with better value than what they would ordinarily offer to the public or to a single government entity.

Background of the Conducting Procurement Unit

The State of Utah currently has ten (10) contracts in the Grounds Maintenance portfolio. Each contract has a variety of brand names and offers a "catalog/price list discount" on the full line of various manufacturers' products. This has allowed for eligible users to choose which contract(s) to use based on their needs.

Metrics (Spend per year on the current contracts):

2015 - $3,625,331

2016 - $5,493,487

2017 - $4,693,593

2018 - $ 5,704,097

2019 YTD - $4,702,496

Expectations for Deliverables by the Conducting Procurement Unit

Ag/Farm Equipment – including but not limited to:

• Aerators

09 December 201909 December 2019

• Brush cutters

• Hay rakes

• Posthole diggers

• Stump grinders

• Tillers

• Augers

• Forklifts

• Post pounders

• Tractors

• Fertilizer spreaders

• Seeders

• Snow removal equipment

Mowers – including but not limited to:

• Mid-mount rotary mowers

• Walk behinds

• Out front rotary mowers

• Fairway mowers

• Greens mowers

• Riding mowers

Landscape Equipment - including but not limited to:

• Chippers

• Trimmers

• Snow removal

• Sprayers

• Blowers

• Chain saws

• Tillers

• Sod cutters

• Spreaders

Turf and Rec Equip – including but not limited to:

• Aerators

• Sprayers

• Blowers

• Turf vehicles

• Burden carriers

• Top dressers

• Grinders

• Topdressing brush

• Athletic field conditioners

• Bunker rakes

• Turf vehicles

• Spreaders

• Groomers

• Artificial turf equipment

• Rollers

• Sweepers

• Spreaders

All warranty services, attachments, parts, and repair services.

Project Goals for the Conducting Procurement Unit

Multiple award contracts to most expert offerors to provide best value grounds maintenance equipment, parts, warranty services, attachment, parts, and repair services to the State of Utah public entity eligible users.

Closing Date and Time

The closing date and time for this sourcing event are provided below in the Anticipated Schedule. If your time zone is different from that shown, your profile may be set to a different time zone. Please see the attachment titled "Changing Your Time Zone" in the Buyer Attachments section for directions on how to update your profile. It is your responsibility to make sure you submit your response by the date and time indicated above.

Contract Award

It is anticipated that this RFP will result in multiple contract awards. The methodology or formula that will be used to determine the number of contract awards is: any Offeror receiving the minimum technical score threshold of 350 will move on to the cost evaluation. Anyone receiving a total of 450 points (technical score plus cost points) will receive an award.

Future Procurements

The State of Utah reserves the right and may reopen this solicitation, or create a new solicitation if it determines there may be more competition for the procurement item than when the original solicitation was posted.

Length of the Contract

The contract resulting from this RFP will be for FIVE (5) years or the time identified by the awarded vendors during the clarification phase.

It is the sole responsibility of the Offerors to examine, with appropriate care and diligence prior to submitting its response to the RFP, the RFP and all conditions which may in any way affect its response or performance under the Contract (if awarded).

Required to View Event

Prerequisites Required to Enter Bid

1. Vendors must complete and upload Attachments B, C, and D.

2. Vendors must complete and upload Attachments D1, D2, and D3.

3.

All proposals in response to this RFP will be evaluated in a manner consistent with the Utah Procurement Code, Administrative Rules, policies and the evaluation criteria in this RFP. Offerors bear sole responsibility for the items included or not included within the proposal submitted by the Offeror. Each area of the evaluation criteria must be addressed in detail in the proposal.

4. Offerors may request that part of its proposal be protected by submitting a Claim of Business Confidentiality Form. See the Buyers Attachment section.

5. Offeror may take exception and/or propose additional language to the Standard Terms and Conditions that have been attached to this RFP.

6. The issuing procurement unit may not accept a proposal after the time for submission of a proposal has expired.

7. Additional information regarding this solicitation.

8. Offeror must guarantee its pricing for the period described in this RFP.

9. If an Offeror is awarded a contract from this RFP then it is required to provide a quarterly administrative fee and report.

Buyer Attachments

1. Description of Solicitation Process

2. Attachment A Terms and Conditions for Goods & Services (Cooperative Contracts)

3. Attachment B - Key Personnel Form

4. Attachment C Market Basket with instructions.xlsx

5. Attachment D - Project Capability Templates

6. Examples of Attachment D

7. Claim of Business Confidentiality Form

8. Changing your Time Zone

9. Draft Score Sheet

0. AS2000 Power Point Presentation.pptx

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Questions Required Questions

Group 1: Acceptance of Prerequisites

1.1 Is Offeror presently or has Offeror ever been debarred, suspended, proposed for debarment, or declared ineligible by any governmental department or agency, whether international, national, state, or local?

1.2

Offeror acknowledges that it must acquire and maintain all applicable federal, state, and local licenses before the contract is entered into. Licenses must be maintained throughout the entire contract period. Persons doing business as an Individual, Association, Partnership, Corporation, or otherwise shall be registered with the Utah State Division of Corporations and Commercial Code. NOTE: Forms and information on registration may be obtained by calling (801) 530-4849 or toll free at 877-526-3994, or by accessing:

www.commerce.utah.gov.

1.3

Offeror acknowledges that it has uploaded a document providing a point-by-point response to the following prerequisites: the mandatory minimum requirements prerequisite, the technical requirements prerequisite, and any other prerequisite that required a document to be uploaded.

1.4

In the event that an Offeror offers pricing discounts for educational entities that (1) are applicable to this solicitation and (2) result in lower pricing than what is generally offered to other governmental entities, please attach a separate cost proposal labeled “Educational Pricing” to your proposal. This cost proposal for Educational Pricing is to be submitted in addition to the original Cost Proposal Form and will only be available to authorized end users. The Educational Pricing will not be used to evaluate costs. Offeror acknowledges that it has read and understands this question.

1.5 Does Offeror have an outstanding tax lien in the State of Utah? If yes, Offeror must provide a statement regarding its debarment or suspension.

1.6 Is Offeror an employee of the State of Utah? If yes, then Offeror must submit an external employment form signed by Offeror's manager at the State of Utah.

1.7 If awarded a State Cooperative Contract Offeror understands that its resulting contract may be terminated for convenience, without cause, if there is no reported spend for any one fiscal year of its contract.

Group 2: Vendor Information

2.1 Please provide your firm's legal company name.

2.2 Please provide your federal tax identification number. (If the vendor is sole proprietor please do not provide your social security number.)

2.3 Please provide your firm's contact information for the resulting contract, including the name, phone number, and email address of your firm's authorized representative.

2.4 Please provide your ordering address and the remit to address. Please clearly identify each address.

2.5 Please provide your firm's State of Utah Sales Tax ID Number. If you do not have a State of Utah Sales Tax ID Number, please write "N/A".

2.6 Identify your firm's type of business.

2.7 Identify your company's Point of Contact for this solicitation, include the point of contact's phone number and email address.

Group 3: Vendor's Submission

3.1 I have either attended the pre-proposal meeting or viewed the webinar of the pre-proposal meeting.

https://drive.google.com/file/d/1a6p34_S26b9Y0oX8F7KlvsyynCwNgKsP/view

3.2 Upload your completed response for Attachment B: Key Personnel Proposal Form.

3.3 Upload your completed response for Attachment C: Market Basket Proposal Form.

3.4 Upload your response for Attachment D: Project Capability Submittal (LE, RA, VA) Checklist and Format.

3.5 If your firm is requesting parts of its proposal be protected please upload your Claim of Business Confidentiality Form here as well as your redacted proposal.

3.6 If your firm is submitting exceptions to the Standard Terms and Conditions upload that here.

3.7

Vendor understands and acknowledges that its response, including all uploaded documents, will not be considered received by the State of Utah unless the Vendor clicks submit.

Even if Vendor uploads all required documents and responds to all required questions its response will not be considered if it does not click submit.

Offeror acknowledges that after completing the solicitation it must click on the link in the left hand menu bar labeled “Review & Submit”, then check the box under the “Certification” heading to certify their bid. Then click the blue box labeled “Submit Response” in order to submit their bid.

Once the response has been submitted, Vendor will receive a confirmation that the response was successfully submitted. Vendors who fail to submit their response will not have their response reviewed and will be ineligible for further consideration under this solicitation.

Product Line Items Product Line Items

There are no Items added to this event.

Service Line Items Service Line Items

There are no Items added to this event.